TERMS OF REFERENCE

FOOD AND AGRICULTURE ORGANIZATION
OF THE UNITED NATIONS
OFFICE OF THE REPRESENTATIVE IN MYANMAR
TERMS OF REFERENCE
Food and Agriculture Organization is seeking application from dynamic and highly motivated
Myanmar national for the following vacant position.
Post Title
- Secretary
Number of Post
- One
Type of Contract
- National Project Personnel – Service Contract
Duration of Service
- 11 Months (Extendable)
Duty Station
- Yangon with frequent travel to project sites in Myanmar as
required
Deadline for application
- As soon as possible
FAO Myanmar will be formulating a National Action Plan for Agriculture (NAPA) for Myanmar over
a period of approximately two years. The NAPA will provide the Government of Myanmar with
recommendations for policies, legislative requirements and investment opportunities and needs in
relation to agriculture, fisheries and forestry over a period of up to 20 years, although the initial
strategy will be expected to be revised after no more than five years.
The Secretary provides secretarial and office support activities for the National Action Plan for
Agriculture (NAPA). He / she works under the direct supervision of the project CTA and overall
supervision of FAOR. The with some leeway for independent action and may handle confidential and
sensitive matters and material. The incumbent performs the following duties:
•
Receive, screen, file, distribute, draft, format, and monitor incoming and outgoing
correspondence and documentation; select and abstract pertinent material for supervisors’ review;
identify complex or sensitive material for special treatment; review outgoing correspondence and
documentation for correct format, grammar, spelling and conformance with FAO and country
policies and procedures; attach necessary background information; maintain a follow-up system.
•
Screen and place calls; respond to telephone, e-mail and personal enquiries; refer non-recurring
matters and difficult issues to respective units within and outside FAO.
•
Manage the calendars of the CTA , schedule appointments; brief the CTA on matters before
meetings and trips.
•
Type and format reports, presentations, publications, and other documentation material for the
CTA .
•
Select a variety of information from various sources (e. g. Intra-/ Internet, office files, FAO
information and documentation); compile background information and reference material as
appropriate.
•
Receive and accompany visitors of the CTA.
•
Make travel arrangements.
•
Organize meetings and events held in the country, by arranging for meeting facilities, equipment,
catering, travel, logistics, etc; prepare correspondence and assemble documents for participants;
provide administrative and secretarial support during the meetings.
•
Take minutes at the supervisors’ / office’s internal and/or official meetings.
•
Coordinate the provision of central office support services, e.g. office supplies, translations,
printing, building services, etc.
•
Perform other related duties required.
Expected Outputs:
Perform above mentioned tasks in timely manner
Qualification Requirements
Secondary school education. Secretarial training. Training in office management and/or general
administration.
Work Experience:
Five years of progressively responsible secretarial and/or clerical experience.
Languages:
Working knowledge (level C) of the FAO official language used for communication within the
country (English, French or Spanish) and working knowledge of the local language(s) is required.
IT Skills:
Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook,
Excel, Power Point, Exchange) et al. Very good typing skills.
Office Management Skills:
Ability to organize work systematically, set priorities and meet deadlines. Ability to structure and
convey information in an appropriate format, ensuring accuracy and consistency.
Interpersonal Communications and Teamwork Skills:
A cooperative spirit, flexibility and openness to work in an international environment are needed.
Utmost tact, discretion, courtesy and trustworthiness are essential personal attributes.
Submission:
 Interested candidates (Myanmar Nationals) should submit their application in writing, clearly
indicating on the sealed envelope the Post Title and Duty Station, to FAO Representation in
Myanmar (Attention: Assistant FAO Representative(Administration)). Seed Division
Compound, East Gyogone, Insein Township, Yangon, Myanmar

Or by email with Subject: “Post Title: National Technical Expert – Secretary” to Email: [email protected] (Attention: Assistant FAO Representative (Administration).

Only shortlisted candidate whose application responds to the above criteria will be contacted
for interview.

FAO regrets its inability to reply individually or attend to telephone queries on the advertised
post.
QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY