REHIYON VII, GITNANG VISAYAS REGION VII, CENTRAL VISAYAS

REPUBLIKA NG PILIPEVAS
REPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION
REHIYON VII, GITNANG VISAYAS
REGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City
DEPARTMENT I OF EDUCATION
March 26, 2015
REGIONAL MEMORANDUM
No.1 A a. 2015
SUBMISSION OF THE LIST OF CIVIL SOCIETY ORGANIZATIONS (CSOs) fH&f'
WILL BE INTERESTED IN DOING WORK ON TRANSPARENCY AND
ACCOUNTABILITY IN EDUCATION
To
Schools Division /City Superintendents
Qffieers-in^Charge of Regular Divisions
1.
The Department of Education has long been engaging civil society
organizations (CSQs) for various transparency and accountability initiatives. Going deeper into
our engagement with CSOs, the Department envisions a sustained partnership by taking proactive
measures that will hopefully facilitate the entry of CSOs into the participatory mechanisms
available, e.g. budgeting, procurement, school-based monitoring and Agency Procurement
Compliance Performance Indicators (APCPI).
2.
An identification of relevant local CSOs interested in doing work on
transparency and accountability in education is a starting point for this sustainabiiity. Central
Office in partnership with Ateneo School of Government (ASoG), will be conducting a series of
orientation-workshops for these CSOs to get their commitment and link them up with the DepED
field units for actual engagement, most especially for the APCPI Confirmation Exercise which is
required by trie-Government Procurement Policy Board (GPPB) Resolution No. 10712 dated June
1,2012.
3.
As such, we are requiring the Division Offices to submit the List of CSOs
using the attached template. Among the CSOs working within the region are the Department of
the Interior and Local Government (DILG) and the DepEd Division Offices.
4.
Attached to this Memorandum are pro-forma letters to the DILG and Division
Offices and the CSO templates. The Consolidated Lists of CSO shall be submitted by the
Regional Office to the DepED Central Office through the Procurement Service on or before April
3, 2015. Your prompt submission is very much appreciated.
5.
You may direct your queries or clarifications to Mrs. Eliza S. Felix at Telephone
Number. 02-6366542 or Jenet Nadura (02^6353762 of DepED-Procurement Service
([email protected] [email protected]). The Government Watch (G-Watch) of
ASog will also get in touch with you for the conduct of APCPI Confirmation Exercise in the
pilot regions. G-Watch may be reached at (02) 920-2920, (02) 426-6001 local 4644 or
government_\[email protected].
6.
For immediate dissemination and stri
/
/JULIET L JERUTA, Ph.D., CESO V
J
/Director ill
"icer-in-Charge
Incl.: As stated
JAJ/MCG/myd
Regional Director's Office: Tel. nos.: (032) 231-1433; 231-1309; Telefax 414-/7399; 414-7325; Asst. Regional Director's Office Telefax: (032) 255-4542;
Field Effectiveness Division: (032) 414-7324; Curriculum Learning Materials Division (032) 414-7323;
Quality Assurance and Accountability Division: (032) 231-1071; Resource Mobilization and Special Programs and Projects Division: (032) 254-7062;
Training and Development Division: (032) 255-5239 loc. 112; Planning, Policy and Research Division: (032) 233-9030; 414-7065;
Administrative Division: (032) 414-7326; 255-1313; 414-7366 414-4367; Budget and Finance Division: (032) 256-2375; 253-8061; 414-7321
Website: http:-H-www.depedro7.com.ph
" £$CL 2C1S: SCaxapatan nq, £ahat,
To:
Republic of the Philippines
Department of Education
Undersecretary, Finance & Administration
Pengalawang Kalihim
Tel. No. 633-93-43
Fax 631-96-40
March 17,2015
DIR. JULIET A. JERUTA PhD
QIC Regional Director
Region VII
Sudlon, Lahug, Cebu City
Dear Dir. Jeruta::
The Department of Education (DepEd) has long been engaging civil society organizations (CSOs) for various
transparency and accountability initiatives. Going deeper into our engagement with CSOs, the Department envisions
a sustained partnership by taking proactive measures that will hopefully facilitate the entry of CSOs into the
participatory mechanisms available, e.g. budgeting, procurement, school-based monitoring and Agency Procurement
Compliance Performance Indicators (APCPI).
An identification of relevant local CSOs interested in doing work on transparency and accountability in education is a
starting point for this sustalnablliiy strategy. The Central Office, in partnership with the Ateneo School of Government
(ASoG), will be conducting a series of orientation-workshops for these CSOs to get their commitment and link them
up with the OepEd field units for actual engagement, most especially for the APCPI Confirmation Exercise which is
required by the Government Procurement Policy Boaid (GPPB) Resolution No. 10-2012 dated June 1,2012
As such, we asK the Regional Offices to submit the lists of CSOs using the attached template. The Regional Office is
directed to consolidate the lists of the CSO In the region. Among the sources of Information on the CSOs working
within the region are the Department of the Interior and Local Government (DILG) and the OepEd Division Offices.
Attached to this Memorandum are pro-forma tetters to the DILG and Division Offices and the CSO templates. The
Consolidated lists of CSO shall be submitted by the Regional Office to the DepED Central Office, through the
Procurement Service on or before 3 April 2015. Your prompt submission is very much appreciated.
You may direct your queries or clarifications to Ms. Eliza S. Felix at Tel. No, (02) 6366542 or Jenet Nadura
(02)6353762 Of DepEd-Procurement Service ([email protected] or [email protected]). The
Government Watch (G-Watch) of ASoG will also get in touch with you for the conduct of APCPi Confirmation
Exercise in the pilot regions. G-Watch may be reached at (02) 920-2920, (02) 426-6001 local 4644 or
govemment_watch@yahoo,com
For your compliance.
;iSCOM.Wi.RELA
Undersecretary for Finance and Administration
Page:2
To:
(Sample Template)
TO:
SDS_
FROM:
Regional Director
This is in relation to Hie attached letter from the Office of the Undersecretary for Finance and
Administration, dated March 17, 2015 regarding the participation of Civil Society Organizations
(CSOs) in the Agency Procurement Compliance Performance Indicators (APCPI), among other
participatory mechanisms available.
The said participation of CSOs in the APCH is in view of sustaining the CSO engagement in the
Department for transparency and accountability. The GPPB Resolution No.lQ-2012 dated June 1,
2012 provides for such participation in Uie Confirmation Exercise of APCPI Results of each
Procuring Entity. Wilhin the Department, it can he noted that CSO participation has been
institutionalized through DepEd Order No. 59, series of 2007.
The Department will now be taking proactive measures to get the CSOs onboard and have them
engage venues for participation through the following: budgeting (Budget Partnership Agreement);
procurement monitoring (through the GPRA provision on CSO Observers); school-based monitoring
(of major inputs such as provision of school buildings, school furniture and textbooks); and most
recently, the APCPI.
As a starting point for such participation, DepEd field offices will conduct a mapping and screening
of CSOs from the locality and from thereon, will invite them to orientation-workshops to be delivered
by (lie Central Office with the Ateneo School of Government (ASOG).
Specifically, the Division Offices are asked to do a scanning of CSOs using the template provided. It
is very much appreciated if you can send back the accomplished form on or before 31 March 2015.
This mapping will form the basis of the CSOs to lie invited by the Regional Office for the orientationworkshops.
You may direct your queries «r clarifications to
for your compliance.
Signed:
Regional Director
at
.
lo:
Pase:3
(Sample Template)
Date:
NAME OF REGIONAL
Regional Director - Region _
Department of the interior and Local Government
Dear Director.
Greetings!
The Department of Education (DepEd) has long been engaging civil society organizations (CSOs)
for various transparency and accountability initiatives.
Going deeper in our engagement with CSOs, the Department envisions a sustained partnership
set up by taking proactive measures that will hopefully facilitate the entry of CSOs into the
participatory mechanisms available. An identification of relevant local CSOs interested in doing
work on transparency and accountability in education is a starting point for this sustainability
strategy.
On this note, we ask for your assistance in providing us with the list of CSOs engaged in local
governance participatory mechanisms, through the Bottom-Up Budgeting (BuB), Client
Satisfaction Index Survey (CSIS), Local School Board (LSBs), or even local governance centers,
among others. This list will heip us identify relevant CSOs who may be interested in engaging
DepEd at the local level.
A template for this CSO Mapping is attached. It is very much appreciated if the accomplished
form is sent to us on or before 27 March 2015.
Our staff will get in touch with your office for this request. Should there be clarifications, we
may be reached at
(Attn:
).
We look forward to your prompt response. Thank you very much!
Very truly yours,
NAME OF REGIONAL DIRECTOR
Regional Director
TEMPLATE for CSO Mapping (To be accomplished by the DILG Regional Office)
REGION:
Name of Organization
Name of Head &
Position
1,
Contact Information
(Address /Phone Number/s & Email)
i
Sector
Years in and
Scope of
Operation
Engagement at the
local level (BUS,
LSB, CSIS, etc)
Address:
Contact Number/s:
Email Address:
Address:
Contact Nranber/s;
Email Address:
Address:
Contact Number/s:
Email Address:
Address:
Contact Number/s:
Email Address:
Address:
Contact Nurnber/s:
Email Address:
Address:
Contact Number/s:
Email Address:
Address:
2.
3.
4.
56.
7.
Contact Number/s:
Email Address:
Address:
Contact Number/s:
Email Address:
Address:
Contact Number/s:
EmaiJ Address:
Address:
Contact Number/s:
Email Address:
8.
9,
10.
"0