P. A. C. U. R. H. How to be a… President
Transcription
P. A. C. U. R. H. How to be a… President
“The Most Jumpin’ Region in the Nation” How to be a… P. A. C. U. R. H. President Presented by the Pacific Affiliate Regional Directorship Developed December 2005; Updated –January 2006 1 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” Welcome to PACURH!!! Welcome to the Pacific Affiliate of College and University Residence Halls! Congratulations on your accomplishment of becoming President of the residence halls organization at your university. In time you will find that your position isn't always easy, fun, or fair, but as a leader you will overcome obstacles and bring residents together simultaneously. This manual has been compiled from a variety of sources including the N.A.C.U.R.H. website, the How To Be A P.A.C.U.R.H. N.C.C. Manual, stories, anecdotes, and a variety of other sources all of which are designed to help give you the resources you need to be P.A.C.U.R.H President. The Six Parts to a Being a PACURH President 1. Understanding the NCC position The most successful schools are those in which the President has a sound understanding on the NCC position within their respective university and within both the region and the nation. 2. Working with your NCC Understanding the expectations of your NCC both regionally and nationally can help you support your NCC when at conferences and at home; often NCCs and Presidents are concerned about a power balance, especially at conferences, and being well informed and supportive can help delegations and the relationship between you and your NCC. 3. Leading Your Executive Board While your NCC is key at the regional and national level, let’s not forget who is the leader at the school level, which is why it is even more important to work as a team throughout the year so you’re Executive Board and residents to see a co-leadership where you demonstrate delegation, clear communication, and time management. 4. Staying connected with the Region Your NCC is the main lesion and holds voting rights for your university; however, being an informed President and being educated on the issues and bids that your NCC will see at conferences is key in both your schools success and your personal success with your NCC. 5. Knowing the NACURH/PACURH building blocks NACURH and PACURH have many opportunities for you school to receive both national and regional recognition for programs, leadership development, and the chance to have your school host regional conferences, national conferences, and even national offices. 2 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” 6. Transitioning to the next President Proper transition of a president is vital to the success of any executive board and is crucial to being a PACURH president. Information about how to best work with NCCs, sharing your personal success, how to work with other regional presidents, in addition to being signed up on regional list serves. Understanding Your PACURH NCC The NCC stands for National Communications Coordinator. The NCC is the voting representative of each college and university at the regional level of RHA. In other words, the NCC is the person who sits at the table of national and regional conferences representing their school and voting on issues in a way that benefits their host institution the most. As the president, you are expected to work together with your executive board to create a harmonious work environment that is in favor of the residents. Your school’s NCC also has the same objectives on the regional level and it is up to the two of you to work together to lead delegations (when the situation presents itself), represent your university, and find a way for both of you to be involved and support each other especially during conference time. The region and nation is very specific in what tasks each school’s NCC must accomplish because they are the ones who represent their respective university regionally and nationally. Each NCC is expected to: Affiliate your university by filling out the necessary forms, submits dues, complies an NIC report, reads and submits proposals and policies for regional and national approval. Recognize residents by submitting OTMs, establishing an honorary recognition program; a chapter of the National Residence Hall Honorary (NRHH), and bidding for Regional and National Awards. ProgramSource on-campus by ordering Resource File Index (RFI) and presenting programs at conferences at the state, sub-regional, and national conferences (if applicable). Organizes delegations and arrange registration and travel plans for conferences Represent your school to the PACURH Regional Board of Directors and the National Board of Directors, at the PACURH Regional Business Meetings (PACURH & No-Frills), and your school and the PACURH region at the NCC Corporate Business Meeting. Being supportive and working with your NCC will make the difference! Leading Your Executive Board Being a president of any organization is a challenge, but to “live in a fishbowl” and