STATE OF NORTH CAROLINA OFFICE OF INFORMATION TECHNOLOGY SERVICES (OITS)

Transcription

STATE OF NORTH CAROLINA
OFFICE OF INFORMATION TECHNOLOGY SERVICES (OITS)
Statewide IT Contract Number 204C – UNIX Workstations, Servers, Accessories,
and Peripherals, with Support and Maintenance
Bid / Solicitation ITS-006976
Award Type TERM (Use is Mandatory for Executive State Agencies)
Current Effective Dates 2013-Apr-15 through 2015-Apr-14 (Option 02 of 02 Options)
Contract Administrator Malynda Higgins, CPPB, State Purchase Administrator
NC OITS – Statewide IT Division – Strategic Sourcing
E-mail: [email protected]
Office: 919-754-6673
SCOPE
The scope of this Statewide IT Contract is limited to purchase of the State’s normal requirements
for UNIX products, including:
 Desktop computers or workstations (including those with a conventional chassis, tower, or mini-tower
case)
 Servers (small, medium, and large; both rack-mount and tower models)
 Accessories
 Peripherals and
 Respective support and maintenance services, including extended maintenance renewals.
The award establishes a TERM contract pursuant to 09 N.C.A.C. 06 B.0701 (b) between vendors and the
State. A Term contract’s USE IS MANDATORY for Executive Branch State Agencies. Further, it may be
used as a Convenience Contract, available to, but not mandatory for, non-State Agencies as permitted by law.
Such entities include the North Carolina University System and its member campuses, Instructional components
of the Department of Public Instruction (DPI), Instructional components of the North Carolina Community College
System, as well as local (municipal and county) governments.
This contract does not include:
 Microcomputers and Peripherals (these can be purchased from NC Statewide IT Contract 204A)
 Ruggedized Mobile Computers (these can be purchased from NC Statewide IT Contract 204B)
Agencies with the need to purchase other goods or services related to those referenced in this award but
that are not included in-scope of this contract (or other Statewide IT contract) are required to follow the State of
North Carolina IT procurement rules, consistent with09 N.C.A.C. 06 A & B, and established procedures of the
Office of Information Technology Services (OITS).
2014-11-01
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NC OITS – Statewide IT Contract
204-C: Unix Products
MANUFACTURER / PRODUCT PRICING
Available pricing from this Statewide IT Contract is based on a discount off the manufacturer’s current
list price (i.e., percentage discounted), as indicated for the following Vendors.
Extended maintenance/service options, for faster resolution of hardware problems and after-hour
support, may be included in a Purchasing Agency’s order. Maintenance services may be renewed upon
written notice (Purchase Order) by the Agency no later than thirty (30) days prior to the expiration date of the
initial acceptance of a maintenance option. Following notice of renewal (via Purchase Order), the Agency will
be invoiced for the corresponding maintenance service fees in annual installments. However, escalation of
annual maintenance fees must not exceed 5% per renewal year. Any subsequent orders for maintenance
on hardware purchased from this agreement shall also be subject to the terms of this contract.
Alinc Technologies (Dell)
Government Pricing- Percentage Discount off List per Dell Product Categories
UNIX Workstations
Servers
Peripherals
N/A
25%
10%
Education Pricing- Percentage Discount off List per Dell Product Categories
UNIX Workstations
Servers
Peripherals
N/A
25%
10%
Extended Maintenance Pricing- Percentage Discount off List per Dell Product Categories
Government
Education
10%
10%
Alphanumeric Systems Inc. (Oracle)
Government Pricing- Percentage Discount off List per Oracle Product Categories
UNIX Workstations
Servers
Peripherals
N/A
18% - 28%
18% - 28%
Education Pricing- Percentage Discount off List per Oracle Product Categories
UNIX Workstations
Servers
Peripherals
N/A
20% -30%
20% - 30%
Extended Maintenance Pricing- Percentage Discount off List per Oracle Product Categories
Government
Education
12%
12%
2014-11-01
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Hewlett Packard Company
Government Pricing- Percentage Discount off List
UNIX Workstations
Servers
Peripherals
N/A
13% - 33%
18% - 33%
Education Pricing- Percentage Discount off List
UNIX Workstations
Servers
Peripherals
N/A
13% - 33%
18% -33%
Extended Maintenance Pricing- Percentage Discount off List
UNIX Workstations
Servers
N/A
18%
IBM Corporation
UNIX Workstations
Servers
Peripherals
12.5%
12.5%
15%
UNIX Workstations
Servers
Peripherals
12.5%
12.5%
15%
Extended Maintenance Pricing- Percentage Discount off List
UNIX Workstations
Servers
5%
5%
IBM Discounts for the following products which supersede the aforementioned pricing.
IBM Machine Types:
9117, 9119, 9179;
The IBM POWER8 scale-outs:
8247-21L
8247-22L
8286-41A
8284-22A
8286-42A
7042-CR8
9119-MHE
9119-MME
30% Discount for Government and Education
2014-11-01
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Violin Memory, Inc.
UNIX Workstations
Servers
Peripherals
N/A
N/A
30%
UNIX Workstations
Servers
Peripherals
N/A
N/A
30%
SERVICES
Contract services, other than those specifically identified as in-scope, are not available from this contract.
Services such as assessment, design, etc., may, however, be considered as “Value Added Services” and
included in the vendor-offer to the Agency. If the Purchasing Agency determines that such service(s) is/are
needed, then those business need(s) should be included as a “request for value-added services” when ordering
from the selected-vendor. These services should then be separately itemized and quoted by the selected
vendor as “value-added/free-of-charge.” Note, Agency Needs / Ordering, below.
These additional, “value-added” services will be negotiated directly by the Purchasing Agency with the
contractor in accordance with the terms of this contract and respective IT Policies and Procedures (see Scope,
above). The Agency is responsible for reviewing and amending as necessary the scope of work, etc., prior to
its final order placement with the selected vendor.
Agencies may also contact contractors or vendors with a scope-of-work for any professional services needed
that are related to the Scope of this contract and request a quote strictly for its budgeting purposes. However,
per above, vendor-quotes for those services will not be valid for purchase under this contract – and are only
available as “value-added services.”
AGENCY NEEDS / ORDERING
In an effort to assist the Purchasing Agency in determining its business needs and requirements and/or
establishing an estimate for its cost: All Statewide IT contract-vendors are required, upon request, to provide
the Purchasing Agency with catalogs, descriptive literature and/or web sites, along with the current list and net
pricing information within two (2) business days from receipt of the request; such information shall be provided
to the Agency at no charge.
Upon determination of a business need, the Purchasing Agency will establish its government estimate and
follow its requisitioning process as applicable; it may request quote(s) from the selected-vendor throughout the
effective period of this contract, on an as-needed basis, for the quantity required at the time ordered. (As a
best-practice, a Purchasing Agency may also seek quote(s) from one or any number of vendors listed on this
Statewide IT Contract. Vendor-selection shall be based on the offered-quote which best meets that Agency
needs and available budget, including value-added services, delivery, warranty, maintenance, etc.)
The respective order will be issued directly to the Vendor or designated supplier/authorized dealer or
subcontractor (as applicable) selected by the Purchasing Agency, consistent with the terms and conditions of
this competitively bid, Statewide IT contract award.
2014-11-01
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MINIMUM ORDERS
There is NO minimum order amount.
ABNORMAL QUANTITY ORDERS
Any purchase-transaction from this contract exceeding $100,000 must be forwarded to the NC OITS
Statewide IT Division for authorization. In consultation with the Purchasing-Agency, the OITS-Statewide IT
Division reserves the right to issue its authorization in one or more of the following ways:
•
Authorize requested purchase at the current level of pricing with the current contracted-vendor(s) or
authorized reseller(s);
•
Negotiate additional discounts from the current level of pricing with the current contracted- vendor(s)
or authorized reseller(s);
•
Issue a separate Invitation-For-Bid (IFB).
CONTRACTOR/SUB-VENDOR CONTACT AND PRODUCT INFORMATION
All known minority, physically handicapped or women contractors, including dealers, will be identified with
an "M", "H" or "W" as appropriate after their vendor number. This is being done in an effort to better
recognize businesses owned and operated by these groups and to encourage and promote their use to the
greatest extent permitted by law:
When more than one supplier is listed for a particular item, selection should be made whenever possible
from any minorities, physically handicapped or women identified, consistent with agency needs and price:
2014-11-01
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Contractor
(01) Alinc
Technologies
Contractor-Contact:
Send Orders to:
Alinc Technologies
(State of NC
Contract 204C)
2112 Rutland Dr.
Suite 180
Austin, TX 78758
Manufacturer(s) /
Product(s)
Dell
Ordering or Inquiries /
Information Contact:
Primary Local Representative
Daniel Venson
Inside/ Outside Sales and
Accounts Payable
(for invoicing questions, etc.)
(512) 535-6034
[email protected]
Alternate for
Inside & Outside Sales
Torrey Reynolds
512-535-2069
[email protected]
(2) Alphanumeric
Systems, Inc
(HUB Vendor)
Send Orders to:
Alphanumeric Systems
Inc.
(State of NC
Contract 204C)
3801 Wake Forest Rd
Raleigh, NC 27609
Oracle
Primary Local Representatives

Terry Proctor
(Inside Sales)
919-781-7575
[email protected]
(and)
 Tarrie French
(Outside Sales & K-12 sales)
919-781-7575
[email protected]
Local Alternate Rep’ for
Inside /Outside Sales:
Brenda Mai
919-781-7575
[email protected]
Local Accounts Payable
Representative for
Invoicing/Payment
Tammy Welsh
919-781- 7575
[email protected]
2014-11-01
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Contractor
(3) Hewlett
Packard (HP)
Company
Contractor-Contact:
Send Orders To:
(State of NC
Contract 204C)
355 Ledgelawn Drive
Conway, AR 72034
Manufacturer(s) /
Product(s)
Hewlett Packard
Primary Local Representatives:
 Amber George
Inside Sales
800-277-8988 ext. 771868
[email protected]
 Bruce Glenn
Alternative Inside Sales, & K-12
800-277-8988 ext. 7717660
[email protected]
 Kurt Schmidt
Local Outside Sales
919 741 8197
[email protected]
Alternate Outside Sales:
Kevin Oakley
919-369-0081
[email protected]
Local Accounts Payable
Representative for Invoicing/Payment:
Fernando Richardt
Customer Services Rep.
[email protected]
2014-11-01
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Contractor
(4) IBM
Contractor-Contact:
Send Orders To:
IBM
(State of NC
Contract 204C)
3039 E. Cornwallis Road
Research Triangle Park, NC
27709
Manufacturer(s) /
Product(s)
IBM
IBM Local Primary Representative:
Caroline Darby
Outside Sales
919-614-6974
[email protected]
IBM Alternate Rep’ Outside and
Inside Sales:
Mark Molinaro
919-696-3160
[email protected]
IBM Local Representative for K-12
Sales:
David Fuchs
770-863-1843
[email protected]
IBM Local Accounts Payable
Representative for
Invoicing/Payment:
Pamela Ryder
919-272-1217
[email protected]
continued…
2014-11-01
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Contractor
(4) IBM,
Contractor-Contact:
Send Orders To:
continued…
IBM
(State of NC
Contract 204C)
27709
Manufacturer(s) /
Product(s)
IBM
AUTHORIZED RESELLERS / SUBVENDORS:
(01) Alphanumeric Systems Inc.
(HUB Vendor)
(IBM State of NC Contract 204C)
3801 Wake Forest Road
Raleigh, NC 27609
Local Primary Representatives
 Steve Chase
919-376-4477 Phone 919 8721440 Fax
[email protected]
 Jonathan Register
919-376-4576 Phone 919 8721440 Fax
[email protected]
 Don Waugh
919-376-4527 Phone 919 8721440 Fax
[email protected]
(02) Business Data Solutions
1410B Blowing Rock Blvd.
Lenoir, NC 28645
888-237-4624
www.bdsinc.com
Local Primary Representatives:
 Darrell Lively
704-773-1438
[email protected]

