NOTICE INVITING TENDER (NIT) DT.14.11.2014 OPEN TENDER NOTICE(Two Cover System)

NOTICE INVITING TENDER (NIT)
DT.14.11.2014
OPEN TENDER NOTICE(Two Cover System)
1.0 INVITATION
Sealed Tenders in the prescribed form are invited towards the
description of work given in the "Tender Details" below by the
Chief General Manager / Mine-I&IA
2.0
TENDER DETAILS
SL Tender No.
Cost of
E.M.D
PQ Value
No
Tender(Rs) (Rs.)
(Lakhs)
1 CGM/MI/NAMC/SMD/OTE/B083/14-15
SAP Schedule No : 11001243
1,000.00
13,000.00
1.98
Name of the Work :Certain modification and improvement works on
newly alloted room no.139 for GM/HR/Mines.
Time Schedule :
90 days from the date of handing over of site.
3.0 QUALIFYING REQUIREMENTS
The bidder should have executed any Civil work for a value not
less than Rs.1.98 lakhs in a single agreement in his own name
within the
last 5 years from the original scheduled date of
opening
of Technical cover (part-I) in any Govt./ Govt.
undertaking /Quasi Government/ Public Ltd. Company.
4.0 PRESCRIBED TENDER FORMAT:
4.1 Sealed tender shall be submitted in the prescribed format which
can be collected from the office of the Chief General Manager /
Mine-I&IA during office hours from 17.11.2014 to 09.12.2014 on
payment of the cost of tender document as given in the table above
either by cash remitted at cash counter of the said office or by
Demand Draft / Pay order / Banker's cheque drawn in favour of
Neyveli lignite Corporation Ltd., Payable at Neyveli.
4.2 The Tender Documents, if required by post, by any Bidder, he
shall send a request letter with a Demand Draft towards the cost of
the Tender Documents and adding Rs.50/-(Rupees Fifty only) towards
postal expenses.Such Documents sent by Post shall be at the risk of
the tenderer.
4.3 Sale period of Tender Document is from 17.11.2014 during
working hours and upto 15:30:00 hours on 09.12.2014 .
4.4 Tenders shall be kept valid for 90 days from the date set for
Tender opening.
4.5 However if any extension of validity is called for, the Bidder
shall extend the same.
5.0 NON TRANSFERABILITY The Tender Documents so purchased shall not
be transferable and the amount remitted towards cost of Tender
Signature of the tenderer
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SAP Schedule No : 11001243
Tender No : CGM/MI/NAMC/SMD/OTE/B083/14-15
Documents
shall
circumstances.
not
on
any
account
be
refunded
under
any
6.0 EARNEST MONEY DEPOSIT (EMD)
6.1 The Earnest Money Deposit as given in Tender Details is to be
submitted along with the
tender. The Earnest Money so deposited
shall not bear any interest.
Mode of furnishing Earenst Money Deposit:
The amount specified in the Notice Inviting Tender can be furnished
in the form of Demand Draft/Bankers Cheque or Pay Order drawn in
favor of Director(Finance) of Neyveli Lignite Corporation Ltd.,on
any Bank in Neyveli or payable at par by a Bank in Neyveli.
Remittance
of
Earnest
Money Deposit by Cash shall not be
entertained; instead bidders may choose remittance of EMD into NLC's
Account through e-payment mode and enclose the vouchers along with
the documents which shall be verified by Accounts Centre.
BANK ACCOUNT DETAILS FOR E-PAYMENT
1) Party Name
: Neyveli Lignite Corporation Ltd.
Account Centre / Mine I & IA
2) NLC Bank Account No
: 00000010895129044
3) Type of Account
: Current Account
4) Name of the Bank
: State Bank of India
5) Name of the Branch
: Block-2, Neyveli 607801
with Address
Tamil Nadu
6) Branch Code
: 00958
7) IFSC CODE (NEFT/RTGS)
: SBIN0000958
8) Telephone No. of the Bank : 04142-255334, 252508
9) Email ID of the Bank
: [email protected]
The Earnest Money Deposit can also be furnished in the form of an
Irrevocable Bank Guarantee from any Nationalized /Scheduled Bank in
India, with validity of 120 days, which should be in Rs.80/- stamp
paper. The Bank Guarantee if submitted against Earnest Money Deposit
shall be subject to verification with the bank which issued it. The
BG shall be got extended suitably, whenever required.
6.2 The Tenders submitted with the Earnest Money Deposit not in the
aforesaid manner shall be summarily rejected. Also, any Tender
submitted without the Earnest Money or submitted with part amount
or any request to adjust it in any other bills or seeking exemption,
shall be summarily rejected, unless otherwise specified.
