Board Agenda - Eastern Camden County Regional School District

EASTERN CAMDEN COUNTY REGIONAL SCHOOL DISTRICT
BOARD OF EDUCATION
Robert M. DeCicco, President
Mary T. Schmus, Vice-President
Robert L. Campbell Elena M. Chow Gail M. David
Dennis Deichert Hillary J. Garr Robert A. Paul
Dr. Richard A. Teichman
Harold Melleby, Jr., Ed. D., Superintendent
Fred D. Wright, Sch. Bus. Ad./Bd. Sec.
Ronald W. Sahli, Solicitor
Robert M. Schmus, Treasurer
REGULAR MEETING AGENDA
December 17, 2014
The Regular School Board meeting of the Eastern Camden County Regional School District will be held
on 12/17/14 beginning at 7:30 pm in the Administrative Offices located at 1202 Laurel Oak Road, Suite
203, Voorhees, NJ for the general purposes of but not limited to the following:
1.
Chairman’s statement of “Open Public Meeting Law”
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have
advanced notice of and to attend the meetings of public bodies at which any business affecting
their interests is discussed or acted upon. In accordance with the provisions of the Act, the
Eastern Camden County Regional School District has caused notice of this meeting to be
published by having the date, time and place thereof posted at the three Municipal buildings of the
constituent districts, in the Board Secretary’s office, and notification forwarded to The Courier
Post and Central Record Publications.
2.
Flag Salute
3.
Roll Call
4.
Approval of the following minutes:
Regular Session Minutes
Executive Session Minutes
5.
Communications
6.
New Business
11/19/14
11/19/14
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PURCHASES/INVESTMENTS/PAYMENTS
Vote for
Items 1-9
1.
Consider the request to ratify and affirm line item transfers as listed for
the months of November, 2014.
2.
Consider the request to ratify and affirm purchase orders for the months of:
November, 2014 in the total amount of $213,063.91
December, 2014 in the total amount of $226,126.55
3.
Consider the request to ratify and affirm the payment of bills as listed for the months of:
November, 2014 in the total amount of $2,009,311.65
December, 2014 in the total amount of $183,764.42
and further consider the request to approve the payment of bills as listed for the month of:
December, 2014 in the total amount of $394,908.40
4.
Consider the request to ratify and affirm/approve the payment of bills as listed from the
cafeteria account for the month of:
December, 2014 in the total amount of $77,105.47
5.
Consider the request to ratify and affirm over-time custodial employment for
the period of October 24, 2014 through November 19, 2014 at a total cost
of $7,817.33.
6.
Consider the recommendation of the Chief School Administrator to accept the
Financial Report of the Treasurer for the month of November, 2014.
7.
Consider the recommendation of the Chief School Administrator to accept the
Financial Report of the Secretary for the month of November, 2014.
8.
Consider a motion to accept the following certification:
Pursuant to N.J.A.C. 6A:23A-16.10 (c)3 I certify that as of November 30, 2014,
no budgetary line item account has obligations and payments (contractual orders) which in
total exceed the amount appropriated by the Eastern Camden County Regional School
District Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and
no budgetary line item account has been over-expended in violation of N.J.A.C.
6:23A-16.10 (a)1. Further, I certify in accordance with N.J.A.C. 6A:23A-16.10 (c) 2 that
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there are no significant changes in the anticipated revenue amounts or revenue resources.
_/s/ Fred D. Wright_______________
Business Admin. /Board Secretary
9.
Vote for
Items 1-10
December, 2014
Date
Consider a motion to accept the following certification:
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, Eastern Camden County Regional School
District Board of Education certifies that as of November 30, 2014 and after review of the
Secretary’s Monthly Financial Report (appropriations section) and upon consultation with
the appropriate district officials, that to the best of the Board’s knowledge, no major
account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (b), and
that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year. Personnel- Mr. DeCicco, Chairperson
1.
Consider the request to authorize the Superintendent to hire additional
staff, as necessary, for the 2014-2015 school year, to be ratified and
affirmed at the regular January meeting.
2.
Consider the request to approve emergency hiring of staff as noted in
the motions of the December, 2014 Board of Education meeting in
accordance with Criminal History Requirements.
3.
