our Wedding Package for 2015 here

Hulala Lakeside Lodge Wedding Package
“In a Forest, on a Lake……Near Heaven”
Dear Bride and Groom
Thank you for considering Hulala Lakeside as a venue to host your dream wedding.
Our package is designed to assist you with your planning so that your day is perfect in
every way and stress free.
Please do not hesitate to contact us should you wish to make an appointment to view our
breath taking property and all we have to offer.
We are able to cater for small intimate weddings to the larger wedding with a maximum
of 120 guests. Packages can be custom made taking into consideration your requirements
Please do not hesitate to contact us should you need additional information or assistance
Kind regards
DIANE HEAD
GENERAL MANAGER
Venue Hire
Gazebo for Ceremony and Malachite Room for Reception R 6000.00
Boma for Ceremony and Malachite Room for Reception R 7000.00
Venue Hire rates above include
Use of the Gazebo, Boma, Deck and Malachite Room as selected
Assistance in co-ordinating, planning and execution of your function
Seating – wooden benches for Gazebo
Round or square tables and conference chairs – Malachite Room
Use of standard cutlery, crockery, glassware and ice buckets
Use of standard table linen and serviettes
Easel for seating plan (if required)
Podium
Cake table and standard table numbers
Standard set up and cleaning of venue
Security and Parking Facilities
Venue Hire excludes
Menu cost – see below
White Chair Covers @ R15.00 each
Cocktails between the Ceremony and Reception
Juices Fruit Cocktail and Orange Juice
R10.00 per person
Sherry and Juices
R15.00 per person
Alcoholic Fruit Punch
R22.00 per person
Champagne and Juices
R25.00 per person
Cocktail Prices on request
Mixed Platters available at R250.00 per platter – Feeds 10 -12 people
Flowers and additional décor
Tiebacks, Overlays, Draping of the Malachite Room or Fairy Lights
Bar account
Additional waiters if required
DJ and Entertainment
Wedding Cake
Minister/Photographer/Babysitting
Additional items required for the ceremony
Extras not mentioned
MENU
OPTION
MENU 1 –
MENU 2
MENU 3
•
•
•
•
•
STARTER
OR SOUP
1
2
2
SALAD
1
2
2
MAIN
COURSE
2
2
3
VEGGIES
STARCHES
DESSERT
2
2
2
2
2
2
1
1
2
Plated meals available at R20 extra per person on all menu options
Menu 1 – R240.00 per person
Menu 2 – R260.00 per person
Menu 3 – R300.00 per person
Menu prices subject to change
MENU SELECTIONS
SOUPS
Spicy Butternut Soup
Chicken and Sweet corn Soup
Tomato & Basil Soup
Potato & Leek Soup
Cream of Vegetable Soup
Minestrone Soup
STARTERS
Three Cheese Parcel with Sweet Chili Sauce
Smoked Trout Salad served with a Dill Dressing
Chicken Liver Pate with Melba toast
Trout Roulade served with a Cucumber and Dill Dressing
Seafood Cocktail served with a 1000 Island Dressing
Calamari Salad served with a Lemon Vinaigrette
SALADS
Mozzarella Cheese & Tomato Salad
Hulala Garden Salad
Greek Salad
Three Bean Salad
Potato Salad
Beetroot Salad
Carrot and Pineapple Salad
MAIN COURSES
Oven Roasted Leg of Lamb served with a Rosemary Sauce
Roast Rump of Beef served with a Demi Glaze Sauce
Roast Chicken with a Masala Sauce
Mild Malay Chicken Curry
Chicken Breast stuffed with Spinach and Feta served with a Mustard Sauce
Mild Lamb Curry
Roast Loin of Pork with an Apple Sauce
Line Fish served with a Dill and White Wine Sauce
Braised Oxtail
Vegetable Lasagne
Butternut filled with Cheese and Vegetable
Greek Spanokopita
VEGETABLES
Creamed Spinach
Glazed carrots with Almonds
Sweet Butternut
Green beans with Onions
Broccoli and Cauliflower Au Gratin
Roasted Seasonal Vegetables
Cheesy Vegetable Bake
STARCHES
Steamed Rice
Wild Rice
Spicy Rice
Roast Baby Potatoes
Garlic and Herb Potatoes
Potato Bake
Roasted Sweet Potatoes
Cous Cous
Mealie Meal
DESSERTS
Malva Pudding served with Cream or Custard
Ebony and Ivory Chocolate Mousse
Pecan Nut Pie served with Cream or Custard
Caramel Pudding served with Cream or Custard
Old Cape Brandy Pudding served with Cream or Custard
Sticky Toffee Pudding with a Cream or Custard
Chocolate Pudding served with an Amarula Fudge Sauce
Bread and Butter Pudding served with Cream or Custard
Apple Pie served with Cream
Banana and Caramel Tart
Peppermint Crisp Tart
Local Cheese, Biscuit, Pickles and Preserve Platter available @ R300.00 per platter – feeds 15
– 20 people
CHILDREN
Must be supervised at ALL times
Children not permitted to be near the swimming pool or dam without adult supervision
Children under three will not be charged
Children under 10 to be charged 50% of the meal rate
Children’s Meals available for children under 12
Babysitting facilities available
Separate Room facilities for children not available
CO- ORDINATION SERVICES
Assistance is available by appointment to all clients throughout the planning stages of your
wedding
A recommended list of suppliers can be supplied
All additional services required can be arranged by Hulala at an additional fee
GARDEN WEDDINGS
Hulala garden weddings are spectacular in our lush gardens and an additional payment of
R3000 will be charged for set up and breakdown
SUNDOWNER CRUISE
The Sundowner is available to hire for R300 per hour if you and your guest would like to
make use of it – 12 people at a time
BAR SERVICES
Hulala is a fully licensed establishment
No alcohol will be served to any person under the age of 18
Bar requirements are to be advised
Full Cash bar – Guests pay for own drinks
Semi cash bar – Wedding party to pay for selected drinks – Tab amount to be advised and
paid before departure
Open Bar – Wedding party to pay for all drinks Tab amount to be advised and paid for
before departure
Special requests of specific brands of alcohol to be requested in advance- payment is
required for these items in advance and should there be leftover you are permitted to take
them with you.
No Spirits, Wines, Soft Drinks or food may be brought onto the premises without prior
arrangement.
Non compliance with this will result in the items being confiscated and the guilty parties
could be asked to leave the premises
No alcohol to be served after 0200
A drinks and wine list is available on request
CORKAGE RATES
Corkage rates only apply to 750ml bottles
Corkage rates are applied to all bottles opened
Additional items brought onto the premises without the consent of Hulala will be charged
for per tot on normal bar prices
Sparkling Grape Juice
Sparkling Wines
Standard Wines
Standard Spirits
Luxury Spirits
R30.00 per bottle
R40.00 per bottle
R40.00 per bottle
R100.00 per bottle
R200.00 per bottle
SET UP/CUT OFF TIMES
In most cases we allow set up to begin the day before the wedding/function – This may not
always be possible and will be confirmed to you.
Set up must be completed no less than 2 hours before the start of your function
Hulala staff will assist with the standard set up of the function which will include crockery,
cutlery and glassware.
We may also assist with the setup of certain of your own non fragile décor which includes
centrepieces, name tags, candles, and serviette holders.
Décor must be removed from the venue at the end of your function
OVERTIME RATES
Morning Weddings – a surcharge of R500.00 per hour will be charged for any hour or part
thereof after 1700
Afternoon Weddings – a surcharge of R750.00 per hour will be charged for any hour or part
thereof after 2400
DJ’S/ENTERTAINERS AND SERVICE PROVIDERS
DJ’S/Entertainers and all Service providers need to adhere to all venue rules
Volume of music must be controlled at all times
Must volume must be turned down at 0000 and tuned off at 0100
All wires and cables must be taped to the floor and speakers should be placed where they
are an obstacle and/or safety hazard for guests, employees and staff alike
It is the duty of the client to advise the service providers of these rules
ACCOMMODATION
Special rates are applicable to guests attending a wedding at Hulala
Self catering houses on the adjacent Estate are also available to wedding guests
Check in is 1300
Check out is no later than 1100
Additional guests for Breakfast the morning after the wedding need to make a reservation
for catering purposes. Full Breakfast is R100.00 per person
Should there be a requirement Hulala are able to hold a casual dinner function for your
guests on the evening before a wedding.
Numbers would need to be confirmed one week prior for catering purposes.
BREAKAGES OR DAMAGES
Hulala reserve the right to charge for any breakages/loss or damage to their property as a
result of your function which include glassware, cutlery, crockery, table linen and serviettes.
Candles are permitted but need to be in a container that does not drip onto the linen
A refundable retainer of R1500.00 will be payable in case of any damages or loss to the
property of Hulala
All damages/losses will be shown to the client before and after the function
The retainer will be refunded within 7 days of the completion of the function.
PARKING
Secure parking is available and guests will be shown where to park by our staff on arrival.
Parking is not permitted in parking bays allocated to guests staying at Hulala
RESERVATIONS
We suggest you meet with our staff before your deposit is paid
Bookings are confirmed by signing our terms and conditions
7 days prior to your function the following is required:
Confirmation of Menu
Procedures of Wedding Day
Final Checklist
Bar requirements
Final Numbers of Guests
Balance of payment
Rehearsals are permitted – please make an appointment with our staff
PAYMENT
A R7500.00 deposit is required upon making a reservation
The balance is due 7 days prior to your function once final numbers have been received
Extras are to be settled prior to your departure on the morning following your function
ADDITIONAL ITEMS REQUIRED
We are able to assist you with a list of service providers e.g. photographers, florists,
wedding cake suppliers, ministers, candles, stands and vases
We are able to assist you in the hiring of additional items required and will then charge
accordingly.
CANCELLATIONS
In the event of a cancellation or your date being rescheduled, subsequent to the deposit
being paid, a full cancellation fee will apply.
In the event of non-payment of the venue hire fees within the time specified, Hulala shall be
entitled to cancel a provisional booking without further notice or liability to the client.
In the event of non-payment of the fees within the time specified, Hulala shall be entitled to
cancel a booking after notifying the client in writing.
All monies are non-refundable once paid by the client.
The final number of guests as confirmed 7 days prior to the function will be the number
charged for. Additional guests will be charged for with extras
Hulala reserves the right to cancel any booking forthwith and without liability on its part in
the event of any damage to, or destruction of the venue by fire, shortage of labor, strikes,
industrial unrest, or any other cause beyond the control of Hulala, which shall prevent it
from performing its obligations. In these circumstances, every effort will be made to find an
alternative venue.
The client must confirm all changes and cancellations in writing
RISK/LOSS/DAMAGES
Hulala shall not be held liable for interruptions of services (water, electricity, sanitary
services).
Whilst every precaution will be taken to ensure the safeguarding of your belongings, Hulala
will not be liable for loss or damage to any property whatsoever (Décor props, wedding
gifts, valuables, etc). We recommend that all personal and valuable property be removed
directly after the function.
Décor and props must be removed by 11h00 on the day following the function. Any items
not collected by this time will be removed from the venue and Hulala Lakeside Lodge will
not be responsible for the storage or safekeeping of these items.
Should the Hulala building, surrounding gardens be damaged during the set up or break
down operations of the function, the client shall be held responsible and will be billed
accordingly.
Hulala Leisure Resorts CC, Hulala Lakeside Lodge, its employees or any person employed at
any function will not be held liable for any loss or injury to persons, due to negligence or any
other cause whatsoever
GENERAL
No hooting or loud music will be allowed in the driveways or parking areas.
No paper, polystyrene, rice or plastic confetti/streamers are allowed
Hulala welcomes the use of flower petals, potpourri, butterflies or bubbles
Hulala love animals –No fireworks – biodegradable floating lanterns are allowed
CONTACT
Diane or Sean on 013 764 1893
[email protected]
IMPORTANT!
FAX OR E-MAIL THIS PAGE BACK TO HULALA LAKESIDE LODGE AT (013) 764-1864 or
[email protected]
This section, accompanied by details of the R7500.00 deposit must be faxed to
(013) 764-1864. A provisional booking will only be confirmed on receipt on both.
ACCEPTANCE OF GENERAL TERMS AND CONDITIONS
I
Hereby agree to abide by the terms and conditions as set out in the Hulala Lakeside Lodge
General Terms and Conditions Document as referenced below and hereto bind myself in my
personal capacity as surety for all monies owing, arising from this agreement.
SIGNATURE
:
NAME (PRINTED)
:
FUNCTION DATE
:
TODAYS DATE
:
PAYMENT DETAILS
Hulala Leisure Resorts CC t/a Hulala Lakeside Lodge
Absa – Eastgate
Account 4078409595
Branch 632005
AMOUNT PAID
: