GENERAL BOOTH EXHIBITOR MANUAL THE INFORMATION PRESENTED IN THIS PUBLICATION IS

Transcription

GENERAL BOOTH
EXHIBITOR MANUAL
THE INFORMATION PRESENTED IN THIS PUBLICATION IS
CORRECT AS OF 1 OCTOBER 2013
16–19 JANUARY 20 14
MARINA BAY SANDS
40,500 VISITORS, 600 ARTISTS, 130 GALLERIES, 10 CURATED SALES EXHIBITIONS
For more information, visit: www.artstagesingapore.com
WELCOME
Dear Exhibitor,
Welcome to the forthcoming edition of Art Stage Singapore at Marina Bay Sands.
This Exhibitor Manual containing essential information has been prepared for your successful participation at the Fair.
Please study the manual carefully and submit the relevant forms at the stipulated deadlines.
Should you require assistance in planning your booth design or any other matter, please do not hesitate to contact us.
Thank you very much for your co-operation, and we look forward to meeting you in Singapore.
Best regards,
The Art Stage Singapore Team
CONTENTS
1. Deadlines
6–7
2. Contact List
8
3. Exhibitor Schedule
9 – 11
4. Art Stage Singapore 2014 12 – 13
5. Exhibitor Entitlements 14
6. Shipping
15 – 18
7. Insurance
19
8. Marketing
20
9. Booth Design
21 – 35
10. Licences & Permits
36
11. Logistics
37 – 41
•
Opening Hours
•Admission
•
Marina Bay Sands
•
Exhibition Hall Specifications
•
•
•
Booth Build-Up
Marketing & Public Relations
Fair Logistics
•
Appointing Your Shipper
•
Delivering Your Exhibits To/From Marina Bay Sands
•
Forklift & Crane Operations
•Storage
•
Hand-Carried Items
•
Controlled/Prohibited Goods
•
Step-By-Step Guide
•
Booth Specifications
•
Wall Elements
•Electricals
•
Wall Painting / Vinyl Sticker
•
Carpet / Painted Plywood Floor / Vinyl Sticker
•Ceiling
•Furniture
•
AV & IT Equipment
•
Artworks Installation
•
Exhibitor Appointed Builder
•
Submitting Your Proposed Booth Design
•
Live Performances & Videos
•Artworks
•Talks
•
Intellectual Property - Music
•
Fair Access
•
Temporary Staff
•Security
•Telecommunications
•
Postal Services
•Cleaning
•Catering
•
Sale of Artworks
12. Media Accreditation & Photography/Videography
42
13. Fair Rules
43 – 46
14. Visiting Singapore
47 – 51
•Admission
•
Advertising & Promotional Activities
•
Audio-visual Presentations
•Deliveries
•Electricals
•
Fire Safety
•
First Aid Kit
•
Floral Arrangements
•
Hazardous Items
•
Lost Property, Damages & Accidents
•Operations
•Security
•Smoking
•
Sound, Music and Vocals
•
Structural Safety
•Weather
•Visa
•
Air Travel & Accommodation
•
Airport Transfer
•
Getting Around Singapore
•
Getting to Marina Bay Sands
•Electricity
•Medical
•Tipping
•
Tax Refund
15. Service Order Forms
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Service Order Form 1: Shipper
Service Order Form 2: Indemnity & Insurance
Service Order Form 3: Exhibitor Information
Service Order Form 4: Booth Design Service Order Form 5: Booth Build-Up
Service Order Form 6: Electricals
Service Order Form 7: Furniture Service Order Form 8: AV & IT Equipment Service Order Form 9: Appointed Builder Service Order Form 10: Exhibitor Passes Service Order Form 11: Licences & Permits Service Order Form 12: Temporary Staff Service Order Form 13: CCTV System Service Order Form 14: Telecommunications Service Order Form 15: Cleaning Service Order Form 16: Catering Service Order Form 17: Media Accreditation Service Order Form 18: Photography/Videography
52
53
54 – 56
57 – 59
60 – 61
62 – 63
64 – 74
75 – 77
78 – 79
80
81 – 82
83 – 84
85 – 86
87 – 90
91 – 92
93 – 97
98 – 99
100– 101
1 | DEADLINES
Please submit the relevant Service Order Forms by the stipulated deadlines stated below. You will need to submit at least forms numbered 1, 2, 3, 4 and 10.
Late submission and/or on-site orders will be subject to availability and may incur surcharges.
FORM NO.
DEADLINE
Service Order Form 1*:
Appointed Shipper
18 Oct 2013
Indemnity & Insurance
18 Oct 2013
SEND TO
Art Stage Singapore
Attn: Show Management
E: [email protected]
F: +65 6224 4695
A: 254 South Bridge Road, #02-01, Singapore 058803
Please indicate the subject heading as
“Form (no.) – (your organisation’s name)”
Exhibitor Information
18 Oct 2013
Art Stage Singapore
Attn: Marketing
F: +65 6224 4695
“Form 3 – (your organisation’s name)”
Service Order Form 4*: Booth Design
1 Nov 2013
Service Order Form 5: Booth Build-Up
1 Nov 2013
Service Order Form 6: Electricals
1 Nov 2013
Service Order Form 7:Furniture
1 Nov 2013
Service Order Form 8:
AV & IT Equipment
1 Nov 2013
Art Stage Singapore
F: +65 6224 4695
Ascend Com
Attn: Ms Grace Casinillo
T: +65 6846 0903
F: +65 6846 0983
A: 12 Lorong Bakar Batu #07-10/11
Singapore 348745
Indicate the subject heading as “ARTSS
Form 8 – (your organisation’s name)”
Appointed Builder
1 Nov 2013
Exhibitor Passes
8 Nov 2013
Art Stage Singapore
F: +65 6224 4695
Indicate the subject heading as “Form (no.)
– (your organisation’s name)”
6
DEADLINES
Licences & Permits
8 Nov 2013
Art Stage Singapore
Attn: Dr Gil Schneider
F: +65 6224 4695
“Form 11 – (your organisation’s name)”
Temporary Staff
20 Dec 2013
Kelly Services
Attn: Ms Susan Yang
F: +65 6226 1788
A: 10 Anson Road, #31-08,
International Plaza, Singapore 079903
Please indicate the subject heading
as “ARTSS 2014 Form 12 – (your
organisation’s name)”
CCTV System
20 Dec 2013
WiSOL
Attn: Mr Eddie Han
T: +65 6383 5255
F: +65 6745 6646
Telecommunications
26 Dec 2013
Cleaning
26 Dec 2013
Marina Bay Sands
Attn: Sands Expo & Convention Centre –
MICE Service Centre
F: +65 6688 3889
as “ARTSS 2014 Form (no.) – (your
Catering
26 Dec 2013
Marina Bay Sands
Attn: Sands Expo & Convention Centre –
Banquet Operations
F: +65 6688 8842
Media Accreditation
Photography/Videography
8 Jan 2014
Art Stage Singapore
Attn: Ms Regina Chan
F: +65 6224 4695
A: 254 South Bridge Road, #02-01,
Singapore 058803
*COMPULSORY: SERVICE ORDER FORMS 1, 2, 3, 4 AND 10 MUST BE SUBMITTED TO ART STAGE SINGAPORE.
DEADLINES
7
2 | CONTACT LIST
Designation / Service
Contact Details
Show Management
Manager
Mr HOO Kuan Cien*
M: +65 9722 4693
Manager
Mr Andrius SIM Zhenxiong*
M: +65 9724 8429
Back-Of-House Coordinator
Mr Isrudy Shaik
M: +65 9456 5181
Front-Of-House Coordinator
Mr Marcus TEO
M: +65 9152 6770
Exhibitor Management
Director
Dr Gil SCHNEIDER*
M: +65 8228 5793
Manager
Mr Bryan LIM
M: +65 9170 9905
Official Show Builder
Kingsmen Exhibits
Kingsmen Creative Centre
3 Changi South Lane
Singapore 486118
T: +65 6880 0088
F: +65 6880 0468
W: www.kingsmen-int.com
Mr Patrick WONG
Senior Manager, Operations
T: +65 6880 0454
M: +65 9745 9241
Official Show Venue
Marina Bay Sands
10 Bayfront Avenue
Singapore 018956
W: www.marinabaysands.com
MICE Service Centre
Sands Expo & Convention Centre
T: +65 6688 3888
F: +65 6688 3889
Ms Jacelyn GOH
Coordinator, Client Services
T: +65 6880 0277
This is primarily for Exhibitors’
telecommunications and cleaning orders.
Banquet Operations
T: +65 6688 8570
F: +65 6688 8842
This is primarily for Exhibitors’ F&B orders.
*PRIMARY CONTACT PERSONS FOR GENERAL BOOTH EXHIBITORS
8
CONTACT LIST
Art Stage Singapore
254 South Bridge Road #02-01
Singapore 058803
T: +65 6224 4975
F: +65 6224 4695
W: www.artstagesingapore.com
3 | EXHIBITOR SCHEDULE
13 & 14 JANUARY 2014, MONDAY & TUESDAY
CHECK-IN & ARTWORKS INSTALLATION
0900
Exhibitor Check-In Counter opens.
Please register at the B2 Lobby, Sands Expo & Convention Centre.
An Exhibitor Welcome Kit will be issued upon check-in.
It will include your Exhibitor Passes, a Fair programme, and complimentary tickets.
Installation of artworks between 0900-2200.
1700 - 1730
The general work lights in the exhibition halls will be switched off for Exhibitors to check
the lighting condition in their booth.
1800
Exhibitor Check-In Counter closes
Please note if any Exhibitor’s booth is not occupied by 14 January, Tuesday, 1500, it may
be reassigned or resold by Art Stage Singapore without any obligations or refund.
2200
All artworks installation work to end.
Once the artworks for your booth have all been hung or installed, please contact
Kingsmen Exhibits for lighting adjustments—conducted on a first-come-first-serve basis.
15 JANUARY 2014, WEDNESDAY
FAIR PREVIEW
0900 - 1300
Booth final adjustments
1300
All booths to be ready for Fair opening
1500 - 1800
VIP Preview - by invitation only
1800 - 2100
Vernissage - by invitation only
2300
Exhibitors and/or their appointed shippers/art handlers may remain in the exhibition halls
till 2300.
EXHIBITOR SCHEDULE
9
16 & 17 JANUARY 2014, THURSDAY & FRIDAY
FAIR DAY 1 & 2
1200 - 1900
Fair opens for public visitors
Exhibitors and/or their appointed shippers/art handlers may enter the exhibition halls
2 hours before the Fair opens, and 2 hours after closing.
Large artworks should not be moved during Fair opening hours. Contact Show
Management if you require a particular timing to change artworks in your booth.
Exhibitors should not leave their booth unattended until a daily closing announcement is
made by Art Stage Singapore.
18 JANUARY 2014, SATURDAY
FAIR DAY 3
1100 - 1900
19 JANUARY 2014, SUNDAY
FAIR DAY 4 & ARTWORKS DE-INSTALLATION
1100 - 1800
10
1800 - 2300
De-installation may only commence after an official announcement by
Art Stage Singapore.
After 2300
De-installation may continue past 2300 if necessary.
EXHIBITOR SCHEDULE
20 JANUARY 2014, MONDAY
ARTWORKS DE-INSTALLATION & CHECK-OUT
0800
De-installation continues
1200
All artworks are to be packed and removed from the exhibition halls.
Your booth should not be left unattended until all artworks and hired equipment have
been removed by the respective vendors/suppliers.
EXHIBITOR SCHEDULE
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4 | ABOUT
ART STAGE SINGAPORE 2014
Opening Hours
Day / Date
Time
Activity
15 January 2014
Wednesday
1500 – 1800
VIP Preview – by invitation only
1800 – 2100
Vernissage – by invitation only
16 January 2014
Thursday
1200 – 1900
17 January 2014
Friday
1200 – 1900
18 January 2014
Saturday
1100 – 1900
19 January 2014
Sunday
1100 – 1800
Fair opens to the public
Admission
Tickets
Type
VIP Pass
Vernissage Invitation
Remarks
Complimentary
On sale through these channels:
Standard Ticket
•
•
•
•
•
SISTIC: www.sistic.com.sg
Marina Bay Sands: https://entertainment.marinabaysands.com/
Art Stage Singapore box office
All SISTIC agents
All Marina Bay Sands Ticketing Counters
Marina Bay Sands
Conveniently located within Singapore’s Central Business District, yet worlds away from the ordinary business setting, Marina Bay Sands
combines first-rate business and meeting facilities with world-class entertainment options.
Its distinctive architecture has transformed Singapore’s skyline and the country’s tourism landscape. Features include a luxury hotel
capped by the Sands SkyPark, which offers unobstructed 360-degree views, celebrity chef restaurants, lush gardens, and the world’s
highest infinity pool, located next to an observation deck on the world’s largest public cantilever.
The Sands Expo & Convention Center is the Official Show Venue for Art Stage Singapore 2014. At more than 120,000m2, it is the largest
and most versatile exhibition and meeting venue in Singapore. Spread over five levels, this innovative and extensive complex features 250
meeting rooms and the capacity for 2,000 exhibition booths, which can comfortably accommodate 45,000 delegates.
www.marinabaysands.com
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ABOUT ART STAGE SINGAPORE 2014
Exhibition Halls
Basement 2, Sands Expo and Convention Centre
The above map is for general information only. The actual Fair layout may differ.
Exhibition Halls Specifications
Gross Area
17,190m2
Floor Finish
Concrete
Floor Loading
12 KN/m2
Hall Ceiling Height
9.45m
Maximum hanging height is 7.45m
Freight Door Dimensions (Roller Shutter)
14m (W) x 4.75m (H)
Freight Elevator Dimensions
3m (W) x 6.1m (D) x 4m (H)
Freight Elevator Door Clear Opening Size
3m (W) x 3.5 (H)
Entrance Door Dimensions
Entrance Door Clear Opening Size
2,020mm (W) x 2,495mm (H)
1,990mm (W) x 2,480mm (H)
Electrical Loading
3,000amp
ABOUT ART STAGE SINGAPORE 2014
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5 | EXHIBITOR ENTITLEMENTS
Booth Build-Up
• Three walls painted in white finish, 4m high x 50mm thick
• White wall-washer lights, 150W Master HQI 4200K
• Name board, 800mm x 800mm x 50mm thick
• One electrical power point, 13A/230V
Marketing & Public Relations
• One full-colour page in the Fair catalogue
• VIP passes
• Vernissage invitations
• Standard tickets for general admission
• Listing on Art Stage Singapore’s website and Fair map/programme
• Artsy content management system (details will be sent separately)
• Marketing and public relations undertaken by Art Stage Singapore
Fair Logistics
• Exhibitor passes
• Contractor passes, if required
• General 24-hour security of public areas
• General daily cleaning
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EXHIBITOR ENTITLEMENTS
6 | SHIPPING
Art Stage Singapore is not appointing an official shipper, freight forwarding agent or art handling company for the 2014 edition of the
Fair. This enhances transparency and gives Exhibitors the flexibility to choose whom they wish to work with.
To enable your smooth participation, Exhibitors and their appointed contractors are to comply with the following guidelines of Art
Stage Singapore and Marina Bay Sands.
Appointing Your Shipper
Exhibitors should share the following important points with their potential or appointed contractor(s):
• Only shippers/freight forwarding agents who possess a Security Bond with Marina Bay Sands may enter the exhibition halls, and to
operate the forklift and crane machines.
• Agents who do not hold a Security Bond may enter the exhibition halls in cooperation with companies already in possession of one.
Alternatively, they may apply for a Security Bond directly with Marina Bay Sands.
Art Stage Singapore will contact all participating shippers, freight forwarding agents and art handlers to coordinate the delivery
schedule to and from Marina Bay Sands.
Please complete Service Order Form 1: Appointed Shipper and send it to us by 18 October 2013.
Delivery To/From Marina Bay Sands
• All shippers, freight forwarding agents and art handlers require an Onsite Contractor Pass to work within the exhibition halls. The
pass must be displayed at all times.
• All goods vehicles entering the Loading Dock of the Sands Expo & Convention Centre must possess a valid Vehicle Access Pass. It
must be clearly displayed on the vehicle windscreen at all times.
• The speed limit within the loading dock is 15km/hour.
• Parking or waiting within the Loading Dock is strictly not allowed. All vehicles must leave immediately after loading/unloading.
• Passenger vehicles are prohibited from entering the Loading Dock.