Consider the request to approve the following additions to the substitute
list for the 2014-2015 school year:
Certified
Cameron Bibbs
NJ Sub Cert Pending
Arthur Ellis
NJ Sub Cert Pending
Melissa Masino
NJ Sub Cert
(Employment of the above individuals is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
3
4.
Consider the request to approve the following resignation:
a)
Linda Stonerock, Secretary, effective 1/1/15, due to retirement
5.
Consider the request to approve Paul Bryan for the position of mathematics
teacher effective 1/1/15-6/30/15, to be paid at a rate of BA, Step 1, to be prorated
in accordance with the start date and further approve Mr. Bryan to work on
12/19/14 and 12/22/14 with the current teacher, to be paid at the substitute rate of
$95.00 per day.
6.
Consider the request to approve overloads for English, due to the retirement
of a faculty member as attached.
7.
Consider the request to approve the following staff members to provide support
for students in an after-school activity, to be paid at the curriculum rate:
Somerlee Monaghan
Lorraine Krul
*
8.
Corinne Kemery
Consider the request to approve the following new salary:
a)
Cheryl Roberts, to MA+15, effective 2/1/15
*
9.
Consider the request to approve Patricia Leone as Secretary to the
Director of Curriculum, Instruction and Professional Development and
to the Supervisor of Teaching and Learning and Health Services
effective 1/1/15, at a rate of $47,500, to be prorated in accordance with the start
date.
*
10.
Consider the request to ratify and affirm/approve the following unpaid days:
a)
b)
11.
Charles DeCicco, Instructional Aide, full days on 10/23/14,
10/30/14, 11/13/14, 11/20/14 and half days on 12/4/14 and 12/11/14
Camille Gibson, Secretary, 1/21/15-1/23/15
Consider the recommendation to adopt a resolution recognizing the selection of
Carly Kenselaar as Scholar of the Month for December, 2014. Carly Kenselaar
is so recognized for her academic achievement, commitment to athletics, and
extracurricular programs, and good school citizenship.
THE MEETING WILL NOW BE OPENED TO THE PUBLIC
Report of the Student Representatives to the Board of Education
Shannon Vo
John Salicandro
4
Vote for
Items 1-3
Athletics- Mr. Deichert, Chairperson
1.
Consider the request to approve the following unpaid community
volunteer for the 2014-2015 school year:
a)
Jeff Klauder, volunteer boys basketball
(Appointment of the above individual is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
2.
Consider the request to approve CPR and AED training for the following and
further approve payment to Greg Sipp of $55.00 per coach and $19.00 per
certification card:
Jeff Klauder
3.
Consider the request to approve the following championship jackets, patches and
ring allowance:
Field Hockey-14 jackets, 26 patches and allowance for
26 Championship Rings
Girls Soccer - 14 jackets, 31 patches
Band- 31 jackets, 66 patches
Vote for
Items 1-5
Student Activities-Mrs. David, Chairperson
1.
Consider the request to approve the following as DECA Chaperones
for the regional and state conference meetings during the 2015 school year:
Barbara Lowery
Audry Pappas
Dave Dawson
Jason Humes
Marguerite Hodges
Ryan Deasy
Donna Gregory
Jodi Woods
Laura Lucia
Lorraine Krul
Daniel Boguszewski
Paul Rizzo
Alexis Llewellyn
Jeff Holmes
Kim Sherlock
Kate Schmid
Craig Speechley
Donna Giampetro
Shane Thomson
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2.
Consider the request to rescind the previous approval of Monica Glisson, for
indoor guard, effective immediately.
3.
Consider the request to approve the following student activity positions:
*
4.
a)
b)
c)
Curt Foy, Choreographer, Level C
Katy Akinskas Vocal Assistant, Level E
Kortnee Phillips Winter Guard Associate, Stipend D
Consider the request to approve the chaperone list for the 2015 Senior
Class Trip:
Nicole LeMunyon
Brian McConnell
Dave Lindenhofen
Mike Tangeman
Elena Schneider
Corrine Kemery
Theresa DeCoursey
Alice Ryan
5.
Richard Colton
Craig Speechley
Eric Datis
Roya Nabi
Nicole PearsonYouse
Laura Lucia
Tracey Wojdon-Smith
Kristin Borda
Consider the request to approve the following unpaid community
volunteer:
a)
Donte Harris, Drumline
(Appointment of the above individual is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
Vote for
Items 1-11
Finance- Mrs. Chow, Chairperson
1.
