Military Ball MOI 15 - Charlotte

CHARLOTTE-MECKLENBURG SCHOOLS JROTC DEPARTMENT
4301 SANDY PORTER ROAD
CHARLOTTE, NC 28273
MEMORANDUM FOR CMS JROTC Units
January 7, 2015
SUBJECT: 2015 Military Balls
1. GENERAL. The following information is provided to expedite planning and conduct of the
2015 CMS JROTC Military Ball.
2. DATE/SITE. The Military Balls will be held 21 & 28February 2015 at the OASIS SHRINE
AUDITORIUM grand ballroom commencing at 1900 and ending at 2300 hours. The breakout of
school attendance is as posted. The facility will accommodate over 500 people to include seating,
refreshments and dance floor. The photographer will be located in a separate room adjacent to the
ballroom.
3. UNIFORM. All male cadets are required to wear a Class “A”/Dress uniform with a white
shirt and bow tie (fore-in-hand tie for Air Force cadets). Female cadets are expected to wear
appropriate civilian attire, e.g. evening dress, gown or class “A”/Dress uniform. Army cadets
without a blue jacket will wear the gray shirt with bow tie and all awards and decorations.
Cadets without uniforms will come in appropriate civilian attire with a tie. Males not in JROTC
must wear a suit/tuxedo with tie. ALL MALES with JACKETS WILL KEEP THE JACKET
ON DURING THE BALL.
4. GUESTS. The Instructor Staffs are encouraged to invite school officials, parents and Service
representatives. Parents may attend and observe the activities during the evening. Cadets are NOT
permitted to bring additional guests---only their dates.
5. COST FUNDING. The total cost is estimated at $14-15K per military ball which includes
the Oasis Auditorium, food/beverages, decorations, school resource officers, DJ, invitations and
materials. To meet this cost requires invitations to be sold at $30.00 per invitation. Additional
revenue comes from the photo commission. (Schools may determine individually what they will
charge cadets for invitations, more or less than $30.00, and or compensate accordingly from
school accounts). Units are to bring a check or funds to pay their share the night of the Ball.
All units must CONFIRM the headcount of your Unit by 1200 hours the day prior to their
respective ball dates to CMS JROTC Department telephonically (704-504-9854) or by email.
6. INVITATIONS. Invitations will be collected at the door and filed by schools for security
purposes and returned as memorabilia that night. Cadets are to move out of the lobby and into
the adjacent waiting area after presenting their invitation. The name of the SCHOOL and
CADET must be written on the back of the invitation. If the male cadet doesn’t have a
uniform for reasons listed above print “NO UNIFORM” on the back of the invitation. A
verification roster of students attending WITHOUT A UNIFORM will be provided the
Military Instructors controlling the entrance to the Ball area. This will assist in control
AND security, preventing the need to call school instructors to verify and the possible
embarrassment of a cadet and date. Each school is issued invitations based on appropriate
percentage of enrollment and prior attendance record for sale. Any school that does not sellout
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must contact the CMS JROTC Department for redistribution as soon as possible. Please do not
sit on the tickets---establish a deadline. No invitations will be sold at the door if 500 invitations
have been sold by the JROTC Units. Schools will be notified NLT FIVE (5) days before the ball
on door sales. Each school needs to establish and announce the policy they will follow on ticket
distribution. DO NOT MAKE COPIES OF TICKETS!
7. TRANSPORTATION. Cadets needing transportation home are to be reminded their rides are
to be there by 2300 hours. An instructor from each Unit is required to remain until ALL
their cadets have departed the facility and parking area. CMS School Resource Officers will
be on site until 2400 hours. A copy of the RULES OF ENGAGEMENT is provided (ENCL 1)
and is to be given each cadet purchasing an invitation.
8. PHOTOGRAPHER. A photographer will be set-up in the waiting room adjacent to the lobby
and ballroom until 2230 hours. ENCOURAGE the cadets to get pictures taken---THIS IS THE
ONLY INCOME WE GET FROM THE BALL TO HELP DEFRAY THE COST. Prestige
Digital Imaging from Georgia is the agency taking the photos this year. They will print and
provide the photo packages on site to include buttons and key chains. They will be set-up by 1830
hours to take pictures. PUT YOUR PHOTO DISPLAYS UP AND PROMOTE SALES---PUT A
MILITARY BALL PHOTO IN YOUR YEAR BOOK.
9. GRAND MARCH LINE-UP. The Grand March will start sharply at 1930 hours with or
without Queens and Cadet Leaders. The school line-up order will be done alphabetically
commencing at 1915 hours. The Grand March consists of the Queen plus a maximum of
three other couples from each school. NO EXCEPTIONS---additional cadets will be
removed from the grand march! A couple for the Grand March is one male and female. No
males will be identified as Military Ball Kings. Please prepare a legible (printed or typed) 5” x 7”
card listing the couples in the Grand March (format below).
5 x 7 Card Format
Cadet LTC John Doe, Battalion Commander escorting Ms. Jane Jones
or
Cadet Major Sandra Smith, Operations Officer escorted by Mr. Sam House
NOTE: Picture takers may move to the front rail when their Unit marches and move back to their seats
when the next school marches.
10. OPENING CEREMONY/GRAND MARCH/HONORS SALUTE.

HONORS TO THE NATION—Color Guards will present the colors on the stage for
playing of the National Anthem. Colors will be retired immediately following the
National Anthem.

GRAND MARCH—The Units will be lined-up on both sides of the dance floor and
will enter alternating from each side. The respective Corps Commanders lead their
Unit through the grand march followed by the Queen if not their date. The cadets will
pause as they leave the Honor Guard of Sabers so the photographer can take a
picture.

HONORS SALUTE—Unit Commanders will return to the dance floor immediately
following the grand march and conduct an HONORS SALUTE as outlined (ENCL
2). The audience will remain standing during the Honors Salute HAVE YOUR
CADET LEADER REHEARSE!!
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11. TASKINGS:
A. CMS JROTC DEPT - CONTRACT-OASIS-DJ-SECURITY-FOOD
PHOTOGRAPHER-INVITATIONS-DECORATIONS
B. Per Date:
21 FEB 15
28 FEB 15
Task
MP/PBAT
HUHS/G
WC
SM
B/I /MC/V
EM/RR
O/MGLA
P
AK
HGH/WM/NM/HH
COLLECT INVITATIONS
GRAND MARCH LINE-UP
COLOR GUARD
HONOR GUARD
ENTRANCE/UNIFORM
DANCE FLOOR MONITOR:
2000-2100- MP/PBAT/HUHS/G
2100-2200- V/SM/B
2200-2300- I/MC/WC
2000-2100- EM/RR/AK/MGLA
2100-2200- O/P/HGH
2200-2300- WM/NM/HH
12. MILITARY INSTRUCTORS.
 ALL INSTRUCTORS must assist in cadet control in the Ball Room, hallways, lobby,
and keep cadets inside and out of the parking lot. No exiting and returning to facility.
 Instructors need to periodically circulate around the dance floor to monitor conduct
and prevent inappropriate behavior which occurs late in the evening. Should intervention
and counseling be required, be sure to involve an instructor from the cadet’s school.
 Each unit’s military staff is expected to be present at the military ball and one
member remains afterwards until all their cadets have departed. By splitting into
two balls, we have fewer instructors available.
 The dress for all JROTC instructors is the appropriate Service Dress/Mess uniform.
Should an instructor not have a Dress/Mess uniform they will wear the same duty
uniform style as their Service authorizes.
 WE ARE RESPONSIBLE FOR A SAFE AND ORDERLY ENVIRONMENT!
13. RESERVED SEATING. We will have two reserved seating areas for the Military
Instructors, School Officials and personal guest ONLY. Cadets are not to use the reserved
seating areas. Parents are encouraged to visit the Military Ball and use the main ballroom
facilities. Instructors will EDUCATE cadets about the purpose and conduct of a Military Ball
and MOTIVATE cadets for an enjoyable evening. It takes "ALL OF US" working together to
ensure a successful, orderly and safe Military Ball.
2 Encl
as
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JROTC MILITARY BALL RULES OF ENGAGEMENT
DATE:
TIME:
21/28 February 2015 (SATURDAY)
7:00 PM START
7:30 PM GRAND MARCH (CDR/QUEEN/ STAFF)
11:00 PM ENDS
PLACE:
Oasis Shrine Auditorium
604 Doug Mayes Place
TEL. # (704) 548-8208
UNIFORM:
MALE CADETS:
CLASS “A” UNIFORM
WHITE LONG SLEEVE SHIRT
BLACK BOW TIE (REGULAR/ SMALL SIZE)
(MODIFIED CLASS “A” UNIFORM – TBD BY SERVICE ISSUE)
As discussed in paragraph #3 above.
FEMALE CADETS:
NICE EVENING DRESS OR GOWN
MALE ESCORTS:
COAT AND TIE OR TUXEDO
RULES:
1.
INSTRUCTORS WILL SCHOOL THEIR CADETS IN PROPER CONDUCT AND
RESPECT TOWARDS THEIR PEERS, GUESTS, ADULTS AND ALL
INSTRUCTORS EVEN THOUGH FROM A DIFFERENT SCHOOL.
2 CADETS ARE TO BE SCHOOLED ON PROPER CONDUCT, ESPECIALLY ON
THE DANCE FLOOR, AND TO RESPOND IMMEDIATELY TO GUIDANCE
FROM AN INSTRUCTOR.
3. ALL MUST BE IN THE PROPER CADET UNIFORM/ CIVILIAN DRESS OR THEY
WILL NOT BE PERMITTED TO ENTER THE BALL.
4. MALE CADETS MUST HAVE AN APPROPRIATE HAIRCUT. NO PONY TAILS,
HAIR OVER COLLAR/ EARS OR A STYLE THAT WOULD NOT NORMALLY FIT
UNDER YOUR JROTC HEADGEAR.
5. MALES WILL KEEP THEIR JACKETS ON WHILE AT THE BALL.
6. CADET TRANSPORTATION HOME SHOULD BE THERE NO LATER THAN 11:00
PM. THE DANCE ENDS SHARPLY AT 11:00 PM. DON’T WAIT UNTIL AFTER THE
DANCE TO CALL FOR TRANSPORTATION. THE BALLROOM WILL BE CLOSED
FOR CLEAN-UP IMMEDIATELY AFTER THE DANCE.
7. TWO SCHOOL RESOURCE OFFICERS WILL BE ON HAND TO ASSIST ANYONE IF
THEY HAVE A PROBLEM AND TO PROVIDE SECURITY FOR THE CADETS/
GUESTS.
8. ONLY CADETS, DATES, AND INVITED GUESTS ARE PERMITTED AT THE BALL.
9. THE SANDS RESTAURANT AND ADMINISTRATION OFFICE IS OFF LIMITS.
10. THE AUDITORIUM AND PARKING LOT MUST BE CLEARED BY 2400 HOURS OR
WE WILL BE BILLED AN ADDITIONAL $500.00.
11. ANY CADET OR DATE LEAVING THE OASIS WILL NOT BE PERMITTED TO
RE- ENTER.
Enclosure 1
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CMS JROTC MILITARY BALL SEQUENCE OF EVENTS

