Manual ISR Orange inpayment slip with reference F
Transcription
Manual ISR Orange inpayment slip with reference F
499.36 en (pf.ch/dok.pf) 05.2014 PF Manual ISR Orange inpayment slip with reference number in CHF and in EUR ISR Customer Service Advice and Sales Telephone+41 848 888 900 (regular rate) Contact center Telephone +41 848 848 424 Fax +41 58 667 66 00 E-mail postfinance @postfinance.ch Test and Ready to Print PostFinance Ltd Input Electronic Services Engehaldenstrasse 35 3030 Bern Inquiries PostFinance Ltd National Enquiries 3030 Bern Telephone+41 58 667 97 61 Fax +41 58 667 62 74 Manual ISR Version May 2014 2/34 Table of Contents 1. 1.1 1.2 1.3 Introduction Inpayment slip with reference number (ISR) in CHF or EUR ISR list in CHF or EUR (PDF or paper) Service Description 5 5 5 5 2. General Terms and Conditions 2.1 Area of application 2.2 Due diligence requirement 2.3Registration 2.4 Mutations customer data 2.5 Cancellation of service by the customer 2.6 Cancellation of service by PostFinance 6 6 6 6 6 7 7 3. ISR Service Description 3.1 Identification of ISR customer 3.2 ISR slips 3.3 Slip types 3.3.1 ISR (with pre-printed amounts) 3.3.2 ISR+ (with blank amount fields) 3.3.3 ISR for crediting on own account 3.3.4 ISR not designated for payment 3.3.5 Cash-on-Delivery ISR (COD-ISR) 3.4 Designing of ISR slips 3.4.1 Back side printing 3.4.2 Attached forms 3.4.3 Multiple forms (carbons) 3.4.4 Paper standard 3.4.5Printing 3.4.6Ready-to-print 3.5 Printing details 3.5.1 ISR in CHF or EUR customer number 3.5.2 Customer name 3.5.3 Debtor name 3.5.4 Coding zone 3.5.5 Code line format 3.5.5.1 ISR (with pre-printed amount) 3.5.5.2 ISR+ (with blank amount field) 3.5.5.3 Slip codes (SC) 3.5.5.4 Amounts 3.5.5.5 Reference numbers and reference boxes 3.5.5.6 Auxiliary characters 3.5.5.7 Check digits (C1, C2, C3) 3.5.5.8 OCR-B1 character set 3.5.5.9 Approved printers 3.6 Mailing requirements 3.6.1Separation 3.6.2Folds 3.6.3 Feed holes 3.6.4 Bound ISR forms (ISR booklets) 8 8 8 8 8 9 11 12 13 13 14 14 14 14 14 14 15 16 16 17 17 18 18 19 19 19 19 20 20 20 20 20 20 20 20 20 Manual ISR Version May 2014 3/34 3.7 Data delivery of incoming payments 3.7.1 Data medium 3.7.2 Delivery with multiple ISR 3.7.3 Data sorting 3.7.4 Record type 3.7.5 Transaction codes 3.7.6 Transaction code index for record type 3 (only ISR in CHF) 3.7.7 Transaction code index for record type 4 (ISR in CHF and EUR) 3.7.8 Adjusted and reverse entries 3.7.9 Periodicity of data delivery 3.7.10 Delivery of ISR slips 3.7.11 Credit entries 3.7.12Reconciliation 21 21 22 22 22 22 22 23 23 24 24 24 24 4. 4.1 4.1.1 4.2 4.3 4.4 25 25 25 25 25 25 Test run Test requirements Test data distribution Test results Tools for checking code lines Most frequent errors on ISR slips 5. Sundry 5.1 Processing cycle by PostFinance 5.1.1 Working days 5.1.2 Cycle overview 5.2 Rejects 5.3 Payments without original ISR forms 5.3.1 Payments as paperless e-transactions 5.3.2 Original slips cannot be processed mechanically 5.3.3Red inpayment slip (IS) as replacement of an original ISR slip 5.4 Reconstructions 5.4.1 Ordering reconstructed data 5.4.2 Delivery 5.5 Researches 5.5.1 ISR in CHF with record type 3 5.5.2 ISR in CHF and EUR with record type 4 26 26 26 26 26 27 27 27 27 28 28 28 28 28 28 Appendices Approved Designs (Landscape Format) Approved Designs (Portrait Format) Sample ISR List Record Type 3 Sample ISR List Record Type 4 Account rejects ISR Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Attachment Schedule of Fees ISR Enclosure 1 Manual ISR Version May 2014 4/34 1. Introduction 1.1Inpayment slip with reference number (ISR) in CHF or EUR ISR is an electronic debtor service which allows the customer to bill open invoices in CHF and EUR in a simple manner and to quickly post incoming payments. ISR is ideal for larger slip volumes. The reference number/code line contains all data that are relevant for book-keeping. No slip images are delivered. –Either fixed slips are provided or the corresponding field is left blank and is filled in by hand. –The debtor can choose whether to make payment at the post office counter, by payment order, or electronically via e-finance or e-banking. –All inpayment slips are delivered to the computer centre of PostFinance on the day of payment; there they are processed and subsequently credited, see 5.1.2. –Credit data is delivered electronically and free of charge. –PostFinance urgently recommends to run a free preliminary test before posting the first slips. –ISR in CHF and EUR are for exclusive use in Switzerland, as the relevant infrastructure for slip processing is not available abroad. 1.2ISR list in CHF or EUR (PDF or paper) ISR list is ideal for small businesses without book-keeping software. Incoming payments are posted manually. –PostFinance/Printer uses pre-printed, consecutively numbered inpayment slips which are printed in accordance with customers’ requirements. –The debtor can again choose whether to make payment at the post office counter, by payment order, or electronically via e-finance or e-banking. –Periodic data delivery is available via e-mail in PDF format or on paper by post, subject to a fee. 1.3Service Description –Electronic posting of credit data in book-keeping software available (exception: e-mail in PDF format, ISR list), incl. dunning. –Secure and cost-saving processing of payments. –The basic offer of ISR is free of charge. –Simple control for debtors. –ISR in EUR are the same in layout and processing as those in CHF. –For detailed information, see documentation «Prices and conditions for business customers». Manual ISR Version May 2014 5/34 2. General Terms and Conditions 2.1Area of application Unless the Handbook and its Appendices stipulate otherwise, the following applies –General Terms and Conditions of PostFinance –Subscriber Conditions Electronic services –Sample dimensions and designs –Record Description Electronic services –Prices and general terms for business customers The General Terms and Conditions of PostFinance, the subscriber conditions, the samples dimensions and designs, the Prices and general terms for business customer and the handbooks ISR and Record Description Electronic services can be downloaded at www.postfinance.ch/isr. Condition of subscription to the ISR service is a postal account for business customers/associations (Deposito account, account for private customers etc. are not a dmissible). The guidelines of the present handbook are binding for the customer. 2.2 Due diligence requirement The customer undertakes to process the data immediately. Should there be any irregularities, PostFinance must be advised without delay. 2.3Registration Registration is done with the form Registration/change in inpayment slip with reference number (ISR). The form must be completed in full, duly signed and sent to PostFinance. By registering the customer confirms that he accepts the subscriber conditions. The ISR can be actively used only upon receipt of the confirmation of registration in writing. From this moment ISR slips can be sent in for testing or be forwarded to the debtors. Prior to that no ISR slips can be handled and credited. 2.4Mutations customer data Mutations are to be reported to the contact person 3 Post workdays prior to the changes taking effect. Please notify us accordingly: In writing –credit account –account for fees –address changes –change of processing office Manual ISR Version May 2014 By phone –slip types –medium exchanges –periodicity of delivery –ISR name 6/34 2.5Cancellation of service by the customer Cancellations must be submitted in writing and duly signed. The cancellation advice must contain the date of termination and, if possible, the reason for the cancellation. From the date of cancellation no more ISR can be handled. Inpayments shall be refused. Exceptions are those ISR paid in on the date of termination at the post office counter. All slips imported up until the date of termination shall be delivered by special delivery 2 days after termination. An ISR can be reactivated for the existing customer at any time. Cancelled ISR will not be reused for other companies. 2.6Cancellation of service by PostFinance PostFinance reserves the right to cancel ISR (e. g. moderate use). Manual ISR Version May 2014 7/34 3. ISR Service Description 3.1Identification of ISR customer The customer is assigned an ISR customer number for automated payment processing of ISR. The customer can use several ISR but these must have different names. A separate ISR customer number is always issued for cash-on-delivery ISR. The ISR must be in pure currency, that is, ISR in CHF (e.g. 01-162-8) and in EUR (e.g. 03-162-5) have different subscriber numbers and must also be optically distinguishable. 3.2ISR slips The ISR slip has two parts – the processing slip (used for processing) and an attached receipt stub (stays with the payer). The processing slip and receipt stub must be perforated for easy separation. 3.3Slip types There are different slip types on offer. The slips in the present handbook do not reflect real dimensions and must therefore not be used as templates. Schwarzfilm Orangefilm 3.3.1 ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Film de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres ISR (withFilm pre-printed amounts) di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Einzahlung Giro Versement Virement ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Robert Schneider SA Grands magasins Case postale 2501 Biel/ Bienne Keine Mitteilungen anbringen 04.2006 IR Oranger ESR+ in CHF POST 05.2005 PF Pas de communications Non aggiungete comunicazioni Referenz-Nr./No de référence/No di riferimento 21 00000 00003 13947 14300 09017 ▼ 01-162-8 ▼ 3949 • 01-162-8 Konto / Compte / Conto CHF ▼ ▼ 3949 75 Einbezahlt von / Versé par / Versato da 106 mm Konto / Compte / Conto CHF • 75 Einbezahlt von / Versé par / Versato da Rutschmann Pia Marktgasse 28 9400 Rorschach Die Annahmestelle L’office de dépôt L’ufficio d’accettazione 609 442.06 Rutschmann Pia Marktgasse 28 9400 Rorschach 210000000003139471430009017 0100003949753>210000000003139471430009017+ 010001628> ▲ ▲ Manual ISR Version May 2014 ▲ 210mm The amount fields can be with frames or with boxes. The amount does not have to be entered in the boxes exactly. 8/34 Schwarzfilm Orangefilm ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Film de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Einzahlung Giro Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Versement Virement ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne Keine Mitteilungen anbringen 04.2006 IR 442.41 ESR in Euro+ POST 05.2005 PF Pas de communications Non aggiungete comunicazioni Referenz-Nr./No de référence/No di riferimento 03-162-5 4 4 0 • 03-162-5 Einbezahlt von / Versé par / Versato da 4 4 0 Rutschmann Pia Marktgasse 28 9400 Rorschach Konto / Compte / Conto EUR 0 0 Einbezahlt von / Versé par / Versato da 961116900000006600000009284 Rutschmann Pia Marktgasse 28 9400 Rorschach 0 0 EURO • 442.41 Konto / Compte / Conto EUR 106 mm 96 11169 00000 00660 00000 09284 701 2100000440001>961116900000006600000009284+ 030001625> Die Annahmestelle L’office de dépôt L’ufficio d’accettazione Schwarzfilm Orangefilm ▲ Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Film de base BVR pour l’impression fields) en orange, format horizontal, modèle standard POSTE, coupe en millimètres ISR+ (with blank amount Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Einzahlung Giro Versement Virement ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel/ Bienne Keine Mitteilungen anbringen 04.2006 IR ▲ 3.3.2 ▲ 210mm ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Oranger ESR+ in CHF POST 05.2005 PF Pas de communications Non aggiungete comunicazioni Referenz-Nr./No de référence/No di riferimento 25 00000 00000 13567 87654 55541 ▼ 01-162-8 ▼ 01-162-8 Konto / Compte / Conto CHF ▼ • Einbezahlt von / Versé par / Versato da 106 mm Konto / Compte / Conto CHF ▼ • Einbezahlt von / Versé par / Versato da Rutschmann Pia Marktgasse 28 9400 Rorschach Die Annahmestelle L’office de dépôt L’ufficio d’accettazione 609 442.06 Rutschmann Pia Marktgasse 28 9400 Rorschach 250000000000135678765455541 042>250000000000135678765455541+ 010001628> ▲ ▲ Manual ISR Version May 2014 ▲ 210mm The amount fields must by all means be with boxes. The amount entered in handwriting must be written in the boxes exactly. 