be the president of your residence hall organization can present a different array of challenges. Needless to say, each respective university has its own requirements and standards as to how you as the president will be expected to meet. 3 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” Here are the things every president should know: Never expect your volunteers to do something you wouldn’t do yourself. Do not assume that your volunteers will know how you want something done if you do not explain it to them. Explain why. If something needs to be done in a rush, be sure to explain the importance of it to the person you are asking to do it. They will then have a greater sense of belonging and feel more a part of the project. Don’t blame others for your mistakes. We are all human and we all make mistakes. If you set an example of owning up to yours, your group will be more likely to do the same. It is easier for the leader to take responsibility sometimes, even if it is only partially your fault. Give praise when it is merited. Presidents generally think that they are generous with their praise, while volunteers generally think that their praise is scarce. People are always hungry for recognition and appreciate even the smallest display of appreciation. Criticize constructively and in private. Constructive criticism goes beyond pointing out mistakes; it emphasizes how to do the job correctly. Supply feedback. Do not delay this task for so long that when you finally get around to it it’s too late. Share information. The information that you receive in meetings and throughout campus is beneficial and informational to all members (even if it does not interest you). Part of the role of president is that of information disseminator. Pass on all information in a timely manner. Be ethical with all that you do. You are not only the most visible role model for your group, you also represent your group on campus, regionally, and nationally; remember being a leader is living life in a fishbowl. Give credit when credit is due. By recognizing the person who completed the project or did the majority or work, you are giving them an incentive to work for you in the future. You are also showing yourself as a good leader in the process. Listen. You don’t know everything. Give people the opportunity to respond and step forward. Plan retreats and leadership development workshops. Retreats and leadership workshops are necessary for your executive board to learn how with each other and learn about each others leadership styles. There are a variety of books and resources for leadership activities; find the ones that work best for you. Set the Example. Your executive board will follow your lead, so it is up to you to set the example when planning programs, arriving at meetings, and how you conduct yourself. 4 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” Manage Your Time. Find a way that works best for you to organize yourself. Is it a day planner? Outlook? Post its? Find a way and use it; presidents who are on time, organized, and follow through make their executive boards very happy. Staying Connected with the Region Often, it is overwhelming to deal with the pressures of being the president, especially in challenging times. It can often feel like know one else know what it is like to be in your position, here is where staying connected with the other regional presidents is so help. Feeding off of each other's successes and looking for ideas to help solve problems you're having at your home school are some of the benefits of keeping up on your email and networking at conferences. You can easily stay connected and maintain the conference friendships you have made thanks to the wonder of technology: Email Exchange email addresses and you'll be sure to keep in touch. Forgot to ask? No worries. Ask your NCC to do an email to the list serve, contact your schools RCC, or contact your Presidential Resource Coordinator. AIM Hopefully, you were able to exchange email addresses and AIM screen names; it’s always a great feeling when one of your fellow regional presidents sends you a, “Have a great day” IM or just messages to say “hi” after a conference. Telephone Yes email and AIM are great, but telephone is an even more personal way to check in, and everyone loves a text message. Snail Mail Use the United States Postal Service to send papers about programs and tangible items. The Forum Found at www.nacurh.org/forum, PACURH has a specific sections devoted entirely to our region where you can create your own discussion topics to have others read and comment on them. You will also find sections dedicated to NRHH, Presidents, and where the RBD posts their monthly reports. PACURH President Yahoo Groups Similar to the PACURH List Serve, PACURH Presidents has a Yahoo Group ([email protected]) monitored by the PACURH PRC. Here, if you email the group address, you have the ability to contact all the of the regions presidents who are also members of the group. 