INFORMATION DOCKET SAE NIS EFFI-CYCLE 2014

SAE NIS EFFI-CYCLE 2014
University Institute of Engineering and Technology,
Panjab University, Chandigarh
INFORMATION DOCKET
A) General Guidelines
(1)
RULES & REGULATIONS
1.
For technical queries, mails must be sent to [email protected].
2.
For teams related queries, mails must be sent to [email protected].
3.
For
accommodation
related
queries,
mails
must
be
sent
to
[email protected].
4.
Teams are required to report on Day 0, i.e. 9th October, 2014 as mentioned in the schedule.
5.
From 9 a.m. onwards on Day 0, the registration process will begin. No registration will be
entertained on 10th October, 2014. Teams are required to report to the assigned coordinator.
6.
Technical Inspections will start on Day-0 at 01:00 pm.
7.
Teams are required to bring the following documents:
a) Student ID cards of all the team members issued by respective college.
b) Valid SAE membership cards of all the team members.
c) Scanned copy of Registration form as send to [email protected] during
registration.
d) Copy
of
special
permissions
from
[email protected]
and
[email protected]
e) Passport size photographs of each person coming for the event (Six in number).
f) Hard copy of cost report with all bills, As-Built Vehicle Report and Design Report,
marketing poster.
g) Soft copy of the cost report, As-Built Vehicle Report, Design Report and marketing
presentation in proper format and file name as mentioned in the respective formats.
h) Technical Inspection Sheet duly signed by Drivers, Team Captains and Faculty Advisor.
i) Team members (at least 2) who will drive the vehicle at any time during the competition
must hold a valid, government issued driving license.
8.
Teams can access their team pit from 7 a.m. to 7 p.m. only. Teams must complete their
repair jobs within the allocated time duration. No special permission will be given during main
event for late stay in the pit area and workshop etc.
9.
Teams will be provided with the arc welding facilities only.
10. Teams are required to carry the charger for their batteries.
11. Teams can use fully charged batteries before any event.
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12. Marketing presentation and Cost Evaluation will start on Day-1 i.e. 10th October and will be
running parallel to other events. So it is recommended to divide the team in sub-groups of 3-4
team members solely dedicated for the respective tests (Team captain not mandatory).
13. Strictly follow the instructions mentioned in the rulebook.
14. Vehicle must be fixed with the vehicle number, team name and institute name according to
the requirement of rulebook.
15.
Team should have space on their vehicle to stick Event logos/stickers.
16. The Endurance track may consist of U-turns, round-about, inclination, off-road areas and
bottlenecks. This is for only for the information of the teams to plan their strategy.
17. During the Endurance event,
a) Only a driver can push the vehicle in case the vehicle has come to standstill due to
mechanical damage.
b) Teams can only halt/ interchange drivers in the specified driver changing zones.
c) Any rash driving / indiscipline caught by the judges/volunteers during event may lead to
disqualification of whole team from the event.
18. At least one member should be always present with the vehicle during the event.
19. Teams are required to keep the cleanliness of the campus.
20. In case of any difficulty being faced during the event, teams may contact the coordinator
assigned to them, to escalate the matter.
21. Smoking and any kind of alcohol is strictly prohibited.
22. In any case, decision of organizers and judges will be taken as final.
23. Maps are attached for the information.
NOTE: ANY ACT OF INDISCIPLINE OR DOURLY BEHAVIOUR DURING THE EVENT AND AT
THE INSTITUTE PREMISES AFTER THE EVENT WOULD BE CONSIDERED AS AN
INDISCIPLINARY ACT AGAINST SAENIS EFFI-CYCLE 2014, ENTAILING TO
IMMEDIATE DISQUALIFICATION AND CORRECTIVE ACTION IF REQURIED BY
THE INSTITUTE.
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(2)
EVENTS PROCEDURES
There are three categories of events- Technical Inspection, Static events and Dynamic Events.



Technical Inspection: Figure of 8 test, Electric Drive Inspection, Rulebook Safety Check,
Weight Measurement, Brake Test.
Static Events: Design Evaluation, Cost Evaluation, Innovation Evaluation and Marketing
Presentation.