1900 - CADETS ENTER BALL ROOM PREPARE for the GRAND MARCH

1930 - GRAND MARCH, HONORS and RESPECT



Commanders will return to the dance floor after the grand march to conduct salutes.

HONOR & RESPECT PROCEDURES: AUDIENCE WILL REMAIN STANDING
DURING HONORS
HONORS will be conducted by Unit Commanders as indicated.
(PBAT/HH) - LADIES and GENTLEMEN, PLEASE STAND for HONORS and
RESPECT
Ladies & Gentlemen: HONORS and RESPECT to the NATION
Audience Response: TO the NATION
(MP/RR) - Ladies & Gentlemen: HONORS and RESPECT to the PRESIDENT of the
UNITED STATES
Audience Response: TO the PRESIDENT
(B/HGH) - Ladies & Gentlemen: HONORS and RESPECT to the ARMY
Audience Response: TO the ARMY
(V/AK) - Ladies & Gentlemen: HONORS and RESPECT to the MARINE CORPS
Audience Response: TO the CORPS
(SM/P) - Ladies & Gentlemen: HONORS and RESPECT to the NAVY
Audience Response: TO the NAVY
(I/NM) - Ladies & Gentlemen: HONORS and RESPECT to the AIR FORCE
Audience Response: TO the AIR FORCE
(G/MGLA) - Ladies & Gentlemen: HONORS and RESPECT to CHARLOTTE
MECKLENBURG SCHOOLS
Audience Response: TO CMS
(WC/O) - GENTLEMEN, SEAT YOUR LADIES
Gentlemen: HONORS and RESPECT to the LADIES
Audience Response: TO LADIES
(WC/O) - ENJOY CEREMONIES/DANCE

2300
DEPARTURE FROM DANCE
Enclosure 2
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