2015 CDAA Exhibition and Sponsorship Prospectus

ABOUT THE CONFERENCE
WHO ARE THE DELEGATES?
On behalf of the 2015 Conference Steering Committee, it
is our pleasure to invite your organisation to participate,
as a Sponsor or Exhibitor, at the premier event for career
practitioners to be held in Australia, in 2015.
• Career Advisors, Counsellors, Development
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The Career Development Association of Australia (CDAA)
has proven to be a leader in providing high quality
professional development for career practitioners,
through its annual National Conference. In 2015, we
continue this tradition and, as always, plan to exceed all
expectations.
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With the Conference set to attract more than 300
delegates, this is an opportunity for your organisation to
increase brand awareness, network with your target
audience and add value to your marketing and business
development objectives.
The 2015 CDAA Annual National Conference will be held
from Wednesday, 8th to Friday, 10th April at the Pan
Pacific Hotel, Perth, Western Australia. The Conference
will include a full day of Pre Conference Workshops and
School Visits on Wednesday, 8th April, two days of
Conference sessions on Thursday, 9th and Friday, 10th
April, an optional Welcome Reception on the evening of
Wednesday, 8th April and the Conference Dinner on
Thursday, 9th April.
Managers, Practitioners and Consultants
Career/Life Coaches
Careers and Employment Officers
Case Managers
Directors and Associate Directors of Careers and
Employment Centres
Employer Liaison Officers
Guidance Officers
HR Managers and HR Officers
Industry Learning Managers
Learning & Development Managers/Officers
Managers of Recruitment and Assessment
Policy Managers/Advisers
Principals, Teachers and Researchers
Rehabilitation Counsellors
Senior Relationship Executives
Student Advisers and Support Workers
Training Managers/Officers
Transition Advisors
Vocational Education Managers
Work Integrated Learning Facilitators
This Conference will attract the very best local, national
and international career practitioners. The two days of
conferencing will include keynote and plenary
presentations, concurrent workshop sessions and
networking opportunities that will help all delegates stay
on top of the advancements occurring within the sector.
Perth is Australia’s only capital city where you can
We look forward to welcoming you to Perth, Western
Australia for the 2015 CDAA Annual National Conference.
enjoy the beach lifestyle, relax in natural bushland,
sample world-class local wines and watch an ocean
sunset within just 30 minutes of the city.
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SPONSOR AND TRADE PARTICIPATION
TRADE EXHIBITOR INSURANCE
The Sponsorship and Trade Exhibition packages for the
2015 CDAA National Conference have been designed to
provide your business with maximum exposure to
Conference delegates.
Exhibitors should consult their own insurance company
and/or broker for proper coverage of their exhibits and
displays. In most cases, you will be able to extend your
existing policy. Public Liability Insurance cover for your
stand area must be taken out for a minimum of
$10,000,000 from the first day of bump in, Wednesday,
8th April, to the completion of bump out on the evening of
Friday, 10th April.
All Sponsors and Exhibitors will:
• Have the opportunity to participate in a highly
successful Conference with a strong history.
• Be able to launch new products to key decision makers
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A copy of your Public Liability Certificate of Currency must
be sent to GEMS Event Management via email
[email protected] by no later than Friday, 6th
March, 2015.
in the industry.
Have unrivalled opportunity to meet commercial
prospects face-to-face.
Be able to show your product range in real time, rather
than by catalogue or word of mouth.
Raise your profile in the field and add value to your
brand.
Have the opportunity to network with 300+ career
practitioners.
Have your company promoted nationally through
relevant Conference publications and advertising,
including Editorials, promotional emails, LinkedIn,
Facebook and Twitter.
Add value to your marketing strategy and accelerate
the buying process.
Have the opportunity to increase your sales and
benchmark products and services against your
competitors.
CATERING FOR EXHIBITION STAFF
Catering is included for the one (1) staff member
nominated to receive the complimentary Full Conference
Registration. Please note: the exhibiting company will be
charged $85 per day for each additional staff member
who is working at the Exhibition, to cover the catering
fees charged by the venue. This covers the cost of
catering per person (arrival tea and coffee, morning tea,
lunch and afternoon tea) charged to CDAA by the venue.
