Document 6539579

FUNDRAISING: SPONSORSHIP LETTER
To help you maximize your fundraising success we have put together a four step process and explanation of how to
best utilize your sponsorship letter. To be most effective, we recommend posting a newspaper article first (include
copies of the article when distributing your sponsorship letter); then complete the following steps:
STEP 1
DISTRIBUTE YOUR SPONSORSHIP LETTER DIRECTLY
TO BUSINESSES AND POTENTIAL SPONSORS
Print off copies of your sponsorship letter to hand deliver or mail to businesses and other potential sponsors
in your community. You should have received an email from us with the subject line “Sponsor” which has your
sponsorship letter and a personalized message that you can forward directly to potential sponsors if you prefer
to email.
STEP 2
FORM A FUNDRAISING COMMITTEE
Sit down with your family and write down the names of 10-20 people who you think would be willing to help
support you in your fundraising efforts. Start with people who live in other states, cities, and towns and then
those closer to your area. Contact each person on your list and ask if they would help you raise funds for you
and your team to compete down under. If you don’t already have their email address, be sure to get it when you
speak with them. You only need to ask them to do one fundraiser—distributing your sponsorship letter.
STEP 3
DISTRIBUTE YOUR SPONSORSHIP LETTER TO
YOUR FUNDRAISING COMMITTEE MEMBERS
Each person on your fundraising committee needs to receive a copy of your sponsorship letter so they can print
off copies and begin distributing it on your behalf. You should have also received an email from us with the
subject line “Fundraising Committee Member” which has your sponsorship letter and instructions that you can
forward directly to your committee members.
STEP 4
DISTRIBUTE THE CERTIFICATE OF APPRECIATION
TO THOSE WHO SUPPORT YOU
You should have received an email with the subject line “Fundraising information for your trip” which has a Certificate
of Appreciation that we recommend printing in color and on card stock to distribute to people who have supported
you in your fundraising efforts—people who donate towards your trip, fundraising committee members, etc.
Andrea Smith
representing the
West Central Conference Track and Field Team
Camas High School, Washington
As an athlete I have been invited to participate in the Down Under Sports Tournaments hosted on the Gold
Coast of Australia. I am honored to be an ambassador of not only my community and state, but also our
country. I will be participating in this international event on the West Central Conference Team during the
summer of 2014. I am looking for sponsors to make donations towards the cost of competing Down Under. A
major source of funds comes through voluntary contributions of family, friends, and business sponsors. Your
sponsorship will be a very important part of fundraising for me and my team. This donation will help us fulfill
this once-in-a-lifetime opportunity.
P
I have included a Thank You Ticket for taking the time to read this letter. Just fill in the ticket and send this
entire form along with any contribution you would care to make to Down Under Sports at the address listed
below, and you will go into a drawing for a trip for 2 to Australia and Hawaii and/or a subsequent drawing for
a 5 day Cruise for 2.
WOULD YOU PLEASE BE A SPONSOR FOR MY TEAM?
Yes, I would like to help by making a donation of
$20
$21 - $50
$51 - $75
$76 - $100
$101 - $150
$151 - $200
Other
THANK YOU FOR YOUR GENEROSITY.
Please make your check payable to: “Down Under Sports”
Or pay online at our website: www.downundersports.com
M
A
S
To Whom It May Concern:
We at Down Under Sports have invited Andrea Smith to represent Washington Track and Field in the 26th
annual Down Under Sports Tournaments to be hosted in the summer of 2014. We wholeheartedly endorse
Andrea and ask that you give this sponsorship letter your full consideration. Any assistance you can give
would be greatly appreciated.
Respectfully, George O’Scanlon, President, Down Under Sports
2014
THANK
YOU
TICKET
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1st Draw: Win 2 all-expense-paid trips* to the 2014
Down Under Sports Competition in Australia and
Hawaii. All entries must be received by ISSI no later
than 5PM MST on June 3, 2014 – entries received
by this time will be entered into both drawings.
2nd Draw: Win a 5 day Cruise for 2. All entries
must be received by ISSI no later than 5PM MST
on August 1, 2014. Entries received between June
3, 2014 5:01 PM MST and August 1, 2014 5:00 PM
MST will be entered into 2nd draw only. Does not
include airfare.
P
Name: _________________________________
M
A
Address:________________________________
_______________________________________
IMPORTANT! IT IS ILLEGAL TO RAISE MONEY DIRECTLY ON YOUR BEHALF. DO NOT HAVE SPONSORS WRITE CHECKS IN YOUR NAME OR
OPEN A FUNDRAISING BANK ACCOUNT UNDER YOUR NAME. YOU ARE ALLOWED TO RAISE FUNDS FOR THE TEAM AND YOU. ALL FUNDS MUST BE
SENT INTO DOWN UNDER SPORTS TO SAFEGUARD YOUR ELIGIBILITY TO PLAY HIGH SCHOOL OR COLLEGIATE SPORTS.
S
Phone: (______)_________________________
Mail your entries to: Down Under Sports, PO Box 6010, North Logan, UT 84341
NO PURCHASE NECESSARY | NO LATE ENTRIES ACCEPTED
Not a tax deductible donation. Faxed and Scanned Copies Not Accepted.
FOR OFFICIAL RULES GO TO: WWW.DOWNUNDERSPORTS.COM
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who attends
2000
Thank you for
your support!
*Supporter Package
Andrea Smith
Washington Track and Field
Donation Amount $______
Please send this entire page along with your check to:
Down Under Sports
1755 North 400 East, Suite 201
North Logan, UT 84341
For questions please call (435) 753-4732
www.downundersports.com
See rules for Trip Details
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