SHIPPING
15
• To request for the Vehicle Access Pass and Onsite Contractor Pass, your shipper, freight forwarding agent and art handler must
contact Mr Isrudy Shaik, Back-of-House Coordinator, with the following details:
o Exhibitor name
o Company name of shipper, freight forwarding agent and/or art handler
o Vehicle number(s), type and size
o Description of goods
o Name of driver(s) and all crew
• Exhibitors must be present to receive and inspect each delivery. Art Stage Singapore will not be able to sign for deliveries on an
Exhibitor’s behalf.
Forklift & Crane Operations
Forklift and crane machines must be hired from MBS—no external machinery is allowed. Art Stage Singapore must be informed of all
forklift and crane operations prior to move-in.
Storage
During installation and de-installation, Exhibitors and their appointed contractors may gather all general rubbish along the aisle in front
of the booth for removal.
All cartons, crates, containers, packing materials, etc., which are necessary for repacking exhibits should be labelled “Empty” and removed
from the booth by your appointed art handler or shipper. At no time should anything of value be stored in these items.
Exhibitors should liaise directly with their appointed contractors regarding storage of artworks and empty crates. Art Stage Singapore will
not be liable for any damage or loss whilst in storage.
Hand-Carried Items
For exhibits hand-carried into Singapore, the Exhibitor’s Singapore-based shipper must fax a copy of the Customs In-Non-Payment
(Temporary Consignment) Permit to the Exhibitor. The Permit and the exhibits must be presented to Customs for verification and
endorsement at the entry point e.g. Singapore Changi International Airport.
For exhibits hand-carried out of Singapore, the Singapore-based shipper must provide the Exhibitor with a copy of the Customs OUT
(Temporary Consignment) Permit at the end of the exhibition. The Exhibitor or the Singapore-based shipper must then produce the OUT
(Temporary Consignment) Permit and the artworks/goods for Customs verification and endorsement at the exit border point.
Upon arrival or departure from Singapore, all packages may need to be opened and checked against the packing list and declared value.
Please be adequately prepared and bring along any extra material required e.g. gloves, adhesive tape, etc.
Exhibitors are encouraged to declare the true market value of their artworks/goods. A fine may be imposed in the event of an undervaluation,
non-declaration or an erroneous declaration.
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SHIPPING
Controlled/Prohibited Goods
Like all countries, Singapore either prohibits or restricts the import of certain goods. Please refer to the list below.
Controlled Goods
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Animals, birds and their by-products
Meat and meat products
Fish and seafood products
Fruits and vegetables
Bullet-proof clothing
Martial arts equipment
Pharmaceuticals, medicines and poisons
Toy walkie-talkies
Telecommunication and radio communication equipment
Radioactive Materials
Ionising/non-ionising radiation irradiating apparatus
These items require prior clearance from the relevant Singapore authority.
Prohibited Goods
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Any forms of arms, ammunition and explosives
Chewing gum, except for oral dental and medicated gum
Chewing tobacco and imitation tobacco products e.g. electronic cigarettes
Cigarette lighters in the shape of a pistol, revolver or grenade
Controlled drugs and psychotropic substances
Endangered wildlife species and their by-products
Firecrackers
Obscene articles, publications, video tapes/discs and software
Reproduction of copyright publications, video tapes/discs, records or cassettes
Seditious and treasonable materials
Please note there is no duty-free allowance for cigarette and tobacco products.
For more information, please visit:
Singapore Customs
• www.customs.gov.sg/leftNav/trav/Controlled+and+Prohibited+Goods.htm
• www.customs.gov.sg/leftNav/trad/imp/Temporary+Importation+for+Exhibitions+Auctions+and+Fairs.htm
Singapore Police Force
www.spf.gov.sg/licence/AE/others/List_AE.pdf
Central Narcotics Bureau
www.cnb.gov.sg/drugs/bannedsubstance.aspx
Art Stage Singapore reserves the right to remove exhibits containing controlled goods which require prior approval,
at the Exhibitor’s expense.
SHIPPING
17
Step-by-Step Guide
Quotations
Exhibitor to seek quotations from
shippers, freight forwarding agents
and/or art handlers
Share the shipping-related information
found in this manual with your
potential or appointed contractor
Check with the contractor if they or
their partner agents in Singapore have
a Security Bond with Marina Bay Sands
Appoint Your Shipper
Submit Service Order Form 1: Appointed Shipper to Art Stage Singapore by 18 October 2013.
Logistics Planning
The appointed contractor is to liase with Art Stage Singapore
on the Vehicle Access Pass, delivery schedule and regulations
by Marina Bay Sands.
Exhibitor is to provide their contractor and Art Stage
Singapore with full details of the freight, in particular any
fragile, heavy or bulky exhibits.
Delivery to Marina Bay Sands
Contractor may only enter the exhibition halls at the scheduled
delivery time with a Vehicle Access and Onsite Contractor Pass.
Exhibitor must be present to receive and inspect the shipment.
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SHIPPING
7 | INSURANCE
Exhibitors should have adequate insurance coverage for their participation in Art Stage Singapore 2014. This may include, but is not
limited, to:
• Transit to and from Marina Bay Sands
• Installation and de-installation
• Exhibition, in particular during Fair opening hours
• Off-site storage
Exhibitors are advised to consider the following types of coverage:
• “All Risks”: Cover against loss/damage of exhibits, including transit to/from the Fair.
• “Personal Accident”: Covers bodily injury/illness to insured and his/her staff; may be extended to employees of appointed contractors.
• “Public Liability”: Cover against liabilities to third parties for bodily injury/illness, and loss/damage to their property.
Please examine the terms and conditions of your existing coverage, and seek advice from your insurance provider—in sufficient advance
time—prior the Fair. If you require new or additional coverage, or have queries on insurance matters relating to exhibiting in Singapore,
you may also wish to contact the Singapore office of AXA Art:
Mr Charles LIU
Business Development Manager
AXA Insurance Singapore Pte Ltd
Email: [email protected]
DID: +65 6880 4957
Mobile: +65 9298 9284
Website: www.axa-art.com While Art Stage Singapore will facilitate the Fair’s safe and secure operations, we will not assume any liability for injury, illness, loss and/
or damage which may befall Exhibitors or their staff and property, contractors and visitors from any cause in relation to the Fair.
Please complete Service Order Form 2: Indemnity & Insurance, and send it to us by 18 October 2013.
INSURANCE
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8 | MARKETING
Submission of Exhibitor Information
Exhibitors are required to provide the necessary and accurate information to be used in the Art Stage Singapore 2014 catalogue, booth
name board, website and other collaterals. The information may also be used for other marketing and public relations purposes.
Art Stage Singapore will not be liable for any information provided by Exhibitors.
Art Stage Singapore may, upon request, incorporate information submitted by Exhibitors in the aforementioned elements, as well as resize
and adapt them for promotional and publicity purposes.
Please submit Service Order Form 3: Exhibitor Information by 18 October 2013.
Marketing Kit
A marketing kit has been produced for exhibitors’ use. It includes generic banner advertisements for websites and social media pages,
official logos and colours, as well as specific guidelines on their use.
To request for the marketing kit, please write to [email protected].
20
MARKETING
9 | BOOTH DESIGN
Booth Specifications
Standard Wall Provision
Left: side view of sample wall
Right: wall skeleton structure
BOOTH DESIGN
21
Height4m
Depth
50mm thick
Please note when calculating the interior dimensions of your booth; for example, a 7m (L) x 7m (W) booth has an actual usable space of 6.9m (L) x 6.95m (W).
Load Capacity
50kg per linear metre run
Colour
White paint finish
MaterialWood
Skeleton
The wall is reinforced by horizontal and vertical spines
Each Exhibitor is entitled to 3 perimeter walls in accordance with your booth size. They are non-exchangeable for walls in other
dimensions.
Art Stage Singapore reserves the right to deviate, to a reasonable extent, from dimensions in your booth diagram or to alter the
configuration or location of the booth if necessary, in particular for reasons pertaining to the overall concept and impression of the Fair
or due to technical constraints.
Name Board
Dimensions
800mm x 800mm x 15mm thick
Finish
Inkjet print on board
Each Exhibitor is entitled to the single side of two name boards. The position is determined by Art Stage Singapore, normally along the
aisle facing inwards to your booth.
Exhibitors must provide the precise name board lettering to Art Stage Singapore, through Service Order Form 3: Exhibitor Information.
22
BOOTH DESIGN
Standard Lighting Provision
Model
150W Master HQI 4200K
Colour
White
Beam Horizontal Focus ~1.5 – 2.0m*
Recommended Use
General wall wash
*Note: subject to distance between the lighting fixture and the wall.
Each Exhibitor is entitled to certain number of units in relation to the booth size. They are non-exchangeable for other models.
Truss
Length
The truss can run between walls for up to 12m.
For trusses longer than 12m, you would need to include support elements in your booth design.
Load Capacity
5kg per metre run
ShapeTriangular
ColourGray
MaterialAluminium
BOOTH DESIGN
23
Floor
Load Capacity
12 KN/m2
FinishConcrete
The Fair uses the extant floor of the Sands Expo & Convention Centre.
Electrical Power Point
Type13A/230V
Load Capacity
Up to 800W
Each Exhibitor is entitled to one electrical power point per booth. This power point is meant for general office consumption only, and not
intended for projectors, lighting fixtures, etc.
Exhibitors are not permitted to power multiple devices with this socket, as it may trip the power supply to your booth and neighbouring
ones.
24
BOOTH DESIGN
The standard booth does not include additional walls/name boards, as well as furniture, carpeting, painting, vinyl sticker, AV equipment,
curtains and storage space etc. Please study carefully the information below on how you can order these items from our vendors and
suppliers.
Wall Elements
Exhibitors may order additional walls/partitions from our Official Show Builder, Kingsmen Exhibits. They are available up to the standard height of 4m; and can be built at different depths (the standard depth is 50mm).
All additional wall elements must be stably supported. This can be achieved through various ways described below.
(1) Metal/Wooden Beams
Wall elements, if placed approximately within 1m from the nearest truss or wall, can be supported by adding metal or wooden beams.
The visuals below illustrate a 3m (L) x 4m (H) partition rigged to the nearest truss by two 1m metal beams.
Side view
Top view
(2) Increasing Wall Depth
For a free-standing wall, the depth must be increased such that it can stand and support itself.
The visuals below illustrate a free-standing 4-metre high wall with increased depths at 400mm and 600mm, which can be ordered from
Kingsmen Exhibits.
Free-standing wall with a 400mm depth
Free-standing wall with a 600mm depth
BOOTH DESIGN
25
(3) Wall Supported By Partition(s)
Additional wall elements can be supported by partition(s) at one or two ends. The visuals below illustrate a 3m long wall supported by
1m partitions at both ends, forming a “U” and “S” respectively. They are not rigged to the nearest truss.
Sample Booth Layouts
The diagrams below illustrate different ways of adding wall elements to a booth. In designing your booth, please consult us if you are
unsure whether an additional wall element that you require is adequately supported.
26
UNSTABLE: the additional wall is only supported at one end to
the perimeter wall.
UNSTABLE: the standard wall (50mm depth) cannot stand on its
own without support.
STABLE: the additional wall is supported by two partitions at 90°.
STABLE: the additional wall is supported at one end by the
perimeter wall, and the other end by a partition at 90°.
BOOTH DESIGN
perimeter wall, and the other end by a partition to form a “T”.
STABLE: the additional wall is supported by two metal beams
rigged to the nearest truss.
STABLE: the additional wall is supported at its ends by two
perimeter wall, and the other end by a partition at 90°. For greater partitions at 90°.
stability, the truss is resting on the partition.
STABLE: the truss is resting on the additional wall.
STABLE: the free-standing wall is thicker at either 400mm or
600mm.
BOOTH DESIGN
27
Electricals
Lighting In addition to the standard lighting provision—150W Master HQI 4200K—Exhibitors may order other lighting fixtures, as per the list
below, from Kingsmen Exhibits. You are advised to choose a fixture with the correct wattage, colour and focus to illuminate your exhibits.
Model
150W HQI 6500K
ColourWhite
Beam Horizontal Focus
~1.5m – 2m*
Recommended Use
General wall wash
OptionExtension Arm
Model
70W HQI 6500K
ColourWhite
~1.5m – 2m*
Recommended Use
General wall wash
Option Extension Arm
Model
75W 10° Spotlight
ColourWhite
Beam Horizontal Focus ~ 1.5m*
Recommended Use
Spot
Model 40W 1.2m Fluorescent
ColourWhite
Model
300W Par Can w/ heat reducing film
ColourYellow
28
BOOTH DESIGN
Beam Horizontal Focus 1 – 1.5m*
Recommended Use Spot
Note
This fixture is relatively brighter and hotter.
Model
150W Halogen Flood 2700K
ColourYellow
Beam Horizontal Focus 1.5 – 2m*
Recommended Use Spot for 3D works from 4m height
Option Extension arm
Model
300W Halogen Flood 2700K
Colour
Yellow
Beam Horizontal Focus 1.5 – 2m*
Recommended Use General wall wash
Option
Extension arm
Model
100W Spotlight 2700K
ColourYellow
Beam Horizontal Focus 1m*
Recommended Use Spot from 2.44m height
Option
Extension arm
Model
50W LV Halogen Spotlight 2700K
Colour
Yellow
1m*
Recommended Use
Spot
Option
Extension Arm
*Note: subject to distance between the lighting fixture and the wall.
BOOTH DESIGN
29
Electrical Power
Light-based artwork
Exhibitors may order additional electrical supply from Kingsmen Exhibits.
Each electrical supply point is intended for one piece of equipment only. Multiple connections are not permitted as it may cause an
overload, leading to power failure in your booth and adjacent ones.
All electrical connections must be compatible with the infrastructure of Marina Bay Sands, and adhere to Singapore electrical standards.
Exhibits requiring high voltage and with complicated wiring require prior approval. You are advised to provide precise specifications and
allow additional costs for rewiring, higher electrical supply etc.
Late and/or incorrect orders may cause delays in the electrical supply to your booth, and equipment malfunction.
Wall Painting / Vinyl Sticker
Wall painting
Wall vinyl sticker
Exhibitors may order coloured walls and/or wall vinyl stickers from Kingsmen Exhibits. In your booth design, please highlight the
specific wall section and indicate the Pantone Colour Code. The standard wall provisions must be reinstated to its original condition
after use. Any related costs are to be borne by the Exhibitor.
30
BOOTH DESIGN
Carpet / Painted Plywood Floor / Vinyl Sticker
Red carpeting
Exhibitors may order a carpet, painted plywood floor or a floor vinyl sticker from Kingsmen Exhibits. These must be removed after the
Fair without damaging the concrete floor. In your booth design, please highlight the specific floor section and indicate either the Pantone
Colour Code (for paint and vinyl sticker) or carpet swatch code—see below.
BOOTH DESIGN
31
Ceiling
Exhibitors may order a ceiling, from Kingsmen Exhibits, for their booth. For example, a darkroom can be built with the following
additional orders:
• One additional wall to enclose the booth
• Painting the four interior walls in black or dark colours
• Black fire-retardant fabric ceiling and entrance(s)
Fire safety requirement: all drapes, curtains and fabrics must be certified flame-retardant.
• One fire extinguisher for every 12m2 of ceiling space.
This is a fire safety requirement.
Furniture
Exhibitors may rent furniture from Kingsmen Exhibits. Please refer to the catalogue found in Service Order Form 6: Furniture. Some
items have limited stock—you are encouraged to order in advance.
Alternatively, you may bring your own furniture. All deliveries to the booth must comply with the guidelines described under Shipping
(Section 6).
32
BOOTH DESIGN
AV & IT Equipment
Video work
Exhibitors may rent AV & IT equipment from Ascend Com. You are advised to provide the precise technical requirements, in
particular for video works. A catalogue of generic equipment is listed in Service Order Form 8: AV & IT Equipment.
BOOTH DESIGN
33
Hanging Your Artworks
The skeleton of the standard wall is made up of vertical and horizontal spines. Its load capacity is 50kg per linear metre run.
When installing artworks, Exhibitors are advised to fix the screws, as close as possible, into the wall’s spines—please see the diagrams
below.
Extreme weight will cause the wall to warp, and possibly destabilize the whole booth. Artworks which exceed the wall’s load capacity
require reinforcement at an additional cost.
Front view
Side view
Lighting Adjustments
Once the artworks for a booth have all been hung or installed, Exhibitors should contact Kingsmen Exhibits for lighting adjustments—
conducted on a first-come-first-serve basis.
