Manual - II Powers and duties of its officers and employees

Manual - II
Powers and duties of its officers and employees
(Section 4 (1) (b) (ii)
ESTABLISHMENT SECTION
The main function of Establishment Section is: Drawal of salaries of the employees of revenue Establishment in respect of whom Collector is the
Head of the Office (Gazetted & non-gazetted).
 Maintenance of service records of the employees within its jurisdiction.
 Recruitment, appointment, transfer & promotion of employees to the extent permissible by Rule.
 Control & disciplining of employees under the control of Collector as disciplinary authority.
 Submission of counter in High court and OATs cases on Establishment of Revenue Administration
 Settling of personal service related claims / dues of the employees.
Sl
No
1
1
Name & Designation
of Post
2
Sri
Durga
Prasad
Behera, I.A.S.,
Collector & District
Magistrate, Kendrapara
Power
Administ
rative
3
Duties
Financial
Statutory
4
GPF final with drawal
sanctioning authority in
respect of Class III and
Class IV personnel of
his own office.
5
Recruitment
/
appointing
authority
in
respect of ClassIII post of the
district
under
revenue
administration
and Class IV
posts of his own
office (Revenue)
Appointing
Authority in case
of absorption of
J.C. employees
and
Rehabilitation
Assistance
Cases.
Promotion
Authority
in
respect of ClassIII & Class-IV
personnel of the
Dist.
Disciplinary
Authority
in
respect of ClassIII employees of
the
Dist.
(Revenue
Department) and
Class
IV
employees of his
own office.
Drawing and disbursing
officer in respect of his
own Establishment.
Increment sanctioning
authority in respect of
Class
II
Gazetted
employees of Revenue
Estt.
TBA
Sanctioning
Authority of Class-III &
Class-IV
Othe
rs
6
7
Pension
Sanctioning
authority
in
respect of ClassIII employees of
the
District
(Revenue
Service)
and
Class-IV
employees in his
own office.
Deputation
sanctioning
Authority
of
foreign service in
respect of ClassIII employees of
the
Dist.
(Revenue
Service) up to 5
years.
Leave
Sanctioning
Authority
of
Gazetted
and
non
Gazetted
employees as per
rule.
Recommending
authority
of
Gazetted
and
Non
gazetted
employees as per
Rule.
Accepting
Authority
regarding CCRs
of
Class-III
employees of the
District (Revenue
Estt.)
and
recommending
authority
in
respect
of
gazetted
employees under
his control.
Premature
retirement review
authority
in
respect of ClassIII employees of
the Dist. Under
Revenue
administration.
Transfer
and
posting Authority
of
Class-III
employees of the
Revenue
Administration
within the Dist.
2
Sri Ashok Kumar
Panda, OAS (S)
G.P.F.
Sanctioning
authority (as delegated)
Addl. District Magistrate.
Leave Sanctioning
Power (Limited as
per delegation)
Pay fixing authority in
respect of Class-III &
Class-IV personnel of our
own office (as delegated)
3
Smt. Sibani Mohanty,
OAS-1
(JB)
Dy.
Collector.
4
Sri
Ajaya Ku. Das,
Head Clerk
5
Sri Pramod Kumar
Mohanty, Sr. Clerk
6
Sri Ambarish Samal, JC
7
Gitanjali Pradhan, JC
8
Daitary Sahoo,
Sr.
Clerk (On deputation)
Increment sanctioning
authority in case of
Class-III and Class-IV
employees of own Estt.
Drawing
Officer
in
respect of General Estt.
of
Collectorate,
Kendrapara delegated.
Processing of
files
relating
establishment
matters,
monitoring and
supervision of
the section
General
Supervision
of the section
High
court
OAT Matters
of
Rev.
Adminstration
relating
to
Estt.
Matters/Gaze
tted
Estt./Proceed
ing
&
Suspension
cases of nongazetted
Estt./Gradatio
n
&
DPC/MPR &
QPR
on
related,
matters
of
non-gazetted
Estt./AER
GPF of Subordinate
offices, CCR,
Dairy.
Assist in Bill
&
Budget
section
Bill
and
Budget,
G.P.F.non
gazetted
office
Estt
MPR & QPR
on
related
matters.
