GHSP GHSP’s - SV (Supply Visualization)

GHSP
GHSP’s - SV (Supply Visualization)
Revised 11/26/08
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A. How to Create an ASN in SV
B. How to verify that your ASN was successfully created
C. How to Correct a Mistake
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A. How to Create the ASN:
1. Log into SV (Supply Visualization) at www.mfgx.net/sv
If you have questions on this handout or later when doing ASN’s in SV, please contact the GHSP
SV Helpdesk at: [email protected].
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2. Go to the ORDERS screen. There are 2 ways to create an ASN.
3. Click on the Ordered Qty or the Create ASN icon for the first Item/Part in your shipment.
Find the line that has your first Item Number and click
on its’ Ordered Qty (i.e. 0.0) OR click on the Create
ASN icon on that line.
Orders screen
Item Number
Create ASN icon
After clicking on the Ordered Qty, you should see the ASN Maintenance screen on the next page.
The ASN Maintenance screen will automatically pick up most of the information from the orders or schedules
line. Enter an ASN number. The Shipper ID is automatically copied from the ASN number. This is used to
match the ASN with the receipt in MFG/PRO.
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NOTES – new “Buttons” on ASN creation screen:
DETAIL buttons - Suppliers should ONLY use the new DETAIL buttons "if you get an error message" because you are shipping a
A.
quantity not equal to the Standard Pack. You will only get the below error message when you go to SAVE after changing the Status to
SHIPPED.
Example error message: Line #1: The Quantity (x) must be exact multiple of Qty Per Pack (xxx). Please click the Detail button to
adjust the values accordingly.
- Solution = Click on the DETAIL button for that line and change the Qty/Pack to equal your shipped qty.
- >DO NOT enter information in any of the other DETAIL fields: i.e. Lot/Serial #, Kanban Qty, Cont Type, and Reference
fields. It causes problems in our business system.
- After pressing OK you will be returned to the ASN creation screen where you can complete your ASN.
VIEW-NEW-EDIT button - suppliers should NOT use the new VIEW-NEW-EDIT button next to "Reference Links".
CONTAINER button - suppliers should NOT use the new CONTAINER button to provide any additional information.
B.
C.
Important NOTE – ASN Number:
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The ASN Number MUST be unique to one and only one shipment.
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Both GHSP and the Supplier MUST use the SAME ASN Number.
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The ASN Number MUST be displayed on the Shipping papers/Packing Slip that accompanies the shipment.
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GHSP, upon receipt of the shipment & pack slip, will enter this same ASN number into their system.
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Please type in ALL of the characters for an ASN number, including zeros, dashes, letters (i.e. p00031456)
4. Enter the ASN Number
5. Verify or change the Quantity for your first item.
6. Verify or change the Target Delivery Date.
ONLY Change the STATUS to SHIPPED after you add Carrier information on the Tracking screen.
Verify/change Target
Delivery Date.
Enter ASN Number
No data entry necessary
Click to add other items.
SAVE button
Verify Item & Quantity
7. Do NOT change the Status to "Shipped" at this point.
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8. If you only have ONE item on this ASN, click SAVE go directly to STEP 12.
9. If you have other items to add, click on “Add Lines from Schedule Orders” and go to STEP 10.
10. To enter Additional Items for the same ASN from Scheduled Orders
a. Find your Item(s) and check the associated boxes. (depending on the number of items, you
may have to find/check some of your items, then go to the NEXT screen, and so on)
b. When done finding/checking your items, Click on the Create ASN Lines button.
Check the desired ITEMS. Then click on Create ASN Lines.
After clicking on the Create ASN Lines button, you will be returned to the ASN Maintenance screen on the
next page.
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11. Enter or Update the Quantity for each item.
Status
Update and Verify the Items & Quantities
Click SAVE button when done and but do NOT change the Status to Shipped yet.
12. After SAVING your “Incomplete” ASN, you should now see a highlighted "Tracking" link on the left side
of the ASN create screen.
13. Click on the "Tracking link".
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14. Enter the Carrier and Carrier Reference information (i.e. pro #, tracking #).
Carrier & Carrier Reference:
Carrier = how they are being shipped (USF, UPS, etc) .
Carrier reference = the pro # / tracking # that is being used to send the freight.
SAVE button
15. When done entering Carrier information, click SAVE.
12. Then click on the "ASN Header & Lines" link on the LEFT side of the Tracking screen.
13. You should now be back at your previous ASN creation screen showing your shipped items.
14. If you have finished entering items, then change the Status to "Shipped" and click SAVE.
NOTE - Once you change the ASN Status to Shipped, you can NO longer make any changes to the ASN.
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Make sure everything is correct before changing the Status to SHIPPED & clicking SAVE.
15. Continue to the next Section to verify that your ASN was sent successfully
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B. How to verify that your ASN was successfully created:
You can verify that you completed your ASN successfully by clicking on the ASN tab.
 You should see your ASN and under Status, you should see little truck icons.
 If you hover your mouse over the little truck, it will say “Shipped”.
 If it does not say “Shipped”, click on the ASN number to open it and change the
Status to Shipped and click SAVE. Then go back again and verify it says Shipped.
ASN Tab
Hover your mouse over the icon
You are now done creating your ASN.
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C. How to Correct a Mistake – 2 situations:
1. Before you change the Status to Shipped, you can make all the changes, additions, or deletes to the
ASN that you want.
2. After you changed the Status to Shipped, you can NOT correct a mistake or make any changes to the
ASN.

The only thing that you can do at this point is to request that GHSP cancel the ASN (see the
following procedure).
Procedure to fix a mistake in an ASN after Status has been changed to Shipped;
a. Quickly notify the SV Helpdesk at: [email protected] so we can cancel the ASN. Until
the incorrect ASN is cancelled, it will distort our inventory.
b. Next, create a NEW correct ASN in SV using the same ASN number but ADD an X to the
suffix or end of the ASN number.
c. If the truck has not departed, please record the NEW ASN number (i.e. with the X suffix) on
the shipping papers that accompany the truck.
D. QUESTIONS:
If you have questions on doing ASN’s in SV or anything else in SV, please contact the
GHSP SV Helpdesk at: [email protected].
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