40: How to Do Business with McLane Company 6/10/2013

6/10/2013
40: How to Do Business with McLane
Company
Beckey James, McLane Company
McLane Company – Who are we?
• McLane Company, Inc., is a $42 billion supply chain services
leader, providing grocery and foodservice supply chain solutions
for convenience stores, mass merchants, drug stores and chain
restaurants throughout the United States.
• McLane, through McLane Grocery, McLane Foodservice and
recent foodservice acquisition, Meadowbrook Meat Company,
Inc., (MBM), operates 80 distribution centers and one of the
nation’s largest private fleets. The company buys, sells and
delivers more than 50,000 different consumer products to nearly
90,000 locations across the U.S. In addition, McLane provides
alcoholic
l h li b
beverage di
distribution
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i M
McLane
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B
Beverage
Distribution, Inc., and its acquisitions of Empire Distributors, Inc.,
Horizon Wine & Spirits and Delta.
• McLane Company is a wholly owned unit of Berkshire Hathaway
Inc.
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Benefits of Accurate Data
• Purchasing
– Weights and cubes have to be accurate within our system as well as
our suppliers system so we are creating accurate Purchase Orders
• Do I have a full truck?
• Am I in the correct cost bracket?
• Receiving and Storing the Product
– Assigning spaces for putting away receipts are based on the
dimensions and weight of the product
• Assigning a slot once instead of getting the product to the slot and
having to readjust the slot or assign a new one
– In our Missouri DC the product comes back to our Pallet Hospital to
correct any issues before the automated process puts the product in
a high bay location
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Benefits of Accurate Data
• Quality Control process for outbound totes
– For items sold to our customers at the inner pack or each level, we
“QC” each tote to ensure order accuracy. The tote is weighed and
tare weight of the tote is removed to determine the actual product
weight.
– If there is a weight discrepancy it requires the tote to be manually
checked to ensure order accuracy which adds additional distribution
costs to the product
– Product is scanned to ensure the proper product is in the tote and
mispulls have not occurred
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Benefits of Accurate Data
• Shipping
– Efficient utilization of our trucks requires accurate dimensions and
weights to ensure we are maximizing available space
– Our drivers pay is calculated from the weight or cube of the product
• Planograms
– Inaccurate dimensions create inaccurate Planograms
• Products hanging off of the shelf or overlapping
• Wasted shelf space left empty or underutilized
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Data Synchronization with McLane Company
• Publish to our Corporate GLN: 0083967000016
• Send all levels of your product hierarchy.
– As a distributor, we could sell our customers the case, the inner pack,
p
or the each level of the hierarchy
– Please ensure BEFORE you publish a hierarchy for the first time that
the number contained is accurate as well as all other attributes.
– If you have questions about how to publish please contact your
solution provider BEFORE publishing.
– If the product hierarchy is wrong it delays new item setup when the
hierarchy has to be deleted, wait 25 hours, and then publish a correct
product hierarchy and number contained within each hierarchy!
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Data Synchronization with McLane Company
• Send gross weights on ALL levels of product hierarchy, including
consumer units
• If Base Unit Indicator = “Yes” then the Net Content field becomes
required
• Product Description must be populated with a detailed item description
with no abbreviations
• Send TI/HI either at the pallet level or at the case level, which is
required by McLane Company.
• Make sure that: eanuccCode is:
• The data structure assigned and marked on a physical product.
• Make sure you are publishing the dimensions of the items in
accordance with GS1 requirements
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Data Synchronization with McLane Company
• McLane Company is synchronizing many of our suppliers attributes into
our back end systems and it is imperative that the item data is
accurate.
– Dimensions and weight at every level of the hierarchy are used for
our purchasing, receiving, slotting, and quality control process for
shipping outbound to our customers.
– The product description from GDSN is being populated to use with
our pick to voice system, as well as to create a McLane short
description at the time of new item setup.
• We will determine what levels of the product hierarchy we sell and will
modify the “Orderable” flag; this makes gross weight mandatory on
all levels of the product.
• We will register and publish the appropriate level of GTIN’s using our
GLN as a reseller of the item. Therefore, it is imperative that all data
sync issues and corrections be made before we publish to retailers so
that they receive correct data the first time.
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Supplier Provides New Item Information
• The Supplier publishes an item as new or republishes the item as new
if it is in historical.
• The Supplier uses a web interface or an excel spreadsheet to register
items with 1SYNC.
• The item appears in Product Intro under “ready to list” for the supplier
to add the cost and other information and then submits the items.
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Code Date Information
• This can be found by clicking on the case and then scrolling down
• If this information is not present, click on “send back to supplier”
and ask them to publish the information.
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Comments and Attachments
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Workflow History
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What is Next?
• The item comes back to New Item Setup, information is validated
against the case sample if available, cost and GDSN information is
printed and then they click “submit” to pass to the UIN Desk.
• If the vendor is certified,
certified the paperwork is given directly to the UIN
desk. If not, it is attached to the case sample or an exception has been
requested.
• The item is then validated again by the UIN department, and then
cubiscaned. The dimensions and weight are added to Product
Introduction and if there is more than a 4% variance the item is sent
back to the supplier to correct.
• Once correct, the UIN department approves the item in PI and it is
downloaded to Corporate Item Maintenance to assign the UIN. This is
d
done
via
i an h
hourly
l XML message ffrom 1SYNC.
1SYNC
• The New Item Department then cascades the item to the DC’s that
were noted in PI. New Items validates that the item went live in the
appropriate DC’s the next day.
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Audit Process Performed at McLane Company
• Once the case is received the following information is audited for
accuracy:
– The Case, Inner pack, and retail GTIN matches what has been
published in Data Synchronization and that the correct EAN/UCC
code and type is being published.
– The Case, Inner pack, and retail barcode scans and it is using an
accurate barcode format. (ITF-14, GS-128,UPCA,EAN13,EAN8) If
you are using a GS-128, application identifiers should be present)
– Item description matches what has been published.
– Declared Net Content matches what has been published for retail
items.
– The pack matches what has been published.
– The dimensions and weight are within tolerance.
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Common Reasons New Items are Delayed
5. Supplier has not published the item as new or republished as
new
4. The supplier has provided inaccurate or incomplete
information
3. GTIN allocation rules have not been followed
2. The supplier is not registered with GS1US
http://gepir.gs1.org/v31/xx/
1. The case sample has not arrived
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How to Become a Certified Supplier with McLane
• Publish ALL items currently carried by McLane Company through the
Global Data Synchronization
• Setup new items using the 1SYNC Production Introduction Solution
• We will ensure that all items that we carry have been published and we
will review all items sent to make sure we have accurate information in
our system
• We will compare what is being sent to us through GDSN and what we
have previously cubiscaned and e-mail you with any disparities
• Follow ALL GTIN allocation rules. We should not receive corrections on
items that are actually violations of the GTIN allocation rules and not
true corrections ((example:
p Net Content should not be p
published as a
correction when the item has been in existence for years)
• All items must have unique scanable barcodes at each level of the
hierarchy
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Questions asked of the Supplier
• What process do you have in place to publish new
items to us?
• Do
D you weigh
i h and
d measure your cases after
ft th
they are
produced?
• How are you weighing and measuring your cases?
• What processes have been put in place to ensure
Data Accuracy is retained?
• If you were unable to attend the Data Quality
Framework Initiative please download a copy of the
presentation and see the white paper.
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