Regional Property Advisor Education Infrastructure Service Christchurch

JOB DESCRIPTION
Position Title
Regional Property Advisor
Group/Business Unit
Education Infrastructure Service
Location
Christchurch
Date
2013
Regional Property Manager, Education Infrastructure
Service
Permanent A8
Reports to
HR Reference
Our Purpose
The Ministry of Education is the government’s lead adviser on the education system,
shaping direction for education agencies and providers. The Ministry delivers policies
and services focused on its leadership role in the education sector. This includes
coordination with other sector and government agencies and forums to achieve
shared goals through cross sector work programmes and contribution to broader
government goals.
The overarching outcome to which the Ministry contributes is to build a world-leading
education system that equips all New Zealanders with the knowledge, skills and
values to be successful citizens in the 21st century and shapes, leverages and
influences Māori enjoying education success as Māori.
Education Infrastructure Service
Education Infrastructure Service (EIS) as a part of the Ministry manages one of the
largest property portfolios in New Zealand, composed of approximately 2,400 primary
and secondary schools and over 8,000 hectares of land with a book value of $10.7b.
On behalf of the New Zealand Government EIS invest around $500m per annum in
planning and delivering infrastructure works from school-led projects to large scale
programmes of work.
Position purpose
The Regional Property Advisor role involves:
 Managing a portfolio of schools which have challenging asset management,
infrastructure and property investment issues. This will require discussions
with a range of parties, including school boards and principals about which
asset improvement project the Ministry should invest in.
 Working collaboratively across the team to share the technical knowledge and
experience with others so all portfolios are well supported and there is
consistent delivery of service.
 Working with major programmes (ie earthquake resilience, leaky buildings) at
a portfolio level as required
This role is accountable to the Regional Property Manager.
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Dimensions of the Position for which the incumbent is accountable
Number of direct reports
Nil
Total number of indirect reports
As required
Operating budget
Nil
Capital budget
$10 – 20 Million
Other (formal Ministry delegation levels etc)
TBC
Important Relationships
Internal
 Regional Property Manager
 School Property Advisors
 Manager, Service Delivery
 Head of Education Infrastructure Service
 Schooling Group
 Education, Curriculum and Performance (ECP)
 Special Education (GSE)
 Te Mataaruru (Central North only)
External
 School boards and management
 Project managers
 Professional Service Providers ie Engineers
 Territorial Local Authorities
 Education sector groups
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Key achievement areas
Key deliverables/outcomes
Property and Asset
Management
To provide direct and active support to the Regional Property
Manager for the delivery of the spectrum of property services
within the portfolio.
Advise and support schools in the development of their 10year Property Plans.
Collaborate with and provide appropriate guidance and
support to the wider team based on experiences or technical
capabilities.
Assist schools and their project managers in using the New
Condition of Assets methodology and tools.
Monitor and report on the portfolio, against monthly property
targets, and provide support to schools or team members
where targets are not being met.
Ensure consistent interpretation and application of property
management policies and guidelines to school boards and
management within the region.
Assist with the regional implementation of property policy
changes, including 5-year Property Agreements.
Provide local knowledge to guide and support policy
development at a regional/national level.
Support the team and region to provide effective and timely
guidance to schools and consultants on Ministry project
management process requirements.
Business Planning and
Analysis
Contribute to business planning processes for the property
function at regional and operational level.
Assist the team with the planning, prioritisation and
completion of the formal school visit programme.
Relationship Management
Establish, maintain and manage often complex relationships
in a way which facilitates the achievement (of) objectives.
Provide an effective and correct response to complex sector
questions, queries and issues.
Interact with the Early Childhood and Regional Education
Group Network staff on matters specifically related to the
application of the Service Level Agreement.
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Key achievement areas
Key deliverables/outcomes
Project Work
Provide project team leadership on property matters, applying
project management skills and best practice to lead or coordinate project initiatives as requested.
Work as a participant and expert resource with cross-disciplinary
project teams and school boards and management.
Work with the region to customise, and target support and
assistance based on school’s level of self management and
capability.
Collaborate with other team members and regions to create a
working environment which promotes a high level of motivation
and morale.
Support team members in the timely completion of school
projects.
Operations Management
Ensure Ministry standards, policy and procedures in relation to
property provision are consistently maintained.
Support the team in undertaking successful negotiation,
management and completion of external contracts.
Ensure any Ministry reporting and quality assurance (audit)
standards required are met and maintained.
Identify and implement appropriate risk management strategies.
Programme Work
Provide support to the Major Programmes team in the delivery
of the programmes, as required;
 Building Improvement
 Earthquake Resilience
 Public Private Partnerships
 Treaty Settlements
 Condition assessment
 New schools.