5 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” NACURH/PACURH Building Blocks • NACURH is the largest student-run organization in the world. • NACURH is composed of eight affiliates: Great Lakes, Intermountain, Midwest, North East, Central Atlantic, Pacific, South Atlantic, and South West. • Each NACURH school selects at least one National Communications Coordinator (NCC). NCCs serve as the communications link between their RHA, other schools and the regional and national offices. • NACURH is an incorporated, non-profit organization, with a National Board of Directors (NBD) made up of eight Regional Directors (voting), three National Executives, two office Directors, NACURH Advisor, Conference Resource Consultant, NACURH Conference Chairperson, and Regional Associate Directors (ex-officio). Each member school, through its NCC, has a vote in the corporate body. • Membership dues, corporate contracts, and the interest from the reserve accounts fund NACURH. Alphabet Soup (Acronyms) • • • • • • NACURH -National Association of College and University Residence Halls NACURH has eight Regional Affiliates: o CAACURH – Central Atlantic Affiliate of College and University Residence Halls o GLACURH – Great Lakes Affiliate of College and University Residence Halls o IACURH – Intermountain Affiliate of College and University Residence Halls o MACURH – Midwest Affiliate of College and University Residence Halls o NEACURH – New England Affiliate College and University Residence Halls o PACURH – Pacific Affiliate of College and University Residence Halls o SAACURH – South Atlantic Affiliate of College and University Residence Halls o SWACURH – Southwest Affiliate of College and University Residence Halls NACURH has two National Offices: o NIC – National Information Center o NRHH – National Residence Hall Honorary One of NACURH's major services is the: RFI -Resource Files Index (Database of all programs collected since the 50’s) Awards are major recognition tools for NACURH member schools: o OTM – Of The Months Awards o OTY – Of The Year Awards o POY – Program of the Year o SALT – Student Award for Leadership Training o SOY – School of the Year o AAFN – Association of Alumni and Friends of NACURH o AAFP – Association of Alumni and Friends of PACURH Many of our positions have acronyms too: o AD – Associate Director o CRC – Conference Resource Consultant o NBD – National Board of Directors o NCC – National Communications Coordinator o RBD – Regional Board of Directors o RCC – Regional Communications Coordinator 6 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” o o o o o RAD – Associate Director of NRHH/Recognition PRC – Presidential Resource Coordinator RTC – Regional Technology Coordinator RHA – Residence Hall Assembly or Residence Hall Association HC – Hall Council NACURH Benefits & Services • The National Information Center (NIC) serves as the NACURH National Office, and is home of the NACURH Resource Files, containing thousands of programs in over 30 categories ranging from alcohol awareness to leadership training. NCCs may order up to 100 pages from the RFI free. Additional, pages can be ordered for a nominal fee. • Three major conferences are held each year. The PACURH Regional Conference is usually held in November, the No-Frills Conference is usually held in February/March and the National Conference is held is May. Additionally, many states and some sub-regions may host conferences as well. A variety of sessions are presented, giving new insights into programming, policy changes, personal leadership skills, and much more. • Corporate Contracts: NACURH endorses the services of On-Campus Marketing (OCM), an organization that specializes in the area of no-risk fund-raisers for your Residence Hall Association. • Communication: The NACURH Network (national newsletter), the PACURH Wave (regional newsletter), NCC Letters/Newsletters, Web Sites, List Serves, the NACURH forum, Phone Calls and Electronic Mail are all ways in which NACURH communicates. • Recognition: Outstanding students who have contributed to their RHA, Region, and NACURH as a whole are recognized through OTMs, PACURH and NACURH awards, entry into the Association of Alumni and Friends of PACURH (AAFP) and entry into the Association of Alumni and Friends of NACURH (AAFN). • Program Development and Leadership Training: By way of conference attendance, idea and information sharing, cooperation and communication between NCCs of member schools, and use of the RFI. • Professional Affiliations: NACURH is represented well with the Association of College and University Housing Officers-International (ACUHO-I) and with the American College and Personnel Association (ACPA). • Intangibles: Motivation, group unity, sense of identity, involvement, pride, recognition, and reward. • PACURH and NACURH AWARDS School Awards • PACURH/NACURH School of the Year recognizes outstanding achievements on the campus level by a residence hall organization and associated groups, as well as contributions on regional and national levels. This award is selected at the No-Frills conference. • PACURH/NACURH RHA Building Block Award recognizes those RHAs that are still growing. It recognizes outstanding achievement and growth on a campus, regional and national level. 7 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” • PACURH and NACURH AWARDS (continued) • PACURH/NACURH NRHH Outstanding Chapter of the Year is presented to the NRHH Chapter that has best exemplified the criteria, service and character of NRHH. • PACURH/NACURH NRHH Building Block recognizes an NRHH Chapter which shows outstanding growth and development during the year of nomination. • NACURH/ACUHO-I Program of the Year Award recognizes the program chosen as best in NACURH by the National Board of Directors. Schools submit written bids to the Conference Resource Consultant by December 1. In January, the NBD chooses two finalists who will present the program at the NACURH Conference. The NBD then selects the winner. The winner receives a $2000 grant from ACUHO-I, the runner-up receive $500. The PACURH Program of the Year Award is selected at the regional conference. • NACURH/ACPA Student Award Leadership Training (SALT) recognizes innovative leadership development programs initiated, and developed by students. Schools submit written bids to the Conference Resource Consultant by December 1. In January, the NBD chooses the winner who will present the program at the NACURH Conference. The winner receives a $1000 grant from NACURH and ACPA and attends the ACPA national convention. The PACURH SALT Award is selected at the regional conference. • PACURH/NACURH Commitment to Diversity Award recognizes schools that involve a student-directed year-long and campus wide commitment to awareness and education of residents concerning diversity issues. • PACURH/NACURH Community of the Year recognizes the contributions of residential life communities and the impact they have on their students and the rest of campus. Individual Awards • NACURH Gold Pins are awarded each year by the NACURH Chairperson to up to eight people whose continued service, dedication, and support have helped the organization excel. This is the highest possible award in NACURH, Inc. This award is selected at the NACURH Conference. • Silver Pins are awarded by the Regional Director to no more than eight individuals who have contributed to the success of the organization. This is the highest honor bestowed by each of the eight Regional Directors. This award is selected throughout the Director’s term in office. • Association of Alumni and Friends of NACURH (AAFN) recognizes individuals that have made major contributions and service to their school and NACURH. This award is nominated by the individual’s member school and induction into the organization is paid for by the individual’s school. The award is selected before the NACURH Conference. • PACURH/NACURH Four Year Outstanding Service Award recognizes individuals who have contributed to their member institution’s residential community, the PACURH Region and NACURH during a four year period (symbolizing the four years of attending college). 8 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” • PACURH Three Year Outstanding Service Award recognizes individuals who have contributed to the member institution’s residential community and the PACURH region during a three-year period. PACURH and NACURH AWARDS (continued) • PACURH Outstanding Advisor Service Pin recognizes up to four outstanding advisors every year at the Regional Advisors discretion. • Conference Service Pin presented to each member of the conference staff for their outstanding service to hosting a PACURH conference. • PACURH First time Conference Scholarship • PACURH Certificate of Excellence recognizes individuals who have made outstanding contributions to PACURH, specifically individuals that have helped the Associate Director of Administration and Finance in their position. This award is selected at the NACURH conference. • PACURH Certificate of Excellence – NRHH recognizes individuals who have made outstanding contributions to PACURH, specifically individuals that have helped the Associate Director of NRHH/Recognition in their position. This award is selected at the NACURH Conference. • PACURH/NACURH On Campus Marketing NCC of the Year is awarded to the NCC who was most active in and supportive of PACURH, NACURH, and his/her school during the year. • PACURH/NACURH On Campus Marketing Distinguished Service Award recognizes the outstanding lifetime achievement of a student (non-NCC or NBD) who has provided distinguished student leadership to his/her school, PACURH & NACURH. • PACURH/NACURH Hallenbeck Service Award is awarded to an advisor or student affairs professional with outstanding life-time service to their region(s) or the nation. • PACURH/NACURH On Campus Marketing Student of the Year recognizes the efforts of an outstanding student (non-NCC or NBD) over a one-year period who has made significant contributions to their school, their community, and their region. • PACURH/NACURH First Year Experience Award recognizes the outstanding contributions of a first year student to their campus, the region and the nation. • PACURH/NACURH Advisor of the Year recognizes outstanding contributions made by an advisor of an affiliated residential life programming board and governing body of PACURH. • PACURH President of the Year recognizes outstanding contributions made by a president of an affiliated residential life programming board and governing body of PACURH. • PACURH Executive Board Member of the Year recognizes outstanding service to the residence halls by an executive board member. • PACURH Residential Assistant of the Year recognizes outstanding service to the residence halls by staff members who live within the residence halls. 