In order for you to check the lighting condition in your booth, the general hall work lights will be switched off from 1700 - 1730 on
13 &14 January 2014.
The work lights will be switched on during these times:
34
Date
Time
13 & 14 January 2014, Monday & Tuesday
0800 – 1700, 1730 - 2300
15 January 2014, Wednesday
0800 – 1430, 2130 – 2300
16 & 17 January 2014, Thursday & Friday
0900 – 1130, 1930 – 2130
18 January 2014, Saturday
0800 – 1030, 1930 – 2130
19 January 2014, Sunday
0800 – 1030, 1830 till late
20 January, Monday
0800 – 2300
BOOTH DESIGN
Exhibitor Appointed Builder
Exhibitors may hire an external builder to realize their booth design.
The appointed builder must adhere to all rules and regulations described in this manual and/or otherwise specified by Art Stage Singapore,
Marina Bay Sands and the Official Builder, Kingsmen Exhibits.
The external builder must also pay a refundable Performance Bond to Kingsmen Exhibits, charged at S$150/m2 up to a maximum of
S$10,000. Kingsmen Exhibits will refund the Bond when the booth is reinstated to its original condition.
This procedure applies for any work which may cause damage to the standard booth provision, including:
• Wall Painting / Vinyl Sticker
• Carpet / Painted Plywood Floor / Vinyl Sticker
• Booth ceiling
Submitting Your Proposed Booth Design
The design of each booth must be approved by Art Stage Singapore and Kingsmen Exhibits.
Exhibitors are to submit their proposed booth design by 1 November 2013 through the forms below. Surcharges may apply for late
submission and on-site orders.
Service Order Form
Instructions
Send To
Please clearly draw and/or describe:
4: Booth Design
This form must be submitted.
•
•
•
•
•
•
•
•
•
Any additional wall elements
Position of each light fixture and electrical point
Any wall painting or vinyl sticker
Any carpet, painted plywood floor or vinyl sticker
Any supporting metal/wooden beams
Any booth ceiling
Any AV equipment
Any CCTV camera, internet, phone or fax line
Specifications of all artworks
Art Stage Singapore
Your booth design must comply with the Fair Rules (Section 13).
5: Booth Build-Up
6: Electricals
7: Furniture
Please place orders for items in addition to your booth’s entitlements.
They must correspond with Service Order Form 3: Booth Design.
8: AV & IT Equipment
9: Appointed Builder
Ascend Com
This is for Exhibitors who wish to hire an external builder other than
Kingsmen Exhibits.
Art Stage Singapore
If your proposed booth design fails to comply with the Fair’s regulations and/or layout, Art Stage Singapore and Kingsmen Exhibits reserve
the right to propose and make any necessary modifications. This may entail additional costs.
We are unable to accommodate any major changes once your booth design/orders are processed and approved. Hence, it is important that
you a provide a precise vision of your booth at the point of submission. Thank you for your cooperation.
Should you have any queries, please contact Mr Hoo Kuan Cien or Mr Andrius Sim, Managers, Show Management.
BOOTH DESIGN
35
10 | LICENCES & PERMITS
Whilst the Singapore authorities are generally very supportive of the Fair, there are particular local laws and regulations, which need to
be respected in order to ensure your successful participation at Art Stage Singapore 2014.
Both live performances and videos in any form, unless exempted, require a licence by the Media Development Authority (MDA).
Art Stage Singapore will make individual applications for live performances and videos featured at the Fair on behalf of Exhibitors. MDA
will evaluate each application based on certain criteria, for instance its relationship with race relations, religion, violence, nudity, sexual
content and coarse language. If necessary, MDA may assign an appropriate restricted view condition, age rating and/or audience advisory.
The licensing cost will be billed to you separately.
Artworks
Artworks exhibited for sale during the Fair normally do not require a licence. However, if an artwork contains mature/graphic content,
MDA may recommend a suitable audience advisory to be displayed, a restricted view condition or age rating.
Exhibitors should submit comprehensive information on all live performances, videos and artworks of mature/graphic content that they
wish to present at the Fair.
For further information, please visit MDA’s website: www.mda.gov.sg
Talks
Public talks normally require a permit from the Singapore Police Force (SPF).
If necessary, Art Stage Singapore will make individual applications for public talks held during the Fair at Marina Bay Sands.
Exhibitors who wish to organise any public talks, dialogue sessions, lectures or presentations in their booth, or within Marina Bay Sands
in conjunction with the Fair, must submit full details to Art Stage Singapore.
For further information please visit SPF’s website: www.spf.gov.sg/licence/frameset_PP.html
Exhibitors must guarantee the authenticity and legal provenance of their artworks presented at the Fair. An artwork must not constitute
an infringement of Intellectual Property Rights of third parties.
Use of copyrighted music at the Fair require a Copyright Music Permit from the Composers and Authors Society of Singapore (COMPASS),
unless exempted otherwise. Art Stage Singapore will submit an application for the entire Fair. Exhibitors will be therefore permitted to
play copyrighted music in their booths during the Fair.
For further information please visit COMPASS’ website: www.compass.org.sg
Art Stage Singapore reserves the right to change the booth content, remove exhibits from a booth or limit admittance to a booth or
parts hereof in accordance with any conditions stipulated by the authorities.
Exhibitors are liable for any expenses, damages or losses which may result from the application and fulfillment of the aforementioned
licences, as well as any legal liability in relation to their booth content, and are to indemnify Art Stage Singapore for any costs incurred.
If you have any queries, please contact Dr Gil Schneider, Director, Exhibitor Management.
Please complete Service Order Form 11: Licences & Permits and send it to us by 8 November 2013.
36
LICENCES & PERMITS
11 | LOGISTICS
Fair Access
Front of ‘Exhibitor’ pass
For security reasons and to ensure smooth operations, access to the Fair is controlled and managed by Art Stage Singapore, together with
Marina Bay Sands.
Access to exhibition halls D, E and F of the Sands Expo and Convention Centre will only be granted to those with a valid pass/ticket. The
staff of Art Stage Singapore, Marina Bay Sands and any appointed security guards are empowered to conduct verification at all exits/
entrances.
Each booth is entitled a maximum of five Exhibitor Passes. They are intended only for the Exhibitor’s staff, artists and any hired
photographer/videographer. All passes are non-transferable and must be displayed at all times.
Personnel who do not possess a valid pass/ticket will be denied prompt entry to the Fair.
Please refer to the table below for the types of passes/tickets which you may use. You will either receive them through mail/courier or
collect them at Marina Bay Sands.
LOGISTICS
37
Type
Access
Validity
VIP Pass
Admits cardholder and one guest
• Fair public areas
• VIP Lounge
•
•
•
•
Vernissage Invitation
Admits 2
Fair public areas only
15 Jan, 1800 – 2100
Standard Ticket
Admits 1
Fair public areas only
As per ticket
• VIP Lounge
• Loading Dock
•
•
•
•
•
13–15 Jan, 0900 – 2300
16 & 17 Jan, 1000 – 2100
18 Jan, 0900 – 2100
19 Jan, 0900 till late
20 Jan, 0800 – 1200
• Loading Dock
•
•
•
•
•
•
11, 12, 13 & 14 Jan, 0830 – 2300
15 Jan, 0900 – 2300
16 & 17 Jan, 1000 – 2100
18 Jan, 0900 – 2100
20 & 21 Jan, 0800 – 2300
Temporary Contractor Pass
Admits Exhibitor’s appointed
external builder upon exchange of a
personal ID
• Loading Dock
•
•
•
•
•
•
11, 12, 13 & 14 Jan, 0830 – 2300
15 Jan, 0900 – 2300
16 & 17 Jan, 1000 – 2100
18 Jan, 0900 – 2100
20 & 21 Jan, 0800 – 2300
Media Pass
Admits accredited press
• Press Lounge
•
•
•
•
15 Jan, 1400 – 2100
16-17 Jan, 1200 – 1900
18 Jan, 1100 – 1900
19 Jan, 1100 – 1800
Exhibitor Pass
Admits pass holder
Onsite Contractor Pass
Admits shippers, freight forwarding
agents and art handlers
15 Jan, 1500 – 2100
16–17 Jan, 1200 – 1900
18 Jan, 1100 – 1900
19 Jan, 1100 – 1800
Please fill in Service Order Form 10: Exhibitor Passes and send it to us by 8 November 2013.
38
LOGISTICS
Together with our partners, Art Stage Singapore will be offering various services for the convenience of Exhibitors. Please read through
the following information, and complete the relevant Service Order Forms, if required. The forms should be returned by the stated deadline; surcharges may apply for late and/or on-site orders.
Temporary Staff
Art Stage Singapore 2013 registered 40,500 visitors during five days, and we are expecting a similar large turnout for the 2014 edition.
To maintain the professional image of the Fair and your gallery, it is important that booths are not left unattended during opening hours.
If you need to hire temporary staff, you may contact our staffing contractor, Kelly Services. They have a ready pool of candidates as gallery
sitters and interpreters in the main Asian/European languages. All staffing requirements are to be worked out between Kelly Services and
yourself.
For enquires, please contact:
Ms Susan Yang
Consulting Manager, Commercial Operations
Kelly Services (S) Pte Ltd
Telephone: +65 6572 1399
Mobile: +65 9712 0823
Website: www.kellyservices.com.sg
Please complete Service Order Form 12: Temporary Staff, and send it to Kelly Services by 20 December 2013.
Security
Art Stage Singapore will implement measures to provide general 24-hour security for the Fair, including hiring security personnel,
verification checks, and manning the Fair’s public areas. However, due to the scale of the Fair, we seek your understanding that it is not
possible to ensure seamless surveillance of each booth.
Exhibitors must ensure that their booth are permanently attended during installation/de-installation and opening hours.
Art Stage Singapore cannot accept liability for property that are lost, stolen or damaged.
For additional booth security, Exhibitors may either install their own CCTV system or order one from our security contractor, WiSOL.
The company has experience in installing temporary CCTV systems at Marina Bay Sands.
For enquiries, please contact Mr Andrius Sim, Manager, Show Management.
If you wish to order this service, please complete Service Order Form 13: CCTV System and send it to WiSOL by 20 December 2013.
Telecommunications
Exhibitors who require an internet or phone/fax/teleconferencing lines inside their booth may order it directly from Marina Bay Sands.
Please complete Service Order Form 14: Telecommunications and send it to Marina Bay Sands by 26 December 2013.
You may purchase a pre-paid mobile SIM card at the airport, or from a telco shop and most 7-Eleven stores in the city centre. You would
need your passport, or some form of ID, to register the mobile number.
At Marina Bay Sands, a SIM card can be purchased from these shops:
Name
M1 Concept Store
7-Eleven
Location
B2-60, Canal Level, The Shoppes
L1-73, Bay Level, The Shoppes
Telephone
+65 6688 7298
+65 6534 8473
Sunday to Thursday, 1000 – 2300
Friday & Saturday, 1000 – 0000
24 Hours
Opening Hours
LOGISTICS
39
Postal Services
Marina Bay Sands offers a range of office and courier facilities for Exhibitors.
Mail, parcels and consignments can be sent directly to the Mail & Package Centre, where they will be stored until they are collected, or
Marina Bay Sands can arrange delivery to the exhibition halls or meeting rooms. Exhibitors can also send out mail and parcels.
Handling fees will apply.
Location
3rd Floor, Sands Expo & Convention Centre
Telephone
+65 6688 3083
Fax
+65 6688 3082
Opening Hours
Monday – Sunday, 0800 – 2000
Cleaning
Art Stage Singapore will arrange for MBS staff to clean the Fair’s common areas on a regular basis.
During installation/de-installation, Exhibitors may place general rubbish along the aisle in front of their booth for removal. However, all
bulky cartons, crates, containers, packing materials, etc., which are necessary for repacking artworks should be removed from the booth
by your appointed art handler or shipper.
Exhibitors are encouraged to check the condition of their booth daily, before the opening of each Fair day.
If you require additional cleaning for your booth, please complete Service Order Form 15: Cleaning and send it to MBS by 26 December 2013.
Catering
Marina Bay Sands is the exclusive provider of food and beverage for the Fair, and would be able to assist in all your catering needs, including last-minute orders. External orders may be subjected to a corkage fee and other costs.
If you wish to order F&B for your booth, please complete Service Order Form 16: Catering and send it to Marina Bay Sands.
40
LOGISTICS
Sale of Artwork(s)
Good & Services Tax (GST)
The 7% Goods & Services Tax applies for all imported artworks sold, transferred, disposed of locally or not re-exported. The GST
payable is based on the artwork’s selling price.
No GST is payable on artworks re-exported or sold for export out of Singapore.
Procedure
Exhibitors are to print three copies of each sales receipt for:
• Exhibitor’s own copy
• Collectors/Buyers
• Freight forwarders
Should the selling price of an artwork imported under Bonded Status or the Temporary Import Scheme be lower than the declared import
price, a letter addressed to Singapore Customs is required to explain the discrepancy.
Credit Card
Exhibitors may make use of a card transaction machine, available at the Art Stage Singapore service counter. Additional charges will apply.
Hand-Carried Artworks
All sold artworks that are hand-carried out of the Fair will be subject to verification by security personnel.
Exhibitors must provide the collector/buyer with a sales receipt and an endorsed Artwork Exit Form, available from the Art Stage
Singapore service counter.
LOGISTICS
41
12 | MEDIA ACCREDITATION &
PHOTOGRAPHY/VIDEOGRAPHY
Access to the Fair is controlled and managed by Art Stage Singapore, together with Marina Bay Sands. This is to ensure the Fair’s security
and smooth operations for all Exhibitors.
Exhibitors who wish to invite the media to attend the Fair and/or arrange photography/videography/audio-visual services to document
their participation need to inform Art Stage Singapore in advance.
Art Stage Singapore will only issue passes to accredited personnel. Without our approved consent, we reserve the right to deny prompt
entry and/or confiscate any media devices used within the Fair.
Please return these forms by 8 January 2014:
• Service Order Form 17: Media Accreditation
• Service Order Form 18: Photography/Videography
42
MEDIA ACCREDITATION & PHOTOGRAPHY/VIDEOGRAPHY
13 | FAIR RULES
For your successful participation at the Fair, we kindly ask you to adhere to the rules and regulations described below.
Admission to the Fair is by a valid pass/ticket only. Art Stage Singapore will refuse prompt entry to anyone who fails to provide proof
of entry, is intoxicated, or in any way likely to cause a disturbance or disruption to the Fair. All passes/tickets are non-transferable.
Advertising and promotional activities must only be conducted within your booth. Unless approved in writing in advance by Art
Stage Singapore, Exhibitors may not use the Fair’s common areas, including aisles and front-of-house areas, for such purposes.
Audio-visual presentations must be designed in such a way that the audience is contained within the booth, and do not impede human traffic flow in the Fair’s common areas e.g. aisles.
Deliveries for mail, courier, freight or other items should be clearly addressed as follows:
Marina Bay Sands
Sands Expo and Convention Center
10 Bayfront Avenue
Singapore 018956
Art Stage Singapore 2014
“Booth Number”
Attention:
“Contact name”
“Organisation name”
Exhibitors must be present to receive and inspect each delivery. Art Stage Singapore will not be able to sign for deliveries on your behalf.
Electricals
• Installation of power mains to the booth can only be conducted by the Official Show Builder, Kingsmen Exhibits.
• All electrical connections must be compatible with the infrastructure of Marina Bay Sands, and adhere to Singapore electrical
standards.
• The Exhibitor, or his appointed technician, may connect the artworks within the booth, but Kingsmen Exhibits must inspect the
wiring before they are switched on.
• Each electrical supply provided is intended for one piece of equipment only. Multi-point sockets are not permitted.
• Art Stage Singapore and Kingsmen Exhibits reserve the right to disconnect electrical supply to any artwork which may cause power
failure or discomfort to visitors and other Exhibitors.
FAIR RULES
43
Fire Safety
Access to all fire hosereels and extinguishers must not be obstructed.
• Booth build-up must not obstruct access to all emergency exits, as well as fire protection (fireman access points, fire extinguishers,
hose reels, shutters, etc) and security systems (public announcement speakers, CCTV cameras, etc). The minimum clearance from
fire extinguishers and hose reels is 1.5m.
• All drapes, curtains and fabrics used for the booth build-up must possess an authentic certificate proving the material is flame-retardant. Exhibitors must provide this in advance to Art Stage Singapore.
