the draft application form for Key Action 2 adult

Transcription

Application Form – Call: 2015
KA2 – Cooperation and Innovation for
Good Practices
Strategic Partnerships for Adult Education
Erasmus+
Form version: 0.1 Adobe Reader Version: 10.104
>
General Information
This application form consists of the following main sections:
-
-
Context: this section asks for general information about the type of project proposal you
want to submit;
Participating organisation(s): this section asks for information about the applicant
organisation and about other participating organisations involved as partners in the project;
Description of the project: this section asks for information about the stages of the project
which should include: preparation, implementation and follow-up;
Budget: in this section you will be asked to give information about the amount of the EU
grant you request;
Project Summary: In this section you should describe in a compact way your project's
rational, objectives and how you intend to achieve these.
Check List/Data Protection Notice/Declaration of Honour: in these sections, the applicant
organisation is made aware of important conditions linked to the submission of the grant
request;
Annexes: in this section, the applicant needs to attach additional documents that are
mandatory for the completion of the application;
Submission: in this section, the applicant will be able to confirm the information provided
and to submit the form electronically.
For more information on how to fill in this application form, you can read the e-Forms Guideline.
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Context
Programme
Erasmus+
Key Action
Cooperation for Innovation and the Exchange of Good
Practices
Action
Strategic Partnerships
Which field is the most impacted?
Call
2015
Round
Deadline for Submission (Brussels, Belgium
Time)
31 March, 2015 12:00
Language used to fill in the form
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Project Identification
Project Title
Project Acronym
Project Start Date (dd-mm-yyyy)
Project Total Duration (Months )
Project End Date (dd-mm-yyyy)
Applicant Organisation Full Legal Name
(Latin characters)
Form Hash Code
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National Agency of the Applicant Organisation
Identification
For further details about the available Erasmus+ National Agencies, please consult the following
page:
http://ec.europa.eu/education/erasmus-plus/national-agencies_en.htm
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Priorities
Please select the most relevant horizontal or sectoral priority according to the objectives of your
project.
Please select other relevant horizontal or sectoral priorities according to the objectives of your
project.
[+][-]
Please comment on your choice of priorities.
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Participating organisation(s)
Applicant Organisation
Role
APP - Applicant Organisation
PIC
Check PIC
Full legal name (National language)
Full legal name (Latin characters)
Acronym
National ID (if applicable)
Department (if applicable)
Address
Country
Region
P.O. Box
Post Code
CEDEX
City
Website
Email
Telephone 1
Telephone 2
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Fax
Profile
Type of Organisation
Is your organisation a public body?
Is your organisation a non-profit?
Accreditation
Have you received any type of accreditation before submitting this application?
Accreditation Type
Accreditation Reference
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Background and Experience
Please briefly present your organisation (e.g. its type, size, scope of work, areas of specific expertise,
specific social context and, if relevant, the quality system used).
What are the activities and experience of your organisation in the areas relevant for this project?
What are the skills and/or expertise of key persons involved in this project?
Have you participated in a European Union granted project in the 3 years preceding this application?
YES
NO
Please indicate:
EU Programme
Year
Project Identification or
Contract Number
Applicant/Beneficiary Name
[+][-]
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Legal Representative
Role
LR – Legal Representative
Title
Gender
First Name
Family Name
Department
Position
Email
Telephone 1
If the address is different from the one of the organisation, please tick this box
□
Address
Country
Region
P.O. Box
Post Code
CEDEX
City
Telephone 2
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Contact Person
Role
CP – Contact Person
Title
Gender
First Name
Family Name
Department
Position
Email
Telephone 1
□
Address
Country
Region
P.O. Box
Post Code
CEDEX
City
Telephone 2
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Partner Organisation
Role
PA - Partner Organisation
PIC
Check PIC
Full legal name (National language)
Full legal name (Latin characters)
Acronym
National ID (if applicable)
Department (if applicable)
Address
Country
Region
P.O. Box
Post Code
CEDEX
City
Website
Email
Telephone 1
Telephone 2
Fax
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Profile
Type of Organisation
Is the partner organisation a public body?
