Document 6525034

MISSOURI DEPARTMENT OF NATURAL RESOURCES
FAX Transmittal Cover Sheet
Date of Fax:
To:
FAX:
MO 780-1430 (10-94)
Priority
o Routine
S'.- 2J::>- l.--->.\~From:
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RECYCLED PAPER
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1
Hayti Heights
Receivership Report
Progress report on facility upgrades and recommendations
Executive Summary
Hayti Heights City Council has failed to meet the requirements established
to regain control of their infrastructure services
-v Excessive debt load $469,226.36 includes debt to IRS, Missouri Department of
-V
-V
-V
-V
-V
-V
-V
Revenue and many other creditors. This debt load and past performance make
future funding for vital services impossible for this community.
14 liens from Missouri Department of Revenue
Failed after 12 months to establish a sustainable business plan for the city despite
assistance from many community organizations.
Failed to adopt or create model city ordinances that define basic city operation of
infrastructure services, despite being provided draft models on multiple occasions.
No city insurance
Hayti Heights does not have the financial, management or technical capacity to
operate this system.
City leadership is consistently unfocused on priority items necessary to competently
operate as a 4th class city.
As of May 24, 2011 the State of Missouri has expended $789,275.58 to restore the
infrastructure of Hayti Heights
Receiver is investigating three options to maintain vital city infrastructure services (return of
operation to Hayti Heights, sell to PSC regulated for profit water and sewer company or sell
infrastructure to Hayti at the price of debt service) and will make a final recommendation to this
Court to end the receivership in a separate report to be filed shortly.
.....
acy -
Rece~ayti
Heights
2
Hayti Heights
May Receivership Report
Progress report on facility upgrades and recommendations
'r-------- -__
;
!
Hayti Heights Receivership
January 1, 2010 DNR emergency response hotline received a call that Hayti Heights (a
community of approximately 700 residents) had no drinking water and sewage was overflowing
manholes and backing up into homes. Emergency crews were sent and a quick assessment
of the situation found the infrastructure of both water and sewer had failed, primarily from
neglect and the operating funds for the city were depleted. Public Drinking Water Branch
quickly deployed a contract employee from Missouri Rural Water Association who took over
basic operations and brought the infrastructure back to life from January 3, 2010 through
February 18, 2010. Basic operations during this time frame meant no ability to use automated
water or sewer features; everything was manually operated from drinking water intake pumps
to each sewer lift station discharge pump. A temporary emergency contract was secured with
Environmental Works (a private emergency contractor with EER). They worked in emergency
mode through March 31,2010, then a new specific year-long contract was developed and
Environmental Works was successful in retaining this contract to present.
During this time frame much internal discussion was held. DNR, with concurrence of the
Governor's Office, recommended a court ordered receivership be drafted to help the citizens of
Hayti Heights maintain and preserve their infrastructure. Senior Management asked Jim Macy
to accept the receivership role.
.
3
On May 28,2010 Assistant Attorney General Kara Valentine and Jim Macyappeared
before Circuit Court Judge Fred Copeland, who presides over New Madrid and Pemiscot
counties. Judge Copeland ruled in favor of the court ordered receivership and split the existing
Hayti Heights Water and Waste Water funds between the receivership and the city.
Receivership was awarded $6,500 from Hayti Heights water and Sewer accounts to begin
work. The receivership order precluded the receiver from any obligation of debt prior to May
28,2010.
Jim has been working with Hayti Heights, the contractor (Environmental Works) and the
citizens by regularly attending the Hayti Heights City Council meetings and securing financial
stability in the community by ensuring residents are paying their utility bills (sewer, water and
trash). Chris Weineke, John MacEachen and Dennis Siders from Midwest Assistance
Program (MAP) have each participated in the city council meetings the receiver established for
training to address Technical, Managerial and Financial Function Capacity (TMF {10 CRS 60­
3.030}). MAP is operating under a federal grant and will be provided city council training and
conducted an extensive record review for the receiver to provide a total picture of the financial
challenges at of Hayti Heights. They have provided training on:
-V Sunshine law
-V Running meetings
-V Establishing ordinances
-V Establishing a business plan
-V Developing a budget
-V Addressing debt
The city council and Mayor meet at 5:00 pm before each city council meeting for 1 hour of
special training then the receiver reports on activities the receivership has taken. Usually Jim
Macy will stay and observe a part of the city council meeting to answer any questions from the
Mayor, councilor audience.
The Hayti Heights City Council meetings were dysfunctional and not well organized. There
was not sufficient cooperation among the Council and Mayor. Without the aid of their city
attorney, "lim Bruce, the meetings would not follow basic procedure for a city council meeting.
Over the course of receivership:
Hayti Heights Mayor Mooney has written herself a $500 check (from the city
account) for her mayor salary without any internal controls or checks and balances.
Prior to the receivership, $15,000 of deposit accounts were misappropriated and
are now missing ($75 customer connection fee)
Jim Bruce resigned as city attorney shortly after Hayti Heights bounced his January
payroll check, Hayti Heights has not retained a replacement
City has no city insurance, minimal operational insurance for employees
Little or no city directives or ordinances on file or available for review.
Inconsistent record keeping - some records were kept on napkins and envelopes.
Erratic filing and missing records.
Two council members resigned, Gwen Steward was appointed the other seat has
remained vacant
Council appointed treasurer Brenda Ruff who resigned early in the summer and
after several months had passed appointed Verna Ruff who resigned in January,
within a few weeks of appointment.
j",
4
-V
-V
-V
There was no city clerk until March 2011, the clerk resigned April 30, 2011 citing
differences with the Mayor but returned to duty after meeting with Council May 3,
2011
Council discussed removal of Mayor at May 3,2011 council meeting
No city insurance
City leadership
As of May 23,2011, we do not know the outcome or reasons for a impeachment hearing
regarding Mayor Mooney scheduled on June 6,2011.
The competency and management of these important issues must be a collaborative effort of
the Mayor and Council. The Mayor and City Council are all equal in their inability to set aside
personal differences and to work together as a group. The focus on operational restoration of
the vital infrastructure of Hayti Heights has been diminished by a lack of communication, lack
of action and disregard of systematic planning necessary to re-establish control of basic city
functions.
Hayti Heights has had difficulty in gaining interest from within the community to step up to
leadership positions. (Example treasurer, vacant ward, city collector and city clerk position all
have been vacant for a substantial time during receivership). There has been a high turn-over
rate of city council and staff for this community. The city council has not demonstrated an
ability to lead beyond day-to-day issues. More time and effort has been placed during board
meetings on a city park and the purchase of a tractor than developing city ordinances and a
strategic plan for the city.
At the start of the receivership the following items were presented to Judge Copeland (and
publically distributed) as a measure for the Hayti Heights Community to re-assume ownership
of these utilities:
Steps Hayti Heights needs to take to re-assume ownership of its wastewater and public
drinking water systems
1. Establish a business plan for the city by Oct. 1, 2010. The plan must:
-establish a segregated account for water/sewage/refuse payments.
Not completed. This has been attempted on two occasions; the first plan (September 7,2011
board meeting) centered more on police and fire department services training and competencies.
It was a feeble attempt to reconstruct a plan for the fire department and did not fully address the
scope of a City Business Plan only the fire department. Only the last page included five bullet
points regarding resolving debt.
The Second was presented in May 3, 2011 board meeting, again this was modeled from another
plan that focused more on Police and Fire services and did not sufficiently detail "HOW" Hayti
Heights could get their financial house in order .
.-establish internal controls (requiring a minimum of 3 people) for proper financial
management of all funds going into and out of the segregated account
Partly completed, full accounting system is not established, training was given by Chris Weineke
of the Midwest Assistance Program.
·5
Partially completed. A treasurer and collector was appointed in April 2011, however having ONE
position established for two separate and administratively different tasks is not consistent with
good cash management practice. A more defendable internal control protocol would dictate this
to be two separate positions. Having the same person collect money and then deposit and
account for funds should be separate functions.