Staffing
Assist with the induction, coaching and mentoring of new staff
on policy and standards.
Provide support to team members in managing complex issues
and problem resolution with school boards and management.
Provide relief services/cover as required.
Provide cover for any unexpected property related emergencies
within the region.
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Mandatory achievement
areas for all Ministry staff
positions
Key deliverables/outcomes
Ka Hikitia –Managing for
Success
Have an awareness of and an understanding of the
Organisational Potential Framework, and apply this
knowledge and understanding of Māori enjoying success
as Māori, to day to day work.
Take responsibility for developing skills and knowledge to:
develop transform participate and to influence in day to
day work, Māori enjoying education success as Māori.
Health and Safety
Take all practicable steps to ensure safety at work and
that no action or inaction causes harm to anyone else.
Report all hazards, accidents, near misses, or unsafe
conditions to the manager or Health and Safety
Representative as soon as possible.
Observe Ministry stated health and safety policies and
guidelines.
Know and comply with all Ministry Health and Safety
policies and guidelines.
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Person Specification and Competencies
Knowledge and Experience
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Relevant professional qualification such as Asset Management, Quantity
Surveying, Architecture Infrastructure Planning, Property or Project
Management and/or
Experience in the construction industry
Of benefit would be:
Knowledge of relevant related legislation such as, Public Works Act, Building
Act.
Previous exposure to government policy environment.
Experience in contract management preferably in the construction or asset
management area.
Experience working with Maori and Pacific communities
Skills and Abilities
 Conceptual and analytical ability and the capacity to work with an
interdisciplinary perspective.
 Demonstrated ability to plan and implement initiatives and achieve positive
results.
 Ability to interpret, plainly articulate the intent, and apply policy appropriately,
in a way that meets the needs of both the Crown and the school.
 Skills in building strong working relationships with school governance and
management structures and understanding their issues.
 Ability to manage and prioritise competing demands.
 Demonstrated ability to manage relationships to achieve desired outcomes.
 Demonstrated ability to problem-solve, plan, develop and implement
initiatives and interventions to achieve positive results.
 Capacity to identify and utilise specialist skills.
 Ability to manage the conflicting expectations of others to achieve desired
outcomes.
 Knowledge of and the ability to apply risk identification, assessment and
management practices.
 Able to identify strategic linkages with other relevant initiatives within and
outside their area of work.
 Demonstrated ability to manage conflict, negotiate agreement and manage
consensus.
 Knowledge and understanding of legislation and local authority requirements
affecting property management.
 Ability to travel frequently and widely within the region.
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The Ministry of Education has introduced a set of competencies to support staff
deliver on the objectives for Ka Hikitia. The competency level for this position has
been confirmed as outlined below. It is not expected that applicants will necessarily
have competency in all aspects described within each area.
Pou Hono:
 Understands the importance of delivery equitable outcomes for
Valuing Maori
Māori learners
 Understands how Māori identities, languages and cultures are
essential to definitions of success as Māori
 Identified cultural perspectives and bias in others, but is still
developing the ability to challenge their views
 Accepts, respects, and understands that every person has
their own cultural perspective and is starting to understand
how it can impact on thinking, decisions and actions.
 Articulates that Māori are inherently capable of achieving
equitable outcomes
 Accepts and engages with iwi as repositories of their identity,
language and culture with inherent rights to be partners in
education
Pou Mana:
Knowledge of
Māori Context
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Pou Kipa:
Achieving
equitable
education
outcomes for
Māori
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Understands the Ministry’s Treaty of Waitangi policy but
requires guidance in its application
Developing a basic understanding and use of te reo Māori,
with competent pronunciation, and tikanga Māori – including a
basic introduction in te reo (possibly using an accompanying
mihi/waiata
Understands that Māori have the right to define success for
Māori
Understands Māori place-based societal structures that relate
to Ministry work
Understands that mana whenua is different from tangata
whenua and how and where to get advice to act appropriately
Knows when and how to access resources to ensure that
actions meet obligations of the Crown, in relation to the Treaty
of Waitangi
Develops and implements to achieve equitable outcomes for
Māori
Engages effectively and appropriately through a partnership
approach with Māori (colleagues, external experts, learners,
parents, whānau, hapū, iwi and/or local regional and national
Māori organisations) but requires some assistance to identify
when and how such engagement should occur
Developing a knowledge-base about available research and
resources, and is beginning to apply the evidence of what
works for Māori in education
Has an understanding of the Māori Potential approach and
sometimes applies it in actions and interactions with others
Understands that Māori medium education should be
considered as part of business as usual and seeks assistance
to achieve this
Challenges current processes and wants to find new ways to
do things differently, to improve their practice and add value, in
order to better attend to Māori enjoying and achieving
education success as Māori
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