9 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” • PACURH Resident of the Year recognizes outstanding service to the residence halls by a resident living within the residence halls. PACURH and NACURH AWARDS (continued) • PACURH/NACURH NRHH Outstanding Member of the Year recognizes outstanding service to PACURH and NACURH through NRHH by an individual who has been directly affiliated with the organization. Most PACURH awards are voted on during the No-Frills Conference in the NCC and NRHH Boardroom meetings. POY and SALT, however, are voted on during the PACURH regional conference by the NCCs. Many of the individual awards are presented at No-Frills; some of the service pins are presented throughout the year, or at the national conference. NACURH awards are voted on by members of the NBD during the NACURH conference and announced during closing ceremonies. PACURH CONFERENCE AWARDS • Most Spirited Delegation is based on spirit, sportsmanship, and enthusiasm displayed at the conference. • Best School Roll Call is awarded at the regional conference to the school(s) that have the best Roll Call. Two schools are partnered up to perform their roll call. • Best School Display is based on creativity/originality, relation to conference theme, esthetic value and general appearance, general information about school, and relevant information for delegates. • Delegates at the conference determine Top Ten Programs. The Top Ten Programs are brought back for an encore on the Sunday of the conference. What is a Bid? When a school, program, organization, or person deserves to be recognized at the regional or national level, they are nominated for an award at the conference. The process, which may include a written and/or an oral portion, is called a bid. You can nominate bids for: • • • Conference Host Bid – requires an oral presentation Position Bid (on the Regional Board of Directors) – requires an oral presentation Award (all awards listed above) – requires just written presentation The first step for considering what to write for a bid is to read through the documentation of what is required for the bid. 10 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” • The candidate interested in bidding for an RBD or NBD position must fit all requirements for the award/position listed in the PACURH and NACURH Policy books found at www.nacurh.org and www.nacurh.org/pacurh . • The next step is to submit a Letter of Intent (a statement that a bid will be written for this award, usually e-mailed to the director by a date predetermined by the Director). • Written bids are always typed. Bids include specific content and format that must be followed. • Beyond the basic requirements, bids are enhanced with clip art, color, and a fun theme. • Bids for awards must be DATE specific- the time frame of the content must be from the previous NACURH to the up-coming NACURH conference. • Content of bids vary greatly depending on the award, but there are common components. Many bids require letters of recommendations, cover pages, budgets, and/or lists of experience. Bids can range from 30 page limits (bids like school of the year or conference bids) to only a couple of pages. • Position bids usually include three main components- previous experiences, goals to improve the position, and letters of recommendation. • Award bids will be e-mailed to the RTC, while position and conference bids will be brought to the conferences. Upon completion of conference registration, the Director will let NCCs know how many copies are needed. • Oral bids require a timed presentation, followed by time for NCCs to ask questions of the presenters. • Examples of bids are available from the Resource File Index through NACURH. NRHH What is an OTM???? NRHH?? The National Residence Hall Honorary is made up of the top 1% of all on-campus leaders throughout the nation. Part of their goals is to recognize those people who do outstanding things around campuses. One of the ways they recognize people is by the Of the Month Awards. OTMs are given out each month to people nominated for different categories like: • • • • • • • • • Advisor Executive Board Member NRHH Chapter Program – Social, Educational, Community Service, Diversity/Multi-cultural Resident Assistant Spotlight- (generic) Student Community Faculty Say, for