Is the partner organisation a non-profit?
Accreditation
Has the partner organisation received any type of accreditation before submitting this application?
Accreditation Type
Accreditation Reference
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Background and Experience
Please briefly present the partner organisation (e.g. its type, size, scope of work, areas of specific
expertise, specific social context and, if relevant, the quality system used).
What are the activities and experience of the partner organisation in the areas relevant for this
project? What are the skills and/or expertise of key persons involved in this project?
Has the partner organisation participated in a European Union granted project in the 3 years
preceding this application?
YES
NO
Please indicate:
EU Programme
Year
Project Identification or
Contract Number
Applicant/Beneficiary Name
[+][-]
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Legal Representative
Role
LR – Legal Representative
Title
Gender
First Name
Family Name
Department
Position
Email
Telephone 1
□
Address
Country
Region
P.O. Box
Post Code
CEDEX
City
Telephone 2
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Contact Person
Role
CP – Contact Person
Title
Gender
First Name
Family Name
Department
Position
Email
Telephone 1
□
Address
Country
Region
P.O. Box
Post Code
CEDEX
City
Telephone 2
Add Partner
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Description of the Project
What is the rationale of this project, in terms of objectives pursued and needs and target groups to
be addressed? Why should this project be carried out transnationally?
In what way is the project innovative and/or complementary to other projects already carried out?
How did you choose the project partners and what experiences and competences will they bring to
the project? How was the partnership established and does it involve organisations that have never
previously been involved in a similar project? How will the tasks and responsibilities be distributed
among the partners?
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How will cooperation and communication happen among all project partners and with other relevant
stakeholders? What will be the purpose and frequency of the transnational project meetings and
who will participate in them?
What are the most relevant topics addressed by your project?
[+][-]
What results are expected during the project and on its completion? Please provide a detailed
description of the expected results (if they are not listed in intellectual outputs, multiplier events or
learning, teaching, training activities).
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Participants
Approximately, how many persons will benefit indirectly from or will be target of the activities
organised by the project? (i.e. participants for whom a specific grant is not foreseen, such as local
participants in multiplier events, or other types of events, etc.)
Please describe briefly how and in which activities these persons will be involved
Participants with fewer opportunities: does your project involve participants facing situations that
make their participation more difficult?
YES
NO
How many participants (out of the total number) would fall into this category?
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Which types of situations are these participants facing?
[+][-]
How will you support these participants so that they will fully engage in the planned activities?
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Preparation
Please describe what will be done in preparation by your organisation and by your partners before
the actual project activities take place, e.g. administrative arrangements, etc.
Project Management
How will you ensure proper budget control and time management in your project?
How will the quality of the project's activities and results be monitored and evaluated? Please
mention the involved staff profiles and frequency of such quality checks.
What are your plans for handling project risks (e.g. conflict resolution processes)?
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Which activities and indicators of achievement (quantitative and qualitative) will you put in place in
order to assess whether and to what extent, the project reaches its objectives and results?
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Implementation
Do you plan to include intellectual outputs in your project?
YES
NO
[IF YES]
Please elaborate on the methodology you intend to apply in your project. Please also provide
detailed information about the project activities that you will carry out with the support of the grant
requested under the item "Project Management and Implementation".
[IF NO]
Please provide detailed information about the activities that your project will organise and elaborate
on the methods you intend to use.
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Intellectual Outputs
When filling in the Intellectual outputs section, please specify the leading and the participating
organisations under each output that have a significant contribution in terms of potential impact and
transferability (e.g. new curricula, pedagogical materials, IT Tools, analysis and studies, etc.). This will
allow for specifying the corresponding costs in the specific section of the budget.
Output Identification
O1
Output Title
Output Description
Languages
[+][-]
Media(s)
[+][-]
Activity Leading
Organisation
Participating
Organisations
[+][-]
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Do you plan to include Multiplier Events in your project?
YES
NO
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Multiplier Events
Grant support for Multiplier Events can only be asked for if the project intends to produce substantial
Intellectual Outputs. Other dissemination activities will be supported via the grant item Project
Management and Implementation.
