Manual Student Portal Exchange Students January 2014

Manual Student Portal
Exchange Students
January 2014
Table of Contents
I. Getting Started
1. Student Portal
2. Selecting your courses in your Personal Study Guide (PSG)
3. Group registration in the Personal Study Guide (PSG)
4. Checking your timetables
5. Enrolment in Blackboard (BB) courses
6. Registration for exams
7. Useful information
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I. Getting started
In this manual you will find a step-by-step explanation of how to use our systems and prepare
yourself for studying at Tilburg University.
Logging onto any computer on campus
As student or employee of Tilburg University you have access to all the computers on campus.
For this you will need a username and password. An email was sent to your private email
account a few months ago. In this email you were informed about your user name (a capital U
followed by your 7-digit student number (e.g. U1234567) and your password (referral to link
where you could set your password)
If you haven’t received your log in details yet, please contact your Study Abroad Advisor.
Changing your password
Please go to: http://www.tilburguniversity.edu/password/ and click on Change My Password and
follow the procedure outlined online. If you forget your password, please also visit the above
website.
If you work in pairs you need to log out and close the browser (Internet Explorer) in order to
access a Student Portal account of another student.
Remember that you ALWAYS need to contact your Study Abroad Advisor when you want to
make changes in your study plan! Failing to do so can mean that you will NOT be registered for
your exams, or can even result in not being allowed to follow a course.
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1. Student Portal
The Student Portal is the starting point of this workshop. You will need the Student Portal to start
other applications and services. Note that the student portal is sometimes also called the
Blackboard Learning Environment!
Open in Internet Explorer the site of Tilburg University: http://www.tilburguniversity.edu/
Select Students at the top of the screen
Click on Log in Student Portal on the left side of the page (in the green box).
Log in with your username and password. Your username starts with the letter U followed by 7
digits.
After you logged on, you will enter My Personal page. At the top of this page you will find two
different tabs, namely:
1. My Study, where you will find essential information about your courses and study
process.
2. My University, where you will find general information about our Library and
University (e.g. news items, course catalogue, address book, etc.). You will not be
using this tab often.
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My Study
You will find different boxes on this page, like: ‘My courses’, ‘My Course Announcements’, ‘My
Study Facilities’, ‘Webmail Notifyer’ and ‘My Week Schedule’. My Study will be the page that
you’ll be using most. After completing the steps in this manual, most of these boxes will be filled
with information about your courses.
On the left side of this page you will find information concerning Blackboard courses; on the right
you will find other TiU applications and services.
On the right side, on top, you will find the module My Study Facilities. This module consists of
links to applications and websites helping to organize the administrative part of your study, such
as: Register for courses; check exam notifications Exams; and get access to Google Apps.
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2. Selecting your courses in your Personal Study Guide (PSG)
In the Personal Study Guide you can set up your study program, choose groups (e.g. tutorials,
labs, seminars, lectures), manage your Blackboard courses and check your course schedules.
Changes to the course schedules (times, places, cancellations) will always be posted here and
re-directed to My Study in your Personal Study Portal.
Click on Personal Study Guide in the module
My Study Facilities. The First time you get to
this page, you will see a Welcome screen.
Read the information and click OK.
You are now on the Landing Page of your
Personal Study Guide (PSG). Based on the
choices you make in the PSG, specific
information is being added to the module My
Week Schedule on the Student Portal, such
as your personal timetable.
Select My programme under Select or
change section
Select the School you are taking most
courses from.
Go to Other and select Exchange
Students
A drop box will appear from which you will
have to select 2013: Subjects Spring
Semester
Click on Continue
Tick only the courses you will be taking
this upcoming semester (please refer to
the definitive Study Plan sent to you by
your Exchange Coordinator).
Go to the bottom of the page and click OK
You will return to the Landing Page of the
Personal Study Guide.
If you are taking courses from more than one
School, you will have to register for these
courses as well.
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By using Select optional subjects you can
select extra courses. Here, all courses offered
at Tilburg University are alphabetically
ordered. Find the course and tick the box next
to the course title. Scroll down to the end of
the page and click Record Selected
Subjects. Follow this step for all courses.
Once you are done, scroll down to the end of
the page and click Back to my Program.
Scroll down and click OK. You will now return
back to your Personal Study Guide.
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3. Group Registration in the Personal Study Guide (PSG)
To finalize your registration and to view your personal time table, you will have to select the
appropriate groups in your Personal Study Guide. Click on My Groups in your Personal
Study Guide on the left side of your screen.
You now get to the overview page with all available groups of all the courses that you selected.
1. Ticking the appropriate group that DO NOT require registration via COMAP
If a course does not have register via COMAP next to the course name but does have multiple
groups listed, you can choose any group.
2. Ticking the appropriate groups that DO require registration via COMAP
COMAP is a digital tool which monitors group registration for courses (e.g.: labs and tutorials)
with limited capacity. For some courses you have already been registered for a group via
COMAP by your Study Abroad Advisor. If this is the case, it will be stated that you are registered
(see below). In this case, you do not have to tick any other box unless you will find a box with the
name EXCHANGE_XXXX. If this group is present, always tick this box!
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If you have not yet been registered for a group in COMAP, you will have to do so by yourself. If
this is the case proceed as follow:
A course that does require you to register in
COMAP will have “register via COMAP” stated
next to the course name and it will not say that
you have been registered for a group yet.
Click on the word COMAP
You will enter a new screen. You may either
find one or multiple groups. If you click on
show all data, you will see what the times and
dates are of this particular group. Register for
this group that fits your time table best.
You will enter a new screen that will verify that
you are registered for this particular group.
Click on Log Out
You will enter a new screen. Close this screen
and go back to the group registration page in
the PSG. The registration has not yet been
updated on this page, so place click on the
refresh button.
Below the course name it will be verified that
you are registered for a group.
Repeat the same steps for all courses that require you to register via COMAP.
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Problems that may occur when registering via COMAP
Problem
Solution
If a group is full, it will say so in front of the
particular group. If all groups are full,
please contact the lecturer of the course.
He will be able to place you in one of the
groups after consultation. Or he will inform
you that one more group will open at a
later stage.
Sometimes registration has not yet started.
If this is the case, it will say on what date
and time the registration will open. Make
sure to plan ahead and register on time as
groups fill up fast!
After you ticked all the appropriate boxes on the group registration page, you will have to click on
OK to finalize your decisions. You will now return back to the first page of the Personal Study
Guide.
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4. Checking your timetables
Once you ticked all the appropriate boxes of the group registration, you can view your time table.
Click on For This Year in the list Show
My Schedules, which is situated on the
left side of your screen. You can now
see your study schedule for this
semester/year.
The time table for a full semester will
show your courses per day. It will state
the time, the dates and the room where
the lecture or seminar/labs will be.
If your time table is incorrect, or you
encounter clashes, go back to the
Personal Study Guide and make
adjustment in my programme, my
optional subjects or my groups.
Attention: these times, dates and rooms
are subject to change. Check your week
schedule regularly in your Personal
Guide. Updates will automatically appear
in your week schedule!
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You can find your week schedule in the Student Portal. Information from the Personal Study
Guide and hence your time table, will be uploaded into your Student Portal. If necessary, click
the refresh button in your Browser (Internet Explorer) to update the information coming from the
Personal Study Guide.
In the module My Week Schedule you can check your weekly time table.
Use the right arrow to select the proper
week. When a lecture, seminar or lab
will be cancelled this will appear on
your week schedule. Also time and
room changes will appear here. Make
sure to check this regularly!
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5. Enrolment in Blackboard (BB) courses
Blackboard is an important part of the Digital Learning Environment of Tilburg University. The
system supports various didactic approaches, ways of communicating and forms of cooperation,
affording great freedom of use for both lecturers and students.
Almost each course uses Blackboard and you will have to register separately for each course to
receive access. In Blackboard this is called enrollment. Many lecturers put the course materials,
assignments, and other course-related information on Blackboard. In a Blackboard you can find
all important study information, like class presentations, literature, internet addresses or video
classes, assignments and other useful information about the course. We advise you to register
for your courses on Blackboard once you know how your study plan will look like.
Registration for a course in Blackboard can be
done in your Personal Study Guide.
Click on My Blackboard Courses, which you
will find in the first list on the left side of your
screen.
You will enter a new screen. It will show you
the list of courses you are currently registered
for. Next to the course names you will find
several boxes which you can tick, one of which
is named Blackboard.
The courses that use Blackboard will show the
text Enroll in Bb. If you tick these boxes you
will be enrolled for these courses in
Blackboard. Subsequently, the text BbUnenroll will appear behind these course
names. If you want to unenroll from a course
you can check these boxes again.
You do not have to confirm your enrolment;
after ticking the boxes you are immediately
enrolled in Blackboard for that particular
course.
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Note: In some cases students cannot unenroll themselves for courses in Blackboard; you will
find Bb unenroll not possible behind the course name. If this is the case please send an email to
the coordinator of the course and ask him/her to deregister you for this course in Blackboard.
Note: not all professors use Blackboard for their courses (not all courses exist on Blackboard)
this is why we advise you to contact your professor for more information about a course.
In your Student Portal you can access all your Blackboard courses and check if you are
properly enrolled for all of your courses in Blackboard. If you do not see any courses, click on the
refresh button to update the information coming from your Personal Study Guide.
You can find your Blackboard courses in the module My courses on the left side.
NEW! Tilburg University's Blackboard is now accessible with your mobile. You can access
Blackboard courses with your mobile pad or tab. For almost every device there is an
optimized App available so the native characteristics will be used.
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6. Registration for exams
At Tilburg University, incoming exchange students are automatically registered for the exams of
their courses. The Study Abroad Advisor will arrange your exam registration. Therefore it is vital
that you inform your Advisor of every change you make in your study plan!
You will receive an invitation to your exam(s) in the week prior to the month in which the exam(s)
will take place containing the date and time of the exam, room and seat number. For example: if
you have an exam in June, you will receive an email with the invitation to participate in the exam
during the last week of May. If you do not receive such an invitation, please check your exam
registrations and/or exam notifications
You can check your exam registration in
the Student Portal in the module My Study
Facilities. Click on Check Exam
Registration. The registration for exams
will be showed two months prior to the
month the exam is in.
All exam dates will also be published in
your Week Schedule!
If you lost or did not receive an invitation
in your TiU email account, you can
retrieve your invitation from your Student
Portal. Go to the module My Study
Facilities and click on Check Exam
Notifications.
Exam notifications can be found one week
prior to the month the exam is taking
place.
Once you have received the invitation, you will need to print it out and take it with you to the
exam, together with your TiU student card or any other ID. You can check your exam results by
using the module Check Study Results in your Student Portal
Note: It is possible that you will have two or more exams scheduled on the same date. If this is
the case, please inform your Study Abroad Advisor by email as soon as possible. We will try to
have the exams planned in such a way that you can take both exams on the same day.
Be advised though that we cannot guarantee a non-overlapping exam schedule. This is
especially the case when you have more than two exams scheduled on the same date, or
when you have exams from different schools on the same date. In these situations we advise
you to change your study plan.
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7. Useful information
Access your mailbox off campus
All students studying at Tilburg University will receive their own email address. Yours can be
found in the attached pdf document (which has been e-mailed to you earlier) where you also
found your username and password.
Currently Tilburg University is changing their student email from Novell to Google. We advise you
to inform yourself about the email service of Tilburg University by visiting the following website:
http://www.tilburguniversity.edu/students/it/email/
Wireless
You can use your Tilburg University username and password to access the wireless network
(eduroam) everywhere on campus safely, easily and for free. To connect with eduroam you need
to add "@uvt.nl" to your regular username ([email protected]). Your password is your Tilburg
University password. For more information please visit:
http://www.tilburguniversity.edu/students/it/wireless/
Tilburg University App
In 2012 Tilburg University introduced the iStudent TiU app, which is an application for Tilburg
University students. It offers a number of student services conveniently grouped and developed
for your iOS device. Please read more about the app and its services on the following website:
http://www.tilburguniversity.edu/students/it/app/
Useful links
Tilburg University wireless: http://www.tilburguniversity.edu/students/it/wireless
Study and work off-campus: http://www.tilburguniversity.edu/students/it/vpn
LIS Service Desk
If you have questions about the Student Portal, check the Help Page First:
On the Student Portal page, click the Help button
Click Support for Students,
Click Frequently Asked Questions.
In case of technical questions, please contact LIS Service Desk which is an information point for
all Audio Visual, IT and Library questions. You can contact the service desk online, by phone or
in person. More information can be found online at:
http://www.tilburguniversity.edu/students/it/lis-sd/
OR
LIS Service Desk
Library Level 1
Telephone: (013) 466 3111
E-mail: [email protected]
THANK YOU!
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