-implement all the recommendations from the 2009 audit, including reducing the
mayor's salary to that consistent with other 4th class cities; the salary change must
be codified by resolution
Partially implemented. However before the April election after a special board meeting to
introduce Harry Wilson, Mayor Mooney made a request to increase her salary. The board did
reject this increase.
2. City officials and employees must participate in the following practices and
procedures:
-all city staff and elected officials must attend training on financial controls; 90
percent overall attendance is required.
Completed
-all city staff and elected officials attend Sunshine Law training; 100 percent
attendance required
Completed
-demonstrate the ability to set up, or take over from the contractor, an approved
billing system, as well as training the city clerk
Training was provided by MAP to use Quicken, but that volunteer did not stay with the job.
A Clerk was not hired until March 2011. The clerk resigned April 30, 2011 then she returned to
duty May 3, 2011 after meeting in closed session with the Mayor and city Council. Hayti Heights
City Council is investigating an impeachment procedure for removing Mayor Mooney from office.
Many records were destroyed when the Computers were stolen on March 2011. A permanent
record and filing systems is not functional.
Current clerk is being trained.
-develop written policies and procedures for collecting unpaid bills, as well as
demonstrating enforcement efforts
This may exist, however when receivership began records were incomplete (there were several
meter records and several ledger records that did not match up). I have not observed consistent
'financial practices.
-set aside 6 months of funds for the sole purpose of paying and retaining a certified
operator
Not complete or remotely possible according to financial statement May 3, 2011
-set aside 6 months of operating revenue as an operational reserve for maintenance
and other issues
Not complete or remotely possible according to financial statement May 3,2011
, .
i.
~ /I Hursh Blackwell Law Firm (Lawsuit - Police officer Small)
$ 14,063
~ Dell Computer (6 year old printer, computer) recently stolen Paid?
$ 2,210
~ Hayti Sewer bill
$ 49,457
~ Hayti Fire Department ($1000 per fire - 33 + interest)
$ 33,210
~ Benjamin Farmer Workman's Camp
$ 7,000
~ Public Safety Grant that was misappropriated (+interest)
$ 7,834
~ Vandevanter Engineering (sewer pump)
$ 3,156
~ Geer's Tire Service
$ 2,308
~ Unpaid sales tax on water
$ 31,890
~ Unemployment Taxes
Actual more than listed
$ 8,397
~ Division of Employment garnishment
Actual more than listed
$ 2,366
Estimated subtotal - $305,182.00 ***some may have written off debt
***Additional debt - $118,906.36 IRS form 941 withholdings not paid or filed from 2001 to
present (recently discovered March 22, 2011) this may be dischargeable, but may also have
a substantial performance bond or lien
*** March 30 determined 18 additional liens from Missouri Employment Security and
Missouri Department of Revenue Approximately $45, 138 this is non dischargeable
Missouri Department of Revenue Approximately $45, 138 this is non dischargeable
Recently identified liens
Sales tax
10 PE - MC00006
946.98
Withholding 10 PE - MC00058 1
9,723.29
Sales tax
10 PE - MC00059
5,595.69
Sales tax
10 PE- MC000124
888.49
Employment
10 PE- TJ00029
908.33
Employment
11 PE-TJ00019
419.01
Employment 10 PE-MC00097
426.57
Work Comp 10 PE-CC00150
8,366.39
Employment
05 PE-TJ 00095
3,162.09
Employment
05 PE-TJ 00083
1825.52
Employment
05 PE-TJ 00021
2885.44
Released?
Employment
06 PE-TJ 00041
965.28
Released?
Employment
06 PE-TJ 00034
1930.41
Released?
8
Employment
07 PE-TJ 00012
Employment
07 PE-TJ 00061
Employment
07 PE-TJ 00020
Employment
08 PE-TJ 00037
Employment
09 PE-TJ 00040
1225.26
Released?
861.37
Released?
?
2015.46
1575.06
Released?
Total Liens
$53,719.45
Released
$8581.45
Liens outstanding
$45,138
Current total city obligation
$469,226.36
Sewer and Water Infrastructure
The current income potential from the water and sewer is only marginally sustainable to keep the
recently updated system operating at current rates. Current income:
210 connections X 29.48 = $6,190.80 x 12 months = $74, 289.60
160 trash service= $1920 x 12 months =
$23,040
-------------------
$97, 329.60 At flat rate
Average domestic water use is 420 gallons per day per connection or 12,600 gallons per month
per customer. Using the existing sliding scale at Hayti Heights this would bring water rate to
$22.00 (water) and $18.00 (sewer) per connection or$8400 per month or $100,800 per year +
$23,040 trash = Using existing rate structure with meters $123,840 or 49.14 per connection
Current expenses
City of Hayti sewer treatment =$1635
Trash contract
=$1920
Electrical
=$700
State taxes
=$54
Operator
=?
Billing/collections
=?
Insurance
=?
Debt reduction
=$500 MDFB bonded debt
= $300 Rural development
Chemical
=$100-300 (dependant on use)
----------
Flat rate
$97,000
-64,900
$32,100
$5, 409 or $64, 908 per year
sliding scale
$123,000
- 64,900
$58,100
9
***Remainder addresses cost of operator and profit at current use and rate***
Existing rates:
Currently a flat rate of $11 Water, $18 Sewer ad $12 Trash for 160 connections $41.48
Housing authority (60 connections) - $11 Water, $18 Sewer
Tax = for domestic utility .48 per connection Total
In November Hayti Heights had rate increase - but not implemented by receiver, because meters
are not functional
Rate increase approved $12 base rate for 2,000 gallons water, then an additional $2.00 per
each additional 2,000 water over
total revenue - See balance sheets -Monthly income should be $8405.60 (if all residents are
occupied and paying bills) at flat rate
Cash on hand $53,455.83 as of 5-15-11 Receiver Account
Water usage (is excessive)
Month/Yr
Plant Daily
v
Month Total
ell Daily Avg Month Total
60 connections in housing authority that receive a special rate because their trash service is
different
Total Historical System Connections = 230 (As of June 2010)
Full Pay Connections = 170
• Active Full Pay Users = 162
• Vacant Homes = 5
• Recent Deaths = 2 (Occupancy of homes unknown at this time)
• Scheduled for demolition 1 (Structure still standing - No water, meter removed)
=
Housing Authority Connections (N. MLK Dr.) = 60
• Active Units = 55
• Vacant Units = 5
Existing known ongoing operating expenses:
Connection to Hayti sewer - $1635
Plant and sewer electrical
10
ELECTRIC SERVICE COSTS
2010 Averaged Useage (includes
taxes)
Total
Annual
KW
Hours
Total
Annual
Charge
Water Treatment Electrical
Water Plant Electrical
Water Tower Electrical
66,830
194
$4,647.00
$280.00
183.60
0.53
$12.77
$0.77
Waste Water Treatment Electrical
Lift Station # 1
Lift Station # 2
Lift Station # 3
Area Light at Lift Station # 3
Lift Station # 4
3,460
5,465
11,005
1,921
12,813
$509.00
$668.00
$1,011.00
$269.00
$1,084.00
9.51
15.01
30.23
5.35
35.20
$1.40
$1.84
$2.78
$0.75
$2.98
KWH/Day CosUDay
Chemical costs - $100 per month
Operator costs Currently part of existing contract with state of Missouri
***Past due bills such as water purchase from Hayti $49,457.71
Other considerations
--J
Hayti Heights will need billing system estimation of $3-5,000 plus yearly maintenance
fee.
--J
--J
Computer with enough memory to run the system.
Staffing needed or use technology; the system will allow for a meter reader to either
manually or drive by and read meters. The more technical the more expensive initially,
but lessens the need for staff.
--J
City insurance
11
Drinking Water
New well master meter
Minor repairs are needed for drinking water improvements in the plant. Currently the plant is
producing good water quality and is meeting regulations. A make-shift telemetry device was
installed to control tower overfills and to conserve water for sale. The Receiver has replaced a
master meter in the well house to help determine water production and improvised a telemetry
device so the water tower will not overfill. Next actions are to inspect the storage tank and
replace/install meters at each residence. Currently there is a flat rate of $11.00 per month for
water with no limit on use. There are approximately 10 working meters for 205 connections.
Many meters have been compromised, or a straight line with no meter serves the household.
New meters are being installed May 16-27, 2011. The meters will be monitored for use
electronically through a telemetry system at Hayti, this also matches up with the current billing
system
Improvements to all Lift stations These
pictures show before and after of Lift
Station #3
12
Sewer
Improvements
The sewer was in severe disrepair. Electrical panels had copper tubes, foil wrapped fuses or
straight line jumpers that rendered all electrical safety and grounding inoperable. This was
done by previous operators of the sewer because the pumps were tripping out due to lack of
service. There were no back up pumps available to use and sporadically from spring to early
fall we had minor pumping problems. During the first week in October 2010, lift stations #2
and #3 had non-repairable pump failure and we had to use both a pump and haul service and
then two self contained portable auxiliary pumps to move sewage through the system. About
the same time we moved forward with approval to order pumps to repair the lift stations.
Contractors had difficulty finding replacement pumps and supplies due to extensive American
Recovery Act infrastructure repairs nation-wide. These special pumps are made on demand
and not routinely "stocked". Our contractor was able to expedite the pumps for lift stations #1,
#2, and #3. Pumps, associated railing, and electrical controls have now been installed. Lift
station #4 was repaired on February 15, 2011. These larger pumps because they feed effluent
to Hayti from all the lift stations combined. Security fencing has been installed on all 4 lift
stations.
Infrastructure repair costs funded through drinking water and waste water set-aside fee.
Hayti Heights Water / Wastewater Major Maintenance Items
Drinking Water /
Distribution
Item
Description
~pproximate Cost
$9,000 delayed due to
Hayti infrastructure
upgrades scheduled for
May31,2011
install individual home water meters that communicate with ~50,000 Installation Ma}
Water Meters
16-27,2011
Hayti system
Rework the drainage from the water tower overflow to
$4,000 Not completed
Water Tower Overflow
prevent overflow from flooding nearby residences
Weather related
$3500 Installed
Water Plant Blower
Replacement of blower at water treatment plant
Water Well Flow meter Purchase/installation of mag-style flow meter from the well ~6,000 Completed
$6,500 Delayed due to
Settling Basin Cleaning Clean out accumulated sludge from the settling basin
sewer repairs and Hayti
sewer problems
$75,500
Subtotal
Wastewater
Treatment
Hayti / Hayti heights
interconnection
Add gauges; exercise/rehab valves; install hydrants for
lushing abilities (2 connections)
13
Item
Sewer Line Camera
Inspection and
Cleaning
Lift Station # 1
Description
~pproximate Cost
Camera inspection of selected sewer lines and laterals,
clean selected sewer main lines and lateral lines.
$7,000 Cleaned lift
stations only
Rehablreplacement of pumps, floats, guide rails, access
cover, and control panel.
$35,000 Completed
Lift Station # 1 (Option
Repairlreplacement of by-pass valves.
~)
Rehab/replacement of pumps, floats, guide rails, and
Lift Station # 2 **
control panel.
Rehablreplacement of pumps, floats, guide rails, access
Lift Station # 3
cover, and control panel. Replacement of by-pass vault
cover.
Lift Station # 3 (Option
Repair/Replacement of By-Pass valves.
A)
Rehablreplacement of pumps, floats, guide rails, access
Lift Station # 4
cover, and control panel. Replacement of by-pass vault
cover.
Lift Station # 4 (Option
Repairlreplacement of by-pass valves.
A)
$6,500
Completed
$16,500 Completed
~34,000 Completed
$6,500 Completed
$39,000
Completed
~6,500 Valves ok
~151 ,000/ actual cost to date $178,270.22
[Ihisincluded security fencing and extra labor on lift station
not anticipated (concrete work and associated down time
for crew)
Subtotal
** Lift station also needed by-pass valves
$226,000 TOTAL
At the April 25, 2011 Hayti City Council meeting, Jim Macy as receiver for Hayti Heights
presented a option for Hayti to assume the operation of water, sewer and trash, and received a
firm interest from Hayti conditioned that:
1.
2.
3.
4.
Hayti assumes no debt from Hayti Heights
Meters are installed and sufficient rate structure is established (matching Hayti)
Hayti Heights water tower is cleaned and inspected
Existing water connection between the two cities is renovated and updated
Annexation is not likely because that would allow the assumption of prior Hayti Heights debt
(Now $469,226.36).
In May, 2011 we will be installing meters for Oinking Water billing estimated at $50,000. In
May we have scheduled the storage tower inspection and cleaning. The interconnection
renovation is under development.
As a back up to this we are initiating another year-long contract in the rare case we are unable
to dissolve the receivership. This Request for Proposal has offered for bidding on March 9,
2011. Contract is in final offer stage and should soon be awarded soon.
Receiver has $59,212.83 in checking account as of May3, 2011. Bills have been processed in
a timely and efficient manner; receiver has paid $40,272.16 for basic operational expenses.
As of May 24, 2011 DNR has expended $789, 275.58 in contracting costs and hardware
improvements to the metering devices and infrastructure improvement.
14
In the last 12 months of receivership Hayti Heights has addressed one ordinance that
restructured their Water rates (taken up in November meeting) and given out to receiver in
December meeting. This was a $1 increase form $11 to $12 for the first 2000 gallons and a
sliding scale of $2.00 for each additional 2000 gallons used thereafter. They did not increase
their sewer rate (a flat rate of $18 per household). Trash service is also $12.
Judge Copeland granted a 3 year contract for trash service that will include 96 gallon
standardized containers for refuse.
Recommendations
Judge Copeland will have to agree on our next actions, however at this time I would not advise
to return operational control to Hayti Heights. The current leadership simply can not manage
this system. As ordered by Judge Copeland in Receivership Case 10 PE -CO 00318
Receiver has looked at various alternatives including Liberty water - a PSC regulated
company, the City of Hayti and return of operations to Hayti Heights.
The lack of financial, managerial and technical competence in Hayti Heights do not make the
return of operational control a feasible alternative for total system control or to allow partial
control of one system or the other.
The PSC interest is diminished by the inability to secure a marginal return on investment. Too
many variables exist among debt settlement and sustaining a responsive and consistent
technical response to infrastructure concerns without a base of operations in the immediate
area. Billing would be a substantial hurdle from the standpoint of Liberty water and a serious
inconvenience to Hayti Heights residents. Hayti Heights would go from a walk-up cash system
to a mail based or electronic billing system; many residents do not have a checking account.
Hayti is a neighboring community within walking distance for customer service. Residents
conduct most of their daily activities in these two communities. Residents are already familiar
with the system of billing and collection established at receivership and Hayti has the technical,
financial and managerial resources to sustainably operate both systems. Billing and
collections are already in place and the residents are comfortable with the process, and since
many pay by cash this is an important fact to take into consideration. Hayti system has
institutional control of finances.
1. Receiver will attempt to negotiate an amicable settlement between Hayti and Hayti
Heights. If this is not a viable alternative then
2. Receiver will develop an agreement between the city of Hayti and the receiver (on
behalf of the residents of Hayti Heights)
3. Given Court approval of either option 1 or 2, receiver would further advise the
disposition of assets as follows:
<
Hayti would purchase the assets (infrastructure of sewer and water conveyances, pumps,
electrical panels, storage tower, lift stations, well, settling basin and distribution system) for the
equivalent value of debt owed the city of Hayti (approximately $83,000 [$49,000 for past sewer
15
debt and 33, 000 for past fire response debt]) This would decrease Hayti Height Debt load by
almost one quarter.
Receivership account should be disbursed as follows:
In June there will be approximately $64,000 in the checking account
Refund Citizens $75 initial deposit 205 connections @$75
= -$15, 375
USDA Rural Development payoff $13,000 sewer loan
= -$13,000
Missouri development finance Board - Offer 20% settlement for debt
=-$21,200
Refund DNR $14,425 for infrastructure repair
= -$14, 425
------------$ 64,000
*** Estimation - subject to change depending on May and June collections and expenditures
This would allow for a debt-free transfer of infrastructure assets from Hayti Heights to Hayti.
e
acy -
Rece~i
Heights
16
Attachments
IRS TAXES
As of March 22,2011
YEAR
QUATER
2001
4th
2002
2N U
2002
3rd
2002
4th
2003
2nd
2003
3rd
2004
1st
2004
2nd
3rd
2004
2004
4th
2007
2nd
2009
2nd
FORM
941
941
941
941
941
941
941
941
941
941
941
941
AMOUNT
$2,438.54
$303.64
$953.88
$155.63
$9,793.51
$619.81
$23,195.59
$18,772.30
$17,378.84
$22,710.49
$10,973.23
$4,983.31
$118,906.36
CIVIL PENATY
2001
$769.55
CIVIL PENATY
2003
$2188.09
CIVIL PENATY
2007
$3669.95
M'issmq
. 941 t ax f orms
YEAR
2003
2005
2006
2007
2008
2009
2010
QUATER
4TH
ALL4
ALL4
1 ,3,4
ALL4
1,3,4
ALL
17
Analysis of rate structures between Hayti and Hayti Heights
Gallons
used
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
11000
12000
13000
14000
15000
16000
17000
18000
19000
20000
Hhsewer
9
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
HH
Hayti
Hayti
Water Heights Haytiwater sewer
14.5
9.27
5.5
13.91
11
29
17.21 11.33
12
30
20.51 13.39
13
31
23.81 15.45
14
32
27.11 17.51
15
29.17 18.54
33
16
34
31.23 19.57
17
35
33.29
20.6
18
36
35.35 21.63
19
37
37.41 22.66
20
38
39.47 23.69
21
39
41.53 24.72
22
40
43.59 25.75
41
45.65 26.78
23
42
47.71 27.81
24
25
43
49.77 28.84
44
26
51.83 29.87
27
45
53.89
30.9
28
46
55.95 31.93
47
58.01 32.96
29
Hayti increase
23.2
-0.5
28.5
3.9
33.9
8.26
39.3
12.6
44.6
14.7
47.7
16.8
50.8
18.9
53.9
21
57
23.1
60.1
25.2
63.2
27.3
66.3
29.3
69.3
31.4
72.4
33.5
75.5
35.6
78.6
37.7
81.7
39.8
84.8
41.9
87.9
44
91
totals
totals
Hayti
HH
with
with
trash
trash
35.18 26.5
40.54
41 cheaper
45.9
42
3.9
51.26
43
8.26
56.62
44
12.62
14.71
59.71
45
62.8
46
16.8
47
65.89
18.89
68.98
48
20.98
72.07
49
23.07
75.16
50
25.16
78.25
27.25
51
81.34
29.34
52
84.43
53
31.43
87.52
54
33.52
90.61
55
35.61
93.7
56
37.7
96.79
57
39.79
99.88
58
41.88
102.97
59
43.97
Hayti Heights Water use is approximately 480 gallons per connection; this is twice the
predicted average for a community this size. With a flat rate structure, there is no incentive to
conserve water.