Event Identification
E1
Event Title
Country of Venue
Event Description
Intellectual Outputs Covered
[+][-]
Activity Leading Organisation
Participating Organisations
[+][-]
Add Event
Remove Event
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Learning/Teaching/Training Activities
Do you plan to include transnational learning, teaching or training activities in your project?
YES
NO
What is the added value of these learning, teaching or training activities (including long-term
activities) with regards to the achievement of the project objectives?
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Please describe each of the learning, teaching or training activities you intend to include in your
project:
Activity No.
C1
Fields
Activity Type
Activity Description
No. of Participants
Participants with Special Needs
(out of total number of
Participants)
Accompanying Persons (out of
total number of Participants)
Duration (days)
Duration (months)
Participating Organisations
[+][-]
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Remove Activity
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Please also describe the arrangements for recognition or validation of the learning outcomes of the
participants in learning, teaching or training activities. Will your project make use of European
instruments like Europass, ECVET, Youthpass, ECTS etc. or any national instruments/certificates?
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Follow-up
Impact
What is the expected impact on the participants, participating organisations, target groups and other
relevant stakeholders?
What is the desired impact of the project at the local, regional, national, European and/or
international levels?
How will you measure the previously mentioned impacts?
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Dissemination and Use of Projects' Results
You are requested to make plans for the dissemination of your project results. Please provide
answers to the questions below.
To whom will you disseminate the project results inside and outside your organisation? Please define
in particular your target audience(s) at local/regional/national/EU level and motivate your choice.
Who will be responsible for the dissemination activities within your partnership and which specific
expertise do they have in this area? What resources will you make available to allow for the proper
implementation of your dissemination plans?
What kind of dissemination activities do you intend to carry out and through which channels?
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Erasmus+ has an open access requirement for all materials developed through its projects. If your
project is producing intellectual outputs/tangible deliverables, please describe how you intend to
ensure free access for the public to a digital form of this material. If you intend to put any limitation
on the use of the open licence, please specify the reasons, extent and nature of this limitation.
How will you ensure that the project's results will remain available and will be used by others?
If relevant, please provide any other information you consider appropriate to give a full
understanding of your dissemination plan and its expected impact (e.g. how you have identified
which results are most relevant to disseminate; how you will ensure the involvement of all partners;
how you see synergies with other stakeholders, etc.)
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Sustainability
What are the activities and results that will be maintained after the end of the EU funding, and how
will you ensure the resources needed to sustain them?
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Budget
For further information please consult the Programme Guide for the overview of funding rules. Please note that all amounts must be expressed in Euros.
Project Management and Implementation
PIC of
Organisation
Role of Organisation
Name of the Organisation
Grant Requested
Total
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Transnational Project Meetings
PIC of Sending Organisation
Total No. of Meetings
Total No. of Participants
Distance Band
[A]
Grant per Participant
Grant Requested
[B]
[C = A * B]
Total
[+][-]
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Intellectual Outputs
Which concrete participating organisations' staff resources are you planning to use in the production of outputs that have a significant contribution in terms
of potential impact and transferability (e.g. new curricula, pedagogical materials, IT Tools, analysis and studies, etc.)?
PIC of Organisation
Output
Identification
Category of Staff
Country
No. of Working Days
Grant per Day
Grant Requested
[A]
[B]
[C = A * B]
Total
Total
[+][-]
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Multiplier Events
PIC of Organisation
Event Identification
Country of
Venue
No. of Local
Participants
Grant per
Local
Participant
No. of
Foreign
Participants
Grant per Foreign
Participant
Grant Requested
[A]
[B]
[C]
[D]
[E = (A * B) + (C * D)]
Total
Total
[+][-]
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Total
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Learning/Teaching/Training Activities
Travel
PIC of Organisation
Activity No.
Activity Type
No. of Participants
Distance Band
Travel Grant per
Participant
Grant Requested
[B]
[C = A * B]
[A]
Total
Total
[+][-]
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Individual Support
Long-term Learning/Teaching/Training Activities
PIC of
Organisation
Activity No.
Activity type
Duration
(months)
[A]
Country of
Destination
No. of
Participants
(without
accompanying
persons)
Grant per
Participant
[B]
[C]
Total
Total
[+][-]
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No. of
Accompanying
Persons
Grant per
Accompanying
Person
[D][
[E]
Grant
Requested
[F =( B * C) + (D
* E) ]
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Short-term Learning/Teaching/Training Activities
PIC of
Organisation
Activity No.
Activity type
Duration
(days)
No. of
Participants
(without
accompanying
persons)
Grant per
Participant
[A]
[B]
[C]
Total
Total
[+][-]
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No. of
Accompanying
Persons
Grant per
Accompanying
Person
[D]
[E]
Grant
Requested
[F =( B * C) + (D *
E) ]
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Linguistic Support
PIC of Organisation
Activity No.
Activity Type
No. of Participants
(without accompanying
persons)
Grant per Participant
Grant Requested
[A]
[B]
[C = A * B]
Total
Total
[+][-]
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Special Needs
PIC of Organisation
No. of Participants With
Special Needs
Grant requested
Description
Total
[+][-]
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Exceptional Costs
PIC of Organisation
Grant requested (75% of
Total)
Description of Cost Item
Total
[+][-]
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Please provide any further comments you may have concerning the above entered budget.
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Project Summary
Please provide a short summary of your project. Please recall that this section [or part of it] may be
used by the European Commission, Executive Agency or National Agencies in their publications. It will
also feed the Erasmus+ dissemination platform.
Be concise and clear and mention at least the following elements: Context/background of project;
objectives of your project; number and profile of participants; description of activities; methodology
to be used in carrying out the project; a short description of the results and impact envisaged and
finally the potential longer term benefits.
In view of further publication on the Erasmus+ dissemination platform, please also be aware that a
comprehensive public summary of project results will be requested at report stage(s). Final payment
provisions in the contract will be linked to the availability of such summary.
Please provide a translation in English.
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Summary of participating organisations
PIC of Organisation
Name of the Organisation
Country of the
Organisation
Total number of participating organisations
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Budget Summary
PIC of
Organisation
Project Management
and Implementation
Transnational
Intellectual
Project
Outputs
Meetings
Multiplier
Events
Learning/Teaching/Training
Activities
Travel
Individual
Support
Total
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Linguistic
Support
Special
Needs
Exceptional
Costs
Total
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Project Total Grant
Grant Calculated
Grant Requested
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Checklist
Before submitting online your application form to the National Agency, please make sure that it
fulfils the eligibility criteria listed in the Programme Guide and check that:
 you have used the official Key Action 2 application form.
 all relevant fields in the application form have been completed.
 you have chosen the correct National Agency of the country in which your organisation is






established.
the application form has been completed using one of the official languages of the Erasmus+
Programme Countries.
you have annexed all the relevant documents:
 the Declaration of Honour signed by the legal representative mentioned in the application.
 the mandates of each partner to the applicant signed by both parties.
 the timeline for the project activities and outputs using the template provided.
all participating organisations have uploaded the documents to give proof of their legal status in
the participants’ portal (for more details, see the section "Selection Criteria" in Part C of the
Programme Guide).
for grants exceeding 60 000 EUR, you have uploaded the documents to give proof of your
financial capacity in the participants’ portal (for more details, see the section "Selection Criteria"
in Part C of the Programme Guide). Not applicable in the case of public bodies or international
organisations.
you are complying with the deadline published in the Programme Guide.
you have saved or printed the copy of the completed form for yourself.
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Data Protection Notice
PROTECTION OF PERSONAL DATA
The application form will be processed by computer. All personal data (such as names, addresses,
CVs, etc.) will be processed in pursuant to Regulation (EC) No 45/2001 on the protection of
individuals with regard to the processing of personal data by the Community institutions and bodies
and on the free movement of such data. Any personal data requested will only be used for the
intended purpose, i.e.:
- In the case of grant application forms: the evaluation of your application in accordance with the
specifications of the call for proposals,
- In the case of application for accreditation forms: the evaluation of your application in accordance
with the specifications of the call for proposals,
- In the case of report forms: statistical and financial (if applicable) follow-up of the projects.
For the exact description of the collected personal data, the purpose of the collection and the
description of the processing, please refer to the Specific Privacy Statement accompanying this form.
You are entitled to obtain access to your personal data on request and to rectify any such data that is
inaccurate or incomplete. If you have any queries concerning the processing of your personal data,
you may address them to your National Agency. You have the right of recourse at any time to your
national supervising body for data protection or the European Data Protection Supervisor for matters
relating to the processing of your personal data.
You are informed that for the purposes of safeguarding the financial interest of the Communities,
your personal data may be transferred to internal audit services, to the European Court of Auditors,
to the Financial Irregularities Panel and/or to the European Anti-Fraud Office (OLAF).
http://www.edps.europa.eu/
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Declaration of Honour
To be signed by the person legally authorised to enter into legally binding commitments on behalf of
the applicant organisation.
I, the undersigned, certify that the information contained in this application form is correct to the
best of my knowledge. I put forward a request of an Erasmus+ grant as set out in section BUDGET of
this application form.
Declare that:
- All information contained in this application, is correct to the best of my knowledge.
- In the case of projects in the field of youth, the participants involved in the activities fall in the age
limits defined by the Programme.
- The organisation I represent has the adequate legal capacity to participate in the call for proposals.
EITHER
The organisation I represent has financial and operational capacity to complete the proposed action
or work programme
OR
The organisation I represent is considered to be a "public body" in the terms defined within the Call
and can provide proof, if requested of this status, namely:
It provides learning opportunities and
- Either (a) at least 50% of its annual revenues over the last two years have been received from public
sources;
- Or (b) it is controlled by public bodies or their representatives
I am authorised by my organisation to sign Community grant agreements on its behalf.
Certify that (in case the grant requested exceeds 60 000€):
The organisation I represent:
- is not bankrupt, being wound up, or having its affairs administered by the courts, has not entered
into an arrangement with creditors, has not suspended business activities, is not the subject of
proceedings concerning those matters, nor is it in any analogous situation arising from a similar
procedure provided for in national legislation or regulations;
- has not been convicted of an offence concerning its professional conduct by a judgment which has
the force of ‘res judicata’;
- has not been guilty of grave professional misconduct proven by any means which the National
Agency can justify;
- has fulfilled its obligations relating to the payment of social security contributions or the payment of
taxes in accordance with the legal provisions of the country in which it is established or those of the
country where the grant agreement is to be performed;
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- has not been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption,
involvement in a criminal organisation or any other illegal activity detrimental to the Communities'
financial interests;
- it is not currently subject to an administrative penalty referred to in Article 109(1) of the Financial
regulations (Council Regulation 966/2012).
Acknowledge that:
The organisation I represent will not be awarded a grant if it finds itself, at the time of the grant
award procedure, in contradiction with any of the statements certified above, or in the following
situations:
- subject to a conflict of interest (for family, personal or political reason or through national,
economic or any other interest shared with an organisation or an individual directly or indirectly
involved in the grant award procedure);
- guilty of misrepresentation in supplying the information required by the National Agency as a
condition of participation in the grant award procedure or has failed to supply this information.
In the event of this application being approved, the National Agency has the right to publish the
name and address of this organisation, the subject of the grant and the amount awarded and the
rate of funding.
Commit:
- my organisation and the other partner organisations herein, to take part upon request in
dissemination and exploitation activities conducted by National Agencies, the Executive Agency
and/or the European Commission, where the participation of individual participants may also be
required.
I acknowledge that administrative and financial penalties may be imposed on the organisation I
represent if it is guilty of misrepresentation or is found to have seriously failed to meet its
contractual obligations under a previous contract or grant award procedure.
Place:
Date (dd-mm-yyyy):
Name of the applicant organisation:
Name of legal representative:
Signature:
National ID number of the signing person (if requested by the National Agency):
Stamp of the applicant organisation (if applicable):
Print Declaration of Honour
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Annexes
Please note that all documents mentioned in section "Checklist" need to be attached here before you
submit your application online.
File Name
File Size (kB)
Filename1.docx
100
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the draft application form for Key Action 2 adult

Transcription

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