Project Cycle Management and Statistics Module 5

Project Cycle
Management and
Statistics
Module 5
1
Who is this course for?

This module aims to provide an
understanding of how to better use
statistics in planning, implementation,
monitoring and evaluation in local
government development planning and
execution.
2
What will this course cover?
Concepts, practices and use of statistics in:
 Overview of Project Cycle Management
 Identification of projects
 Project design
 Project appraisal
 Project implementation
 Monitoring and evaluation
3
Learning objectives (module)
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Explain the basic concepts of project planning and
management
Equiping participants with project identification skills
Training participants on how to prepare/design
projects for funding and implementation
Explain the use of statistics in project cycle
management
Train participants on how to implement and manage
projects
Orient participants into the world of project
monitoring and evaluation
4
Prerequisites
Completion of Modules 1 to 4 of this course.
5
Duration and timetable

6 hours for 6 days (12 sessions)
Day 1: Basic Concepts
Day 2: Project Identification
Day 3: Project Design
Day 4: Project Appraisal & Implementation
Day 5: Monitoring and Evaluation
Day 6: Review
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Resources
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Training course materials that have
been prepared for the course.
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The 2004 NSDS Annex Tables
District Development Plans
District sector reports (District Statistical
Abstracts)
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Discussion
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Discuss as a class (for about 15 mins):
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What you hope to get out of this Module
Why you have come on it
What you feel you have to offer this
Module
Whether you feel the learning objectives
are feasible
8
Module 5: Session 2
The Basic Concepts of
Project Cycle Management
9
Overview
The session covers the concepts used
in all stages of project cycle starting
with the identification of objectives,
then design and proceeding to the
implementation, and includes
monitoring and evaluation of
development projects
.
10
Learning objectives (session)
By the end of this session, participants should
be able to;
 Explain the basic concepts of project
planning and management
 Describe project cycle management, its
elements and relationships
11
Activity (45 mins)

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Introduce the session to the participants
Brainstorming to list basic concepts used in
project cycle management.
Write down the meaning of the different
concepts used in project planning and
management
12
What is a project?
The difinition of the term project should include
the following terms/words
 Planned undertaking
 Set of interrelated and coordinated activities
 Budget
 Time
 Specific objectives
13
What is a project? …
A project may be defined as a set of activities,
which aim at achieving specific objectives
within a stipulated period of time and budget.
14
The Project Cycle

A continuous process made up of separate
and complementary stages (phases) each
with its own characteristics and each setting
a ground for the next one.
15
The project cycle
Identification
Design
Evaluation
Appraisal
Implementation
Monitoring
16
Project Cycle Management
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The process of planning and managing
projects, programmes and organizations
Involves a set of planning tools that feed into
the logical framework
All aspects of the project cycle are
considered to ensure that any changes are
included in the project design
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What is a log Frame?
An overview of a project or programme plan
A tool used to help strengthen project design,
implementation and evaluation
 A table of 4 rows and 4 columns defining
objectives, outputs, indicators, means of
verification, risks and assumptions
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The Log Frame
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What shows that a project has
begun ?
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When somebody conceives the idea
When a Government official makes a
statement about it.
When data is collected about the
area/community needs/problems.
When one identifies a problem
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Stages/ Phases of the Project
Cycle
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Idea conception and project identification
Project write up/formulation/preparation/
design
Project presentation, appraisal, selection,
negotiation, approval
Project implementation and management
Project monitoring and supervision
Project evaluation
21
What is Project Identification?

Involves needs assessment
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- collecting, processing and analyzing data on
problems/needs of communities
The data/ information provides a basis for the
next or second stage of the project cycle.
22
Project Identification ….
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Review of secondary data
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Look at books, survey reports/ research papers,
publications, media reports, internet e.t.c.
Are the facts accurate?
Are the facts supported by evidenece?
Is the information up-to-date?
Example: the 2004 NSDS report, the 2002
census report, the district statistical abstracts
23
Project Identification …
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Collecting and analyzing primary information
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Interviews
Community mapping
Focus Group Discussions
Other methods
24
Project Preparation / Design
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Involves analyzing the information from the
identification stage in detail to formulate a project
document.
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Stakeholders Analysis
Research
Problem Analysis
Log Frameworks
The economic, financial, social, ecological are
analysed and the results documented.
These dimensions are summarized into a project
write up or proposal.
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Project Appraisal
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This is the assessment or in depth analysis or
examination of all the aspects of the project
technical,
financial,
community participation,
socio-economic benefits,
organization and management,
environmental impact, political risks, project
sustainability and replicability.
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Project Implementation
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This stage involves transforming the project
proposal into the actual project or reality.
Putting into practice the plans that had earlier
on been appraised following the already laid
down time table or work plan.
It leads to the realization of project outputs
and immediate objectives.
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Project Monitoring
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It is a continuous assessment or review and
surveillance by the project management at every
level of the hierarchy of the implementation of the
project
It is aimed at tracking the progress of the project by
ensuring that input and material deliveries, work
schedules, targeted outputs and other required
actions are proceeding according to plan.
It is “Keeping track of events in relation to work plan
and targets.
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Basis for Monitoring
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Periodic reports
Regular project management and staff
meetings
Observations
Field visits and inspection.
29
Project Evaluation
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This is a process of determining
systematically and objectively the relevance,
efficiency, effectiveness and impact of the
project in light of its objectives.
The comprehensive review, assessment and
critical analysis not only of the project results,
but also the initial assumptions underlying the
project elements including the relevance of
the problem statement.
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Module 5: Session 3
Overview of Statistics in
Project Cycle Management
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What does the Session Cover?
The Session covers:
 An overview of the use of statistics in each of
the phases of the project cycle
Learning Objectives (Session)

Explain the use of statistics in project cycle
management
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Relevance of statistics to
planning
What data is needed to:
 Prepare a plan or project?
 Appraise a plan or project?
 Implement a plan or project?
 Monitoring a plan or project?
 Evaluate a plan or project?
Data and statistics are required!!
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Use of Statistics in project
cycle management
Statistics/ data is used in the
different stages.
In this session we shall consider:
 Project Identification
 Project Design
 Project Implementation
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