9/34 Schwarzfilm Orangefilm ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Film de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Einzahlung Giro Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Versement Virement ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne Keine Mitteilungen anbringen 04.2006 IR 442.41 ESR in Euro+ POST 05.2005 PF Pas de communications Non aggiungete comunicazioni Referenz-Nr./No de référence/No di riferimento 96 11169 00000 00660 00000 09284 ▼ ▼ • Einbezahlt von / Versé par / Versato da 961116900000006600000009284 Rutschmann Pia Marktgasse 28 9400 Rorschach Die Annahmestelle L’office de dépôt L’ufficio d’accettazione 03-162-5 Konto / Compte / Conto EUR Einbezahlt von / Versé par / Versato da 106 mm ▼ ▼ EURO • Rutschmann Pia Marktgasse 28 9400 Rorschach 442.41 03-162-5 Konto / Compte / Conto EUR 701 319>961116900000006600000009284+ 030001625> ▲ ▲ ▲ Manual ISR Version May 2014 210mm 10/34 3.3.3 ISR for crediting on own account Up to 20 inpayments per month on an owner account are processed free of charge. These include all payments from branches e.g. instalments paid ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Oranger ESR+ in CHF to Head Office, regardless posten office that handles them. Film de base BVRof pourthe l’impression orange, format horizontal, modèle standard POSTE, coupe en millimètres POST 05.2005 PF Schwarzfilm Orangefilm Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Einzahlung Giro Versement Virement ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel/ Bienne Keine Mitteilungen anbringen 04.2006 IR Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Pas de communications Non aggiungete comunicazioni Referenz-Nr./No de référence/No di riferimento 21 00000 00003 13947 14300 09017 ▼ ▼ 3949 • 01-162-8 Konto / Compte / Conto CHF ▼ Einbezahlt von / Versé par / Versato da 106 mm 01-162-8 Konto / Compte / Conto CHF ▼ 75 3949 75 • Einbezahlt von / Versé par / Versato da ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Film de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres 210mm Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Einzahlung Giro Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Versement Virement ▲ ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne Keine Mitteilungen anbringen 04.2006 IR ▲ 1100003949754>210000000003139471430009017+ 010001628> Die Annahmestelle L’office de dépôt L’ufficio d’accettazione Schwarzfilm Orangefilm 442.41 ESR in Euro+ POST 05.2005 PF 609 442.06 Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne Auf eigenes Konto ▲ 210000000003139471430009017 Pas de communications Non aggiungete comunicazioni Referenz-Nr./No de référence/No di riferimento ▼ Konto / Compte / Conto EUR ▼ ▼ 4 4 0 • 0 0 Einbezahlt von / Versé par / Versato da 961116900000006600000009284 Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne Die Annahmestelle L’office de dépôt L’ufficio d’accettazione 03-162-5 Einbezahlt von / Versé par / Versato da 4 4 0 Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne ▼ 0 0 EURO • Auf eigenes Konto 442.41 03-162-5 Konto / Compte / Conto EUR 106 mm 96 11169 00000 00660 00000 09284 701 2300000440009>961116900000006600000009284+ 030001625> ▲ ▲ ▲ Manual ISR Version May 2014 210mm 11/34 3.3.4 ISR not designated for payment ISR not designated for payment (e.g. zero, credit, and supplemental invoices, etc.) must bear special marking to avoid eventual mix-ups with ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Oranger ESR+ in CHF the other ISR. Film de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres POST 05.2005 PF Schwarzfilm Orangefilm Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Einzahlung Giro Versement Virement Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne ▲ Versamento Girata INVALID FOR PAYMENT Robert Schneider SA Grands magasins Case postale 2501 Biel /Bienne Keine Mitteilungen anbringen Pas de communications Non aggiungete comunicazioni 04.2006 IR Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per ➀ Referenz-Nr./No de référence/No di riferimento ➁ Konto / Compte / Conto Konto / Compte / Conto ▼ CHF ▼ ▼ ▼ • • ➃ Einbezahlt von / Versé par / Versato da 106 mm CHF Einbezahlt von / Versé par / Versato da ➃ Einzahlung Giro Versement Virement Einzahlung für / Versement pour / Versamento per INVALID FOR PAYMENT Robert Schneider SA Grands magasins Case postale 2501 Biel /Bienne Keine Mitteilungen anbringen Pas de communications Referenz-Nr./No de référence/No di riferimento ➋ ▼ Konto / Compte / Conto Einbezahlt von / Versé par / Versato da EUR ▼ ▼ • Einbezahlt von / Versé par / Versato da ➍ ▼ EURO • ➍ ➌ 442.41 Konto / Compte / Conto EUR ➊ Non aggiungete comunicazioni 106 mm Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne ▲ Versamento Girata 04.2006 IR Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% ▲ ▲ ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Film de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri 210mm ▲ 442.41 ESR in Euro+ POST 05.2005 PF ➄ Die Annahmestelle L’office de dépôt L’ufficio d’accettazione Schwarzfilm Orangefilm 442.06 ➂ ➎ Die Annahmestelle L’office de dépôt L’ufficio d’accettazione ▲ ▲ 210mm Manual ISR Version May 2014 ▲ Example key ➀ ➊ = optional ➃ ➁ ➋ = leave blank ➂ ➌ = optional ➄ ➍ =also applies to the amount field on the receipt stub ➎ =the code line must remain blank, with the exception of the ISR customer number 12/34 3.3.5 Cash-on-Delivery ISR (COD-ISR) Nachnahme-Empfangsschein Récépissé pour remboursement Robert Schneider SA Grands magasins Case postale 2501 Biel/ Bienne Konto/Compte/Conto CHF ▼ Ricevuta per rimborso Frist bis Délai jusqu’au Scadenza il Zahlbar an / Payable à / Pagabile a Eingezogen bei / Encaissé chez / Incassato presso 01-70-6 ▼ 1432 N-Einzahlung Post • 80 Caviezel Rinaldo Veia Prinzipala 7453 Tinizong Versement pour remboursement Poste Versamento per rimborso Posta P.P. Zahlbar an / Payable à / Pagabile a 2500 Biel /Bienne 1 Robert Schneider SA Grands magasins Case postale 2501 Biel/ Bienne Abgereist Parti Partito Adresse ungenügend Insuffisante Indirizzo insufficiente Unbekannt Inconnu Sconosciuto Nicht abgeholt Non recl. Non ritirato Annahme verweigert Refusé Respinto Referenz-Nr./No de référence/No di riferimento 36 10000 00000 00000 34567 54369 ▼ 01-70-6 ▼ 1432 • 80 Caviezel Rinaldo Veia Prinzipala 7453 Tinizong 609 412.80 PF Konto/Compte/Conto CHF 0300001432806>361000000000000003456754369+ 010000706> The conditions for designing the amount fields correspond to those of ISR. 3.4Designing of ISR slips The automated processing of ISR requires special technical procedures to produce quality ISR. There are certain mandatory defaults for the design, production and delivery of the ISR.These regulations are laid down in the form of technical specifications and sample dimensions and designs. Manual ISR Version May 2014 13/34 3.4.1 Back side printing The reverse side of the processing slip may be printed on between print lines 1–17; that of the receipt stub may be printed on anywhere. Inpayer comments to the customer are not permitted anywhere on the processing slip. 3.4.2 Attached forms The ISR may be supplemented with an attached form, situated either to the left or above the slip. Authorised designs are shown in Appendices 1 and 2. A form may be attached to the right or beneath the ISR upon request. 3.4.3 Multiple forms (carbons) Carbon forms are permitted. The processing slip itself (original), however, must not be chemically coated. In order to ensure good OCR printing quality on the processing slip, the use of chemically coated paper is recommended. Carbons duplicating in orange or red shades are not to be used. 3.4.4 Paper standard Only OCR DIN 6723 90 g/m2 paper is to be used for the ISR slips. 3.4.5Printing Print shops possess the necessary technical and detailed layout specifications and are prepared to assist customers in designing the necessary forms. 3.4.6Ready-to-print For first time and/or reprint slip orders containing text or descriptive changes, the printer must obtain official OK-for-printing from PostFinance, Input Electronic Services before beginning the job. The OK-for-printing documents can also be submitted via e-mail in PDF format to the following address: postfinance @postfinance.ch (A4 1:1 format, front and back side). Manual ISR Version May 2014 14/34 Schwarzfilm Orangefilm 3.5Printing details ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% de base BVR pour l’impression en orange, format horizontal, POSTE, coupe en millimètres Note the followingFilmprinting details for ISR in CHF andmodèle EURstandard (examples): Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Versement Virement Robert Schneider SA Grands magasins Case postale 2501 Biel/ Bienne ➁ Keine Mitteilungen anbringen ➁ Pas de communications Non aggiungete comunicazioni ➆ 21 ➅ ➅ ▼ 3949 75 • Einbezahlt von / Versé par / Versato da 210000000003139471430009017 Rutschmann Pia Marktgasse 28 9400 Rorschach 01-162-8 Konto / Compte / Conto CHF ▼ ➀ Einbezahlt von / Versé par / Versato da ▼ 3949 • 75 ➆ ➂ Referenz-Nr./No de référence/No di riferimento 00000 00003 13947 14300 09017 106 mm ▼ ➀ 01-162-8 Konto / Compte / Conto CHF ▲ Versamento Girata 04.2006 IR Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Einzahlung Giro Einzahlung für / Versement pour / Versamento per Rutschmann Pia Marktgasse 28 9400 Rorschach 609 ➂ 442.06 Oranger ESR+ in CHF POST 05.2005 PF 0100003949753>210000000003139471430009017+ 010001628> ➀ Die Annahmestelle L’office de dépôt L’ufficio d’accettazione ➃ ▲ ▲ ▲ 210mm ISR: amount fields with frames or boxes. The amount does not have Schwarzfilm to be entered in the boxes exactly. Orangefilm ISR+: amount fields with boxes only. The amount must be entered ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt 442.41 Film de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres in the boxes exactly. ESR in Euro+ Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Einzahlung Giro Versement Virement Keine Mitteilungen anbringen ➋ Pas de communications Non aggiungete comunicazioni ➏ ➏ ▼ 4 4 0 • 0 0 Einbezahlt von / Versé par / Versato da 961116900000006600000009284 03-162-5 ➊ Konto / Compte / Conto EUR ▼ ➐ Rutschmann Pia Marktgasse 28 ➌ 9400 Rorschach Die Annahmestelle L’office de dépôt L’ufficio d’accettazione Referenz-Nr./No de référence/No di riferimento 96 11169 00000 00660 00000 09284 Einbezahlt von / Versé par / Versato da 106 mm 03-162-5 ➊ Konto / Compte / Conto 04.2006 IR Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne ➋ ➐ EUR ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per ▼ 4 4 0 0 0 EURO • 701 Rutschmann Pia Marktgasse 28 9400 Rorschach ➌ 442.41 Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne ▼ Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri POST 05.2005 PF 2100000440001>961116900000006600000009284+ 030001625> ➊ ➍ ▲ ▲ ▲ Manual ISR Version May 2014 210mm 15/34 3.5.1 ISR in CHF or EUR customer number ➀ and ➊ Receipt stub and processing slip 01-162-8 or 03-162-5 VV-XXX-C VV = ISR code – =hyphen XXX = serial number (without preceding zeros) – =hyphen C = check digit Code line (9 digits) 010001628> or 030001625> VVXXXXXXC> VV XXXXXX C > = = = = ISR code serial number (incl. preceding zeros) check digit auxiliary character 3.5.2 Customer name ➁ and ➋ The debtor and the postal service must be able to clearly identify the customer. The customer name must therefore be indicated on the ISR slips as follows: –Entries from the Commercial Register: must be worded exactly as published –Entries not in the Commercial Register: must include a first and last name and business address, or match the account name and address –Associations, clubs, foundations: must match their Statutes/Articles of Foundation name and main business address –Administrative bodies, official agencies and governmental authorities: must match their official designation and location The main or business address must be preceded by the ZIP code. If the customer cannot be clearly identified, payments may be refused. Manual ISR Version May 2014 16/34 3.5.3 Debtor name ➂ and ➌ The debtor must be specified on both the processing slip and the receipt stub. A full postal address is required on the processing slip (name, street or post office box, ZIP code and location). Debtor addresses are always to be printed in one block, that is, without blank lines. No additional informations may be indicated (e.g. invoice numbers). The address fields may remain blank if the debtor is unknown when the payment orders are printed. Where this is the case, two different forms must be printed and/or the address fields be provided with preprinted lines. A minimum line spacing of 3⁄12" is required to allow for both mechanical or hand entries of debtor details. 3.5.4 Coding zone ➃ and ➍ The coding zone encompasses lines 20–25 on the processing slip and is the area designed for the code line. The correct structure and right positioning of the code line and OCR-B1 script are preconditions to allow for the automated processing of the slips. If the inpayment slips do not correspond to the specifications provided by PostFinance, this can lead to rejects (see 5.2) and possible disturbances during processing. Tools for checking code line see 4.3. Manual ISR Version May 2014 17/34 Schwarzfilm Orangefilm ESR-Grundfilm für Orangedruck, Querformat, Standardausführung POST, Millimeter-Zuschnitt Raster 48, Dichte 9% Trame 48, densité 9% Retino 48, densità 9% Empfangsschein / Récépissé / Ricevuta Einzahlung für / Versement pour / Versamento per Einzahlung Giro Versement Virement ▲ Versamento Girata Einzahlung für / Versement pour / Versamento per Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Robert Schneider SA Grands magasins Case postale 2501 Biel / Bienne Keine Mitteilungen anbringen 04.2006 IR Oranger ESR+ in CHF de base BVR pour l’impression en orange, format horizontal, modèle standard POSTE, coupe en millimètres POST 05.2005Code PF 3.5.5 lineFilm format Film di base PVR per la stampa in arancione, formato orizzontale, esecuzione standard POSTA, taglio in millimetri Pas de communications Non aggiungete comunicazioni Referenz-Nr./No de référence/No di riferimento 12 00000 00000 23447 89432 16899 ▼ 01-162-8 ▼ 3949 • 01-162-8 Konto / Compte / Conto CHF ▼ Einbezahlt von / Versé par / Versato da 106 mm Konto / Compte / Conto CHF ▼ 75 3949 • 75 Einbezahlt von / Versé par / Versato da Rutschmann Pia Marktgasse 28 9400 Rorschach 609 Die Annahmestelle L’office de dépôt L’ufficio d’accettazione 442.06 Rutschmann Pia Marktgasse 28 9400 Rorschach 120000000000234478943216899 0100003949753>120000000000234478943216899+ 010001628> ▲ ▲ ▲ 210mm slip type (coded) see 3.5.5.3 amount check digit of slip type and amount reference number (+ check digit) subscriber number 3.5.5.1 ISR (with pre-printed amount) 20 0100003949753>120000000000234478943216899+ 010001628> CHF ➄ ➇ ➇ C C ➈ ➈ ➈ cts ➅ ➇ C 21 22 23 ➆ ➀ 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 20 2100000440001>961116900000006600000009284+ 030001625> ➑ ➑ C cts ➎ ➏ ➒ ➑ C C 21 22 23 ➐ ➒ ➊ ➒ 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 Manual ISR Version May 2014 18/34 3.5.5.2 ISR+ (with blank amount field) 20 042>120000000000234478943216899+ 010001628> ➇ ➈ ➄ C ➇ ➈ C ➆ ➇ ➈ C ➀ 21 22 23 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 20 319>961116900000006600000009284+ 030001625> ➑ ➒ ➎ C ➑ ➒ C ➐ ➑ ➒ C ➊ 21 22 23 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 3.5.5.3 Slip codes (SC) ➄ and ➎ 01 = ISR in CHF 03 = COD-ISR in CHF (cash-on-delivery) 04 = ISR+ in CHF 11 = ISR in CHF for credit to own account (section 3.3.4) 14 = ISR+ in CHF for credit to own account (section 3.3.4) 21 = ISR in EUR 23 = ISR in EUR for credit to own account (section 3.3.4) 31 = ISR+ in EUR 33 = ISR+ in EUR for credit to own account (section 3.3.4) 3.5.5.4Amounts ➅ and ➏ The payment amounts in the code line and amount fields must match. Amounts in excess of CHF or EUR 1,000 are to be printed in one block without separations or commas. Entries of CHF or EUR 0 (zero), “blocking stars” and other fill characters are not p ermitted in the amount field (for exception, see section 3.3.5 “ISR not designated for payment”). Amounts in CHF must be rounded to 00 or 05 centimes (Swiss norm). The EUR can be handled in individual cents, e.g. 02. The maximum amount in CHF is 99,999,999.95, in EUR 99,999,999.99 and must not be exceeded. 3.5.5.5 Reference numbers and reference boxes ➆ and ➐ The reference number is numeric, up to max. 27 digits. Reference numbers with 16 digits are also permitted (only for ISR in CHF). The following points are to be observed: –Code line: unused spaces are always aligned to the left and must be filled in with zeros. –Reference box of the processing slip: the reference number is to be positioned flush right, in blocks of 5 digits plus one block of remaining digits. Preceding zeros are suppressed. The reference box is mandatory. –Receipt stub: its unrestricted grouping does not require 5-digit blocks, digits can be printed consecutively, preceding zeros are suppressed. Manual ISR Version May 2014 19/34 3.5.5.6 Auxiliary characters ➇ and ➑ The auxiliary characters are: > and +. 3.5.5.7 Check digits (C1, C2, C3) ➈ and ➒ Interference factors such as soiling, excessive stamping or handwritten changes to the printed characters can cause problems on reading them. Incomplete or illegible digits can lead to rejection or incorrect reading of slips. To identify these mistakes and prevent eventual errors from being processed, check digits are added to the code line. The digit is calculated using recursive module 10 (for description, see Handbook “Record Description Electronic services”; for document delivery, contact www.postfinance.ch/isr). 3.5.5.8 OCR-B1 character set For the code line, the script to be applied for the whole set of characters is OCR-B, size 1 (including the two auxiliary characters + >), 10 characters per inch. For character design and nominal shape of the characters the regulations of standard “DIN 66009”, edition 1977, apply. 3.5.5.9 Approved printers Only printers provided with an OCR-B compatible script may be used for labelling the code line. 3.6Mailing requirements This chapter details the requirements for dispatch. This includes a description of aspects such as separating, folding, etc. 3.6.1Separation Continuous-feed payment forms can be cut as well as torn by hand or machine. The cut markings are to be closely observed, as poorly cut slips may be rejected. 3.6.2Folds When ISR are folded, the fold must occur along the perforated line. 3.6.3 Feed holes Perforated feed holes must be removed before the slips are mailed. 3.6.4 Bound ISR forms (ISR booklets) ISR slips can be delivered to the debtor in bound/booklet form. The binding must lie outside the Post’s portion of the receipt stub. We recommend per foration directly near the binding steam of the booklet, enabling the inpayer to present the processing and receipt portions of a slip connected together but separated from the booklet at the post office counter. The receipt stub may only be attached at the top or left-hand edge of the processing slip, with perforations running either vertically or horizontally, as the case may be. Manual ISR Version May 2014 20/34 3.7Data delivery of incoming payments This chapter describes the data media used for dispatch, deliveries of multiple ISR, as well as sorting. The data deliveries are always sent through one data medium only. Deliveries via multiple channels are not allowed in order to prevent the data from being processed twice. 3.7.1 Data medium Delivery of ISR data is possible with the following carriers: – E-finance – F ile transfer for business customers – Direct net connection (FDS = File Delivery Services) – Partner network (FDS) – Telebanking Server (TBS), e.g. Mammut, Office Wings, etc. – H-Net® – SWIFT FileAct The data is downloadable on the day following the selected periodicity at the latest by 6 a.m. E-finance download Files remain available over a period of 15 months. Data which have been downloaded are deleted after 30 days. Direct net connection (FDS) Partner network (FDS) H-Net® Files (whether downloaded or not) remain available for 9 days. The customer can delete files that have been downloaded. Telebanking Server (TBS) Files remain on the server until the data have been downloaded. After download the data are no longer accessible. SWIFT FileAct File is sent to the customer. The data of the receipted files extradition be deleted. For more details, please contact PostFinance, Contact center Electronic services, phone +41 848 848 424. – E-mail ASCII Attachment in data carrier format, in coded form on request. The data can be downloaded by the customer at the latest by 6 a.m. on the day following the selected periodicity. – E-mail PDF Suitable for customers with no book-keeping software (see sample Appendices 3 and 4). Also available in coded form on request. The data can be downloaded by the customer at the latest by 6 a.m. on the day following the selected periodicity. Manual ISR Version May 2014 21/34 – ISR list paper (subject to a fee)* Suitable for customers with no book-keeping software (see sample Appendices 3 and 4). Data is delivered to the customer by post on the next but one day following the selected periodicity. PostFinance cannot guarantee timely distribution by PostMail. 3.7.2 Delivery with multiple ISR Data of different ISR customer numbers for the same processing office can be delivered via a single data medium. ln this case, a total record per ISR customer number will be drawn up, but never a grand total. 3.7.3 Data sorting Data is listed in ascending order by ISR customer number, reference number, and also by transaction type for transactions bearing the same reference number. 3.7.4 Record type Data is delivered either via record type 3 (only CHF) or type 4 (CHF and EUR) at the c ustomer’s choice. Record format is shown in the Handbook “Record Description E lectronic services” under www.postfinance.ch/isr. Record type 4 corresponds to the latest generation of records and is therefore to be preferred. 3.7.5 Transaction codes Records for delivery are coded according to slip type and method of payment. 3.7.6 Transaction code index for record type 3 (only ISR in CHF) – Credit and correction records =credited to the customer – Cancellation records (reversals)=debited to the customer Slip type Payment type Credit (+) Cancel (–) Correction (+) ISR via account or e-transaction at post office counter 002 012 005 015 008 018 COD-ISR at post office counter or via account 022 025 028 ISR on own PA at post office counter 032 035 038 ISR+ via account or e-transaction at post office counter 102 112 105 115 108 118 ISR+ on own PA at post office counter 132 135 138 999 995 Total record * This delivery channel is no longer active for the market segment Banks. Manual ISR Version May 2014 22/34 3.7.7 Transaction code index for record type 4 (ISR in CHF and EUR) – Credit and correction records = credited to the customer – Cancellation records (reversals) = debited to the customer Transaction code ISR in CHF 01 = Normal 02 = COD 03 = Own account ISR+ in CHF 11 = Normal 13 = Own account 99 = Total record ISR in EUR 21 = Normal 23 = Own account ISR+ in EUR 31 = Normal 33 = Own account 98 = Total record Transaction type 1 = Credit (positive) 2 = Cancellation (negative) 3 = Correction (positive) Origin 01 = Post office 02 = EPO/PSO 03 = e-transaction 04 = SIC/euroSIC The following exception is possible: The details required for processing electronic payments (ISR customer number, reference number, and amount) are taken from the processing slip and not from the code line. This means that the slip code in the code line is not recorded. These ISR inpayments are therefore always coded by PostFinance with the transaction code “e-transaction”. 3.7.8 Adjusted and reverse entries Amount discrepancies between code lines and amount fields The amounts in the amount field and code line must match. Discrepancies occur when the payer alters the amount field or when the inpayment slip is incorrectly printed. The amount in the amount field is usually credited to the customer. Delivered data adjustments To provide the customer access to his data as quickly as possible, data scanned error-free is delivered, without any rechecking. Corrections and cancellations, therefore, may follow at a later date (see 3.7.5 Transaction codes). Adjusted and reverse e ntries are marked in the delivery e-mail PDF format and ISR list with “*” and with “-” (minus). Customers are advised to get in touch with their contact person in cases of doubtful payments (e.g. double payments), before proceeding to a final adjustment. Manual ISR Version May 2014 23/34 3.7.9 Periodicity of data delivery Incoming payments are credited to the account of the customer on a daily basis (collective credit per ISR customer number), regardless of the selected periodicity. Following daily processing, data deliveries are produced. Customers are free to choose the periodicity of carrier delivery for each of their individual delivery numbers. Processing-cycle variations are: a) on all Post workdays (except delivery e-mail PDF format, ISR list) b)on 1 to 4 designated Post workdays per week c) on one or two specific Post workdays per month (month-end processing always occurs on the last workday of each month) d)on the penultimate Post workday of the month, and for the remaining time, on one or two designated workdays per week e) for special purposes (e.g. audits), data delivery may be requested for a specific day outside of the above listed standard options (special deliveries are limited to a maximum 12 per year). Special delivery can be combined with periodicity b)–d). – E ach customer will automatically receive an extra, penultimate closing delivery at year-end. So it is guaranteed that the customers can book all incoming credits until December 31. – If the last day of the month falls on a Saturday, Sunday or on a public holiday (Berne), PostFinance will carry out internal entries and monthly settlements (extraordinary b alance date). These dates are included in the next delivery (as per periodicity). The statements of account will show two credit totals per ISR customer number (date of the extraordinary balance date and first Post workday of the new month). These internal entries by PostFinance have no impact on the crediting of ISR data. –D ata deliveries may be suspended for a time to cover holidays, vacations, etc. To schedule interrupted service, please get in touch with your contact person. The data will be produced jointly in one delivery at the end of the suspension. 3.7.10 Delivery of ISR slips The ISR slips are not delivered to the customer. They stay in the possession of PostFinance and are electronically archived. 3.7.11 Credit entries A daily ISR credit is posted to the customer’s designated postal account. 3.7.12Reconciliation The amount posted to the account for credits can be reconciled by com paring all records of a specific credit date with the like-dated collective amount on the account statement. The booking date is saved in the type 3 and 4 credit record (Handbook “Record Description Electronic services”, www.postfinance.ch/isr). This date is also specified on the account statement and it normally matches the date of the delivery. Eventual discrepancies should be reported imme diately to the contact person. Manual ISR Version May 2014 24/34 4. Test run With the test run, the quality of the slips is checked and the cost of rejects can be decreased. Testing serves to check the entire process of an ISR processing session, is free of charge and is highly recommended: – prior to initial slip delivery – f or each individual ISR customer number – f or each individual slip type (section 3.3) –w hen programming changes affect the printing of code lines, or when the ISR software undergoes major revisions (e.g. software conversion) – in instances of high slip rejection rates – f or every new issue 4.1Test requirements –5 fully printed ISR/ISR+ slips, whole with any attachments (only visual checking of slips) –A bout 50 printed ISR and/or about 50 ISR+ processing slips with different reference numbers (ISR+ excluding amounts) so that the slips can be read in and in case of a positive result a file can be d elivered if requested. 4.1.1 Test data distribution Test data distribution is needed to check whether the read-in data can be processed by the book-keeping software. The distributed files also contain rejected, cancelled and c orrected records. This ensures that the customer’s book-keeping software is p rogrammed in accordance with PostFinance guidelines. Test data distribution can be done via channels e-finance, FDS, H-Net®, Connect Direct, SWIFT FileAct or as e-mail. For test data to be dispatched, it must be requested by the customer and record positive results of the slip testing. Test files and test mail are delivered separately from the productive data. Once distributed, test data cannot be reconstructed in original form. PostFinance requires new ISR slips for testing purposes to effect a new test data distribution. 4.2Test results Test results are communicated in writing to either the customer or his processing office. 4.3Tools for checking code lines PostFinance, Input Electronic Services, will provide upon request the following aiding device (price on request) for checking slips and code lines: Grid for controlling the setup and positioning of the code line of the different ISR slip types (e.g. ISR/ISR+) 4.4Most frequent errors on ISR slips An overview of the most frequent errors can be found under section 5.2. Manual ISR Version May 2014 25/34 5. Sundry 5.1Processing cycle by PostFinance This section explains the way processing is handled by PostFinance. 5.1.1 Working days Normally, Post workdays are weekdays Monday through Friday. Exceptions are standard and regional holidays (Berne). If the periodicity of delivery falls on a holiday, delivery will be made on the next Post workday. 5.1.2 Cycle overview Day –1 Post branch Day 0 Day +1 + – Payment order (PO) – + All electronic payments (e.g. EPO) – + – Debit + Credit Day +2 Processing 5.2Rejects ISR not in compliance with PostFinance guidelines may cause problems during processing at the computing centres. These slips cannot be auto matically processed and additional processing needs to be carried out manually. PostFinance recommends the free test run (see chapter 4) to avoid rejects. The main reasons for rejected slips are: – ISR whose code line is not entirely recognisable by the equipment (e.g. illegible characters) – ISR requiring manual processing (e.g. incorrect check digits, incorrect code line format, positioning) – inpayments whose original slips can no longer be automatically processed (e.g. creased or dirtied slips) – c ode line is not in OCR-B1 characters – ISR cut incorrectly, therefore wrong positioning of the code line –p oor or irregular printing quality Manual ISR Version May 2014 26/34 In order for the customer (or his processing unit) to remain informed about slip printing quality, he will be advised of any rejected ISR. This way the causes of rejection can be investigated and remedied as quickly as possible. Incorrect slips are identified in the credit record (“Reject code” field) with the following codes: 0 = not rejected 1=rejected 5 = bulk reject Records with code number 1 are rejections subject to a service fee, charged to the customer as detailed in the attached fee schedule. Exceptions: for delivery of ISR list, e-mail in PDF format the rejected amounts cannot be viewed. 5.3Payments without original ISR forms Payments without original slips are still processed in the following cases: 5.3.1 Payments as paperless e-transactions – T he debtor or his authorised processing unit records the ISR data and submits them on a data medium. – T he debtor records the payments electronically (e-finance or e-banking). The delivered ISR data are checked for formal accuracy. Electronic payment orders with missing, incorrect reference numbers or those filled in with “0” will be returned to the data media processing station. Only the customer can identify an erroneous reference number, provided that the check digit is correct. 5.3.2 Original slips cannot be processed mechanically The ISR slip is: – torn – presented with scotch tape – contains corrections in the amount field – missing, the receipt stub was submitted, instead Such slips require manual processing but can still be delivered as ISR. 5.3.3Red inpayment slip (IS) as replacement of an original ISR slip The debtor or his processing unit uses a red inpayment slip with indication of the ISR c ustomer number and reference number if: – the original ISR slip is no longer available – t he debtor wishes to pay an amount differing from the one printed on the slip If the amounts cannot be processed as ISR (e.g. missing reference number, ISR paid in at the counter on the day of cancellation) the account number is added and the amounts are subsequently credited to the account for fee debits. These payments cannot be delivered on the ISR data medium but are advised to the customer as red inpayment slips. Manual ISR Version May 2014 27/34 5.4Reconstructions Recos (reconstructions) are needed in case of loss of data, audits, damage to the original delivery, etc. Recos correspond to the original deliveries. 5.4.1 Ordering reconstructed data Recos may be ordered from the contact person. When ordering, the delivery number, the ISR customer number (if required), the total amount and the creation date of the delivery are to be indicated. Reco orders will be processed the same day. Reconstructed data orders (Recos) ordered after 5 p.m. will be prepared for delivery on the following day. The customer must specify the original medium problem when ordering a data Reco, as otherwise a technical problem might be on hand. PostFinance reserves the right to charge a price for a large quantity of orders. 5.4.2Delivery Duplicate e-mail and data files (Reco files) are delivered independent of productive data and are marked with an “R”. Exception: delivery TBS. ISR lists (paper) and e-mail PDF bear the note “Copy”. 5.5Researches Requests for double-checking of data are to be directed in writing to PostFinance, Input Electronic Services, or orally to the contact person. A list of all data required can be taken from the credit record. 5.5.1 ISR in CHF with record type 3 – ISR customer number – reference number – amount – transaction ID – date of payment – date of processing – ID key 5.5.2 ISR in CHF and EUR with record type 4 – ISR customer number – reference number – amount – financial institution’s reference – date of payment – date of processing Inquiries contesting receipt of a paid-in or transferred amount should be submitted by e ither the inpayer or transferee via an official request form to the Post branch of transaction or the PostFinance Operations Center. Inquiries of e-finance payments can be submitted online. Researches are subject to a fee, see Appendix 1. Manual ISR Version May 2014 28/34 Appendix 1 Approved Designs (Landscape Format) Inpayment Slip with reference number Approved Designs Manual ISR Version May 2014 Landscape Format Scale 1:4 29/34 Appendix 2 Approved Designs (Portrait Format) Inpayment Slip with reference number Approved Designs Manual ISR Version May 2014 Portrait Format Scale 1:4 30/34 Appendix 3 Sample ISR List Record Type 3 Delivery Type 3 Your Contact person: Marianne Muster Phone +41 58 229 00 99 Fax +41 58 229 99 00 PostFinance Ltd Operations Center 6007 Lucerne Robert Schneider SA Biel/Bienne Robert Schneider SA Grands magasins Case postale 2501 Biel/Bienne Date: 05.01.2006 ISR Credit List ISR number: Delivery number: Page 1/1 01-162-8 300050043 Date Reference number Date of ID key inpayment Payment Price reference 04.01.06 05.01.06 03.01.06 04.01.06 06.01.06 7246 02000.90 0014 30000.90 7259 02000.60- 0018 04000.00 7028 02001.45 00 00000 00000 00000 00000 0125 2 00 00000 00000 00000 00000 0351 0 *00 00000 00000 00000 00000 0475 9 00 00000 00000 00000 00000 0491 6 00 00000 00000 00000 00000 0513 5 30.12.05 03.01.06 14.12.05 30.12.05 04.01.06 00-0020122 00-0660035 00-0010136 00-0000002 00-0030042 Amount in CHF 78.00 66.00 22.0059.80 132.00 Total2.65 313.80 5 transactions Charge for manual processing of ISR+ 0.12 * Adjusted and reverse entries Manual ISR Version May 2014 31/34 Manual ISR Version May 2014 32/34 05.01.2006 ISR number: 03-162-5 300050043 Robert Schneider SA 2503 Biel/Bienne 30.12.2005 30.12.2005 03.01.2006 14.12.2005 30.12.2005 00020 05123 07246 02000 20012 20000 00012 00020 05123 00018 04000 00003 90025 63212 00020 05123 00014 30006 20012 01000 00012 00020 06010 10271 30099 30000 00100 00012 00020 05122 90040 04437 63000 10000 70412 5 transactions 00 00000 00000 00000 00000 0125 2 00 00000 00000 00000 00000 0301 7 00 00000 00000 00000 00000 0311 6 *00 00000 00000 00000 00000 0415 0 00 00000 00000 00000 00000 0458 2 0.34 0.94 0.00 0.04 0.64- 0.00 144.60 78.00 38.00 22.00 26.4033.00 Amount in EUR Page 1/1 * Adjusted and reverse entries Total 04.01.2006 04.01.2006 05.01.2006 04.01.2006 03.01.2006 Date Reference number Date of payment Financial institution’s reference Price in CHF Date: Delivery number: Your Account Manager: Marianne Muster Phone+41 58 229 00 99 Fax +41 58 229 99 00 ISR Credit List Delivery Type 4 Sample ISR List Record Type 4 Appendix 4 Appendix 5 Account rejects ISR PostFinance Ltd Your account is handled by Anna Brügger and team Telephone +41 58 922 24 50 Fax +41 58 922 24 51 w ww.postfinance.ch P.P. Robert Schneider SA Grands Magasins Biel/Bienne A 502301221 CH-4808 Zofingen -PRIORITY Robert Schneider SA Grands Magasins Postfach 2501 Biel/Bienne Account rejects ISR Page: Date: 1/1 06.12.2012 ISR number: Delivery number: 123456789 Process date 20.08.2012 22.08.2012 24.08.2012 31.08.2012 01-162-8 Number of slips 2 14 2 1 Number of rejects 1 9 1 0 Rejects in % 19 11 57.89% Total Charged price for the 11 rejects The sum will normally be debited at the end of the month. CHF 7.70 Improve the quality of your documents: take our free document test. You can get further information at www.postfinance.ch/manuals or directly from your customer advisor. Yours sincerely Yours sincerely Swiss Post Swiss Post Ltd. PostFinance Manual ISR Version May 2014 33/34 Enclosure 1 Schedule of Fees ISR Inpayments at a post office counter to CHF 50 CHF0.90 over CHF 50 to CHF 100 CHF1.20 over CHF 100 to CHF 1,000 CHF1.75 over CHF 1,000 to CHF 10,000 CHF2.95 each additional CHF 10,000 CHF0.90 Maximum charge CHF99.90 Inpayments to one’s own account (including payments from branch offices/locations to the headquarters): up to 20 inpayments per month free of charge from the 21st inpayment per month prices equal to inpayments at a post office counter (see table above) Data delivery Credit file Credit list electronic on paper electronic free of charge CHF2 per customer number free of charge ISR+ rectification For post office counter inpayments or ISR+ handled at the PostFinance Ltd Operations Center and for replacement slips CHF0.04 Rejects A reject-handling fee will be levied for each slip that cannot be read by machine CHF0.70 Inquiries/Researches Researches are cost incurring unless PostFinance Ltd is responsible for the reason of research CHF15 up to ¼ hr. CHF15 each additional ¼ hr. Price debiting ISR prices will be charged to the account designated for fees together with any fees for other PostFinance services at month’s end. The customer is responsible for maintaining adequate cover funds in the relevant account. Manual ISR Version May 2014 34/34