Consider the request to ratify and affirm the state contract purchases for the month
of November, 2014, as attached.
2.
Consider the request to approve the following workshops:
a)
b)
c)
Casey Christy to the Eastern Athletic Trainers Association
Annual Meeting on 1/9/15 in Philadelphia, PA; registration fee
of $150.00
Somerlee Monaghan to the Unlocking the Mystery of Selective
Mutism and Social Anxiety workshop on 1/29/15 in Fort Lee, NJ;
registration fee of $199.99
Dan Boguszewski to the Football Coaching Clinic 2/27/15-3/1/15
in Atlantic City, NJ; registration fee of $497.00
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NOTE: Mileage reimbursement may be submitted which is in accordance with
Board policies and New Jersey travel regulations.
3.
Consider the request to approve Bancroft Assistive and Instructional
Technology Program to provide assistive technology evaluations for
the 2014-2015 school year, as attached.
4.
Bid #02-2015 “Athletic Supplies/Equipment” was received and opened on
Tuesday, November 18, 2014 at 11:00 a.m. The complete analysis of the bid
is on file in the Business Administrator/Board Secretary’s office.
Recommend bid #02-2015 “Athletic Supplies/Equipment”, be awarded on a
line-by-line basis as follows:
Ampro Sports
Bill Fritz Sports Corporation
BSN Sports/Passon’s
Efingers Sporting Goods Co.
Longstreth Sporting Goods, LLC
Metuchen Center/Team Sports
M-F Athletics/MFAC, LLC
Sports Paradise
Triple Crown Sports, Inc.
$8,620.35
3,265.00
3,626.13
5,077.80
470.65
5,072.60
1,323.70
4,775.00
6,187.90
Total
$38,419.13
and further acknowledge the following statement:
I certify that there are sufficient funds available to purchase the items
in this bid.
Fred D. Wright
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5.
Consider a motion to extend the contract with Pest-A-Side Exterminating
Co., Inc. DBA Clover IPM Landscaping and Maintenance, in accordance
with bid #05-2012 “Grounds Maintenance Service”, for the calendar year
2015 in the total amount of $37,125.00, based on the unit prices attached,
and further acknowledge the following statement:
I certify that there are sufficient funds available to purchase the services
awarded above.
Fred D. Wright
*
6.
Consider a motion to continue the contract with the New Jersey Division of
Pensions and Benefits to provide medical and prescription insurance coverage
for the period of January 1, 2015 through December 31, 2015, at an estimated
cost of $5,422,765.80, as per the attached Standard Certification Declaration for an
Extraordinary Unspecifiable Service, and further authorize the Business
Administrator/Board Secretary to post the public notice of award in the newspaper
as required by law.
I certify that there is sufficient funds in the 2014-2015 budget for January
through June obligation, and there will be sufficient funds in the 2015-2016
budget for the July through December obligation, to pay for this award.
Fred D. Wright
*
7.
Consider the request to approve the attached renewal rates for medical and
prescription premiums through the New Jersey School Employees’ Health
Benefits Program, effective 1/1/15-12/31/15.
*
8.
Consider a motion to ratify and affirm the attached agreement with Parker McCay
P.A., to provide services related to the district’s outstanding bonds, and future
bonds if necessary, effective December 1, 2014
*
9.
Consider a motion to ratify and affirm the attached resolution pertaining to the
district’s participation in the municipalities continuing disclosure cooperation
initiative of the securities and exchange commission.
*
10.
Consider a motion to contract with Phoenix Advisors, LLC to maintain the
continuing disclosure documentation for Eastern Camden County Regional
School District, and file same by the necessary due dates.
8
*
11.
Consider a motion to change the rate of pay for Robin Altorfer, Event Coordinator,
to $7.00 per event scheduled when she does not work the event, and $5.00 per
event scheduled when she does work the event, effective with the 2014-2015
winter season.
INFORMATION:
A)
Vote for
Item 1
1.
The Student Activities Statement for the month of November 2014, is included.
Property- Dr. Teichman, Chairperson
Consider the request to ratify and affirm/approve the following use of facilities:
a)
*
Vote for
Items 1-5
1.
b)
Education-Mrs. Garr, Chairperson
Consider the request to approve the following field trips for the 2014-2015 school year:
a)
b)
c)
d)
e)
f)
g)
*
*
Timber Creek High School use of McAleer Stadium on 12/5/14
for practice
Voorhees Soccer Association, use of McAleer Stadium 2/1/15-7/31/15
for games
h)
Mr. Lindenhofen, Mr. Garry and 45 students to the Bonsall School in
Camden on 12/22/14; use of district bus requested
Dr. Molotsky, Mrs. Akinskas, Mr. Isshak and 37 students to New
York City, NY to see a Broadway Show on 1/15/15; use of charter
bus requested
Mr. Bolen, Mr. Anderson, Mr. Crawford and 50 students to Camden
County College on 4/23/15; transportation to be arranged by Camden
County College
Mrs. Schmid and 25 students to the Carmike Theater and Sal Vitos
on 2/9/15; no transportation requested
Mrs. Schmid and 30 students to the Carmike Theater and Sal Vitos
on 12/22/14; no transportation requested
Mr. Christ and 8 students to Virtua of Voorhees on 12/18/14; no
transportation requested
Ms. Pflug and 18 students to the SkyZone at a date to be determined;
use of district bus requested
Mr. Holmes, Mr. Rocco and 100 students to the Carmike Theater
on 12/22/14; use of district bus requested
2.
Consider the request to ratify and affirm the Special Education Out of District list,
as attached.
3.
Consider the request to ratify and affirm homebound instruction for two (2) students.
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4.
Consider the request to approve the November, 2014 Guidance Report, as attached.
5.
Consider the request to approve the November 2014 Superintendent’s report,
as attached.
PRESENTATION: Mr. Cloutier will be presenting the 2015-2016 Curriculum Handbook/Course
Selections.
5.
Consider the request to approve the 2015-2016 Curriculum Handbook/Course Selections
as presented.
PRESENTATION: Mr. Cloutier will be presenting the 2014-2015 Professional Development Plan
PRESENTATION: Mr. Cloutier will present a report on QSAC.
6.
Consider the request to approve the following resolution.
Whereas, the Eastern Camden County Regional Board of Education in the County of
Camden has been determined to be high performing under the streamlined QSAC process,
and
Whereas N.J.A.C. 6A: 30-3.1 (a)-(d) and N.J.A.C. 6A: 30-3.2 permits Eastern Camden
County Regional Board of Education to request an equivalency, exempting the district from
completing the District Performance Review and QSAC monitoring, and
Whereas, the Eastern Camden County Regional Board of Education in the County of
Camden has reviewed the Statement of Assurance and the Equivalency Application and
hereby approves these documents,
Now Therefore Be It Resolved, that the Eastern Camden County Regional Board of
Education does hereby authorize the Superintendent of Schools to submit the attached
Equivalency Application to the Commissioner of Education in compliance with the
provisions of N.J.A.C. 6A: 30-3.1 (a)-(d) and N.J.A.C. 6A: 30-3.2.
PRESENTATION: Dr. Melleby will present a follow-up report on the Self-Assessment for Determining
Grades under the Anti-Bullying Bill of Rights Act. Questions from the Board and Public.
INFORMATION:
Fire and Security Drill Report for Eastern Regional High School
11/11/14 1:40 pm
Fire Drill
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11/24/14 8:50 am
Security Drill- Lock Down
Fire and Security Drill Report for Eastern Learning Academy
11/11/14 1:40 pm
11/24/14 9:00 am
Fire Drill
Security Drill- Lock Down
Monthly HIB Report
Executive Planning Committee- Mrs. Schmus, Chairperson
Technology- Mr. Campbell, Chairperson
Camden County School Boards Association- Mr. Paul
New Jersey School Boards- Mrs. Garr
Municipal Alliance- Mrs. Chow
Educational Services Commission- Dr. Teichman
Marie Fleche Library- Mr. Campbell
Executive Session
1.
2.
3.
Student Matter
Personnel and Contract Matters
Legal Services
THE MEETING WILL NOW BE OPENED TO THE PUBLIC
Next Meeting- The next meeting of the Board of Education will be the Reorganization meeting held
1/7/15 at 5:00 p.m.
Adjournment
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