7.0 SUBMISSION OF TENDER AND OPENING:
7.1 The tenderer shall submit sealed tenders in a single sealed
cover namely MAIN COVER, consisting of two inner sealed covers as
Technical Cover (Part-I) and Price Cover (Part-II) superscribing
tender reference and description of work.Any tender not received in
separate Part-I & Part-II covers will summarily be rejected.
7.2 The Tenders signed in all pages with date shall be submitted
as described in para 7.1 above,duly sealed with inscription on the
top with
Tender No.
Opening Date &
Opening Time
and addressed to
The Dy. General Manager / Tech. / Mine-I&IA
Administrative office, Mine-I&IA, Block 26,
Neyveli Lignite Corporation Limited,
Signature of the tenderer
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SAP Schedule No : 11001243
Tender No : CGM/MI/NAMC/SMD/OTE/B083/14-15
Neyveli.
The address of the Tenderer shall be indicated on the Left hand
bottom of the sealed envelopes( in all the 3 covers ) clearly and
dropped in the Tender Box kept in the office before the time fixed.
7.3 The closing of Tender Box / Time upto which
be dropped is 15:00:00 hours on 10.12.2014
7.4 The opening
10.12.2014.
of
Tenders
/
Tender
the Tender shall
Box is 15:30:00 hours on
7.5 The Tenders so submitted shall be opened in the presence of the
Tenderer
or
his
authorized representative(with authorization
letter), not exceeding one person from each bidder.
7.6 NLC shall not be responsible for any delay / loss in receipt of
the Tender which is sent through post / courier.
7.7 TECHNICAL COVER PART-I only will be opened on the due date and
time. The date and time of opening of Price Cover (Part-II) shall be
intimated only to the tenderers qualified for the work. Technical
Cover
(Part-I)
should contain EMD, Documentary evidence for
pre-qualification
requirements,
special
conditions
/ techno
commercial
conditions if any etc. and the tender terms and
conditions booklet duly signed. Any bid without EMD and proper
documentary
evidence
for
pre-qualification requirements will
summarily be rejected, without seeking any clarifications from the
bidders. Original documents shall be submitted on demand for
verification.
Price Cover (Part-II) should contain only the original tender
schedule with price quoted, both in figures and words, duly signed.
Price shall be quoted for NLC site of work basis and shall be in the
NLC format only.
NLC reserves its right to reject such bid which
are not in conformity with the above requirement.
7.8 Due to Administrative reasons,if the tender(Part-I Cover) could
not be opened on the Scheduled date,the revised date of opening will
be initimated later to those who have responded.
8.0 OTHERS:
8.1 The Tenders
rejected.
submitted late shall not be accepted and shall be
8.2 The Tenderer shall sign all the pages of the Tender Documents.
8.3 If the date of submission of Tender is later declared as a
holiday, tender can be submitted on the next working day and the
Tender Box will be kept opened on the next working day.
8.4 Neyveli Lignite Corporation Ltd., reserves its right to reject
all tenders and cancel the Tender or award the work to any tenderer
or more than one tenderer by splitting the scope of work without
assigning any reasons.
8.5 Neyveli Lignite Corporation Ltd., shall not entertain any claim
on account of preparation of tenders.
8.6
The
Tenderer
shall
produce
an
attested copy of the License
Signature of the tenderer
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SAP Schedule No : 11001243
Tender No : CGM/MI/NAMC/SMD/OTE/B083/14-15
obtained from the Licensing authority, wherever applicable and
considered necessary,failing which the Tender shall be rejected.
8.7
The
corporation reserves the right
quantities mentioned in the tender schedule.
to
increase/decrease
8.8 Work Order / Agreement copy is not sufficient. Copy of the work
completion certificate
must be enclosed. Original work completion
certificate has to be produced if demanded.
8.9 Residential accommodation may not be provided by the corporation
in lieu of this contract.
8.10 If the tenderer is a partnership firm and if there is any
reconstitution of the partnership during the contract period, the
same shall be intimated to NLC immediately along with copy of
reconstitution deed. Otherwise the contract will be liable for
termination at the risk & costof the contractor. Copy of the
partnership deed is to be enclosed along with bid documents.
8.11 Forfeiture of Earnest Money Deposit The Earnest Money Deposit can be encashed if the Tenderer withdraws
his Tender proposals / modifies / changes / alters / impairs/
derogates the Tender proposal on his own after the first cover is
opened or within the subsistence of the validity period of offer or
fails to accept the Letter of Award issued by NLC or fails to submit
Security Deposit or fails to turn-up and execute contract agreement
or fails to commence the work as per LOA. Such bidders will be
suspended / banned / blacklisted subject to action as may be deemed
fit. In case of unilateral revision or withdrawl of offer by the
bidder as above, shall also result in rejection of bid without
notice.
If NLC has any authentic information about the intending Tenderer
having formed a Cartel / submitted Non-earnest Bids, the Tender will
be cancelled and the Earnest Money Deposit of all the Tenderer shall
be forfeited, besides initiating actions like suspension / banning /
blacklisting as may be deemed fit.
8.12 The performance certificates and other documents related to
pre-qualification furnished by the tenderer along with the bid are
liable to verification on authenticity. If any of the above
certificates / documents are found to be forged/bogus his/their
offer will be summarily rejected. In addition, the EMD furnished by
him/them will be forfeited and he/they will be blacklisted.
8.13 If the tenderer is a partnership firm, the partner on whose
pre-qualification, the work was awarded shall not withdraw from
partnership till the satisfactory completion of work in case they
happened to be the successful bidder.
8.14 The Contractor should not sub-contract the work back to back.
8.15
If
tender
documents
are downloaded from NLC website
(www.nlcindia.com), cost of tender documents should be remitted at
the time of tendering in Part-I/Technical Cover by Demand Draft
favoring of Director/Finance/NLC Limited,Neyveli.Payable at Neyveli
from any Nationalised Bank.If the Demand Draft is not enclosed in
Part-I Technical Cover,the offer will summarily be rejected.
Signature of the tenderer
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SAP Schedule No : 11001243
Tender No : CGM/MI/NAMC/SMD/OTE/B083/14-15
8.16 Tenderers
who are downloading the tender documents from website
are advised to visit the website frequently, for noting the
corrigendum, if any, issued subsequently with regard to above
tenders, till the last date for sale of tender documents.
8.17 The
firms registered with NSIC are exempted from furnishing Bid
Guarantee, Cost of Tender Documents provided that such small
scale units are registered under single point registration
scheme of NSIC and are valid on the scheduled date of tender
opening and the product range mentioned in the certificate is
the same or similar to this tender requirements. The NSIC copies
duly attested by any Notary Public (or) Gazetted officers (or)
Practising Chartered Accountant with seal anddate shall only be
accepted.
8.18 If
it happens to be a single tender on the scheduled date of
tender opening, same will be opened on the same scheduled date
and time of opening.
9.1 Assessing of five years period:
i)If the period of completion of the work executed or the year
in which the work was executed by the tenderer falls within the
5 years period prescribed in the P.Q. clause the
total value
of the work executed in that agreement shall be considered for
P.Q. value. Similarly even if only part of the completion period
is within last 5 years, total value of work executed in that
agreement/ contract shall be considered
for,P.Q. value.
ii)If the period of work is not mentioned in the documentary
evidence submitted by the tenderer, the year of work indicated
in the document will be considered as financial year.
iii) For the purpose of evaluation, the completed
value will be taken into consideration and not the
value. In case the contract is not completed in
the payment made for the portion of work executed
P.Q. value, the same will be considered.
contract
agreement
full and if
satisfies the
9.2 If a partnership firm has come into existence either for the
first time,or is reconstituted by inducting a new partner during
the period between the issue of NIT and before opening of part-I
(Technical Bid) and furnishes the PQ of any one of partners of
newly constituted firm or PQ of newly inducted partner for that
particular tender,the offer of such firm will not be considered
and will be rejected.
9.3 Any partnership firm which has not furnished the certificate
issued by the Registrar of Firm for Firm Registration/ Firm
Reconstitution
as
the
case
may
be,
along
with the
part-I(Technical Bid) their offer is liable for rejection.
Signature of the tenderer
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SAP Schedule No : 11001243
Tender No : CGM/MI/NAMC/SMD/OTE/B083/14-15
9.4If authorized person/ signatory is signing the tender
documents on behalf of the firm, copy of letter of
authorization issued by the authorized body of the
tenderer shall be enclosed along with Part-I (Technical Bid).
Otherwise the offer will be rejected without asking any
clarification on this
Remarks :
Clause 8.17 of NIT is not applicable for this tender, as this
work is not coming under the list of works identified for NSIC
concession.
For Neyveli Lignite Corporation Ltd
-sd/Chief Manager / Tech / Mine - I & I
Signature of the tenderer
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