9
Sarat Ku. Moharana,
Sr. Clerk
10
Umakanta Biswal, J.C.
11
Subrat Ku. Behera, J.C.
MPR & QPR
on
related
matters.,
pension/abso
rption
/transfer,
Posting
of
ClassIV&Class-III
employees/d
eputation.
HRMS, Pay
fixation,
R.A.C.P
of
staffs of subordinate
Office,
Audit/Inspecti
on, MPR &
QPR
on
related
matters..
RTI,Assembl
y Questions,
RAS,
Recruitment
Manual - III
The procedure followed in the decision making process, including channels of
supervision and accountability :
(Section 4 (1) (b) (iii)
ESTABLISHMENT SECTION
The Junior Clerk / Sr. Clerk of a seat initiates the file which get subsequently Examined
and endorsed by the Establishment Officer and then sent to the Addl. District Magistrate
for recommendation / approval. The Addl. District Magistrate then in appropriate requisite
cases recommend the files to the Collector for final approval / sanction.
Flow process chart for sanction of H.R.A and Leave.
Sl. No.
Activity
1
To
receive application and put a diary
number.
To mark the application to the concerned seat
To process the application in the concerned
seat (If the application is not wanting in any
respect) and mark it to the Head Clerk.
Examination of the matter and endorsement
to Estt., Officer
Examination of the file and subsequent
endorsement to A.D.M.
To sanction or endorse to Collector with
recommendation as per Rule
Sanction by Collector or endorse to Govt. if
required.
Issue of order
2
3
4
5
6
7
8
Level of Action
Time Frame
Diarist
Same day.
Diarist
Jr. Clerk / Sr. Clerk
Same day.
5 days.
Head Clerk
1 day.
Estt. Officer
2 days
Addl. Dist. Magistrate
2 days
Collector
Same day
Estt. Section
Next day
Flow process chart for sanction of Pension.
1
2
3
4
5
6
7
8
9
To receive application and put a diary number
To mark the application to concerned seat.
To process the application and call for N.D.C.
from required quarters.
On receipt of N.D.C. from requisite quarters
endorsement of file to Head Clerk for further
examination.
Examination and endorsement of Head Clerk
to Estt. Officer.
Examination and endorsement to A.D.M.
Examine and recommendation to Collector
(Pension sanctioning authority)
Final sanction by the Collector
Issue of Order
Diarist
Diarist
Jr. Clerk / Sr. Clerk
Same day.
Same day.
5 days
-do-
2 days
Head Clerk
1 day
Estt. Officer
A.D.M.
2 days.
2 days.
Collector
Estt. Section
1 day
Next day.
Manual - IV
The norms set by it for the discharge of its functions;
(Section 4 (1) (b) (IV)
ESTABLISHMENT SECTION
Sl.
No.
1
2
3
4
Activity
Diary of letter
Dispatch of letter
Typing Job
Writing of notes and drafts
5
Scrutinisation of proposal
Time frame / Norm
Remarks
3 minutes per letter
5 minutes per letter
30 pages per day
It depends upon the nature and gravity of
the letters received and answer to be sent
accordingly
It depends upon the nature of the proposal
received from different quarters.
Manual - V
The rules, regulations, instructions, manuals and records used for
discharging functions ;
(Section 4 (1) (b) (v)
ESTABLISHMENT SECTION
Sl.
No.
Name of the act, rules,
regulations etc.
1
Orissa Service Code
2
Orissa leave Rules’ 1992
3
Orissa Pension Rules’ 1992
4
Classification of control and appeal
Rules’ 1962
Orissa Ministerial Service Rules’
1959
Orissa District Revenue Service
Rules’ 1983
5
6
7
Brief gist of the contents
Pay fixation and
records etc.
Sanction of leave
Sanction of Pension /Gratuity
/ Commutation Value of
Pension etc.
Suspension, Proceeding /
Draft Charges etc.
Recruitment / Appointment /
Promotion etc.
Recruitment / Appointment of
Amins / A.R.I.s / R.I.s and
Promotion etc.
Reservation of S.T. & S.C.
Category
8
Orissa Reservation vacancies in
the Post of Services (S.C. & S.T.)
Act 1975 concerned Rule’ 1976
Orissa G.P.F. Rules
9
Orissa T.A. Rules
Drawal of T.A.