Common Water Usage Data (example: City of Wentzville)
2006 Average Demand per Customer (Connection):
(not large water users, mostly residential)
0.20 gpm
288 gpd/connection
Assume 3 people per household: 0.067 gpm/capita
96 gpd/capita
Design Guide for Community Water Systems, Section 1.1.2.d.3. and e. (MDNR, Public
Drinking Water Program, 2003)
If neither historical nor comparable water system data are available, the following information
shall, as a minimum, be used for design purposes:
i. Population per service connection for permanent residential dwelling units including houses,
mobile homes, condominiums, apartments, and multiplexes shall be approximately three (3.0)
persons/dwelling unit; and
ii. Domestic water usage for residential dwelling units excluding lawn/garden irrigation usage
shall be an average of 80 gallons per person per calendar day, except that for rural water
18
4. Other usage criteria may be used in lieu of the criteria listed in the preceding item
(1.1.2.d.3.) if the engineer provides adequate justification.
e. For lawn watering, the following estimates may be used:
Housing Type
Sprinkler Type
Flow per House
Moderate/Middle Class
End of Hose
1.25 gpm
2gpm
Estate
Automatic
Agreement in Principle
Between Hayti (city) and Receiver for Hayti Heights
Regarding Sustainable and Reliable Infrastructure Control that provides a Safe
and Reliable service for residents of Hayti Heights ( a fourth class village in
Pemiscot county)
;
SUMMARY: At the conclusion of the Limited Receivership ordered by Pemsicot Circuit Court Judge Fred Copeland on
May 28,2010 and with court approval; this agreement outlines the transfer of operational control, daily operations and
tangible assets of the sewer and potable water systems of Hayti Heights to the city of Hayti. Effective date
_ _ _ _ _ _ _. Upon notification, each party reserves right ofwithdraw pending significant performance of the
following terms (5 days notice)
.
Current Conditions
~
~
~
~
Receiver has made a determination of fair market value of Hayti Heights Sanitary Sewer and Potable Water
system. PSC has determined the maximum rate for procurement at $160,000
Receivership order states assets may be sold after proper determination ... actual or best offer
Water and sewer system are operating in compliance with state and federal environmental law and regulations
This Agreement is subject to interagency management and court approval
Receiver
~
~
~
~
~
~
Receiver will use best efforts to ensure a clear title for all assets transferred within the scope of this agreement
(Missouri Development fmance board and Rural Development USDA loans) Negotiated settlement of_ _ Receiver will ensure the potable water system has been properly inspected and cleaned (storage tower)
Scheduled
_
Receiver has ensured that all lift station conveyances for sanitary sewers have been repaired through
rehabilitation, installed new control panels and installed new Flygt N series pumps
Receiver will upon completion of an agreement in principle with the city of Hayti, execute operational changes
that will allow modification to the existing interconnection between Hayti Heights and Hayti. Hayti will
provide a letter of certification from their city engineer stating sufficient capacity exists to serve both interests
of Hayti and Hayti Heights
Receiver will include in his petition to the court a request to adopt Hayti billing rates upon transfer of system
Has provided a true an accurate billing system
City of Hayti
~
~
~
~
Hayti Heights is indebted to Hayti for Approximately $83, 000 ($49,400 for past sewer debt and $33,600) fire
calls)
Hayti is currently collecting and billing Hayti Heights residents under a contract with Environmental Works
using the same billing methods
Hayti will satisfy all past debt incurred by Hayti Heights upon transfer of these assets to Hayti and will agree to
assume operational control over the essential infrastructure services of Sewer, Water and Trash for Hayti
Heights, providing the city of Hayti Heights with competent and sustainable service for the Technical, Financial
and Managerial of these vital functions that the city of Hayti Heights can not perform.
Payment in kind - example help in machine rental for meter pit installation
Agreed on April
_
_ _ _ _ _ _ _ _~Receiver
-'Mayor
I
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NO. COMM.
38
39
OK
OK
PAGES
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FILE DURATION X/R
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00:05:58
XMT
DATE MAY-26-2011
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IDENTI F ICAT ION
DATE
a 85733591608
MAY-26
TIME 13:34
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P.03
DIAGNOSTIC
13:17
-PUBLIC DRINKING WATER
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573 751 3110-
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