• The design of your booth must make provision for adequate clear space away from all entrance/exit doors.
• Liquefied petroleum gas, flammable liquids/gases and naked flames are not permitted.
• Freestanding racks, shelves, boards and signs may be used but only within the booth. They must not obstruct visibility of adjacent
booths.
• Enclosed booths with a ceiling require a fire extinguisher for every 12m2 of ceiling space.
A First Aid Kit is available at the Art Stage Singapore service counter.
Floral arrangements may only be displayed within your booth, and not on the aisle.
Hazardous items must be reported in advance to Art Stage Singapore. This includes, but is not limited to:
• Kinetic and mechanical parts
• Sharp objects and/or edges
• Poisonous fluids, chemicals or substances
• Artworks with hot surfaces including low hanging lights
• High voltage exhibits
Lost property, damages and accidents should be documented and duly reported to Art Stage Singapore.
44
FAIR RULES
Operations
Before the Fair
• Any changes to the booth content must be communicated to Art Stage Singapore at least three weeks before the Fair’s opening.
Such changes shall not be effective unless approved in writing.
• Exhibitors must provide accurate measurements, weights and other technical specifications for their artworks, and ensure the
booth design complies with all guidelines described in this manual.
During Installation/De-installation
• Please supervise the installation/de-installation of your artworks at all times.
• Exhibitors are to adhere to the daily schedule provided by Art Stage Singapore and/or Kingsmen Exhibits.
• All cartons, crates, containers, packing materials, etc, which are necessary for repacking should be labelled “Empty” and be removed from the exhibition area. No valuable item should stored in empty boxes meant for removal or safekeeping.
• Exhibitors are not allowed entry into site offices, the catwalk, and any mechanical, electrical or plumbing rooms.
During Opening Hours
• Do inspect your booth at the start and end of each day.
• Please ensure that your staff is aware of the opening hours and the booth is ready for visitors at least 15 minutes before opening
time.
• All booths must be open and manned with adequate staff until Art Stage Singapore announces the closing of each Fair day.
Security is of utmost importance at the Fair. Do not leave artworks, bags, mobile phones, laptops and other valuables unattended
at your booth.
Smoking is prohibited in Marina Bay Sands except for designated outdoor areas e.g. level 1 entrance of the Sands Expo &
Convention Centre.
Sound, music and vocals, either amplified or acoustic, is permitted but the volume must not cause disturbance to adjacent booths
and visitors.
FAIR RULES
45
Structural Safety
Carpet and pillars at foyer of the exhibition halls
Pillar within the exhibition halls
• A protective cover must be laid before placing any materials/structures/equipment on walls/doors/carpet/pillars of the exhibition
hall.
• Taping, nailing, or otherwise fastening or affixing objects to the permanent walls, ceilings, columns and fabrics of the exhibition
hall is strictly prohibited.
• Adhesive tape or other materials applied onto the concrete floor must be removed after use without causing damage to the
surface.
• Suspension from the hall ceiling is exclusively done by Marina Bay Sands. Except for PVC banners, any item to be suspended
must endorsed by a Professional Engineer in advance, this at an additional cost.
• Except for PVC banners, any item to be suspended from the hall or booth ceiling must be endorsed by a professional engineer in
advance, at an additional cost.
Exhibitors will be held responsible for any damage caused to the booth build-up or Marina Bay Sands. Art Stage Singapore also reserves
the right to modify booths which do not comply with the stipulated rules and regulations, at the Exhibitor’s expense.
46
FAIR RULES
14 | VISITING SINGAPORE
Exhibitors should ensure that all staff, artists and invited guests have a valid passport with at least six months validity, a booked return
air ticket, a visa or entry permit (if required), accommodation and sufficient funds for their stay in Singapore.
Weather
Singapore lies just north of the Equator, and experiences warm and humid tropical weather all year round.
January falls within the Northeast Monsoon season. It is relatively one of the coolest and wettest months of the year with a mean
maximum temperature of 30.1°C/86.2°F, and a mean minimum temperature of 25.9°C/78.6°F.
The mean monthly rainfall for January is 243.4mm/9.58”. Cloudy skies and heavy afternoon showers are common.
For the latest weather forecast, please visit the website of Singapore’s National Environment Agency: www.nea.gov.sg.
Visa
Most visitors coming into Singapore do not require a visa for entry and may be given a social visit pass for up to 30 days upon arrival.
Visitors holding travel documents issued by the following countries usually require a visa:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Afghanistan
Algeria
Armenia
Azerbaijan
Bangladesh
Belarus
Egypt
Georgia
India
Iran
Iraq
Jordan
Kazakhstan
Kyrgyzstan
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Lebanon
Libya
Moldova
Morocco
Myanmar
Nigeria
Russia
Pakistan
People’s Republic of China
Saudi Arabia
Somalia
Sudan
Syria
Tajikistan
•
•
•
•
•
•
•
•
Tunisia
Turkmenistan
Ukraine
Uzbekistan
Yemen
Holders of Hong Kong Document of
Identity
Holders of Macao Special Administrative
Region (MSAR) Travel Permit
Holders of Palestinian Authority
Passport, Temporary Passport issued
by the United Emirates and Refuge
Travel Document issued by Middle-East
countries
For more information, please visit the website of the Immigration & Checkpoints Authority: www.ica.gov.sg
Should you require assistance in obtaining a Singapore visa please contact Dr Gil Schneider, Director, Exhibitor Management.
Air Travel & Accommodation
Turon Travel is the Associate Travel partner of Art Stage Singapore 2014. They are able to assist you in booking air tickets and hotel rooms
at special rates. You may contact them at:
Ms Demetra J. PRATTAS
Telephone: +1 212 925 5453 / 1800 952 7646 (for calls from US only)
Fax: +1 212 219 1865
Website: www.turontravel.com/1-800-952-7646/artstagesingapore/index.html
Hotel rooms are subject to availability. You are encouraged to book in advance.
VISITING SINGAPORE
47
Airport Transfer
Singapore Changi Airport is located on the northeastern tip of the island, approximately 26km away from the city centre.
Taxi
Taxis are available at the arrival hall of each Terminal. The journey to the city centre costs between S$23 - S$44 and takes approximately
30 minutes. Fares are metered; no tipping is required.
Airport Shuttle
The airport shuttle service offers transport from Changi Airport to hotels in the city. The counter is open 24-hours daily. Please approach
the Ground Transport Desk at the arrival hall for booking. The rates below are applicable for a single trip from Changi Airport to a hotel
in the city.
• S$9 per Adult
• S$6 per Child (below 12 years of age)
Bus
Public bus service 36 goes to the city. The first bus leaves around 6.00am and the last at approximately 10:50pm. A single fare costs below
S$2.50 and it takes about an hour to reach the city centre. Bus stops are located at the basement bus bay of Terminals 1, 2 and 3 of Changi
Airport. Please prepare exact fare as no change will be given.
Train
The Changi Airport MRT Station is located at the basement of Terminals 2 and 3. A standard one-way ticket from Changi Airport
MRT Station to the city centre costs approximately S$2.10. The journey takes about 55 minutes.
Getting Around Singapore
Taxi
Taxis are a comfortable and reliable mode of transport around the island.
Fares are metered and are based on a flag-down rate and the distance travelled. The following are the main charges, which vary slightly
between taxi companies:
48
Flag-down Fare (1st km)
S$3 – S$5
Distance Fare
S$0.22 per 400m (above 1-10 km)
S$0.22 per 350m(beyond 10 km)
Waiting Time
22 cents every 45s
Booking Fee
$2.30 - $5
City Area Surcharge
Mondays to Sundays and Public Holidays
5pm to Midnight
Applicable for boarding within City Area
S$3
Peak Hour Surcharge
Mondays to Fridays, 6am to 9:30am
Mondays to Sundays and Public Holidays, 6.00pm to Midnight
25% of meter fare
Midnight Surcharge
Midnight to 5.59 am
50% of meter fare
VISITING SINGAPORE
Taxis can be readily hailed at taxi stands throughout the city centre, or booked via phone:
Comfort Transportation Pte Ltd / CityCab Pte Ltd
+65 6552 1111
Premier Taxis Pte Ltd
+65 6476 8880
Maxi Cab
+65 6535 3534
SMRT Taxis
+65 6555 8888
Stored Value Cards
Visitors who wish to travel on buses and trains around the island may purchase an EZ-Link card, a contactless stored value card. It can be
also be used at selected retail and F&B outlets.
An EZ-Link card can be purchased for S$12 at train stations and bus interchanges, which includes a non-refundable card cost of S$5 and
a stored value of S$7. Any remaining stored value can be redeemed at the end of your trip.
For unlimited travel, visitors may purchase a Singapore Tourist Pass. Each pass has a refundable deposit of $10 if you return the card
within 5 days after the day of purchase.
Type of Pass
Price
Refundable Deposit
1 Day
$10
$10
2 Day
$16
$10
3 Day
$20
$10
For more information, please visit www.thesingaporetouristpass.com.sg.
Train
The Mass Rapid Transit (MRT) system is one of the fastest ways to get around Singapore. Visitors are able to travel seamlessly across the
MRT lines without needing to purchase a different ticket.
Trains operate daily from around 5:30am to midnight. A standard single-trip ticket costs under S$2.50.
For more information, please visit:
• SMRT: www.smrt.com.sg
• SBS Transit: www.sbstransit.com.sg
Bus
Buses usually operate from around 5:30am to midnight. Fares cost from S$0.73-S$2.40.
On Fridays, Saturdays and eve of Public Holidays, night buses run from the city centre to the rest of the island. They are available from
about 11:30pm-4:35am, and fares cost $4.20-$4.50.
For more information on public transport in Singapore, please visit: www.publictransport.sg.
VISITING SINGAPORE
49
Getting to Marina Bay Sands
Taxi
Taxis may alight passengers at the entrance of the Sands Expo and Convention Centre along Bayfront Avenue.
Visitors may hail taxis at the taxi stands along Bayfront Avenue and Sheares Link.
Train
Marina Bay Sands is linked directly to Bayfront MRT Station (Exit B, C, D and E) on the yellow Circle Line.
Bus
The following bus routes serve Marina Bay Sands:
• 97/97E
• 106
• 133
• 502/502A
• 518/518A
• NR1 & NR6: available on Fridays, Saturdays and eve of Public Holidays only
For more information, please visit Marina Bay Sands’ website:
www.marinabaysands.com/Company-Information/Directions-to-Marina-Bay-Sands
50
VISITING SINGAPORE
Electricity
The standard voltage in Singapore is 220V/240V, 50 Hz, using the three-pronged square pin socket. If you need an adapter or transformer, we advise buying one before your arrival. Some hotels will be able to lend you an adapter.
At Marina Bay Sands, you may purchase one from the following store:
Name
Gadget World
Location
B2-61, Canal Level, The Shoppes
Telephone
+65 6688 7352
Opening Hours
Sunday to Thursday, 1000 – 1100
Friday to Saturday, 1000 – 0000
Medical
Visitors who require medical attention at Marina Bay Sands may visit the following clinic:
Name
MW Medical
Location
L1-02, Bay Level, The Shoppes
Telephone
+65 6250 0625
Opening Hours
Monday to Sunday, 0730 – 2100
First Aid and House Call Services available 24hrs
The nearest hospital is about 10 minutes away by taxi:
Name
Raffles Hospital Location
585 North Bridge Road, Singapore 188770
Telephone
Accident & Emergency Department: +65 6311 1555
Opening Hours
www.rafflesmedicalgroup.com
Tipping
Tipping is not a customary in Singapore. Most restaurants, however, levy a 10% service charge, as well as the 7% Goods & Services Tax
(GST), on your bill.
Tax Refund
As a visitor, you may claim a refund on the 7% Goods and Services Tax (GST) paid on your purchases made at participating retail shops
when you leave Singapore and bring your purchases home. A minimum spend of S$100 is required. A handling fee will be deducted
from the refundable GST amount. You may apply for the GST refund at the departure hall of Changi Airport.
For more information, please visit the website of the Singapore Tourism Board: www.yoursingapore.com
VISITING SINGAPORE
51
SERVICE ORDER FORM 1
APPOINTED SHIPPER
Deadline for submission is 18 October 2013, 23:59, UTC+8.
Please return the completed form using one of the following options:
Email [email protected]
Fax
+65 6224 4695
Post 254 South Bridge Road, #02-01, Singapore 058803
Please address it to Show Management with this subject heading: Form 1 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Fax
Mobile
Shipper Details
Company Name
Contact Person
Address
Office
Email
Conditions
• There is no official shipper, freight forwarding agent or art handler for Art Stage Singapore 2014. Exhibitors are to free
to appoint their preferred contractor.
• To enter the exhibition halls, the Exhibitor’s freight agent must possess a security bond with Marina Bay Sands.
• Delivery to Marina Bay Sands must be coordinated with Art Stage Singapore. The Exhibitor’s shipper, freight forwarding
agent and/or art handler is to provide Mr Isrudy Shaik, Back-of-House Coordinator, with the relevant details to obtain
the Vehicle Access and Onsite Contractor passes. Only registered vehicles and personnel will be granted access into the
exhibition halls.
• For enquiries, please contact Mr Andrius Sim, Manager, Show Management.
The information supplied in this form is correct and I agree with the above terms and conditions.
Signature
Name
Designation
Date Submitted
52
INDEMNITY & INSURANCE
Fax
+65 6224 4695
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Indemnity
• The Exhibitor accepts full responsibility for, and agrees to indemnify Art Stage Singapore for any damage, including any
consequential loss, to Marina Bay Sands during the Fair. This includes damage caused by any act or omission (whether
negligently or otherwise) by the Exhibitor, representatives, agents or lay person attending the Fair.
• The Exhibitor, staff, artists and appointed contractors shall comply with all procedures and regulations designated by Art
Stage Singapore.
Insurance
• The Exhibitor has adequately insured all exhibits, property and personnel. This includes, but is not limited to, transit to
and for the Fair; installation and de-installation; and maintenance during the Fair.
• While Art Stage Singapore will take reasonable security measures in the interest of the Exhibitor, we shall not be held
responsible for any liability for injury, illness, loss and/or damage which may befall Exhibitors or their staff and property,
contractors and visitors from any cause in relation to the Fair.
Enquiries
For enquiries, please contact Mr Hoo Kuan Cien, Manager, Show Management.
Signature
Name
Designation
Date Submitted
53
EXHIBITOR INFORMATION
Fax
+65 6224 4695
Please address it to Marketing with this subject heading: Form 3 – (your organisation’s name).
Gallery Name
Please print in
capitals.
Primary Address
Only one address
will be listed.
City
Additional Cities
A maximum of 3
cities will be listed.
Telephone
Indicate
international
dialing code in
brackets
Gallery Email
Country
Fax
Indicate
international dialing
code in brackets
Gallery Website
Gallery
Director(s)
GALLERY BIO (Not more than 100 words)
A brief introduction to the gallery, at minimum stating specific details beginning with year founded, gallery focus, etc; for consistency,
please ensure passages are written in the third person, proof-read and double-checked before submission. Entries that do not abide by
the maximum word limit shall be modified accordingly by Art Stage Singapore.
54
ARTISTS REPRESENTED
Please note that a maximum of 10 artists can be listed in the catalogue.
Last Name (Surname), First Name
Country (if not based in the country of citizenship, please list
as: “Country of Birth / Country of Residence”)
1
2
3
4
5
6
7
8
9
10
ARTISTS REPRESENTED AT ART STAGE SINGAPORE 2014
Please note that a maximum of 10 artists will be listed in the catalogue, as per space limitations
Last Name (Surname), First Name
Country (if not based in the country of citizenship, please list
as: “Country of Birth / Country of Residence”)
1
2
3
4
5
6
7
8
9
10
55
IMAGE INFORMATION
Please attach images in the following way:
• All files should be labelled as follows: “Gallery_Artist_Title Of Piece, Year.jpg”.
• All images must be in .jpeg or .tiff format, with a minimum resolution of 300dpi.
• Files above 5mb should be sent via an online transfer platform (e.g. wetransfer.com)
Image Captions:
Image 1
Artist:
Year:
Title:
Dimensions
height x width
(cm):
Medium:
Image Credit:
Image 2
Artist:
Year:
Dimensions
height x width
(cm):
Title:
Medium:
Image Credit:
Please ensure all given information is correct. Art Stage Singapore shall not be responsible for any errors based on the given
information.
Important Notice:
The information provided herein will appear in the Art Stage Singapore 2014 catalogue and other marketing collaterals. Art
Stage Singapore will not be liable for missing or incorrect information provided by the Exhibitor in this form.
We ask your professional cooperation to follow the guidelines exactly in order to ensure an accurate reproduction in the
catalogue. We reserve the right to copy edit the information supplied if necessary. Galleries will be given two days to check
and approve the layout prior going to print.
The information supplied in this form has been checked and deemed accurate by the responsible party.
The information supplied in this form may be used for additional public relations and press support, and distributed to the
media/third parties.
Signature
Name
Designation
Date Submitted
56
BOOTH DESIGN
Deadline for submission is 1 November 2013, 23:59, UTC+8.
Fax
+65 6224 4695
Exhibitor Details
Name
Contact Person
Address
Office
Fax
Mobile
Email
Drawing Your Proposed Booth Design
•
Draw your booth design on the template sent separately by the Show Management team. A blank template can be found
on page 3.
•
On the template, clearly indicate:
o Any additional wall elements
o Position of each light fixture and electrical point
o Any wall painting or vinyl sticker
o Any carpet, painted plywood floor or vinyl sticker
o Any supporting metal/wooden beams
o Any booth ceiling
o Any AV equipment to be rigged on the truss and/or walls e.g. projectors
o Any CCTV camera, internet, phone or fax line
•
Your booth design must correspond with additional items ordered through these forms:
o Service Order Form 5: Booth Build-Up
o Service Order Form 6: Electricals
o Service Order Form 8: AV & IT Equipment
o Service Order Form 13: CCTV System
o Service Order Form 14: Telecommunications
•
The depth of the standard wall is 50mm. When planning your booth design, do note the inner dimensions, e.g. a 7m (L)
x 7m (W) booth has interior dimensions at 6.9m (L) x 6.95m (W).
•
Your booth design must comply with the Fair Rules (Section 13). Art Stage Singapore and Kingsmen Exhibits reserve the
right to propose and make any necessary modifications.
57
BOOTH DESIGN
Artworks Specifications
Fill in the specifications of all artworks in your booth. If necessary, attach extra sheets and visuals.
1
Name of Artist
Medium
Title, Year
Dimensions (L x W X D, in cm)
Edition/Set
Weight (In kg)
Artwork Condition (Please Tick)
☐ Mint ☐ Excellent ☐Good ☐ Fair ☐ Poor
Installation Requirements
2
Name of Artist
Medium
Title, Year
Edition/Set
Weight (In kg)
3
Name of Artist
Medium
Title, Year
Edition/Set
Weight (In kg)
4
Name of Artist
Medium
Title, Year
Edition/Set
Weight (In kg)
5
Name of Artist
Medium
Title, Year
Edition/Set
Weight (In kg)
58
BOOTH DESIGN
Sample Booth Design Template
Submission
Attach all pages of this form with your completed booth design drawing.
For queries regarding this form, please contact Mr Hoo Kuan Cien or Mr Andrius Sim, Managers, Show Management.
Signature
Name
Designation
Date Submitted
59
BOOTH BUILD-UP
Email
[email protected]
Fax
(65) 6224 4695
Post
254 South Bridge Road, #02-01, Singapore 058803
A 30% surcharge will be levied for late orders and on-site orders are subjected to a 50% surcharge.
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Partition Wall / Door
1mL x 4mH x 50mmD Painted White Partition Wall
The standard booth provision has height of 4m and depth
of 50mm.
1mL x 4mH x 50mmD Painted White Partition Wall with
Lockable Hinge Door
Mobile
Unit Price (SGD)
Light Truss
Fire-Retardant Curtain (2.4mH)
$120 per meter
$200.00 per meter
Vinyl Sticker
Exhibitor is to provide pantone code:__________
Floor Application
Needle Punch Carpet Application
Paint with 15mm plywood layer on floor
Ceiling Application
Fire Rated Blackout Fabric
Fire Extinguisher
One fire extinguisher is required for every 12 square metres of
ceiling application.
*This refers to Singapore's 7% Goods & Services Tax. For
orders paid in advance, non-Singapore based exhibitors are
exempted from this tax.
Qty
Total (SGD)
Qty
Total (SGD)
Qty
Total (SGD)
$520.00
$70.00 per meter
Reinstatement of wall to white (4mH)
Exhibitor is to reinstate standard wall provision after use.
Total (SGD)
$390.00
1mL x 2.44mH x 50mmD Painted White Partition Wall
1mL x 2.44mH x 50mmD Painted White Partition Wall
with Lockable Hinge Door
Metal Beam
Reinforced Wall
Exhibitor is to provide specifications of the artwork(s) to be
installed on this wall.
Wall Application
Painting of wall (4mH)
Exhibitor is to provide pantone code: __________
Qty
$250.00
$420.00
Quotation will be
based on requirement
Unit Price (SGD)
$30.00 per sqm
$45.00 per sq m
$50.00 per sqm
Unit Price (SGD)
$10.00 per sqm
$45.00 per sqm
Unit Price (SGD)
$45.00 per sqm
$40.00 each
Total Cost Before GST
7% GST*
Total Cost Including GST
60
BOOTH BUILD-UP
Notes
(1) The standard wall provision (3 walls, 4m high, 50mm thick) is not exchangeable for walls in other specifications.
(2) All orders are deemed valid only when full payment is made.
(3) Should you have any enquiries or need items not listed in this form, please contact Mr Hoo Kuan Cien or Mr Andrius
Sim, Managers, Show Management.
Signature
Name
Designation
Date Submitted
61
ELECTRICALS
Email
[email protected]
Fax
(65) 6224 4695
Post
Exhibitor Details
Name
Contact Person
Address
Office
Fax
Mobile
Email
Item
Unit Price (SGD)
Section A: Individual Fittings - inclusive of electricity consumption
13A/230V SP 50 Powerpoint (not for lighting use)
$75.00
13A/230V SP 50 Powerpoint (24h, not for lighting use)
$90.00
15A/230V SP 50 Powerpoint (not for lighting use)
$120.00
Par Can 300W Spotlight with Heat Film
$198.00
150W Halogen Flood 2700K - Surface Mounted
$120.00
300W Halogen Flood 2700K - Surface Mounted
$168.00
150W Halogen Flood 2700K - Extended Arm
$168.00
300W Halogen Flood 2700K - Extended Arm
$216.00
150W HQI 6500k - Surface Mounted
$168.00
150W Masters HQI 4200K - Surface Mounted
$240.00
This is the standard booth provision.
70W HQI 6500K - Surface Mounted
$144.00
70W HQI 6500K - Extended Arm
$192.00
75W 10 Degree Spotlight Angle
$102.00
100W Spotlight 2700K
$66.00
100W Long Arm Spotlight 2700K
$72.00
50W LV Halogen Spotlight 2700K - Surface Mounted
$90.00
50W LV Halogen Spotlight 2700K - Extended Arm
$108.00
40W 1.2m Fluorescent Light (Daylight)
$60.00
Qty
Total (SGD)
Metal Arm Extension for Lighting
$48.00
Section B - For Lighting Only - inclusive of electricity consumption
Per Light Fitting / Lightbox Connection (up to 100w)
$65.00
$173.00
$260.00
7% GST*
62
ELECTRICALS
Notes
(1) The standard lighting provision (150W Master HQI 4200K) is not exchangeable for other fixtures.
Signature
Name
Designation
Date Submitted
63
FURNITURE
Email
[email protected]
Fax
(65) 6224 4695
Post
Exhibitor Details
Name
Contact Person
Address
Office
Fax
Mobile
Email
Item
Armchair
C1C
C1D
C1E
C1U
C1F
C1G
C1H
C1I
C1J
C1M
C1N
C1V
C1W
C1X
Banquet Chair
C5
C7
C6
C7C
C7D
C7M
C7V
C7H
C7P
C7T
C7U
C16C
C16E
C16H
C16P
Description
Unit Price (SGD)
Arm Chair (Black)
Arm Chair (Silver/Chrome)
Arm Chair (Milky White)
Arm Chair (Orange)
Arm Chair (Beige)
Arm Chair (Chrome w/ Black Seat)
Arm Chair
Arm Chair (Black Seat)
Arm Chair (Brown Seat)
Arm Chair
Arm Chair (Yellow)
Arm Chair
Arm Chair
Arm Chair
$67.00
$67.00
$72.00
$72.00
$72.00
$72.00
$72.00
$72.00
$72.00
$72.00
$72.00
$72.00
$78.00
$72.00
Bistro Chair (Blue)
Bistro Chair (Red)
Bistro Chair (Black)
Bistro Chair (Blue)
Bistro Chair (Red)
Bistro Chair
Bistro Chair (Orange)
Bistro Chair (Silver)
Bistro Chair
Bistro Chair
Bistro Chair (Clear)
Bistro Chair
Bistro Chair (Beige)
Bistro Chair (White)
$30.00
$30.00
$30.00
$42.00
$42.00
$46.00
$72.00
$72.00
$46.00
$46.00
$72.00
$53.00
$72.00
$72.00
$72.00
Qty
Total (SGD)
64
FURNITURE
Item
C16R
C16T
C16X
C16W
C16V
C16U
C16N
C16N1
Ç16N2
C16S
C30C
Folding Chair
C22
C23
Fabric Sofa
C39T
C39U
C39
C39F
C39S
C39N
C39P
C39V
Leather Sofa
C39W1
C39AD3
C39W2
C39AE2
C39AF
C39R1
C39R2
C39R3
C39Y
C39Z
Bar Stool
C8D
C8J
C8K
C9B
C9C
C9E
C9G
C9H
C9J
C9M
C10A
C10F
Description
Bistro Chair (Red)
Bistro Chair (White Leather)
Bistro Chair (White Leather w/ Wheels)
Bistro Chair
Unit Price (SGD)
$72.00
$72.00
$72.00
$72.00
$72.00
$72.00
$84.00
$72.00
$72.00
$72.00
$96.00
Folding Chair (Black)
Folding Chair (White)
$18.00
$18.00
Fabric Sofa (Red)
Fabric Sofa (Black)
Fabric Sofa (Grey)
Fabric Sofa (Red)
Fabric Sofa (White)
Fabric Sofa (Blue)
Fabric Sofa (Black)
Fabric Sofa (Dark Grey)
$84.00
$60.00
$60.00
$84.00
$84.00
$84.00
$84.00
$84.00
Leather Sofa (White)
Fabric Sofa (White)
Leather Sofa (White)
Leather Sofa
Leather Sofa
Leather Sofa
Leather Sofa
Leather Sofa
Fabric Sofa (White)
Fabric Sofa (Black)
$84.00
$180.00
$180.00
$205.00
$96.00
$120.00
$240.00
$360.00
$144.00
$144.00
Low Stool
Low Stool
Long Stool
Bar Stool
Bar Stool
Bar Stool
Bar Stool
Bar Stool
Bar Stool
Bar Stool
Bar Stool
Bar Stool
$42.00
$67.00
$108.00
$53.00
$53.00
$72.00
$84.00
$67.00
$84.00
$42.00
$48.00
$78.00
Qty
Total (SGD)
65
FURNITURE
Item
Description
C10H
Bar Stool
C10Q
Bar Stool
C10S
Bar Stool
C10U
Bar Stool
C10V
Bar Stool
C10V1
Bar Stool
C10X
Bar Stool
C10Y
Bar Stool
Cocktail Table
T10B
Cocktail Table
T10C
Cocktail Table
T10D
Cocktail Table
T10E
Cocktail Table
T10F
Cocktail Table
Coffee Table
T1
Coffee Table
T2
Coffee Table (Glass Top)
T2A
Coffee Table
T3
Coffee Table
T3A
Coffee Table
T3A2
Coffee Table
T3C
Coffee Table
T3B
Coffee Table
T3B2
Coffee Table
Round Table
T19A
Round Table (Glass)
T19B/21
Round Table
T21B/13A
Round Table
T21A/14
Round Table
T21/15
Round Table
T21B/15
Round Table
Square Table
T26/15
Square Table
T26B/13A
Square Table
Conference Table
T21C/15
Conference Table
T12/15
Conference Table
T28E/15
Conference Table
T28D/13A
Conference Table
T28G/15
Conference Table
Showcase
S10C
Showcase (1 halogen downlight)
Miscellaneous
A15B
Brochure Stand
A15C
Brochure Stand
A15D
Brochure Stand
A15E
Brochure Stand
Unit Price (SGD)
$78.00
$84.00
$60.00
$46.00
$72.00
$72.00
$72.00
$72.00
Qty
Total (SGD)
$78.00
$78.00
$78.00
$78.00
$78.00
$53.00
$48.00
$53.00
$36.00
$36.00
$46.00
$36.00
$46.00
$46.00
$120.00
$60.00
$53.00
$72.00
$72.00
$72.00
$53.00
$53.00
$120.00
$90.00
$90.00
$90.00
$120.00
$180.00
$84.00
$84.00
$96.00
$96.00
66
FURNITURE
Item
A15F
A37
A73AA
A17/8
A20
A33
A4
Description
Brochure Stand
Lockable Cabinet
Lockable Cabinet with Shelf [1000mmH]
Barricade
Coat Stand
Easel Stand
Waste Basket
Unit Price (SGD)
$96.00
$96.00
$120.00
$67.00
$84.00
$60.00
$12.00
Qty
Total (SGD)
7% GST*
Notes
Signature
Name
Designation
Date Submitted
67
FURNITURE
68
FURNITURE
69
FURNITURE
70
FURNITURE
71
FURNITURE
72
FURNITURE
73
FURNITURE
74
AV & IT EQUIPMENT
Tel
+65 6846 0903
Fax
+65 6846 0983
Post 12 Lorong Bakar Batu #07-10/11 Singapore 348745
Please address it to Ms. Grace Casinillo with this subject heading: ARTSS 2014 Form 8 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
DESCRIPTION
DESKTOP COMPUTERS
1 Pentium Core 2 Duo Processor c/w
- 1GB RAM, 80GB HDD, DVD-ROM Drive
- 10/100 Ethernet Adapter, 19” LCD Monitor
- Preloaded with OS
2 Pentium i5 2 Ghz Processor c/w
- 19" LCD Monitor
- Keyboard & Mouse
- Preloaded OS Win XP
NOTEBOOKS
1 Notebook Pentium Core 2 Duo c/w
- 2GHz Ram 120 GB HDD, Win XP OS
- DVD-ROM/CDRW Combo Drive
- Preloaded with OS
2 Apple Macbook Pro 13.3 Intel Core 2 Duo c/w
- 2.26Ghz Preloaded with Mac OS 10.6
IT ACCESSORIES
1 Laptop Lock
2 Wireless Keyboard & Mouse
PRINTERS - includes toners with at least 50% filled
1 HP Laserjet 1200
2 HP Laserjet 4100
3 HP Laserjet 3550 (Colour)
4 HP Laserjet 3550 Cartridge
5 HP Laserjet 4100 Cartridge
MONITORS
1 19” LCD Data Monitor c/w Table Stand
2 19” LCD Single Touch Screen Monitor
3 20” LCD Data Monitor c/w Table Stand
4 20” LCD Single Touch Screen Monitor
5 26” LCD TV Monitor c/w Table Stand
Mobile
UNIT COST S$
QTY
AMOUNT S$
S$ 352.00
S$ 385.00
S$ 385.00
S$ 550.00
S$ 33.00
S$ 33.00
S$ 187.00
S$ 330.00
S$ 660.00
S$ 209.00
Small Capacity
Big Capacity
S$ 165.00
S$ 220.00
S$ 99.00
S$ 198.00
S$ 220.00
S$ 418.00
S$ 308.00
75
AV & IT EQUIPMENT
DESCRIPTION
MONITORS
6
32” LCD TV c/w Floor Stand
7
32” Single Touch Screen (Screen Only)
8
42” LCD TV c/w Floor Stand
9
42” Single Touch Screen (Screen Only)
10 50” Plasma Display Monitor C/w Floor Stand
11
60” Plasma Display Monitor C/w Floor Stand
12 Seamless LCD Wall 2 x 2
*Other Video Wall Sizes will be quoted separately
PRESENTATION EQUIPMENT
1
Logitech Wireless Presenter
2
LCD Projector 2000 Ansi Lumens
3
4
5
LCD Projector 12,000 Ansi Lumens
6
0.8 Lens for 5000 Ansi Lumens and Above
7
Tripod Front Projection Screen 6 x 6 ft
8
Tripod Front Projection Screen 8 x 8 ft
9
10ft x 7.5ft Fast Fold Screen
10 12ft x 9ft Fast Fold Screen
11
14ft x 10.5ft Fast Fold Screen
12 Projector Display Rack
VIDEO PLAYERS & ACCESSORIES
1
DVD/ VCD Player
2
VGA Splitter
3
VGA Switch
4
RCA Switch
5
Analog Way Seamless Switch
SOUND SYSTEM
1
Portable Audio System Mixer, Amplifier
- 2 x 100 Watt Small Speakers
- 1 x Wireless Handheld Microphone
2
Sound System c/w 02 Speakers, 01 Amplifier, 12
Power Channel Mixer, 01 Wireless Handheld
Microphone
UNIT COST S$
QTY
AMOUNT S$
S$ 385.00
S$ 770.00
S$ 748.00
S$ 1,320.00
S$ 990.00
S$ 2,750.00
S$ 5,280.00
$ 55.00
$ 495.00
S$ 1,320.00
S$ 1,980.00
S$ 3,300.00
S$ 275.00
S$ 110.00
S$ 165.00
S$ 418.00
S$ 638.00
S$ 858.00
S$ 55.00
S$ 55.00
S$ 55.00
S$ 55.00
S$ 55.00
S$ 605.00
S$ 660.00
S$ 1,000.00
- Requires Standby Sound Man (S$220/day/pax)
3
Wired Handheld Microphone
4
Wired Lapel Microphone
5
Wireless Handheld Microphone
MANPOWER
1
Standby Soundman
2
Standby AV Technician
3
Manpower to Set-up, Install and Dismantle
Exhibitor’s Own Screens
S$ 88.00
S$ 330.00
S$ 250.00
S$ 220.00 Per pax per day
S$ 220.00 Per pax per day
S$280/set
For any enquiries or if you require an item that does not appear in this list, please write to
Ms. Grace Casinillo with the contact details listed on page 1 of this form.
Sub-Total
7% GST
Grand Total
76
AV & IT EQUIPMENT
Terms & Conditions
• As stocks are limited, late orders cannot be guaranteed and a 30% surcharge will be levied for on-site orders.
• Cancellation: One (1) day rental charge will be incur after confirmation of order and 100% total cost will be charged for any
cancellation at least one (1) week before the show date.
• The above rates will be subjected to the prevailing 7% GST, which will be reflected in the final invoice.
• All items ordered are on a rental basis and Exhibitors will be held responsible for any loss or damage.
• Force Majeure: Ascend Com shall not be liable for the cancellation or part opening of the Fair, or any failure to perform or
delay in performance of our obligators in relation to the Fair caused by an act of God, an outbreak of hostilities riot, civil
disturbance, acts of terrorism, acts of any government or authority, fire, explosion, flood, fog or bad weather, strike, lock out or
industrial act of any kind or cause or circumstances beyond its reasonable control.
• Orders will be fulfilled only when 100% payment is made.
• Payment Modes:
Singapore-based Exhibitor
o Cash
o Cheque issued to “ASCEND COM PTE LTD”.
o Credit Card: Exhibitor is to supply details with photocopy of credit card front and back. This is applicable only for orders
made 2 weeks prior the event date.
Overseas Exhibitor
o Bank Telegraphic Transfer: Exhibitor is to include all (debit/correspondence) bank charges.
o Credit Card: Exhibitor is to supply details with photocopy of credit card front and back. This is applicable only for orders
made 2 weeks prior the event date.
Signature
Name
Designation
Date Submitted
77
APPOINTED BUILDER
Fax
+65 6224 4695
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Conditions
• Other than the Official Show Builder, Kingsmen Exhibits, Exhibitors may appoint an external builder to realize their
booth design.
• The external builder must submit a signed Letter of Undertaking and pay a Performance Bond to Kingsmen Exhibits—
see details below.
• The Performance Bond can be paid in Singapore dollars (cash) or a cheque/bank draft drawn on a Singapore-based
bank, crossed and made payable to “Kingsmen Exhibits Pte Ltd”.
• Upon approval, the external builder will be issued a copy of the Exhibitor Manual. All rules and regulations described in
the manual must be adhered to, as well as other specifications by Art Stage Singapore, Marina Bay Sands and Kingsmen
Exhibits.
•
For any enquiries, please contact Mr Hoo Kuan Cien or Mr Andrius Sim, Managers, Show Management.
Letter of Undertaking (To be completed by your appointed builder)
Company Name
Contact Person
Address
Office
Email
Fax
Mobile
•
We are the appointed contractor for_________________________________________(Exhibitor name).
•
We hereby adhere to all rules and regulations described in the Art Stage Singapore 2014 Exhibitor Manual, as well as any
other specifications by Art Stage Singapore, Kingsmen Exhibits and Marina Bay Sands.
•
We will duly submit Service Order Form 4: Booth Design to Kingsmen Exhibits by 1 November 2013.
•
We will pay a refundable Performance Bond to Kingsmen Exhibits latest by the first day of build-up, prior to entering
Marina Bay Sands.
Amount Payable
2
S$150 per m x ______________(booth size) = S$ ______________(up to a maximum of S$10,000).
•
We agree official approval will only be granted once the Performance Bond is paid to Kingsmen Exhibits.
•
We agree the Performance Bond will only be refunded to us upon reinstatement of the booth to its original condition and
returned to Kingsmen Exhibits.
78
APPOINTED BUILDER
Signature
Name
Designation
Date Submitted
79
EXHIBITOR PASSES
Fax
+65 6224 4695
Exhibitor Details
Name
Contact Person
Address
Office
Email
Pass Details
No.
Fax
Mobile
Full Name
1
2
3
4
5
•
•
•
•
•
Each booth is entitled a maximum of 5 Exhibitor Passes. They are intended only for your staff, artists and any hired
photographer/videographer.
Please write each name clearly as it will be used to prepare the pass.
Exhibitor Passes are valid from 13-20 Jan 2014, and grant the pass holder access to the Fair’s public areas, as well as the
VIP Lounge.
All passes are non-transferable and must be displayed at all times.
For enquiries, please contact Mr Hoo Kuan Cien, Manager, Show Management.
Signature
Name
Designation
Date Submitted
80
LICENCES & PERMITS
Fax
+65 6224 4695
Please address it to Dr Gil Schneider with this subject heading: Form 11 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Live performances and videos in any form, unless exempted, require a licence issued by the Media Development Authority
(MDA). Art Stage Singapore will make individual applications on behalf of Exhibitors for such content featured at the Fair.
Content
Live Performance
Licence
Arts Entertainment
Licence
S$10 per day
Video
Temporary Film
(Distribution/Exhibition)
Licence
Fees vary with video
duration.
Exhibitor is append these information to this form
• Title
• Video reference of performance
Please send a DVD, USB stick or a video download link
• Synopsis
• Genre
• Language
• Proposed date, time and duration
• Personal particulars of artist(s) or performer(s)
o Full name
o Singapore NRIC/FIN or passport number
o Gender
o Date of birth
o Nationality
• Title
• Specimen DVD of the video work
• Full names of artist and cast
• Duration in minutes
• Language
Artworks
If an artwork contains mature/graphic content, which could be unsuitable for certain visitors, MDA may assign an
appropriate restricted view condition, age rating and/or audience advisory.
Exhibitors are to append the following information of such artworks to this form:
•
•
•
Title, year
Artist name
Artwork visual and description
81
LICENCES & PERMITS
Talks
Public talks may require a permit from the Singapore Police Force (SPF). If necessary, Art Stage Singapore will make
individual applications for such events held during the Fair.
Content
Public talks, dialogue
sessions, lectures or
presentations
Licence
Police Permit
S$22-$44 per permit
Exhibitor is to append these information to this form
• Title of talk
• Synopsis
• CV of speakers
• Full name
• Singapore NRIC/FIN or passport number
• Nationality
• Date of birth
Use of copyrighted music, at the Fair require a Copyright Music Permit from the Composers and Authors Society of
Singapore (COMPASS), unless exempted otherwise. Art Stage Singapore will submit an application for the entire Fair.
Exhibitors who intend to play copyrighted music in their booth are to submit the following information together with this
form:
•
•
•
•
•
Song Title
Artist/Musician/Performer
Composer Name in Full
Lyricist Name in Full
Duration
Notes
Exhibitors are liable for any expenses, damages or losses which may result from the application and fulfillment of the
aforementioned licences, as well as any legal liability in relation to their booth content, and are to indemnify Art Stage
Singapore for any costs incurred.
For queries regarding this form, please contact Dr Gil Schneider, Director, Exhibitor Management.
Signature
Name
Designation
Date Submitted
82
TEMPORARY STAFF
Deadline for submission is 20 December 2013, 23:59, UTC+8.
Fax
+65 6226 1788
Post 10 Anson Road, #31-08, International Plaza, Singapore 079903
Please address it to Ms Susan Yang with this subject heading: ARTSS2014 Form 12 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
General Conditions
• The rates are package prices, for working during the exhibition hours only, 1100 – 1900, and inclusive of a one (01) hour
lunch break, with a minimum of 6 hours per day. Overtime charges will be applicable at the rate of 1.5 times for work
performed in excess of 6 hours per day, Mon – Sun. For work completed after 2200 hrs, transport allowance will be
charged at S$20.00 per personnel. Temporary staff will be paid the same quoted rates for any training/briefing session
conducted by the client.
• Minimum period of engagement is 6 hours per day. A cancellation fee of one (01) full day of hire per personnel will be
levied for cancellation received after 8 January 2014.
• Any request for temporary staff after 1 January 2014 will depend on availability of candidates.
• There will be a surcharge of 30% on the hourly charge for any onsite request.
• Temporary staff should not be entrusted with the handling of cash and valuables. Exhibitors will be responsible for the
safety of temporary staff whilst at their booths and Art Stage Singapore will not be responsible for any losses or damages
caused by such personnel.
• Orders are valid only accompanied by full remittance. Payment can be made via cash, telegraphic bank transfer or the
following credit cards: MasterCard, Visa or Amex.
• The submission of this form is considered as an official application, where billing is applicable. Requests for all categories
must be submitted via this form.
• All required manpower will be escorted to your respective booth by Kelly Services (Singapore) Pte Ltd on the reporting
day/time.
• Prices quoted are subject to the prevailing 7% Goods & Services Tax and applicable for all Exhibitors exhibiting in
Singapore.
Temporary Staff Order
Category
Gallery Sitter (English speaking)
Interpreter (English/Mandarin)
Interpreter (English/Bahasa Indonesia)
Interpreter (English/Japanese)
Interpreter (English/Korean)
Interpreter (English/German)
Interpreter (English/French)
Interpreter (English/Spanish)
Interpreter (English/Italian)
Type of Apparel
☐ Business
☐ Uniform (Exhibitor is to provide)
☐ Others, please specify:
Rate Per Hour
Start
(SGD)
Date/Time
$13.50
$20.00
$30.00 - $35.00
$75.00 - $90.00
$75.00 - $80.00
$70.00 - $80.00
$70.00 - $80.00
$80.00 - $90.00
$70.00 - $80.00
Special Requirements / Qualifications
End
Date/Time
Number
Required
____________________________
83
TEMPORARY STAFF
Credit Card Details
Name on Credit Card
Credit Card No
Credit Card Type
Expiry Date
Signature
Kelly Services will not credit any amount from your card till the order confirmation is received and approved by you.
For enquires, please contact:
Ms. Susan Yang
Consulting Manager, Commercial Operations
Kelly Services (S) Pte Ltd
Telephone: +65 6572 1399
Mobile: +65 9712 0823
Signature
Name
Designation
Date Submitted
84
CCTV SYSTEM
Deadline for submission is 20 December 2013, 23:59, UTC+8.
Please send the completed form to WiSOL via any of the following ways:
Tel
+65 6383 5255
Fax
+65 6745 6646
Please address it to Mr Eddie Han with this subject heading: ARTSS2014 Form 13 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
CCTV System Specifications
WI-360HF Infrared Dome Camera
•
•
•
•
•
Horizontal Resolution: Colour, 600 TV Lines
Lens Mount: 3.6mm lens, 75degee view
Dimensions: 60mm x 60mm x 57mm
Weight: ~0.21kg
Quantity: 2 to 4, depending on package chosen
WI-eDVR-1S104 Video Recorder
•
•
•
•
•
•
•
4 Channel DVR, H264 Compression
Video Input: 4 channel video input
Video Output: 1 channel video output
Data Storage: 500GB
Dimensions: 315mm x 230mm x 45mm
Weight: ~1.5kg
Quantity: 1 unit per package
Preferred Package (Please tick)
Package
A
B
C
Description
2 x camera + DVR + Setup
Price (SGD)
S$600
S$700
S$800
Tick
¨
¨
¨
Each package is inclusive of cabling and installation/de-installation.
85
CCTV SYSTEM
Terms & Conditions
• As stocks are limited, late orders cannot be guaranteed and a 30% surcharge will be levied for on-site
orders.
• Cancellation: 1 day rental charge will apply after confirmation of order and 100% total cost will be charged
for any cancellation after 8 January 2014.
• The above rates will be subjected to the prevailing 7% GST, which will be reflected in the final invoice.
• All items ordered are on a rental basis and Exhibitors will be held responsible for any loss or damage.
• Force Majeure: WiSOL shall not be liable for the cancellation or part opening of the Fair, or any failure to
perform or delay in performance of our obligators in relation to the Fair caused by an act of God, a
outbreak of hostilities riot, civil disturbance, acts of terrorism, acts of any government or authority, fire,
explosion, flood, fog or bad weather, strike, lock out or industrial act of any kind or cause or circumstances
beyond its reasonable control.
• Orders will be fulfilled only when 100% payment is made.
• Payment must be made by 1 January 2014.
Payment
Singapore-based Exhibitor
Issue cheque to “WISOL SINGAPORE PTE LTD” and send it to:
WiSOL Singapore Pte. Ltd.
33 Ubi Avenue 3
#03-47
The Vertex
Singapore 408868
Overseas Exhibitor
Send a bank telegraphic transfer to the following account:
Name
Address
Account Name
Account No.
Currency
Bank Code
Branch Code
Swift Code
United Overseas Bank Limited
80 Raffles Place, UOB Plaza 1, Singapore 048624
WISOL SINGAPORE PTE LTD
132-306-232-9
SGD
7375
032
UOVBSGSG
Exhibitor is to cover all bank charges in the remittance.
Signature
Name
Designation
Date Submitted
86
TELECOMMUNICATIONS
Internet Services General Information
The network connection provided by Sands Event Services may be used only by the contracted corporation, its directors, officers, and
employees, or guests when performing service for the company. This service cannot be resold or distributed to any other
company. Users of the Sands Event Services network will put forth every effort to avoid unnecessary network traffic and interference
with the usage of others. Users of the network shall not transmit any communication which violates any local law or regulation or is
likely to offend other users on the network. All devices on the Sands Event Services network will be charged an access fee in the form of
an additional IP address or a network package.
Sands Event Services makes no guarantee of the performance, routing, or throughput of any data circuit connected to the Internet
outside the facility’s own backbone. Please call +65 6688-3888 for assistance in planning your network.
Sands Event Services requires all devices using the network to be protected by updated virus software, Windows security updates, and
any other technological precautions deemed necessary to protect yourself and other users from viruses, malicious programs, pop-ups,
pop under, and other disruptive applications.
Any device which adversely impacts the Sands Event Services network will result in service interruption with or without prior notice to
the user at the discretion of Sands Event Services. The device in question will remain disconnected until Sands Event Services personnel
deem that all issues have been resolved. No discount or refund will be issued in these circumstances. Additional fee for problem
diagnosis and resolution will apply.
LIMITATIONS
VPN (Virtual Private Networks) may not work at lower-speed connections. VPN should work with dedicated Ethernet line, which is not
behind a firewall and will require protection on the devices being connected to it. Sands Event Services does not support VPN software
or VPN concentrator issues and does not guarantee its success.
Labour includes configuration of devices and any changes made to Sands Event Services equipment to enhance the exhibitor’s network,
running cable, tipping cable, or observing as the exhibitor makes changes to his own devices. No drivers or software will be loaded onto
an exhibitor’s device, and no hardware changes will be made to an exhibitor’s device by a Sands Event Services Internet technician. If a
hub is rented, it may be picked up at the service desk. Sands Event Services Internet will not deliver the hub to your booth. It is the
customer’s responsibility to be familiar with and understand their equipment if they chose to bring their own hub or switch. Technical
assistance beyond the initial installation will be charged a labour rate. No refunds will be given if technical problems were encountered
due to the use of customer-provided equipment, or customer’s own computer settings in general.
Due to the unpredictable nature of the World Wide Web, Sands Event Services does not warrant that the services provided will meet
the user’s requirements or that the user’s access to and use of the services will be uninterrupted. Sands Event Services cannot and does
not guarantee the privacy, security, authenticity, or non-corruption of any information transmitted through the system from the
Internet. If a situation occurs involving non-performance of services furnished by Sands Event Services, user’s sole remedy shall be a
refund of a pro-rata portion of the price paid for services which were not provided. No credit will be issued for periods of lost service
for duration of less than eight hours.
87
TELECOMMUNICATIONS
Internet Services Order Form
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE  SINGAPORE 018956
P: +65 6688-3888  F: +65 6688-3889  E: [email protected]
Please indicate total number of pages faxed to ensure complete order was received.
LAST DAY TO RECEIVE ADVANCE RATE IS 26 DECEMBER 2013
EVENT NAME: Art Stage
EXHIBITING CO. NAME:
Singapore 2014
EVENT DATES:
16 – 19 January 2014
Hall D, E, F
BOOTH # / MTG. ROOM #
HALL LOCATION:
STREET ADDRESS:
CITY:
TELEPHONE:
FAX:
STATE:
ZIP:
E-MAIL:
ORDERED BY:
(Print Name)
SIGNATURE:
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE INTERNET SERVICE PROVIDER AT SECC. NO OTHER PROVIDER WILL BE ALLOWED ON THE SHOW FLOOR AT ANY TIME. TO
RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR
DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR ON-SITE RATE. NO CREDITS WILL BE ISSUED ON
SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT
CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
DESCRIPTION OF SERVICE
QTY
ADVANCED
RATE
Internet Service
a. Broadband Internet connection for PC or laptop, DHCP with max. 2M/2M dedicated
bandwidth (no password required)
b. Broadband Internet connection for PC or laptop, DHCP with max 6M/6M dedicated
c. Broadband Internet connection for PC or laptop, DHCP with max 10M/10M dedicated
d. Fixed IP address for Internet (all IP address provided must be used under subscription of
service item ‘a’, ‘b’ or ‘c’)
Data Network Service
a. CAT 6 Cable Wiring between two network ports (within different function room or exhibition
hall for main dedicated line) - Data Network Service
b. CAT 6 network cable installation between switch and user. User will be provided with CAT 6
connection within 30m length terminated at one RJ-45 plug (fan out)
c. Copper (Cat 6) / fibre (MM) converter (each)
d. 8-port data switch, power for switch included
e. 24-port data switch, power for switch included
Computer – Peripherals & Accessories
Desktop computer with keyboard, mouse and 17” monitor with Windows XP/ Microsoft Office
Notebook computer with 14.1 display with Windows 7 / Microsoft Office
Hub rental deposits returned upon receiving working hub. Unused portion of deposit(s) returned w/final billing.
Hub rental(s) must be returned to the Sands Expo & Convention Centre – MICE Service Centre
TOTAL PAYMENTS MUST ACCOMPANY ORDER. Credit Card users may fax order to +65 6688-3889.
STANDARD
RATE
ON-SITE
RATE
$1,020
$1,200
$1,412
$2,720
$3,200
$3,765
S4,505
S5,300
S6,235
$102
$120
$141
$510
$600
$706
$102
$120
$141
$204
$383
$893
$240
$450
$1,050
$282
$529
$1,235
$153
$187
$180
$220
$212
$259
TOTAL
GST 7%
GRAND TOTAL
SUBTOTAL
* Direct service from Internet Service Provider - 14 days advanced notice is required for this service
** Direct service from Internet Service Provider - 21 days advanced notice is required for this service
*** Advanced Rate applies to orders received WITH PAYMENT 21 days prior to the first day of event.***
Notes:
1.
2.
3.
4.
5.
6.
7.
The choice of Internet Service Provider (ISP) is at the sole discretion of Sands Event Services.
Sands Event Services is the sole provider of all Internet services. The resale of Internet service is strictly prohibited.
Sands Event Services reserves the right to append labour to any order if applicable. This includes, though not limited to, troubleshooting and additional assistance.
Sands Event Services reserves the right to remove any equipment deemed to be harmful to the network.
Sands Event Services does not guarantee the full functionality of specific applications including, though not limited to, VPN; Video Streaming; Net Meeting; Remote
Terminal Services; Citrix; and PC anywhere.
Please attach all required floor plans/ diagram. By signing this order, you agree to the terms and conditions of the Sands event services internet department.
All on site orders are subject to availability and Marina Bay Sands does not guarantee that all services will be delivered according to customer’s own schedule.
ALL SERVICES PROVIDED BY SANDS EVENT SERVICES
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled nor be
refunded. All prices are subject to change without prior notice.
PAYMENT MODE
Credit card information will be used to guarantee the service request on this order form. It will be used for any and all Sands Event Services you order in addition to those
listed on this form.
£ Cheque/ Telegraphic No. ____________MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
£ Cheque Payment:
All cheques should be crossed and made payable to
Marina Bay Sands Pte Ltd
All payments must be sent directly to:
Accounts Receivable
Finance Non-Gaming Department
10 Bayfront Avenue
Singapore 018956
Reference: Please include the show name at the back of the
cheque. Failure to do so will result in cheque not properly
crediting to your event account.
Prices, Policies, and Procedures Subject to Change without prior notice.
GST Registration No.: M90364464C
£ Telegraphic Transfer:
Please make payment to:
Bank Name: DBS Bank Ltd
A/C No.: 003-909346-2
A/C Name: Marina Bay Sands Pte Ltd
Swift Code: DBSSSGSG
Reference: Please include the event/event date
during Telegraphic Transfer. Failure to do so will
result with the wire transfer not properly crediting
to your event account.
£ Credit Card Payment:
Please request the Credit Authorisation Form
and submit together with front and back of the
credit card.
Note: To omit the 3 digit CVV/CVC numbers
at the back of the credit card due to security
issues.
£ Cash (only applicable for onsite orders)
NOTE: Organisation will be responsible for
the payment of all charges incurred from the
bank.
88
TELECOMMUNICATIONS
Phone / Fax / Teleconferencing General Information
Instructions and Conditions
•
•
•
The Sands Expo & Convention Centre and Sands Event Services shall not be liable for, and hereby released from, any special,
indirect, incidental, or consequential damage; including without limitation, the following: lost profits, damage to business
reputation, lost opportunity or commercial loss of any kind to the customer which results from the use (or the inability to use) any
of the services or equipment which is contemplated herein, or from the breach by the SECC, Sands Event Services, or any of their
employees, agents or contractors.
Cancellation: All orders are subject to a 50% cancellation fee if cancelled within 21 calendar days prior to show opening date.
All charges are subject to change without prior notice.
Additional Charges/Fees
• Call Detail Charges – Local call, operator-assisted, and 800 calls will be charged a minimum of $1.00 per call. All long-distance
and international calls are charged based on the prevailing rates.
• Instruments – Instruments with attachment line must be returned to the MICE Customer Service Desk within one hour following
the close of the event. Exhibitors who do not return their instruments will be charged: $300 for single-line instruments
and $1000 for multi-line and polycom instruments.
• Labour Charges – Labour between the hours of 8:00 AM and 10:00 PM Monday – Sunday, including holidays (minimum 1 hour
work) will be at the Straight Time labour rate. After 8 hours of work, Overtime labour rate applies. Any work from 10:01 PM –
07:59 AM, will be at the Midnight labour rate.
LABOR RATES: Straight Time = $100/hour
Overtime = $150/hour
Midnight = $300/hour
• Cancellation Notice – All orders are subject to a CANCELLATION FEE. All prices are subject to change without prior notice.
Location Grid
Please utilize attached grid to indicate all telephone line locations within your booth.
Please indicate scale: 1 square = ____________ meter.
Or other:
_____________________________________________________
Indicate booth number this direction é ________________
ç
Indicate booth number this
Indicate booth number this
direction
direction
Indicate booth number this direction
è
_____________
_______________
ê ________________
89
TELECOMMUNICATIONS
Phone / Fax / Teleconferencing Services Order Form
Singapore 2014
EVENT DATES:
16 – 19 January 2014
Hall D, E, F
HALL LOCATION:
STREET ADDRESS:
CITY:
STATE:
TELEPHONE:
FAX:
E-MAIL:
ORDERED BY:
(Print Name)
ZIP:
SIGNATURE:
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE TELECOMMUNICATIONS SERVICES PROVIDER AT SECC. NO OTHER PROVIDER OR TELECOMMUNICATIONS SERVICE WILL BE
ALLOWED ON THE SHOW FLOOR AT ANY TIME. TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER
WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR
ON-SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW
INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
FORM INFORMATION (Please read carefully)
• BEFORE TELEPHONE LINES ARE INSTALLED, A CREDIT CARD MUST BE ON FILE. PLEASE FILL IN THE “CREDIT CARD AUTHORIZATION FORM”. THE CREDIT CARD
WILL BE USED TO INVOICE TELEPHONE CALLS THAT EXCEED THE DEPOSIT OR TO CREDIT ANY UNUSED PORTION OF YOUR DEPOSIT.
• PRE-PLANNING CAN SAVE YOU MONEY. Telephone lines are dropped with the main power drop into booth. PLEASE INDICATE ALL TELEPHONE LINE LOCATIONS BY
FILLING OUT THE LOCATION GRID. Failure to notify Sands Event Services of telephone location will result in a charge on a time and material basis to relocate line.
• Telephone service which is pre-ordered cannot be guaranteed prior to one day before event opening due to temporary conditions which exist during set up. Orders that are placed
after the cut-off date will be handled on a first-come, first-serve basis. Orders placed at show site cannot be guaranteed. Instruments should be picked up at MICE Customer Service
Desk.
• Instruments will not be delivered to your booth. Instruments should be picked up at MICE Customer Service Desk.
STANDARD
SUBTOTAL
ITEM
QTY
ADVANCED RATE
ON-SITE RATE
RATE
(QTY X PRICE)
NORTEL IP PHONE
(LOCAL CALLS ONLY/ELECTRICAL SOCKET INCLUDED)
NORTEL IP PHONE
(INTERNATIONAL ACCESS/ ELECTRICAL SOCKET INCLUDED)
ANALOGUE VOICE/ FAX LINE (LOCAL TRANSMISSION ONLY,
HANDSET/ FAX MACHINE NOT INCLUDED)
ANALOGUE VOICE/ FAX LINE (INTERNATIONAL
TRANSMISSION, HANDSET/ FAX MACHINE NOT INCLUDED)
$221
$260
$306
$238
$280
$329
Excludes $200 deposit
$221
$260
$306
$238
$280
$329
$221
$260
$306
$255
$300
$353
$442
$520
$612
ANALOGUE LINE FOR CREDIT CARD OR NETS SERVICE
(CREDIT CARD/ NETS MACHINE NOT INCLUDED. The machine needs
to prefix a digit 9 in front for outgoing)
ISDN2 DIGITAL LINE
WITH NETWORK TERMINAL (NT)
NORTEL IP BASED TELECONFERENCING SYSTEM
with phone line – (IDD charges apply based on consumption
inclusive of SGD200 deposit)
TOTAL
GST 7%
GRAND TOTAL
ALL SERVICES PROVIDED BY SANDS EVENT SERVICES
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled nor be
refunded. All prices are subject to change without prior notice.
PAYMENT MODE
Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services you order in addition to those listed on this form.)
£ Cheque/ Telegraphic No. ____________MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
Accounts Receivable
10 Bayfront Avenue
Singapore 018956
A/C No.: 003-909346-2
Reference: Please include the event/event
date during Telegraphic Transfer. Failure
to do so will result with the wire transfer
not properly crediting to your event
account.
Please request the Credit Authorisation
Form and submit together with front and
back of the credit card.
Note: To omit the 3 digit CVV/CVC
numbers at the back of the credit card due
to security issues.
NOTE: Organisation will be
responsible for the payment of all
charges incurred from the bank.
90
CLEANING
GENERAL NOTES AND CONDITIONS
•
•
•
•
•
•
•
•
•
•
•
•
•
In general, orders for the following services and equipment hire for exhibitions must be submitted to the Centre before the
deadline, otherwise a surcharge of 15% will be imposed on the basic rates. In addition, on-site orders are subject to a surcharge of
30% of the basic rates. However, the Centre reserves the right not to accept any orders received and in such cases, the users will
be notified.
st
o Deadline for ordering services are as follows: 14 days before 1 day of tenancy.
All equipment provided by the Centre should only be utilized within licensed venues, exclusively for the specified event.
Provision of any services / equipment by the Centre is subject to current stock availability at the time of ordering. Orders will be
accepted on a “first come, first served” basis. However, the Centre reserves the right not to accept any order received and in such
cases, the users will be notified accordingly.
If by reason of force majeure, labour difficulties, inventory or any other cause outside the control of the Centre, the Centre is
unable to provide all or any of the services or equipment ordered during the whole or any part of the duration of the event, the
hirer’s right shall be limited to refund on a pro-rata basis of the charges paid for the services or equipment.
Hall and booth cleaning services include the following:
o Empty and clean wastepaper bins.
o Wipe clean counter / desk tops etc (not exhibits)
o Vacuum / sweep and mop stand floors and gangways
Complete cleaning services will be carried out once daily either before opening or after closing of the exhibition during show open
days with stand-by cleaners.
Booth cleaning does not include removal of oil spillage, paints and other liquid deposited on the floors, walls, and any other
surfaces.
Removal of abandoned stand materials, empty crates, discarded displays/exhibits, hazardous wastes is primarily the responsibility
of contractors / exhibitors.
Hall / booth cleaning and rubbish disposal services are provided to event organizers but not individual contractors / exhibitors.
Organizers are responsible for settling the charges.
In the event where abandoned materials are not cleared by the contractors/exhibitors, the Venue will forward the cleaning and
waste management charges to the event organizer.
Insurance Liability – The Centre will not be responsible for any damages to freight/equipment, pilferages or theft of items whilst
in storage or handled by the Centre
Credit card information stipulated above will be used to guarantee the service request on this order form. If for any reason, this
service is not settled at the end of the event, the credit card member whose credit card is noted on this form authorizes the Centre
to charge the entire amount without any prior notification.
All orders must be submitted with full payment, together with the required deposit in SGD. Please make check on bank draft
(to be drawn from local banks) payable to Marina Bay Sands Pte Ltd
91
CLEANING
Singapore 2014
16 – 19 January 2014
HALL LOCATION: Hall D, E, F
EVENT DATES:
STREET ADDRESS:
CITY:
STATE:
TELEPHONE:
FAX:
E-MAIL:
ZIP:
ORDERED BY:
SIGNATURE:
(Print Name)
IMPORTANT: SANDS EVENT SERVICES ARE THE EXCLUSIVE BOOTH CLEANING PROVIDER AT SECC. NO OTHER PROVIDER OR CLEANING SERVICE WILL BE ALLOWED
ON THE SHOW FLOOR, EXCEPT FOR INITIAL WIPE DOWN. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. TO
RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM
UCT 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW
INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
DESCRIPTION
QTY / M²
SGD/ M² / DAY
TOTAL (SGD)
Hall / Booth Cleaning Service
$0.25 / m² / Day
(Minimum 1,000 m²)
General cleaning of Licensed Venue including booths for exhibition event during the
licensed period of the event
2
$2.00/ m / Day
2
(Minimum 20m )
General cleaning of Special Design Booth
Ballroom /Meeting Room Cleaning Service
Ballroom / Meeting Room Cleaning Service
(Applicable for exhibitions in Ballroom and Meeting Rooms)
$0.25 / m² / Day
(Minimum 1,000 m²)
Cleaner-On- Standby Service
$20.00 / Hour
(Minimum 4 Hours)
Supply of cleaner on Ad-Hoc Basis
Description
Per Skip (SGD)
Total (SGD)
Rubbish Disposal Service
Disposal by skip (of approximate 18 cbm) of general exhibition wastes like empty boxes
and rubbish generated by organizers, contractors, exhibitors, etc. inclusive of NEA
disposal fee.
Note: the rate is capped at 3 tons/skip. Excess tonnage will be billed to user @ NEA fee
of S$77/ton.
Disposal by skip (of approximate 18 cbm) of abandoned exhibition materials like empty
crates, booth materials, decoration off-cuts, discarded exhibits/displays, etc. (optional
service on request only), inclusive of NEA disposal fee.
Note: the rate is capped at 3 tons/skip. Excess tonnage will be billed to user @ NEA fee
of S$77/ton.
Disposal by skip (of approximate 18 cbm) storage charges (complimentary for first three
(3) working days).
$520
$650
$20 / day
TOTAL
GST 7%
GRAND TOTAL
PAYMENT MODE
Credit card information will be used to guarantee the service request on this order form. It will be used for any and all Sands Event Services you order in addition
to those listed on this form.
£ Cheque/ Telegraphic No. _______________________
PLEASE MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
Accounts Receivable
10 Bayfront Avenue
Singapore 018956
A/C No.: 003-909346-2
Reference: Please include the event/event date
during Telegraphic Transfer. Failure to do so will
result with the wire transfer not properly
Please request the Credit Authorisation Form and
submit together with front and back of the credit
card.
Note: To omit the 3 digit CVV/CVC numbers at
the back of the credit card due to security issues.
NOTE: Organisation will be responsible for
the payment of all charges incurred from
the bank.
92
CATERING
Catering General Information
Our Catering Department is here to help making sure you have a very successful show. Our knowledgeable and helpful staff will assist
you in planning all your food and beverage functions. From Show Management Offices, to Exhibit Booth deliveries, and cocktail
receptions and special events, with your input we can develop custom menus to accommodate any specific theme.
ðOur Catering Department is the exclusive caterer for all patrons of the Sands Expo & Convention Centre and we retain
the exclusive rights for all food and beverage services therein.
It is not permissible to bring any food or beverage into the facility. This includes items for personal consumption. Any
exception must be approved in writing. Failure to comply with this policy will result in a corkage fee in addition to any
other damages to which the SECC may be entitled.
Guarantees
The SECC Catering Department must be notified on the confirmed catering orders no later than 12 Noon two (2) business days (48
hours) prior to the first day of the scheduled function. Late orders will not be given a guaranteed delivery time.
Payment / Cancellations
The SECC Catering Department requires full payment on all food and beverage orders by 5PM UTC 21 days prior to the date of the
function. For all orders prepaid by wire transfer, client will pay for all transaction charges for remittances imposed by the agent bank
and the receiving bank.
Cancellation policy is as follows:
• Less than 21 days but more than 10 days* - 50% of total order refunded
• 10 days but more than 3 days* - 25% of total refunded
• 3 days or less* - No refund
*All days referred to will be business days.
Taxes and Gratuity
Please note that all food and beverage orders are subject to an additional 10% service charge and current 7% GST.
Distribution of Samples
Catering is the exclusive catering contractor, with exclusive food and beverage distribution rights. Show Management and/or their
exhibitors may distribute sample food and/or beverages only upon written authorization.
General Conditions
• Items dispensed are limited to products manufactured, processed, or distributed by exhibiting company.
• Food and beverage items used as traffic promoters (i.e., popcorn, coffee, bar service, ice cream) MUST be
purchased from the SECC Catering Department.
• Product liability insurance is required when sample food is distributed in the Sands Expo & Convention Centre. For
alcohol dispensing, $2,000,000.00 in host liability insurance is required and must comply with Singapore liquor
laws.
• All items are limited to sample size:
o Beverages are limited to two ounces
o Food items are limited to one ounce
• All food service specifications by the Singapore Health Department must be adhered to by the exhibitor and/or their contractor.
• Alcoholic beverages served must be purchased from a licensed Singapore distributor and dispensed by a person over the age of 21.
• Disposal of food items and cleaning of food service equipment must be arranged through the Sands Expo Convention Centre.
• The Sands Expo & Convention Centre will institute a charge for any rental equipment, storage of items, or cleaning of equipment
associated with the distribution of samples.
• All sampling booths are required to have a hand-washing station that complies with Ministry of Health guidelines; those individuals
who are distributing samples must wear latex gloves.
93
CATERING
Catering Request to Distribute Samples
Event Name: Art Stage Singapore 2014
Company Name_____________________________________________________________________
Contact Person_____________________________________________________________________
Booth No.________________________________________________________________________
Address _________________________________________________________________________
______________________________________________________________________________
Telephone____________________________________Fax__________________________________
Product(s) to dispense_________________________________________________________________
Portion size to be dispensed_________________________Quantity_______________________________
Please explain purpose of product offering_____________________________________________________
Please indicate any special services required:
Storage________________________Freezer____________________Refrigeration_________________
Cubic Feet Required__________________________________________________________________
Food Handling_______________________Cleaning______________Disposal______________________
RENTAL FEE MAY BE CHARGED FOR STORAGE AND CLEANING OF EQUIPMENT
Approved by
Director of Catering and Conference Management
94
CATERING
MARINA BAY SANDS – ATTN: BANQUET OPERATIONS
P: +65 6688-8570  F: +65 6688 8842  E: [email protected]
Singapore 2014
16 – 19 January 2014
HALL LOCATION: Hall D, E, F
EVENT DATES:
STREET ADDRESS:
CITY:
STATE:
TELEPHONE:
FAX:
E-MAIL:
ORDERED BY: (Print Name)
ZIP:
SIGNATURE:
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE CATERING/FOOD & BEVERAGE PROVIDER AT THE SECC. NO OTHER PROVIDER OR CATERING SERVICE
WILL BE ALLOWED ON THE SHOW FLOOR AT ANY TIME. ANY EXCEPTION MUST BE APPROVED IN WRITING AND A CORKAGE FEE WILL APPLY. ALL PRICES ARE
SUBJECT TO 10% SERVICE CHARGE AND PREVAILING TAXES. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED.ALL
ORDERS ARE SUBJECT TO A CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE
KNOWN DURING THE SHOW.
CUSTOM MENUS UPON REQUEST
ITEM
DESCRIPTION
RATE
QTY
REQ’D
SNACK & FINGER FOODS
TOTAL
(S$)
ITEM
DESCRIPTION
RATE
QTY
REQ’D
TOTAL
(S$)
DEEP-FRIED ITEMS
*Potato Chips (500gm)
$15.00
Seafood Spring Roll (30 pcs)
$55.00
Packaged Mixed Nuts (500gm)
$10.00
Vegetarian Spring Roll (30 pcs)
$55.00
Assorted Candy Bars (per dozen) (Kit Kat, Oreo,
Mars)
$36.00
Vegetarian Samosa (30 pcs)
$55.00
Fried Curry Puff (vegetarian) (30pcs)
$55.00
Fried Curry Puff (chicken) (30pcs)
$55.00
Prawn Tail Roll (30 pcs)
$55.00
SANDWICHES
Cucumber, Lettuce and Tomato Finger Sandwiches
(24 pcs)
$48.00
Prawn Stuffing You Tiao (30 pcs)
$55.00
Turkey Ham and Cheese Finger Sandwiches (24 pcs)
$48.00
Chicken Wanton (30 pcs)
$55.00
Chicken Sandwiches (24 pcs)
$48.00
Tuna Sandwiches (24 pcs)
$48.00
Egg Salad Sandwiches (24 pcs)
$48.00
PASTRIES
BAKED ITEMS
Chicken Curry Pie (24 pcs)
$48.00
Cookies (36pcs)
$50.00
Mini Egg Tart (24 pcs)
$48.00
Chocolate Brownies (30pcs)
$50.00
Chicken Sausage Roll (24 pcs)
$48.00
Danish Pastries (30 pcs)
$50.00
Chicken Pie (24 pcs)
$48.00
Muffins (30 pcs)
$50.00
Salmon Quiche (24 pcs)
$48.00
Mini French Pastries (30 pcs)
$50.00
Spinach Quiche (24 pcs)
$48.00
Kueh Lapis (30 pcs)
$50.00
Chicken Char Siew Soh (24 pcs)
$48.00
Assorted Macaroons (24 pcs)
$58.00
Vegetarian Curry Pie (24 pcs)
$48.00
Mini Salmon & Potato Puff (24 pcs)
$48.00
Per order is inclusive of 1 dozen plastic plates, plastic forks and cocktail napkins.
Sub Total Amount
DATE & TIME OF DELIVERY
NO. OF PAX
REMARKS
Sub Total Amount
TOTAL
SERVICE CHARGE 10%
GST 7%
GRAND TOTAL
95
CATERING
ITEM
DESCRIPTION
RATE
QTY
REQ’
D
GIN (per bottle)
TOTAL
(S$)
ITEM
DESCRIPTION
RATE
QTY
REQ’
D
TOTAL
(S$)
CHAMPAGNE (per bottle)
Gordon
$240
Piper Heidsieck Brut NV, France
$108
Bombay Sapphire
$280
Piper Hiedsieck Rosé Suvage, France
$135
Skyy
$240
SPARKLING (per bottle)
Grey Goose
$280
VODKA (per bottle)
RUM (per bottle)
Martini Rosé Demi-Sec, Italy
$70
Cruzan Light
$240
BEER
Bacardi Carta Blanca
$280
Tiger (30 Liters Keg) serves approx. 90 glasses
*Exclusive of installation fees of $50
$700
Installation fees For Tiger (30 Liters Keg)
$50
WHISKY (per bottle)
Famous Grouse
$240
Jack Daniel’s
$280
Johnnie Walker Black Label
$280
BOURBON (per bottle)
Jim Bean White
$240
Markers Mark
$280
SOFT DRINKS (per case of 24 cans)
Tiger (per case of 24 cans)
$165
Heineken (per case of 24 cans)
$190
HOUSE WINE (per bottle)
Lindemans Shiraz Cabernet (Red)
$55
Lindemans Premier Semillon (White)
$55
WATER (per case of 24 bottles)
Coke
$50
House Bottled Water (500ml)
$55
Coke Light
$50
Fiji (500ml)
$80
Sprite
$50
Perrier (330ml)
$85
Ginger Ale
$50
Ginger Beer
$50
Bitter Lemon
$50
Tonic Water
$50
CHILLED OR CANNED JUICE
Soda Water
$50
Orange Juice (2 Litres)
$80
Red Bull
$140
Orange Juice (per case of 24 cans)
$72
Fruit Punch (2 Litres)
$80
COFFEE/TEA
Coffee Pump (serves approx. 10 cups)
$40
Pineapple Juice (2 Litres)
$80
Coffee Urn (serves approx. 45 cups)
$160
Apple Juice (per case of 24 cans)
$72
Tea Pump (serves approx. 10 cups)
$40
Tomato Juice (per case of 24 cans)
$72
Tea Urn (serves approx. 45 cups)
$160
Sub Total Amount
Sub Total Amount
NO. OF PAX
REMARKS
TOTAL
SERVICE CHARGE 10%
GST 7%
GRAND TOTAL
96
CATERING
SERVICE PERSONNEL (four-hour minimum per day for service personnel)
DESCRIPTION
NO. OF
SERVICE
PERSONNEL
FIRST 4
HRS
(MIN.)
□ $200
□ $200
□ $200
Food Server
Bartender
Chef
SUBSEQUENT HOURS (up to 4 hrs)
$50/ hr
$50/ hr
$50/ hr
□1 hr □2 hr □3 hr □4hr
□1 hr □2 hr □3 hr □4hr
□1 hr □2 hr □3 hr □4hr
CROCKERY & CUTLERY
OVER 8 HOURS
$75/ hr
No. of hrs: _____
$75/ hr
No. of hrs: _____
$75/ hr
No. of hrs: _____
TOTAL
HRS
REQ’D
TOTAL
(S$)
QTY
REQ’D
TOTAL
(S$)
COFFEE MACHINE
DESCRIPTION
RATE
QTY
REQ’D
TOTAL
(S$)
DESCRIPTION
RATE
Side Plate
$15/ dozen
Entrée Plate
$15/ dozen
Knife
$15/ dozen
Fork
$15/ dozen
Dessert Spoon
$15/ dozen
Coffee Machine package includes:
• coffee machine (CBTL)
• 50 Coffee Capsules
• 50 sachets sugar
• 50 pcs disposable cups (12oz)
• 50 pcs stirrer
*machine excludes power point
*water – self refillable
China Coffee Service (cup, saucer, teaspoon)
$15/ dozen
Coffee Capsules (Box of 50)
$175
Disposable Cups (100 pcs)
$10.00
Standard Tea (100 sachets)
$25
Disposable Stirrer (50 pcs)
$3.00
White Sugar (100 sachets)
$12
Disposable Fork/ Knife/ Spoon (12 pcs)
*Select one
$6.00
Brown Sugar (100 sachets)
$12
Disposable Plate (12 pcs)
$8.00
Equal (100 sachets)
$25
Disposable 16oz Clear Cups (100pcs)
$10.00
Kaffee Creamer (100 portions)
$25
Disposable Wine Glass (4pcs)
$6.00
Fresh Milk
$8
Disposable Flute (5pcs)
$6.00
$220/ Per
Day
Rental of Crockery & Cutlery must be accompanied with F&B orders through our Catering Department.
GLASSES
OTHERS
Highball (36 pcs)
$38
Ice (3.0kg per pack)
$10
Flute (36 pcs)
$38
Linens Napkins (10pcs)
$10
Wine (25 pcs)
$38
Disposable Napkins (250 pcs)
$10
Goblet (25 pcs)
$38
Tablecloth
$15
Rock Glasses (25 pcs)
$38
Table
$30
Water Dispenser Package Includes:
•
100 pcs disposable cups
(8oz)
•
5 Gallon Water
*machine excludes power point
$125
Distilled Drinking Water (5 Gallon)
$20
Rental of Glasses must be accompanied with Beverage orders through our Catering Department
Sub Total Amount
NO. OF PAX
REMARKS
Sub Total Amount
TOTAL
SERVICE CHARGE 10%
GST 7%
Grand Total
97
MEDIA ACCREDITATION
Deadline for submission is 8 January 2014, 23:59, UTC+8.
Fax
+65 6224 4695
Please address it to Ms Regina Chan with this subject heading: Form 17 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Media Details
Title (Dr/Mr/Mrs/Ms)
Family Name
Given Name
Designation
Name of Organization
Address of Organization
Email Address
Telephone Number
Mobile Number
Fax Number
Organisation Type (Please tick)
☐ Newspaper
☐ Magazine
☐ Wire Agency
☐ TV Station
☐ Radio Station
☐ Freelance
___________________________________
Function (Please tick)
☐ Journalist
☐ Photographer
☐ TV Crew
___________________________________
Travel Details
Arrival Date & Time
Departure Date & Time
Contact Number in Singapore
Name of Accommodation
98
MEDIA ACCREDITATION
Notes
•
•
•
•
Please write your personal particulars clearly as it will be used to prepare your Media Pass.
Media Passes are valid from 15-19 Jan 2014, and grants the pass holder access to the Fair’s public areas and Press
Lounge.
For enquiries, please contact Ms Regina Chan, Director, Branding & Communications:
Signature
Name
Designation
Date Submitted
99
Deadline for submission is 8 January 2014, 23:59, UTC+8.
Fax
+65 6224 4695
Please address it to Ms Regina Chan with this subject heading: Form 18 – (your organisation’s name).
Exhibitor Details
Name
Contact Person
Address
Office
Email
Fax
Mobile
Documentation Details
Proposed Documentation Date
Proposed Start & End Time
Proposed Location
Number of Cameras
Lighting
☐ Self-contained
☐ Require external power
Other Equipment Used
Personnel Details (Please fill in particulars of all personnel.)
Family Name
Given Name
Name of Company
Telephone Number
Mobile Number
Email Address
Notes
•
•
•
•
•
•
No photography, videography or audio recording is permitted within the Fair without the prior consent of Art Stage
Singapore. Without approved consent, we reserve the right to deny entry and/or confiscate any media devices used for
documentation within the Fair.
The intended photography/videography must be supervised by the Exhibitor, and should not cause any inconvenience or
disruption to the Fair’s operations.
Please fill in all personal details clearly as it will be used to prepare the Exhibitor Pass.
Exhibitor Passes are valid from 13-20 Jan 2014, and grants the pass holder access to the Fair’s public areas, as well as
the VIP and Press Lounges.
For enquiries, please contact Ms Regina Chan, Director, Branding & Communications:
100
Signature
Name
Designation
Date Submitted
101
© Art Stage Singapore Pte. Ltd.
254 South Bridge Road
#02-01
Singapore 058803
T: +65 6224 4975
F: +65 6224 4695
www.artstagesingapore.com
Unauthorised distribution of this publication is prohibited.
102

GENERAL BOOTH EXHIBITOR MANUAL THE INFORMATION PRESENTED IN THIS PUBLICATION IS

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