10
Orissa General & Financial Rule
(Vol.I & II)
Orissa Treasury Code (Vol. I & II)
Delegation of power
11
12
13
Orissa Govt. Servant Conduct
Rule’ 1959
Orissa Record Manual’ 1964
14
Book Circular 42
15
Book Circular - 46
16
Guard file
service
Sanction of G.P.F.
Performing tours of Gazetted
Officers
Acceptance of C.C.R.s
Reference
No. if any
Price in case
of priced
publications
Manual - VI
A statement of the categories of documents held by it or under its control ;
(Section 4 (1) (b) (vi)
ESTABLISHMENT SECTION
Sl.
No.
Nature of Record
Details of Information
available
Unit /
Section
where
available
Retention
period, where
available
Permanent
4
Service Books of employees of
Revenue Establishment in respect
of when Collector is the Head of
the Office.
Personal files of employees under
its jurisdiction
Service history Registers of
ministerial and field staff within its
jurisdiction.
Bills Registers
5
Acquaintance Roll of employees
Permanent
6
10
T.A. Acquaintance Roll 3 years &
Advance Acquaintance Roll
Roster
Register
for
initial
appointment and promotion
G.I.S.
Register
for
initial
appointment & Promotion
Register of employment under
Rehabilitation Assistance
Suspension Register
11
Pension Register
Permanent
12
Proceeding Registers
Permanent
13
Allotment Register
14
Gradation list of Ministerial & field
staff normally one year
File Register
1
2
3
7
8
9
15
Permanent
Permanent
Permanent.
Manual - VII
The particulars of any arrangement that exists for consultation with, or representation by, the
members of the public in relation to the formulation of its policy or implementation thereof;
(Section 4 (1) (b) (vii)
ESTABLISHMENT SECTION
No such specific arrangement. But public are free for consultation with Officer In-charge concern
in related matters.
Manual – VIII
A statement of the boards, councils, committees and other bodies consisting of two or more
persons constituted as its part or for the purpose of its advice, and as to whether meetings of
those boards, councils, committees and other bodies are open to the public, or the minutes of such
meetings are accessible for public ;
(Section 4 (1) (b) (viii)
ESTABLISHMENT SECTION
Sl.
No
Name &
address of
the body
1
1
2
Dist. Board of
Examiners
for
Recruitment
to the post of
Jr. Clerk
2
Dist.
level
recruitment
Committee
for
recruitment to
the post of
R.I., Amin &
A.R.I.
Dist.,
Promotion
Committee
(Ministerial
Staff
3
4
Dist.
Promotion
Committee
(Revenue
Field Staff)
5
Premature
Retirement
Review
Committee
Main
functio
ns of
the
body
3
Constitution of
the body
Date of
constit
ution
Date up
to which
valid
Whether
meeting
s open
to public
4
1. CollectorChairman
2. Two other
Heads of Dist.
Officers
nominated by the
Chairman as
member
-do-
5
6
7
1. CollectorChairman
2. A.D.M.Member
3. Estt. OfficerMember
4. D.W.O. Member
1. CollectorChairman
2. Sub/CollectorMember
3. Estt. OfficerMember
4. D.W.O. Member
1. CollectorChairman
2. A.D.M. –
Member
3. Addl.
Secretary to
R.D.C. (C.D.)
Ctc. – Member
Whether
minutes
accessib
le to
public
8
Frequen
cy of
meeting
s
Rem
arks
9
10
Manual – IX
Directory of its officers and employees ;
(Section 4 (1) (b) (ix)
ESTABLISHMENT SECTION
Sl.
Name and Designation
Office Phone No.
E-mail address
No.
1
Smt. Sibani Mohanty, OAS-I (JB)
06727-232601
Dy. Collector, Kendrapara
2
Sri Ajay ku Das, H.C.
06727-232601
3
Sri Pramod Kumar Mohanty, S.C.
06727-232601
4
Sri Umakanta Biswal S.C.
06727-232601
5
Sri Sarat Ku Moharana, J.C.
06727-232601
6
Sri Bijay Kumar Parida, Chain Man
7
Sri Babaji Baral, Peon
8
Nabakishore Das, Peon
9
Subrat Ku Behera,JC
10
Ambarish Samal,JC
11
Gitanjali Pradhan,JC
Manual – x
The monthly remuneration received by each of officers and employees, including the system of
compensation as provided in its regulations ;
(Section 4 (1) (b) (x)
ESTABLISHMENT SECTION
Sl.
No.
1
1
Name of the Employees with Designation
Scale of Pay
P.B./Gr. Pay
2
Sri Durga Prasad Behera, I.A.S.,
3
37400-67000
4
P.B. – 4 / 8700
Total
Remuneration
5
87021.00
Collector, Kendrapara
2
Sri Ashok Kumar Panda, OAS (S),
ADM, Kendrapara
15600-39100
P.B. – 3 / 7600
56020.00
3
Smt. Sibani Mohanty, Dy. Collector, Estt.
9300-34800
P.B. – 2 / 4600
37347.00
4
Sri Faguram Marandi, Dy. Collector, Nizarat
15600-39100
P.B. – 3 / 5400
28,350.00
5
Sarmistha Mahali,HC
9300-34800
P.B. – 2 / 4200
30,055.00
6
Sri Kishore Chandra Kar, H.C.
9300-34800
2 / 4200
27913..00
7
Dinabandhu Rath, H.C.
9300-34800
2 / 4200
27630.00
8
Ajay Ku Das, H.C.
9300-34800
2 / 4200
27718.00
9
Ramakant Das, H.C.
9300-34800
P.B. – 2 / 4200
27524.00
10
Nirmal Ku Das, H.C.
9300-34800
P.B. – 2 / 4200
27314.00
11
Sri Chandramani Behera, H.C.
9300-34800
P.B. – 2 / 4200
29436.00
12
Umakanta Biswal, S.C.
5200-20200
P.B. – 1 / 2400
21842.00
13
Sri Akhaya Kumar Nayak, S.C.
5200-20200
P.B. – 1 / 2400
23329.00
14
Sri Pramod Kumar Mohanty, S.C.
5200-20200
P.B. – 1 / 2400
22102.00
15
Rabindra Ku Sahoo, S.C.
5200-20200
P.B. – 1 / 2400
22267.00
16
Santosh Chandra Adhikari, S.C.
5200-20200
P.B. – 1 / 2400
24426.00
17
Ramesh Ch Pani, S.C.
5200-20200
P.B. – 1 / 2400
21877.00
19
Sri Madhusudan Nayak, S.C.
5200-20200
P.B. – 1 / 2400
21672.00
20
Minakhi Barik Sr. Clerk
5200-20200
P.B. – 1 / 2400
22745.00
21
Parikhita Jena, S.C.
5200-20200
P.B. – 1 / 2400
19,895.00
22
Akhay Ku Pradhan, Sr. Clerk
5200-20200
P.B. – 1 / 2400
22302.00
23
Pramod Ku Das, S.C.
5200-20200
P.B. – 1 / 2400
21877.00
24
Kanhu Charan Lenka, Sr. Clerk
5200-20200
P.B. – 1 / 2400
21,913.00
25
Ashok Ku Mohanty, Sr. Clerk
5200-20200
P.B. – 1 / 2400
22302.00
26
Saroj Kanta Nayak, P.A. to Collector
9300-34800
P.B. – 2 / 4200
30513.00
27
Amiya Ketan Swain, Sr. Steno
9300-34800
P.B. – 2 / 4200
29,276.00
28
29
Kailash Ch. Das , Amin
Bhabagrahi Sarangi, Jr. Clerk
5200-20200
5200-20200
P.B. – 1 / 1800
P.B. – 1 / 1900
13558.00
16567.00
30
Sanbeswar Nayak,,JC
5200-20200
31
Pradipta Guin,JC
12956
32
Sukant Ku Jena,JC
12956
33
Ambarish Samal,JC
12956
34
Anushree Swain,JC
12956
35
Subrat Ku Behera
12956
36
Gitanjali Pradhan
12956
37
Surendranath Swain, SC
5200-20200
P.B. –2/2400
19970.00
38
Kartik Chandra Prusty,SC
5200-20200
P.B. – 2/ 2400
19,859.00
39
Dharanidhar Jena, Jr. Clerk
5200-20200
P.B. – 1 / 1900
18,391.00
40
Rudra Prasad Sahoo,J.C.
5200-20200
P.B. – 1 / 1900
14,178.00
41
Lingaraj Mohapatra, JC
5200-20200
P.B. – 1 / 1900
15134.00
42
Arjuna Samal, Jr. Clerk
5200-20200
P.B. – 1 / 1900
20461.00
43
Ashis Kumar Swain, Jr. Clerk
5200-20200
P.B. – 1 / 1900
12956.00
44
Santosh Kumar Mohanty, J.C.
5200-20200
P.B. – 1 / 1900
12956.00
45
Md. Enayatullah, J.C.
5200-20200
P.B. – 1 / 1900
16567.00
46
Dejalin Jena, J.C.
5200-20200
P.B. – 1 / 1900
12956.00
47
Bibekananda Behera, Jr. Clerk
5200-20200
P.B. – 1 / 2400
12956.00
48
Laxmi kanta Hansda, Jr. Clerk
5200-20200
P.B. – 1 / 1900
12,956.00
49
Sailendra Narayan Pradhan, J.C.
5200-20200
P.B. – 1 / 1900
12,956.00
50
Muralidhar Nayak, Chainman
4440-14680
P.B.–1–5/1500
11063.00
51
Bijay Kumar Parida, Chainman
-do-
P.B.–1–5/1600
16272.00
52
Kunjabihari Rout, Cainman
-do-
P.B.–1–5/1600
17098.00
18
14178
53
Babaji Charan Baral, Peon
-do-
P.B.–1–5/1500
13954.00
54
Sk. Ishaque, Office Peon
-do-
P.B.–1–5/1600
17488.00
55
Alekha Charan Barik, Peon
-do-
P.B.–1–5/1600
16994.00
56
Balarama Khatua, Peon
-do-
P.B.–1–5/1600
16709.00
57
Surendranath Patra, Peon
-do-
P.B.–1–5/1600
17228.00
58
Surendranath Swain, Peon
-do-
P.B.–1–5/1600
16231.00
59
Kishore Chandra Barik, Peon
-do-
P.B.–1–5/1600
16185.00
60
Gourang Charan Kar, Peon
-do-
P.B.–1–5/1500
16461.00
61
Hemant Kumar Panda, Peon
-do-
P.B.–1–5/1600
16979.00
62
Sakuntala Swain, Peon
-do-
P.B.–1–5/1600
15772.00
63
Premalata Nayak, Peon
-do-
P.B.–1–5/1500
15984.00
64
Rabindra Kumar Nayak, Peon
-do-
P.B.–1–5/1500
16196.00
65
Babuli Charan Pradhan, Peon
-do-
P.B.–1–5/1300
11,452.00
66
Chandra Sekhar Barik, Peon
-do-
P.B.–1–5/1500
15736.00
67
Prasant Kumar Das, Peon
-do-
P.B.–1–6/1500
15428.00
68
Keshab Charan Das, Peon
-do-
P.B.–1–5/1500
13954.00
69
Rabindranath Jena, Peon
-do-
P.B.–1–5/1500
13210.00
70
Dani Denus Papa Saheb Mohapatra, Peon
-do-
P.B.–1–5/1500
13863.00
71
Abhaya Gochhayat, Sweeper
-do-
P.B.–1–5/1500
15984.00
72
Daitary Sethy, Ch-Cum-Sweeper
-do-
P.B.–1–5/1500
13594.00
73
Prafulla Ku. Sahoo, Chainman
-do-
P.B.–1–5/1500
11063.00
74
Santilata Rout, Ch-Cum-Sweeper
-do-
P.B.–1–5/1500
75
Niranjan Nayak, Chainman
-do-
P.B.–1–5/1500
11063.00
76
Sk. Kalam, Watchman
-do-
P.B.–1–5/1600
16709.00
77
Sarbeswar Sahoo, Chainman
-do-
P.B.–1–5/1600
11063.00
78
Khageswar Barik, WCS
-do-
P.B.–1–5/1600
11063.00
79
Madhab Ch. Nayak, Watchman
-do-
P.B.–1–5/1600
11063.00
13594.00
Manual – xi
The budget allocated to each of its agency, indicating the particulars of all plans, proposed
expenditures and reports on disbursements made;
(Section 4 (1) (b) (xi)
ESTABLISHMENT SECTION
Major Head
Activities to be
performed
3-2053-093-
Pay
8210000
Budget
estimate for
2012-13
10210000
Dist.
D.P.
0
0
19200
0
Establishment
D.A.
5511500
7111500
7911500
6038587
298000
448000
470000
447003
8800
13800
17800
16545
R.C.M.
49000
255600
0
330000
T.E.
73000
93000
113000
137975
Electricity
120000
144000
501000
299952
Telephone
40000
44000
63000
34958
M.V.
140000
1444000
160000
559129
O.C.
30000
34000
38000
24990
O.Ch.
20000
31000
71000
30000
Wags
0
0
0
2516
Arr.pay
0
0
0
101854
R.R.T.
-
-
-
-
W.C.
-
45000
51000
20000
1500
1500
1500
1500
Spare & services
1500
1500
1500
1490
Consultation
1500
1500
1500
1500
50000
55000
105000
59270
440000
540000
540000
350000
50000
50000
30000
H.R.A.
O.A.
4-2014
Pay
Admn. Justice -
D.A.
Sanctioned
budget
Revised
estimate
2012-13
11200000
Expenditure
for the last
year
10663501
H.R.A.
Computer
consumable
charges
LTC
Festival Advance
R.C.M.
O.A.
T.E.
P.P.S.
O.C.
Telephone
3-2075-MGS-800Other Exp.0010460Recruitment and
Depttl. Exam.
Exam
Manual – xii
The manner of execution of subsidy programmes, including the amounts allocated
and the details of beneficiaries of such programmes ;
(Section 4 (1) (b) (xii)
ESTABLISHMENT SECTION
Nothing to comply
Manual – xiii
Particulars of recipients of concessions, permits or authorizations granted by it ;
(Section 4 (1) (b) (xiii)
ESTABLISHMENT SECTION
Nothing to comply
Manual –xiv
Information available in an Electronic form
(Section 4 (1) (b) (xiv)
ESTABLISHMENT SECTION
Some information are available in Official Website of Kendrapara www.kendrapara.nic.in
Manual – xv
The particulars of facilities available to citizens for obtaining information, including
the working hours of a library or reading room, if maintained for public use ;
(Section 4 (1) (b) (xv)
Manual – xv
The particulars of facilities available to citizens for obtaining information, including
the working hours of a library or reading room, if maintained for public use ;
(Section 4 (1) (b) (xv)
ESTABLISHMENT SECTION
Only certify copies of any Records can be available through District Record Room.
Manual –xiv
Information available in an Electronic form
(Section 4 (1) (b) (xiv)
ESTABLISHMENT SECTION
Some information are available in District Website kendrapara.nic.in
Manual – xvi
The names, designations and other particulars of the Public Information Officers:
(Section 4 (1) (b) (xvi)
FIRST APPELLATE AUTHORITY
Sl.
No.
Name & Designation of
the Officer designated
Postal
Address
Telephone
No.
e-mail
address
as Appellate Authority
1
Sri Ashok Ku. Panda,
OAS (S)
Addl. District Magistrate,
Kendrapara.
Collectorate,
Kendrapara
06727-232601
Demarcation of
area / Activities, if
more than one
PIO is there.
For
Collectorate,
Kendrapara
PUBLIC INFORMATION OFFICER
Sl.
No.
1
Name & Designation of
the Officer designated
as PIO
Faguram Marandi OAS-I
(JB)
Dy. Collector, Nizarat
Postal
Address
Collectorate,
Kendrapara
Telephone
No.
e-mail
address
Demarcation of
area / Activities, if
more than one
PIO is there.
For
Collectorate,
Kendrapara
e-mail
address
Demarcation of
area / Activities, if
more than one
PIO is there.
For
Collectorate,
Kendrapara
06727-232701
ASST. PUBLIC INFORMATION OFFICER
Sl.
No.
1
Name & Designation of
the Officer designated
as APIO
Sri Ajaya Ku. Das H.C.
Postal
Address
Telephone
No.
Collectorate,
Kendrapara
Manual – xvii
Other information as may be prescribed
(Section 4 (1) (b) (xvii)
ESTABLISHMENT SECTION
Nothing to comply