Dynamic Events: Acceleration Test, Utility Test, Maneuverability Test, Gradient Test and
Endurance Test
1. Technical Inspection: The objective of technical inspection is to check the compliance of
vehicle with Rulebook and General Safety. The teams not complying with the rulebook will
not be allowed to participate in any of the static & dynamic events. Technical inspection is the
ordered set of following tests:
Figure of 8 Test  Electric Drive Inspection  Rulebook and Safety Compliance Test
 Weight Check  Brake Test
i. Teams will carry a fresh Technical Inspection Sheet at event with all details filled and signed by
their faculty advisor, captain and drivers.
ii. Teams failing in any of the test will not be allowed to participate in subsequent tests (like if a
team fails in Figure of 8 test, it will not be allowed to appear in electric drive inspection)
iii. There will be maximum TWO attempts for first 3 tests.
iv. Technical Inspection will be carried out on Day 0 after lunch and on Day 1.
v. It is compulsory to comply with all the points in the Technical Inspection Sheet. During technical
inspection or at any stage of event, technical inspectors may ask for any modification in the
vehicle.
vi. The decision of Head of Technical Committee will be final in case of any issue.
vii. Modification in any part of the vehicle is not allowed after clearing the Technical Inspection until
and unless notified to technical committee.
vii. Weight Check will be done after technical inspection.
vii. Technical Inspection-OK sticker shall be given to a completely OK team by technical
committee.
ix. A team which clears the final inspection, the Technical Inspection-OK sticker will be pasted on
that vehicle.
x. After getting this sticker the team can appear for the brake test, and after clearing the test, Brake
Test-OK sticker will be given.
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2. Static Events
a) Design, Cost and Innovation Evaluation:
i. Design, cost and innovation evaluation will be multi-stage process.
ii. The teams are required to bring their vehicle at Design, Cost and Innovation evaluation pits
along with the team members (not all members necessary).
iii. Faculty advisor may also accompany the team but he/she cannot represent the team at the time
of event.
iv. Teams will carry their Design Report, As-Built Vehicle Report and Cost report in hard copy at
the time of event. These reports must be same as submitted at [email protected]
v. In case of any changes found in the reports presented to the judging panel and the report
submitted online, team will be penalized or may also be disqualified from that
particular evaluation.
vi. All the instructions related to reports are provided in the reports formats itself.
Design Evaluation Phase-I
Design Evaluation Phase-II
Innovation Evaluation
Cost Evaluation
b) Marketing Presentation: Only 3 team members will be allowed in presentation area for
marketing presentation. Presentation must be prepared in MS PowerPoint. Use of videos,
photographs etc is allowed provided that the total time limit of presentation is not
exceeded. The time limit for the presentation is 25 mins (15mins presentation and
10mins for Question-Answer round). All necessary information is given in the
presentation format.
Marketing Poster: Every team must bring a marketing poster as per the guidelines
mentioned in the marketing presentation format. This poster will be displayed on Day-1 at the
time of Inauguration for the evaluation.
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3. DYNAMIC EVENTS
a. Acceleration, Gradient, Maneuverability and Utility Test
i.
All dynamic tests will be performed with both the drivers.
ii.
There will be only two attempts for all the tests.
iii.
Evaluation will be done as per the procedures mentioned in the rulebook.
iv.
There will be time based penalties in each event such as for departing sideways from the
track and lifting of tyres from ground etc according to each dynamic tests.
v.
Only one team member along with the drivers will be allowed in the track area.
vi.
Drivers must wear all the safety guards, helmets and shoes in all dynamic tests.
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B) EVENT SITE PROTOCOLS
i.
All participants must have valid SAE membership card along with one photo ID proof.
ii.
It is necessary to wear event ID card at event site issued at Registration Desk during stay
at event site.
iii.
Vehicles are not allowed to go outside the event site before the completion of event. If
found, will be disqualified from the event with immediate effect. Decision of the Technical
Committee will be final in this case.
iv.
Teams are advised to carry required tools and equipment to avoid congestion at the
event site. However, facilities like charging points, welding machines, puncture repair will
be provided at the event site.
v.
Teams are advised to bring all necessary spares parts at event site for easy and quick
repair of vehicle in case of breakdown.
vi.
A free track shall be provided for trials of vehicles at a specified location. Teams are
allowed to run their vehicle in this area only for trials.
vii.
Over speeding in the non-track area is not allowed and if any vehicle found in such state,
penalties shall be imposed.
viii.
ix.
The vehicle should not be left unattended at the event site.
All the vehicles must be parked in the pits before leaving the event site or the closure of
pit lane, whichever is earlier.
x.
Team Captains and drivers must attend the briefing sessions as may be called at event
site.
xi.
Vehicles not having Technical Inspection-OK and Brake Test-OK stickers will not be
allowed in the track events.
xii.
Any prohibited items as mentioned in the rulebook must not be carried out at event site.
All the teams must maintain the discipline at event site. If any team found disobeying the
rules and protocols will be disqualified from the event with the immediate effect without
any prior intimation to college representatives and the college may suffer the ban of 1
more year.
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C) MAPS
(1) CHANDIGARH MAP
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(b) PANJAB UNIVERSITY MAP
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(c) U.I.E.T MAP
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