Tender Document - The India Government Mint , Kolkata

CURRENCY NOTE PRESS
(A Unit of Security Printing and Minting Corporation of India Limited)
Wholly owned by Government of India
Nashik Road # 422101 (Maharashtra)
(ISO : 9001 & ISO 14001 Certified Unit)
Tel.No : 00-91-253-2463730-39,2461471
Fax No: 00-91-2532464100
CIN: U22213DL2006GOI144763
Web: www.cnpnashik.spmcil.com E-mail: [email protected]
PR Number
10012238
PR Date
18.10.2014
Indenter
SVK
Department
ACP
Not Transferable
Security Classification:
TENDER DOCUMENT FOR PURCHASE OF: PROCUREMENT OF
REFRIGERATION GAS R-123, QTY 1000 KG.
Tender Number: 6000005061/CNPA.C.PLANT, Dated: 06.01.2015
This Tender Document Contains__________Pages.
Details of Contact person in SPMCIL regarding this tender:
Name:
SHEKHAR S KORANNE
Designation: Deputy Chief Engineer
Address:
CNPN (Currency Note Press, Nashik)
India
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
T01.1
Tender Number:6000005061
Section1: Notice Inviting Tender (NIT)
6000005061 /CNPA.C.PLANT
(SPMCIL's Tender SI No.)
06.01.2015
(Date)
1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:
Sch Brief Description
d.
of Goods/services
No.
Gas, Refrigeration, R 123
1
CMZZ000792
Quantity
(with unit)
Earnest Money
(In Rs.)
Remarks
1000.000
KG
25000.00INR [RS. TWENTY FIVE
THOUSAND ONLY]
0.00
Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ TWO-BID
Indigenization/ Disposal of Scrap/ Security Item etc.)
National Competetive Bid
Dates of sale of tender documents:
From to during office hours.
Place of sale of tender documents
NOT APPLICABLE
Closing date and time for receipt of tenders
13.02.2014 14:55:00
Place of receipt of tenders
CNP,CISF
Time and date of opening of tenders
13.02.2014 15:00:00
Place of opening of tenders
CNP,PURCHASE SECTION,NEW ADMN.BLDG.,JAIL
Nominated Person/ Designation
Tenders (Clause 21.21.1 of GIT)
to
Receive
GATE,NEW
Bulky SHEKHAR S KORANNE
Deputy Chief Engineer
2.Interested tenderers may obtain further information about this
requirement from the above office selling the documents. They may also
visit our website mentioned above for further details.
3. Tender documents may be purchased on payment of non-refundable fee of
Rs.500/-per set in the form of account payee demand draft/ cashier#s
cheque/ certified cheque, drawn on a scheduled commercial bank
in India, in favour of SPMCIL,Unit CNP, payable at Nashik.
4. If requested, the tender documents will be mailed by registered post/
speed post to the domestic tenderers and by international air-mail to
the foreign tenderers, for which extra expenditure per set will be
Rs.100/- for domestic post and Rs. 200/-for international air-mail.
The tenderer is to add the applicable postage cost in the
non-refundable fee mentioned in Para 3 above.
5.Tenderer may also download the tender the documents from the website
www.spmcil.com submit its tender by utilizing the downloaded document,
alongwith the required non-refundable fee as mentioned in Para 3 above
6.Tenderers shall ensure that their tenders,duly sealed and signed,
complete in all respects as per instructions contained in the Tender
Documents, are dropped in the tender box located at the address given
below on or before the closing date and time indicated in the Para 1
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec01.1
ADMN.BLDG.,JAIL
Tender Number:6000005061
1 above, failing which the tenders will be treated as late
and rejected.
7.In the event of any of the above mentioned dates being declared as a
holiday/ closed day for the purchase organisation, the tenders will be
sold/ received/ opened on the next working day at the appointed time.
8. The tender documents are not transferable.
9. Any queries regarding the tender you may please contact at
(0253)2454493 (0253)2461318 and e-mail [email protected],
[email protected], [email protected]
..........................................
..........................................
(Name Designation, Adress telephone number etc
of the officer signing the document)
For and on behalf of
...........................................
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec01.2
Tender Number:6000005061
Section II: General Instructions to Tenderers (GIT)
Part 1: General Instructions Applicable to all type of Tenderers
Please CLICK the link for further details http://www.spmcil.com/SPMCIL/UploadDocument/GIT.pdf
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.1
Tender Number:6000005061
Section III: Specific Instructions to Tenderers (SIT)
The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/
substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The
corresponding GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall
prevail.
(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other
clauses in SIT as deemed fit.)
Sr No
04
07
08
09
GIT Clause
No.
11.2
19
20.4
20.9
Topic
SIT Provision
Tender Currency
INDIAN RUPEES
Tender Validity
120 DAYS FROM BID OPENING DATE.
Number of copies of Tender to be submitted SINGLE
E-Procurement
NOT PERMITTED
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec03.1
Tender Number:6000005061
Section IV: General Conditions of Contract (GCC)
Please CLICK the link for further details http://www.spmcil.com/SPMCIL/UploadDocument/GCC.pdf
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.1
Tender Number:6000005061
Section V: Special Conditions of Contract (SCC)
The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of
General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These
Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the
SCC shall prevail.
(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other
clauses in SCC as deemed fit)
Sl.No GCC Clause
.
No.
07
19.3
Option Clause
Topic
08
09
20.1
21.2
Price Adjustment Clause
Taxes and Duties
10
22,22.1,22.2,22 Terms and Mode of Payments
.4,22.3,22.6
11
24.1
Quantum of LD
SCC Provision
PURCHASER RESERVES THE RIGHT TO
INCREASE THE ORDERED QTY BY 25% AT
ANY TIME, TILL FINAL DELIVERY DATE OF THE
CONTRACT.
NOT APPLICABLE
IF THE TENDERER FAILS TO INCLUDE TAXES
& DUTIES IN THE TENDER,NO CLAIM
THEREOF WILLBE CONSIDERED BY
PURCHASER AFTERWARDS
100% PAYMENT WILL BE MADE AFTER
RECEIPT AND ACCEPTANCE OF MATERIAL
THROUGH NEFT/RTGS.
0.5% PER WEEK
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec05.1
Tender Number:6000005061
Section VI: List of Requirements
Schedule Breif Description of goods and services (Related Accounting
No.
Specifications etc.are in Section-VII)
Unit
00010
CMZZ000792 Gas, Refrigeration, R 123
KG
Quantity
Amount of Earnest
Money
1000.000 25000.00 INR [RS.
TWENTY
FIVE
THOUSAND ONLY]
0.00
1. Price Validity : 120 days from bid due date.
2. EMD Validity: 45 days more than bid validity i.e. 165 days from
bid due date.
3. Bidders to open the link provided in section II and IV take print
out of all the documents available and then sign and stamp each and
every paper and submit along with the technical tenders.
4. Bidders who empanelled with CNP should submit a self declaration
containing Empanellment Number and acceptance towards all terms and
conditions of GIT, GCC. These bidders need not submit the said
(sections) and financial documents as per section IX.
5. Required terms of Delivery: (a) Required Delivery Schedule :
The firm shall supply the material within 4 weeks from the date
of receipt of purchase order.
(b) Required Terms of Delivery : For CNP Nashik Road.
(c) Destination : Currency Note Press,Jail Road, Nashik Road#422 101.
6. All the copies of tenders shall be complete in all respect with all
their attachments/enclosures duly numbered.
7. The total cost inclusive of all elements as cited above on FOR
Currency Note PRess, Nashik Road (Maharashtra), India, basis should
be indicated clearly both in words and figures in the price bid.
Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.1
SECTION VII: TECHNICAL SPECIFICATIONS
____________________________________________________
Item :Refrigeration Gas R-123.
Quantity : 1000 kg.
Technical details :
Refrigeration gas R123, Make: Duepont /Honeywell / Refex only
Only branded makes as above shall be accepted.
In manufacturer`s sealed drums of 100 Kg (approx.) capacity each
The drums should have manufacturer's logo, details of items inside the drum, batch
no of the supply, printed on it.
In case of doubt,CNP shall test the sample chemically for acceptance/rejection of
entire lot.
Note: Tenderer’s attention is drawn to GIT clause 17 and GIT sub-clause 10.1.The
tenderer is to provide the required details, information, confirmations etc
accordingly, failing which it’s tender is liable to be ignored.
_______________________________________________________
Section VIII : Quality Control Requirement
_______________________________________________________
A] Firm should submit MSDS (Material Safety Data Sheet) provided by the
manufacturer along with supply/offer.
B] The material will be accepted on manufacturer’s guarantee/warranty/quality
certificate to be sent to purchaser. If any defects observed or the material
found unsuitable, then the same will be returned to the supplier for free
replacement upto Currency Note Press, Nashik Road.
_______________________________________________________
Section IX: Qualification / Eligibility Criteria
____________________________________________________________
MINIMUM ELIGIBILITY CRITERIA
1.
The following shall be the minimum eligibility criteria for selection of
bidders technically.
(a)
The bidders shall enclose attested copy of Sales Tax
Registration/Service Tax Registration//VAT Registration & attested copy of
PAN.
(b)
The bidders shall enclose attested copies of audited balance sheet
Profit and loss account /Trading account certified by Chartered Accountant
for the completed three financial years i.e. for 2011-2012, 2012-2013 and
2013-2014. The bidder should not have suffered any financial losses for
more than one year during the last three years.
Bidder to furnish stipulated documents in support of fulfilment of qualifying
criteria.Non – submission or incomplete submission of documents may lead to
rejection of offer.
______________________________________________________
Section X: Tender Form
____________________________________________________________
Date :To,
Currency Note Press, Nasik
A Unit of Security Printing & Minting
Corporation of India Limited
Wholly Owned by Govt. of India
Nasik
Ref.: Tender Document No.6000005061/AC Plant, Workshop Section dated 06/01/2015.
We, the undersigned have examined the above mentioned tender enquiry document, including
amendment No. XXX dated XXX (if any), the receipt of which is hereby confirmed. We now offer
to supply and deliver REFRIGERATION GAS R-123 in conformity with your above referred
document for the sum of XXX as shown in the price schedule(s), attached herewith and made
part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as
mentioned above, in accordance with the delivery schedule specified in the List of requirements.
We further confirm that, if out tender is accepted, we shall provide you with a performance
security of required amount in an acceptable form in terms of GCC clause6, read with
modification, of any, in Section V – ‘Special Conditions of Contract’ for due performance of the
contract.
We agree to keep out tender valid for acceptance for a period upto ………. As required in the GIT
clause 19, read with modification, if any in Section-III – ‘Special instructions to Tenderers’ or for
subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by
this tender upto the aforesaid period and this tender may be accepted any time before the
expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this
tender read with your written acceptance thereof within the aforesaid period shall constitute a
binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may
receive against your above-referred tender enquiry.
…………………………………
[Signature with date]
………………………………..
[Name and designation]
Duly authorized to sign tender for and on behalf of
……………………………………………………
……………………………………………………
SECTION XI: Price Schedule
TABLE No. 1(b)
SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS) :PRICES SHOULD BE ON
FOR, CNP, NASHIK ROAD BASIS.
Tender Notice No:6000005061Dated:06-01-2015.
Sr
No
1
1
Item description
2
Refrigeration
Gas R-123 as
per Technical
Specification at
Section VII.
UOM
(Unit of
measure
ment)
3
Kg.
Basic
price/
unit
(Rs)
Packing and Excise
forwarding duty
charges
(Rs)
(Rs), if any
4
5
6
CSTagainst
Form-C/
VAT@...% as
applicable
please
specify (Rs)
Freight,
Insurance,
Octroi&
other
charges, if
any
including
delivery at
works (Rs)
Total
rate
per unit (Rs)
(FOR CNP,
Nashik)
inclusive of
all
taxes,
duties,
freight
Octroi and
insurance
charges
7
8
9
Offered
Quantity
Total Price
for required
quantity of
equipment
(Rs)
(FOR CNP,
Nashik)
inclusive of
all taxes,
duties,
freight
Octroi and
insurance
charges
10
1000
Kg.
11
FOR CNP Nashik price in words………………
1. We confirm that there would not be any price escalation during the supply period.
2. We confirm that we will abide by all the tender terms and conditions and we do not
have any counter conditions
3. Bidders have to submit their offer strictly as per the above price schedule in their
sealed Commercial Bid separately.
4. Price bids with conditions/ counter conditions are liable to be rejected.
5. Price bid should be in the prescribed form.
considered.
(Name and Signature with date)
Plain paper/letter head will not be
Office Seal/Stamp
SECTION XII: QUESTIONNAIRE
SECTION XIII: BANK GUARANTEE FORM OF EMD
SECTION XIV: MANUFACTURER’S AUTHORIZATION FORM
SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY
SECTION XVI: CONTRACT FORM
SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING
SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES
SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS
Please CLICK the link for further details
http://cnpnashik.spmcil.com/SPMCIL/UploadDocument/SBDTEMPLATE1.pdf
CHECKLIST FOR BIDDERS
1
2
3
4
PLEASE ENSURE THAT the tender is 2 BID
Proforma for Technical bid is to be kept in SEALED COVER super scribing “TECHNICAL BID“
on the cover after confirming:
a) Proforma of (Section X: TENDER FORM) along with compliance Statement and all
92 pages of Standard Bid Document is completely filled, stamped and signed.
b) D.D. of Rs.500/- towards cost of tender form to be downloaded from website and
DD towards Earnest Money Deposit are kept in cover.
c) Bank RTGS/IFSC details or cancelled cheque is kept in cover.
d) Other documents required in tenders like VAT Certificate, L.B.T. Registration No.,
PAN Card/Sales Tax Regn. No. Photostat Copy, Financial documents for last three
years duly attested by C.A., Authorization letter etc. is kept in cover.
e) For any queries regarding tender you may please contact to
Phone No. [0253] 2454493 & or [0253] 2461318.
Proforma of price bid(Price break-up)(Section XI:Price Schedule) is filled, with detailed
price breakup / tax applicable, signed and is kept in SECOND SEALED COVER super scribing
“PRICE BID against CNP Tender No.6000005061 dated06/01/2015due on13/02/2015” on
the cover.
All the above mentioned two sealed covers are put in a Separate sealed cover
Super scribing as” Tender for Supply of Refrigeration Gas R-123, Qty-1000 KG against
C.N.P.Tender No.6000005061 dated 06/01/2015due on13/02/2015.
Bidders Address for correspondence (at left side bottom corner) with Contact/ Mobile
Number, Contact Person & E-Mail address.
All correspondences should be addressed with ref. of related subject to :The General Manager,
Currency Note Press,
[ A Unit of SPMCIL]
Jail Road, NASHIK ROAD
(MAHARASHTRA STATE)
PIN 422101