Mantua Township Public Schools Child Care Program Parent Policy Manual

Mantua Township Public Schools
Child Care Program
Parent Policy Manual
2014-2015
Revised 8/2014
Program Overview
The Mantua Township Board of Education offers a Before & After School Child Care Program
to residents of Mantua Township with elementary school-aged children, 5 years of age and
older. The program is monitored by the Mantua Township Board of Education. We do not
discriminate against any race, creed, religion, sex, or national origin. The program operates
during the regular school year at Centre City, J. Mason Tomlin and Sewell schools.
The Mantua Township Board of Education also offers a Summer Child Care Program to
residents of Mantua Township with school-age children. The program operates Monday
through Friday, 7:00 a.m. to 6:00 p.m., from mid-June until approximately the last week in
August. The location is determined on a year-to-year basis.
J. Mason Tomlin
468-0818 ext. 4422
[email protected]
Laurie Mulch – Site Leader
Diane Valora
Lucille Tyas
Sewell School
468-0626 ext. 3519
[email protected]
Desiree Senteneri – Site Leader
Denise Wolk
Mike Wolk
Mike McCarty
Centre City School
468-2100 ext. 2219
[email protected]
Kathy McCarty – Site Leader
Shirley Leaverton
Alicia Umbra
Dianne Keen
Admissions Criteria and Procedures
The following items need to be completed and submitted to the school, prior to admission.
Registration forms may be obtained at each site or on the district website.
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Registration form must be completed and signed by parent or guardian.
Non-refundable annual $40.00 per family registration fee.
Total fees for the first week including registration fee.
Weekly Calendar Schedules
Parents are expected to complete a weekly calendar indicating what days the child will attend
and submit with payment. Weekly schedules are available at each site and on the district
website. Due dates are printed on each schedule and are required to be returned to the Site
Leaders by the date stated. Submission of calendars is the sole responsibility of the parent.
Additionally, parents are responsible for submitting a calendar for each child if they attend
different sites; late charges will be applied for a late schedule per site. Child Care Site
Leaders and Providers cannot be held responsible if a parent has not submitted a weekly
calendar. Schedules that are called in by the parent will be accepted for that day but a
written calendar is still expected from the parent. Additionally, the appropriate late fee will be
added to your account. Please note that on all half days, parents are expected to provide a
bagged lunch for their child. The Child Care Program does not provide lunches.
Check In/Out Procedures
At some of our sites, we are now using a computerized check in/out system called
Attendance Tracker. Attendance Tracker acts as an information hub simplifying
communication with families and staff by sending messages and allowing access to account
balances. Each family member and emergency pick up is assigned an ID code using the
primary parents cell phone number or home phone number. Parents are never to give out
their ID code to someone else to pick up their child. When checking in and out, remember to
always check any messages posted. If you forget your ID code, please see a Site Leader
Fees and Billing Procedures
The primary or custodial parent is responsible for all fees due. In the event that there is a
court ordered division of fees we will create the appropriate accounts with proof of the order.
If no such order exists the primary or custodial parent will be held responsible for all fees
due.
Parents are billed for the number of child care sessions they note on the weekly calendar
schedules. Fees are determined by multiplying the number of sessions requested by the
amount charged for each session. Checks should be made payable to the MTCCP. The
Mantua Township Board of Education Child Care Program reserves the right to terminate care
in the event parents cannot fulfill the financial obligation as agreed.
Tuition Express
Tuition Express, part of our ProCare Software management system, will allow us to process
tuition and fee payments safely, quickly and efficiently. Once enrolled in Tuition Express,
your tuition and fee payments will be paid automatically and on a schedule that we both
agree upon. Your personal account information is safe with Tuition Express – safer, in fact,
then paying by check. Automated payments have proven safer than writing checks and
eliminate potential check fraud or identity theft. By completing the enclosed Tuition Express
enrollment form, you will help us take a gigantic step forward in our payment processing – a
step that will allow us to spend more time with your children and less time processing
payments and making trips to the bank.
School Year Sessions and Fees
Session
Time
AM
7:00 –
PM1
3:15 –
PM2
3:15 –
Extended *
1:00 –
Drop In AM **
7:00 –
Drop In PM **
3:15 –
Drop In Extended
1:00 –
Returned Check/Declined CC Fee
Late Calendar Fee (per site)
4:30 Late Charge
6:00 Late Charge
8:00
4:30
6:00
3:15
8:00
6:00
3:15
1st Child
$7.50
$10.00
$12.00
$7.50
$10.00 per child
$17.00 per child
$10.00 per child
$25.00
$5.00 per site
$2.00 per child
$15.00 per site
Add’l Children
$6.50
$9.00
$11.00
$6.50
* Extended time offered on 1:00 dismissal days only.
** If a child attends the program and the Site Leader has not received a schedule, the parent will be charged a drop-in rate
of $17.00 per child for the PM session and $10.00 for the extended and AM sessions.
Late Policy
Late pick-ups after 6:00 pm will automatically be charged $15.00 per site. Please note that
you are considered late at 6:01 pm by the clock in the CCP room. Late fees will be included
in the next week’s fees. After three instances of being late, the child may be removed from
the program.
If you are going to be late or think you may be late:
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You must notify the child care site immediately.
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We will try to contact parents first, then emergency contacts, and then other contacts.
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If we cannot make contact by 6:15, the police, building principal, and Superintendent will be
notified.
Credit Policy
Credit for all absences or changes in your child’s schedule will be issued at the end of each
month. You will receive notification of your credit balance from the Site Leader.
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Full credit will be given when a phone call is made prior to 8:00 am on the day the
change is to be made. (During summer camp calls are to be made prior to 7:00 am)
Half credit will be given if a change is made after 8:01 am but before 2:30 pm
(12:30 pm on extended days) either by approved note or phone call to the main
office.
No credit will be issued for changes made after 2:30 pm. Please note you will not
receive credit if you pick your child up in the office without prior notice.
It is very important that we are notified of schedule changes. If a parent circles a day on the
calendar schedule, we expect the child to attend that day unless we have written notification.
If a parent/guardian has already paid for a day on which the program is closed due to
inclement weather, credit will be given at the end of each month.
Parent Drop Off / Pick Up Procedures
The following guidelines are the responsibility of the parent:
Drop Off
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Children must be escorted into the building by the parent or guardian and checked in.
Pick Up
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Come into our building to pick up your child.
A child may be released only to the child’s custodial parent(s) or person(s) authorized
by the custodial parent(s) to take the child from the program and to assume
responsibility for the child in an emergency if the custodial parent(s) can not be
reached. These authorized persons are to be listed on the child’s Registration Form.
Authorized persons must be 18 years of age or older. If the person is
unfamiliar to the staff member, identification will be required.
If a non-custodial parent has been denied access, or granted limited access, to the
child by a court order, the Site Leaders must have a copy of the court order to
document this fact to maintain on file.
Homework
The completion of homework is a service that we provide. Children will be expected to work
on their homework in the afternoon unless the parent notifies the Site Leader in writing that
the child will complete the work at home. It is expected that parents will go over their child’s
homework and sign homework books as needed. Please note that we will do our very best to
help your child with his/her homework, however, we are not private tutors.
School Closings and Delayed Openings
In the event that school is closed due to inclement weather or any other emergency, Child
Care will not be provided. Therefore, parents are reminded to have stand-by plans for such
an event. Global Connect is the phone system used by the schools to notify you of school
closings due to inclement weather or other emergencies. Any fees paid for canceled time will
be applied to the following week’s fees. You can also find closing or delayed-opening
information on the local news stations and on the district website.
(The school closing number is 1099.)
In the event of a delayed opening, Child Care will be provided for ANY child registered for the
program. Parents will be charged the designated fee for each hour that additional services
are provided. The delayed opening rate is $7.50 for the first hour the child attends and
$3.00 for each additional hour per child.
For example, if there is a 2 hour delayed opening, school begins at 10:30 ~
If your child arrives at 7:45, you will be charged $7.50 until 8:30, $3.00 from 8:30 – 9:30,
and $3.00 from 9:30 – 10:30.
Accident, Illness, and Medications
Accidents: The Site Leaders/Providers will do all that they can to ensure your child is safe,
however, children fall and accidents happen. Our staff is trained in proper first aid for minor
cuts, bumps, and bruises. All injuries will be recorded on an Accident and Injury Record
form. Should an injury require professional medical attention, every effort will be made to
contact the parent or guardian of the child.
In the event of any emergency, the following emergency procedures are put into effect:
• First-aid administered (staff members certified in CPR)
• Ambulance called
• Parent called
• Administrative office contacted
• Staff member will accompany the child in emergency vehicle
• An accident report will be filed with our office
Illness: The sites are not staffed to provide care for sick children. We urge you to keep
your child at home if they are ill. No child who has displayed illness during the school
day will be admitted to the program. Please refer to the district Parent Handbook for
heath guidelines.
If a child already admitted to the site exhibits any of the above symptoms he/she shall be
removed from a group of well children to a separate area until the child’s parent or legal
guardian is contacted.
Medication: No medications whatsoever will be dispensed by the child care staff. Please
arrange to have medication handled through the school nurse during their hours. Asthma
inhalers may be used only if the child has a self-medicate order by their doctor and approved
by the school nurse’s office.
Discipline Policy
Appropriate discipline is necessary to ensure a safe and enjoyable environment for every
child enrolled in the program. The Child Care Program will continue the efforts of the schools
in curtailing inappropriate behavior. All discipline will be handled by the building principal
according to the guidelines established by the board of education as outlined in the discipline
policy (see Handbook for Parents and Students). It is important that students understand
that there are the same expectations for student behavior in the child care program that exist
during the regular school day.
Food Policy
The Child Care Program provides breakfast and snack during the regular school year.
Below are guidelines of a weekly menu observed at each site. Occasionally your child will
have the opportunity to cook or otherwise prepare special foods for snack. All children will
wash their hands prior to eating.
Daily AM Menu
Monday
Tuesday
Cereal
Warm Entrée
Wednesday
Cereal
Thursday
Warm Entrée
Friday
Cereal
Other General Information
Please label all of your child’s personal belongings and check the lost and found daily.
We do not permit the children to bring toys and electronics from home (i.e. cell phones or
IPods), unless it is a specified activity day. *Cell phones must be turned off and kept in your
child’s backpack.
Child Care Program (CCP) respects the right of each family to privacy and confidentiality
regarding all health, behavioral and developmental records, and information concerning their
child. Questions or clarification regarding any of the above should be brought to the attention
of the Director immediately.