MORE INFORMATION
Should you have any questions regarding any of the
information contained within this Prospectus, please
contact Jacque Weaver, Sales Manager - Sponsorship and
Trade at GEMS Event Management on +61 2 9744 5252 or
email [email protected]
TRADE EXHIBITION OPEN DATES/TIMES
The Trade Exhibition will run during Conference hours on
Thursday, 9th and Friday, 10th April. The Exhibition will
open at approximately 8.00 am each day and close at the
conclusion of Afternoon Tea.
WITH OVER 300 DELEGATES EXPECTED TO ATTEND
THE CONFERENCE - Aligning your organisation with
Arrival Tea and Coffee, Morning Tea, Lunch and Afternoon
Tea will be served in the Conference Exhibition Area.
the Conference provides you with the opportunity
to consolidate relationships and expose your brands
to key markets across Australia.
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2015 TRADE EXHIBITION PACKAGES
EXHIBITOR ENTITLEMENTS
Trade Exhibition Rates
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Single Space
Double Space
2.5m x 1.5m
5m x 1.5m
$1800 (Incl. GST)
$2600 (Incl. GST)
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Single Exhibition Space Inclusions
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One (1) dressed trestle table
Two (2) chairs
One (1) Velcro compatible display board
Fascia board bearing your company name (up to 30
letters)
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One (1) Full Conference Registration which includes
access to all sessions, catering (morning/afternoon
teas and lunch) on all days of Conference and
attendance at the Welcome Reception.
Company contact details listed in the Conference
Delegate Workbook and inclusion on the Exhibitors
Passport.
Company web link listed on the Conference
Website.
A full delegate listing at the conclusion of the
Conference (only delegates who wish to have details
shared).
Opportunity to include an advertisement in the
Conference Delegate Workbook at a reduced rate.
Double Exhibition Space Inclusions
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Two (2) dressed trestle tables
Two (2) chairs
One (1) Velcro compatible display board
Fascia board bearing your company name (up to 30
letters)
Power: Exhibitors requiring power must tick () the
‘Power Required’ box on the Exhibition Registration Form.
If you do not tick this box and decide you need power
when you arrive onsite at the Conference, access to power
cannot be guaranteed and additional set up charges may
apply.
TO SECURE A TRADE EXHIBITION SPACE - Complete
the Sponsorship/Trade Exhibition Booking Form at
the end of this document and return to Jacque
Weaver at GEMS Event Management via email to
[email protected]
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EXHIBITOR MANUAL
TRADE EXHIBITION PASSPORT PROGRAM
The Exhibitor’s Information Kit, to be sent out at least two
months prior to the Conference, will provide you with all
of the information you need in order to plan for your
attendance as a Trade Exhibitor at the 2015 Conference.
The 2015 Conference Trade Exhibition will feature a
Passport Program to encourage attendees to visit each of
the exhibitors and increase overall exhibition attendance.
Should you have any questions beforehand, you can
contact GEMS Event Management on +61 2 9744 5252.
We believe that this program will add value to those
organisations who chose to make a significant investment
in the Conference by being part of the Trade Exhibition.
How the Program will Work:
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TELL EVERYONE YOU WILL BE THERE!
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To assist our Sponsors and Exhibitors with pre-event
marketing, we will provide you with a Conference
Promotional Tile (jpg format), which you and your
colleagues can add to their email signature as well as your
businesses website. This will be provided upon receipt of
the completed Sponsorship/Trade Exhibition Registration
Forms.
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Each delegate will receive an Exhibition Passport in
their Conference Satchel.
Delegates will need to visit every exhibitor over the
two days of the Conference and have their Passport
stamped by each exhibitor. (Exhibitors will be
provided with a stamp at the beginning of the
Conference).
When delegates have their Passports completed
(stamped by all exhibitors), they will then be able to
submit their Passports into the entry box located at
the Conference Registration Desk.
All Passports must be lodged at the Conference
Registration Desk by the conclusion of Afternoon
Tea on the final day of the Conference.
A Prize Draw will be conducted at the closing
session of the Conference.
Exhibitors and Sponsors are encouraged to donate
products and services as prizes to be included in the
prize pool. The sponsor/exhibitor organisation will
be acknowledged for their prize donation as it is
being drawn on stage, in the final session of the
Conference.
The winning delegate must be in the Conference
room at the time to win.
TRADE EXHIBITION FLOOR PLAN
RESERVED:
Platinum Sponsor
RESERVED:
Gold Sponsors
sold
hold
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2015 SPONSORSHIP PACKAGES
SPONSORSHIP PACKAGE
INCLUSIONS
Fees without Exhibition Space
Fees with Exhibition Space
Pull up banners to be displayed
around Conference venue
(Sponsor supplied)
Platinum
Conference
Gold
Conference
Gold
Conference
Dinner
Silver
Welcome
Reception
Silver
Satchel
Bronze
Proceedings
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SOLD
$6,000
$3,000
SOLD
$10,000
$10,000
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Pull up banners to be displayed at
the Conference Dinner Venue
(Sponsor supplied)
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Pull up banners to be displayed at
the Welcome Reception Venue
(Sponsor supplied)
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Company logo displayed on
Conference Satchel
Company logo displayed on front
cover of the Delegate Workbook
Company logo displayed on all
pages of the Conference Website
Logo displayed on Conference
Formality PowerPoint
5 minute address to delegates
Day 1
Day 2
Dinner
Welcome
Reception
Two Day Conference Registration
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Welcome Reception Ticket(s)
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2
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1
Conference Dinner Ticket(s)
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Sponsor acknowledgement on
conference website and all
promotional emails
Advertisement placed into the
Delegate Workbook
Full page
Full page
Full page
Half page
Half page
Half page
Full delegate listing (includes only
those who wish to be disclosed)
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PLATINUM CONFERENCE SPONSOR
$14,000 (incl GST)
Sponsorship entitlements include:
• One (1) Single Trade Exhibition space in a prominent location.
• Company logo prominently displayed at the Conference. Sponsor to provide up to four (4) pull up banners to be
displayed in the Plenary room and Registration Area.
• Exclusive 5 minute address to delegates in the Plenary Session on Day 1 of the Conference.
• Four (4) complimentary registrations to attend the Conference (Full Two Day Conference Registrations - not including
social functions).
• Four (4) complimentary tickets to attend the Welcome Reception.
• Four (4) complimentary tickets to attend the Conference Dinner.
• Company logo prominently displayed on all speaker introduction PowerPoint's for all plenary and concurrent sessions
during the Conference.
• Inclusion of one (1) full page, A4 advertisement in the Conference Workbook (sponsor supplied).
• Company name, logo and web link advertised on every page of the official Conference website and in all email
correspondence promoting the event.
• A full delegate listing at the conclusion of the Conference (only delegates who wish to have their details shared).
GOLD CONFERENCE SPONSOR
$10,000 (incl GST)
Sponsorship entitlements include:
• One (1) Single Trade Exhibition Space in a prominent location.
• Company logo prominently displayed at the Conference. Sponsor to provide up to two (2) pull up banners to be
displayed in the Plenary room and Registration Area.
• Exclusive 5 minute address to delegates in the Plenary Session on Day 2 of the Conference.
• Three (3) complimentary registrations to attend the Conference (Full Two Day Conference Registrations - not including
social functions).
• Three (3) complimentary tickets to attend the Welcome Reception.
• Three (3) complimentary tickets to attend the Conference Dinner.
• Company logo prominently displayed on all speaker introduction PowerPoint's for all plenary and concurrent sessions
during the Conference.
• Inclusion of one (1) full page, A4 advertisement in the Conference Workbook (sponsor supplied).
• Company name, logo and web link advertised on the official Conference website and in all email correspondence
promoting the event.
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• A full delegate listing at the conclusion of the Conference (only delegates who wish to have their details shared).
GOLD CONFERENCE DINNER SPONSOR
$10,000 (incl GST)
Sponsorship entitlements include:
• One (1) Single Trade Exhibition space in a prominent location.
• Exclusive branding rights at the 2015 Conference Dinner. Sponsor to provide up to two (2) pull up banners to be
displayed in the function room.
• Exclusive 5 minute address to delegates at the Conference Dinner.
• Two (2) complimentary registrations to attend the Conference (Full Two Day Conference Registrations - not including
social functions).
• Two (2) complimentary tickets to attend the Welcome Reception.
• Four (4) complimentary tickets to attend the Conference Dinner.
• Inclusion of one (1) full page, A4 advertisement in the Conference Workbook (sponsor supplied).
• One (1) Reserved Table in a prominent position at the Conference Dinner (Dinner tickets not included).
• Company logo prominently displayed on all speaker introduction PowerPoint's for all plenary and concurrent sessions
during the Conference.
• Company name, logo and web link advertised on the official Conference website and in all email correspondence
promoting the event.
• A full delegate listing at the conclusion of the Conference (only delegates who wish to have their details shared).
SILVER WELCOME RECEPTION SPONSOR
$6,000 (incl GST)
Sponsorship entitlements include:
• Exclusive branding rights at the 2015 Conference Welcome Reception. Sponsor to provide up to two (2) pull up banners
to be displayed in the function room.
• Exclusive 5 minute address to delegates at the Conference Welcome Reception.
• One (1) complimentary registration to attend the Conference (Full Two Day Conference Registration - not including social
functions).
• Four (4) complimentary tickets to attend the Welcome Reception.
• One (1) complimentary ticket to attend the Conference Dinner.
• Company logo prominently displayed on all speaker introduction PowerPoint's for all plenary and concurrent sessions
during the Conference.
• Inclusion of one (1) half page, (A5 landscape) advertisement in the Conference Workbook (sponsor supplied).
• Company name, logo and web link advertised on the official Conference website and in all email correspondence
promoting the event.
• A full delegate listing at the conclusion of the Conference (only delegates who wish to have their details shared).
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SILVER CONFERENCE SATCHEL SPONSOR
$6,000 (incl GST)
Sponsorship entitlements include:
• Exclusive branding rights on the 2015 Conference Satchel which will be distributed to every delegate on arrival at the
Conference (Conference Satchel style to be selected by Conference Convenor, however suggested options from sponsor
will be taken into consideration).
• One (1) complimentary registration to attend the Conference (Full Two Day Conference Registration - not including social
functions).
• One (1) complimentary ticket to attend the Welcome Reception.
• One (1) complimentary ticket to attend the Conference Dinner.
• Company name, logo and web link advertised on the official Conference website and in all email correspondence
promoting the event.
• Inclusion of one (1) half page, (A5 landscape) advertisement in the Conference Workbook (sponsor supplied).
• Company logo prominently displayed on all speaker introduction PowerPoint's for all plenary and concurrent sessions
during the Conference.
• A full delegate listing at the conclusion of the Conference (only delegates who wish to have their details shared).
BRONZE CONFERENCE PROCEEDINGS SPONSOR
$3,000 (incl GST)
Sponsorship entitlements include:
• Company logo prominently displayed on the front cover (full colour) of the Delegate Workbook which will be distributed
to every delegate on arrival at the Conference.
• Company name, logo and web link advertised on every page of the official Conference website and in all email
correspondence promoting the event.
• Company logo prominently displayed on all speaker introduction PowerPoint's for all plenary and concurrent sessions
during the Conference.
• One (1) complimentary half page (A5 landscape) advertisement placed into the Conference Workbook (sponsor
supplied).
• A full delegate listing at the conclusion of the Conference (only delegates who wish to have their details shared).
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WORKBOOK ADVERTISEMENT ONLY
$750 (incl GST)
Advertiser entitlements include:
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Inclusion of a half page (A5 landscape) advertisement in the Conference Delegate Workbook (artwork to be supplied by
your organisation).
Company name, logo and web link advertised on the official Conference website.
A full delegate listing at the conclusion of the Conference (only delegates who wish to have their details shared).
DOES YOUR COMPANY NEED A DIFFERENT SPONSORSHIP OPPORTUNITY?
We can work with you to create packages and commitment levels tailored to suit your marketing
strategies, that will help your company achieve the best results at the 2015 CDAA National
Conference.
Contact Jacque Weaver, Sales Manager - Sponsorship and Trade at GEMS Event Management on
+61 2 9744 5252 or email [email protected] to discuss your ideas.
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SPONSORSHIP/TRADE EXHIBITION BOOKING FORM
Contact Person
Company
ABN
Postal Address
Suburb
Post Code
Telephone
Fax
Mobile
Email
Website
I/We wish to sponsor/exhibit at the 2015 CDAA National Conference and apply for space as indicated. We agree to pay the
total cost as shown on the dates indicated, including applicable GST and any other charges incurred on our behalf. I/We
authorise the organisers to use the intellectual property supplied by us such as logos, to advertise and promote the
Conference. I/We indemnify the organisers against any claims arising out of the use of the intellectual property in
accordance with this information pack.
Signed ________________________________________________________________________________
Name (Print) ___________________________________________________________________________
Position _______________________________________________________________________________
Conference Organiser
Should you have any questions regarding the 2015 CDAA National Conference, please contact the team at GEMS Event
Management on +61 2 9744 5252.
Event Manager
Peta Freeman
[email protected]
Sales Manager - Sponsorship and Trade
Jacque Weaver
[email protected]
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SPONSORSHIP/TRADE EXHIBITION BOOKING FORM
Available Exhibition Options
Cost
Single Trade Exhibition Space
$1,800
Double Trade Exhibition Space
$2,600
Available Sponsorship Options
Qty
Total
Total
With Trade Space
Without Trade Space
Qty
SOLD
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1
Gold Conference
$10,000
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1
Gold Dinner
$10,000
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1
Silver Welcome Reception
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SOLD
1
Silver Conference Satchel
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$6,000
1
Bronze Proceedings
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$3,000
1
Platinum
TOTAL (including GST)
$
Exhibition Location
I wish to reserve the following exhibition space at the Conference:
1st Preference _______ 2nd Preference _______ 3rd Preference ________
Power Required (Please tick if power is required)
Trade Exhibition/Sponsorship Payments
Exhibitors and Sponsors are reminded to observe the payment terms and conditions as specified. As the maximum number
of spaces are limited, non-compliance may result in the letting of your space to another Exhibitor. Please note that there
are no refunds for services ordered and not utilised due to cancellation or failure to collect. If for any reason the
Conference is cancelled by the organisers, there will be a full refund minus any expenses already incurred.
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SPONSORSHIP/TRADE EXHIBITOR BOOKING FORM
Trade Exhibition/Sponsorship Payment Options
All prices shown include GST. A Tax invoice will be issued upon receipt of this Sponsorship/Exhibition Registration Form.
All cheques should be made payable to GEMS Pty Ltd. Payment can also be made by direct debit, Visa, MasterCard or
AMEX. (Note: a 2.5% surcharge will apply for all credit card payments). A tax invoice representing the total fee will be
raised immediately and emailed to your designated contact. Full payment must be received within 30 days from date of
the invoice.
Please complete the payment details below:
Cheque
(Please make cheques payable to GEMS Pty Limited.)
Direct Deposit
(If you wish to make payment by direct deposit, bank deposit details will be provided on your tax invoice.)
Credit Card Payment
VISA
MasterCard
AMEX
Credit Card No. _ _ _ _ /_ _ _ _ /_ _ _ _ /_ _ _ _ Expiry Date _ _ _ / _ _ _
Name on Card__________________________________________________
Signature _____________________________________________________
Total Amount Charged $ ___________
Cancellations
Sponsorship cancellations received in writing by the Event Organisers, will only be accepted if the sponsoring company has
not yet received coverage in any marketing material or via the Official Event Website. In this instance, all fees will be
refunded less an AUD$660 administration fee. Sponsorship cancellations received after the sponsoring company has
received acknowledgement as such, cannot be accepted and will not be refunded.
Please sign to confirm you have read and agree to the above Sponsorship Payment and Cancellation terms.
Signed
________________________________________________________________________________
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