Submission of tenders for the Stabilisation of Retaining Wal

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REPORTS
EPS06
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15/12/14
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Report to General Manager
Attachments:
1. Locality Diagram
SUBJECT:
Submission of tenders for the Stabilisation of Retaining Walls and Safety
Fence Installation Works - Contract 24/2015
AUTHOR:
Ashraf Doureihi, Engineering Project Manager
ENDORSED BY: Duncan Mitchell, Director Engineering and Property Services
EXECUTIVE SUMMARY:
Tenders were called and were received until 4pm on 19 November 2014 for the submission
of tenders for the Retaining Walls and Safety Fence Installation Works.
In order for Councillors to discuss the content of this Commercial in Confidence report it
will be necessary to close the Council meeting to the public.
FINANCIAL IMPLICATIONS:
Funding for this project was included in the four year delivery program adopted by Council.
RECOMMENDATION:
1. THAT Council accept the tender of the highest ranked Tenderer for Tender 24/2015 Retaining Walls and Safety Fence Installation Works.
2. THAT Council approves that funds be brought forward from the 2015/2016 and
2016/2017 financial years to complete Sites 4-11 this financial year.
3. THAT Council award Sites 12-14 subject to future funding.
4. THAT Council hereby authorises its Official Seal to be affixed to Contract 24/2015
under the signature of the Mayor and the General Manager.
5. THAT information relating to the successful tender be published in Council’s Register of
Contracts as required by Government Information (Public Access) Act 2009 - Part 3
Division 5 - Government Contracts With Private Sector.
Report of Ashraf Doureihi, Engineering Project Manager
Re: Submission of tenders for the Retaining Walls and Safety Fence Installation Works Contract 24/2015
(2)
LINK TO DELIVERY PROGRAM
The relationship with the Delivery Program is as follows:
Direction:
2. Our Built Environment
Outcome:
2.1 Infrastructure, assets and facilities that meet community needs
BACKGROUND
Within the past 12 months, Council’s Asset Inspectors and Engineers have assessed that a
number of sandstone retaining walls, natural rock faces and safety barriers are exhibiting
signs of failure or requiring an upgrade to meet current standards. The main contributing
factors towards the failure of the walls are age; stresses induced from long dry periods
followed by wet weather; and insufficient load capacity. Most sandstone walls within the
municipality have been built well over 50 years ago to meet the standards at that time.
Consequently, many of Council’s walls are not structurally viable to withstand current load
conditions and design standards. Additionally, many existing safety fences are not fit for
their intended purpose and do not comply with current Australian Standards.
The Engineering Department has identified 14 sites requiring attention. They include:
1. Westleigh St, Neutral Bay (safety fence)
2. Elamang Av, Milsons Point (rock face)
3. The Boulevarde, Cammeray (safety fence)
4. Miller St, Cammeray (retaining wall)
5. Mary Booth Lookout, Kirribilli (rock face)
6. Walker St, North Sydney (retaining wall and safety fence)
7. Carter St, Cammeray (safety fence)
8. Milray Av, Wollstonecraft (safety fence)
9. Carr St, Waverton (safety fence)
10. Ellalong Rd, Cremorne (safety fence)
11. Matora La, Cremorne at Primrose Park (rock face)
12. Carradah Park (rock face)
13. Pine St, Cammeray (safety fence)
14. Cremorne Rd, Cremorne Point (safety fence)
Sites 1, 2 and 3 have been commissioned due to their urgent nature and will be completed in
early December 2014 whilst the remaining sites will be executed under this contract and
awarded based on the availability of funding.
CONSULTATION REQUIREMENTS
Community engagement has been undertaken in accordance with Council’s Community
Engagement Protocol.
Report of Ashraf Doureihi, Engineering Project Manager
Re: Submission of tenders for the Retaining Walls and Safety Fence Installation Works Contract 24/2015
(3)
SUSTAINABILITY STATEMENT
The sustainability implications were considered and reported on during the initiation phase
of this project.
TENDERS RECEIVED
The methodology adopted to undertake the tender evaluation of Tender 24/2015 was based
on selection criteria outlined in the tender documents and in accordance with the Local
Government Act 1993 and the Local Government (General) Regulation 2005.
Tenders were called and closed at 4pm, 19 November 2014. Five tenders were received by
the appointed time. Listed in strict alphabetical order, the tenderers were:
Tenderer
Civil Works
Geovert Ground Engineering
Land and Marine Ocean Engineering
Pan Civil
Shamrock Developments International
Information provided by tenderers which is commercial-in-confidence has been protected
and will not be disclosed in accordance with section 10A(2)(d) of the Local Government Act
1993. A consistent standard for all tenderers has been used in assessing any request for
confidentiality by a tenderer.
Application for access to documentation should be through lodgement of a GIPA Public
Information application form and payment of prescribed fees.
Project Program
Anticipated Start:
March 2015
Anticipated Completion:
May 2015
Responsible Officer:
Ashraf Doureihi, Engineering Project Manager
ATTACHMENT TO EPS06 - 15/12/14
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