2014-11-01
Caroll Tuttle
828-310-1565
[email protected]
Page 9 of 16
Contractor
(4) IBM,
Contractor-Contact:
Send Orders To:
continued…
IBM
(State of NC
Contract 204C)
27709
Manufacturer(s) /
Product(s)
IBM
continued…
(03) Champion Solutions Group
Champion Computer Systems Group
PO Box 794
Creedmoor, NC 27522
Fax: 561-997-4043
Local Primary Representative
John Lee
Tel: 800-771-7000 x271
Mobile: 336-908-3362
[email protected]
(04) Dynamix Group, Inc.
(IBM State of NC
Contract 204C)
Kevin Kilcrease
919-673-5236
kevinkilcrease@dynamixgroup.
com
(05) e-TechServices, Inc.
(IBM State of NC
Contract 204C)
5220 SW 91st Terrace
Gainesville, FL 32608
Local Primary Representatives
 Mark Baldino
(850) 544-1648
[email protected]
 John Sheehy
(352) 333-0112
[email protected]
(06) Levi, Ray, & Shoup Inc.
(IBM State of NC
Contract 204C)
2401 West Monroe Street
Springfield, IL 62704
Fax: 770-226-6061
Alan Jones
770.226.6060 x6058
[email protected]
2014-11-01
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Contractor
(4) IBM,
Contractor-Contact:
Send Orders To:
continued…
IBM
(State of NC
Contract 204C)
27709
Manufacturer(s) /
Product(s)
IBM
continued…
(07) Meridian IT Inc.
2000 Regency Parkway, Ste # 290
Cary, NC 27511
Chad Morgan
Regional Manager
Office: 919-465-1847
Mobile: 919-522-7471
(08) Mainline Information Systems
673 Spyglass Way
Rock Hill, SC 28730
Fax: 888-568-8427
Hal Connelly
803-329-0110
[email protected]
(09) Relational Technology
Services
(IBM State Contract 204C)
12821 Starkey Road Suite 4500
Largo, FL 33773
Fax: 224-345-3213
Dan Schinsky
Tel: 727-524-9668
Toll Free: 800-587-7882
DSchinsky@relationaltechnol
ogy.com
(10) Sirius Computer Solutions Inc.
100 Kinlough Lane
Winston Salem, NC 27106
Fax: 336-765-9120
Phyllis Byrd
210-369-0617
[email protected]
2014-11-01
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Contractor
(4) IBM,
Contractor-Contact:
Send Orders To:
Manufacturer(s) /
Product(s)
IBM
continued…
IBM
(State of NC
Contract 204C)
27709
continued…
(11) Technologent
2824 Croix Place
Raleigh, NC 27614
Darryl Moss
919-439-5443
[email protected]
m
(12) VSS, LLC
3701 Sunset Avenue, Suite 101
Rocky Mount, NC 27804
Bob Jones
252-443-4030 Phone
[email protected]
(13) Yorel Integrated Solutions
(HUB Vendor)
3200 Beechleaf Ct Suite 100
Raleigh, NC 27604
Fax: (919) 875-1528
Todd Cannady
919-875-8819 Phone
[email protected]
(05) Violin
Memory, Inc.
Send Orders to:
Violin Memory, Inc.
685 Clyde Ave.
Mountain View, CA 94043
Phone: 650-369-1505
Violin Memory
Local Primary Representative
Erica Emerson
Inside & Outside Sales
919-666-7676
[email protected]
Local Alternate Representative for
Inside & Outside Sales and
Invoicing / Payment Questions
Monica Samaha
239-284-6116
[email protected]
2014-11-01
Page 12 of 16
ORDER PLACEMENT STEPS
(1)
Initiate Purchasing Agency Requisition
This contract can NOW be accessed via NC E-Procurement @ Your Service; please select this link to
create the eRequisition: http://eprocurement.nc.gov/
(2)
(3)
Request product information and/or a Quote
•
Contact product expert listed above to obtain updated NC pricing and configuration
•
Vendor will email you an official configuration quote with NC pricing
•
Save the official configuration quote.
Place the order to Contractor via E-Procurement
•
Return to your eRequisition in E-Procurement
•
Click Next
•
Click on the “Create Non-Catalog Item” button
•
In the field titled “Full Description”, type in “Unix order per Term Contract 204C; Vendor Quote #
<enter vendor quote #>” plus additional descriptive text
•
In the field titled “Commodity Code”, click on the +, select “204-96”
•
In the field titled “Supplier”, click on the +, select the vendor that provided you with the quote or an
authorized reseller
•
In the field titled “Quantity”, type “1” as the quantity of your order
•
In the field titled “Unit of Measure”, leave the default EACH
•
In the field titled “Price”, type in the total price as provided by vendor’s official configuration quote
with NC pricing
•
Complete all other appropriate information on this page and click “
•
On the View Line Items page select the checkbox next to the item and click
“Edit” to access the Edit Line Item page
•
On the drop down box next to “Contract?” select “Statewide”
•
•
When you select "Statewide", the "Contract ID" Field appears.
Select “204C: UNIX Workstation/Server and Peripheral Components” from the dropdown
•
Complete the Shipping and Accounting areas and all other appropriate information and add
comments, if necessary. Click “OK”; repeat the “Edit” steps for all State Contract line items; when
completed click “Summary”.
•
In the “Comments – Entire eRequisition” comments box, type in the following
“See attached official configuration quote #xxxxx”
•
Click Add Attachment, browse for the saved official configuration quote on your computer, select
it, and click OK
•
Make sure the attachment name appears below the comments box
•
Ensure box is checked for attachment submission to Vendor
2014-11-01
Page 13 of 16
•
Continue your order placement process and submit your eRequisition
TAXES
Prices shown do not include North Carolina sales or use taxes.
Note that effective July 1, 2004, Executive Branch State Agencies are exempt from sales and use tax on
direct purchases of items, except electricity and telecommunications services subject to specific conditions.
N.C.G.S. §§105-164.29A, enacted by the North Carolina 2003 General Assembly, authorizes the Secretary of
Revenue to issue an exemption number for sales and use taxes to State agencies, i.e. # 400047.
TRANSPORTATION COSTS
FOB Destination: Equipment will be delivered to various locations within the State of North Carolina.
Freight, handling and distribution charges shall be included in the total price of each item listed. Any additional
charges included on the invoice shall not be honored for payment, unless authorized by change order. In
cases where parties other than the Vendor ship materials against this order, the shipper must be instructed to
show the purchase order number on all packages and shipping manifests to ensure proper identification and
payment of invoices. Complete packing lists must accompany each shipment.
DELIVERY
The delivery of merchandise ordered must be delivered and installed, if applicable, within 30 days after
receipt of purchase order, unless stated otherwise in the PO or specified here below:
• Fifteen (15) days ARO for Workstations and Small Servers
• Thirty (30) days ARO for Medium Servers
• Sixty (60) days ARO for Large Servers
SERVICE PERFORMANCE
Vendors and/or service sub-contractors should utilize best efforts to resolve service problems in a timely
fashion through the use of industry accepted methods, to include but not limited to, verbal problem analysis
and remote diagnostics. This service/warranty requirement does not impose any additional duty on the State to
make other than normal and good faith problem resolution efforts or expenditures of time.
In the event that a product needs to be shipped out for repair or replacement, the contracted-vendor will
provide shipping container (if required) and shipping instructions.
2014-11-01
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WARRANTY
Warranty provisions included in the State of North Carolina General Terms and Conditions for IT Goods
and Related Services apply to orders from this contract, except as specified. Further, Vendor warrants to the
State that all equipment furnished will be new and of good material and workmanship.
Industry-standard, limited warranties are established for UNIX products and are presented below, per
vendor:
 Alphanumeric Systems Inc.
Published warranties at the Sun Product Warranty Chart:
http://www.sun.com/service/warranty/product_warranty_chart.xml

o
rx2600: One (1) Year/Next Business Day
o rx6600: Three (3) Years/Next Business Day
o rx8640/Superdome: One (1) Year/Same Day Response
•
IBM Corporation
o Workstations 7047-185: One (1) Year/Next Business Day
o Small/Medium Servers: 9131-52A and 9116-561-Three (3) Years/Next Business Day
o Large Server: 9119-590- One (1) Year (7x24)
RETURN OF MERCHANDISE
Vendor agrees to allow customer thirty (30) days from date of delivery to return unused equipment
without penalty.
After thirty (30) days from date of delivery the following restocking fees will be charged for return of
merchandise for these vendors, only:

Alphanumeric Systems Inc.
15% of price.

Hewlett Packard
Restocking fee is determined by the business unit when a customer is granted a return. Fee is based
on the total cost of the return and the likely resale or disposal value of the product.

IBM
No Restocking Fee charged.
2014-11-01
Page 15 of 16
HISTORY
2014-10-01: Web Summary update from Statewide IT Contract Administrator.
2014-10-21: Product update from IBM.
2014-11-01: Web Summary update from Statewide IT Contract Administrator.
2014-11-01
Page 16 of 16

STATE OF NORTH CAROLINA OFFICE OF INFORMATION TECHNOLOGY SERVICES (OITS)

Transcription

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