example, that someone puts on an outstanding program that you feel deserves an award. You could nominate them for an OTM by filling out a simple form that describes the program or that person’s contributions. The OTM is then turned into the NRHH chapter at your school. If you do not have an NRHH Chapter, you can still submit OTM Nominations to the Associate Director of NRHH/Recognition by the 10th of each month for the month prior. The winner from your campus level is 11 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” then sent to the regional, and finally the national level to compete. As an RHA Representative, you have the opportunity to see the great accomplishments of those who live in your hall- why not take a small amount of time and recognize them for it, so that they are encouraged to keep doing good work. How Do I Write An OTM? • Writing OTMs are easy. For each category there is a simple form that you fill out. The form includes: School Region (PACURH) Nominee: (who’s the award for) Nominator: (who’s writing it) Address (of both) Phone (of both) E-mail: (of both) On Campus Population Word Count (careful, there are limits) Program OTMs also include: • Target Population: # of people that they hoped would attend • Number of people in attendance • Number of people needed to organize • Time needed to organize • Dates • Cost • Origin- where it came from • What do I write about? • What if I want to nominate someone who doesn’t fit in the categories? • Where can I find more information about NRHH? Each OTM is a short essay about what makes the nominee worthy of the award. Common things to include: • How they fulfilled their job • What they did above and beyond their job • What makes them unique The Spotlight OTM allows you to nominate anyone that doesn’t fit into the typical OTM categories. Contact national office through their web page at http://www.nrhh.org Transitioning the next President Remember when you were elected? Did you feel that you were properly transitioned? Didn’t it feel great to know what you were doing? Wait, what did you say? You didn’t get transitioned? OH MY GOODNESS! Whatever your circumstance were, it is very important to transition the next person who will be taking your position. • What to Include in Transitioning 12 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” o o o o List of Goals that were Accomplished List of Goals Not Accomplished Traditions- Why We Did What We Did Contact information for the PACURH Presidential Resource Coordinator Transitioning the next President (continued) o • How to get on the appropriate list serves. Suggestions: o Keep everything on computer if possible, especially things like school reports, and at transition, transition docs on a flash drive or like storage system. o Start early in compiling your transitioning information o Keep a page of history- of who held the position, what they did, what events occurred during their term. It’s also a great idea to include contact information of those people. o If possible, schedule a time to sit down with the next president to have a transitional meeting. o If possible, bring your President in Transition to No Frills or NACURH so that the transition can be made smoother and conference connections can be established PACURH President in Review These questions should help clarify your position and responsibilities to your school, your region, and NACURH. Have I supported my NCC in allotting meeting time for him or her to increase our understanding and awareness of PACURH, NACURH, and how we as a school can be more active? Have I responded to other schools who request information and help? Have I supported my school’s NCC to take advantage of the 100 free pages from the RFI? Have I supported my school’s NCC to encourage conference attendance? Does our school go out of its way to promote spirit and fellowship at conferences (through cheers, personal contacts, banners, stickers, t-shirts, display)? Did I support my NCC to encourage and solicit members of my delegation to present programs? Did I support my NCC by volunteering to take charge of committees and/or special projects if I am able? Do I submit OTM nominations monthly? Does our school have worthy applicants for regional and national awards? Am I support my NCC to make sure that we are we bidding for POY or SALT? Is our school looking into the possibility of hosting a National, Regional, or No-Frills Conference? Am I supporting my NCC to see if our school looking into the possibility of hosting the NIC or NRHH Offices? Do I initiate contact with the Regional Directorship when I am in doubt about something? Do I make suggestions to PACURH when I have ideas? Am I considering running for an RBD position? Would my school and RHA support me? Have I planned to transition my ideas to the next President? 13 “The Most Jumpin’ Region in the Nation” “The Most Jumpin’ Region in the Nation” Web Pages • • • NACURH: www.nacurh.org PACURH: www.nacurh.org/pacurh NRHH: http://www.nrhh.org 14 “The Most Jumpin’ Region in the Nation”