Checklist for University of Ottawa Students Registering for Courses

Infoservice,
Tabaret Hall
550 Cumberland St
Room 129
Tel: 613-562-5700
Fax: 613-562-5323
Spring/summer-2015 checklist for Carleton University students registering on the
Exchange Agreement.
Registration in the spring/summer 2015 at Ottawa U. begins Wednesday, April 08, 2015, for Carleton University
students.
1.
Complete the Carleton University Undergraduate Exchange Approval Form and get the appropriate signatures from
the Registrar’s Office at Carleton University. Ensure you have noted the specific course and course code on your
form. We require both course number and section letter for registration purposes. Courses may also require
prerequisites. This information is available by verifying the course schedule and course description on our web site
at: https://web30.uottawa.ca/v3/SITS/timetable/Home.aspx
Transcripts are normally required for proof of prerequisite completion.
*Please note that this form approves participation in the Exchange Program but does not guarantee access to the
requested courses, access is based on eligibility (prerequisites) and availability in the course.
2.
In addition, if you already have an Ottawa U. student ID, complete and sign the University of Ottawa
Undergraduate Registration Form http://www.registrar.uottawa.ca/Default.aspx?tabid=2777and obtain in person
course approval by the appropriate University of Ottawa faculty.
If you have never applied or studied at the U of O or St-Paul University, please complete the following online
form: University of Ottawa Personal Identification Form: https://uoforms.uottawa.ca/specialstudent/en. It will hold
all of your personal information on a secure mainframe, and will accelerate the in-person registration process at the
appropriate faculty. Select the special student program TRFQAT for transfer of credits. Obtain in person course
approval by the appropriate University of Ottawa faculty.
3.
Once approved, go to Infoservice in Tabaret hall room 129 (map site below), to get a student ID card. Please bring
photo identification with you. If you already have a U of O ID number and have taken courses at the University of
Ottawa in the past, your ID is still active. Your ID card is good for the duration of your studies at the University of
Ottawa. It will be activated automatically once your course selection is approved by the faculty.
4.
If someone is registering for you, they must have a consent form signed by you. Our Third Party Release form is
available at: http://www.registrar.uottawa.ca/Portals/43/Registrar/REGI3200.pdf
You will be required to show identification.
5.
Once you have successfully registered in the course, you must return to Carleton University to complete the
registration process. They will need the Carleton approval form signed by our faculty staff for confirmation.
6.
Exams: You must verify your exam schedule at both institutions as soon as it is available in order to avoid problems
with exam conflicts. You can do so by logging into your uoZone account, under Personalized Exam Timetable or
visit the exam web site at: https://web3.uottawa.ca/examtimetable/main.do#goTop
If you don’t have a uoZone account, visit: https://web3.uottawa.ca/infoweb/logon/forgotPassword.do?language=en
and follow the instructions or visit the Frequently Asked Questions at: http://uozone.uottawa.ca/en/faq for more
information. Exam conflicts are resolved at the home institution (Carleton).
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7.
Withdrawal for Carleton students from courses at the University of Ottawa must be done within the withdrawal
deadlines of the host university (Ottawa) and must be done in person at the faculty where you originally registered
for the course. The dates and deadlines that apply for both Financial Withdrawal (last day to withdraw with a fee
adjustment) and Academic Withdrawal (last day to withdraw with no academic penalty) are detailed in the table
below.
If you are entitled to any financial reimbursements, the home university (Carleton) will make the necessary
adjustments. The University of Ottawa Registrar’s Office will provide the necessary documents to the Registrar’s
Office of the home institution (Carleton) to update your academic and financial file.
Appeals: Any appeals to missed deadlines or university rules and regulations surrounding courses taken on
exchange must follow the process of the host institution (Ottawa), any outcomes that affect academic or financial
status will be communicated to the home institution (Carleton) so appropriate adjustments can be made to update
your academic and financial file.
uOttawa.ca email account: Correspondence from the University is sent to uOttawa.ca email accounts. To access
Info Web secure services once you are registered, go to www.uozone.uottawa.ca. Enter your student number as the
identifier. If you have not been assigned a random number for a password, or if you have trouble accessing the tool,
call the technical help line at 613-562-5800, extension 6555 to have your password set for you and after 20 minutes
you will be able to log in via uoZone. It is your responsibility to check your university email account regularly.
Virtual Campus: At the University of Ottawa, the Virtual Campus is the one-stop sign-in portal allowing the
University community to access online course Web sites as well as other e-learning resources. The virtual campus is
one of the many applications that you will find into your uoZone account.
Ancillary Fees (If applicable): Fees which some students may pay for specific courses in addition to tuition
(Example: field trip, learning materials). You must make sure to check your financial account regularly on uoZone
in order to pay these fees without delay, if you have not already done so. Visit the Financial Resources web site for
more information and methods of payment.
Please visit http://www.protection.uottawa.ca/en/parking.html for parking information and locations.
It is the student’s responsibility to verify the course timetable on the website at:
https://web30.uottawa.ca/v3/SITS/timetable/Search.aspx for any changes to the course timetable.
Visit the Registrar Office web site for more information on all the important dates and deadlines:
http://www.registrar.uottawa.ca/Default.aspx?tabid=2671
For directions and maps please consult: http://maps.uottawa.ca/
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UNIVERSITY OF OTTAWA COURSE DATES & WITHDRAWAL DATES FOR SPRING/SUMMER 2015
FOR CARLETON STUDENTS ON APPROVED EXCHANGE
Spring Session
Date
Financial
Withdrawal
st
th
A – Full course
May 1 to July 30
B – Half course
(first part)
May 1 to June 18
C – Half course
( second part)
June 22 to July 31
st
nd
Summer Session
D – Full course
st
Date
th
July 17
th
May 29
rd
July 24
May 29
th
May 12
July 03
Financial
Withdrawal
th
July 6 to August
th
15
Academic
Withdrawal
th
August 4 to August
th
11
th
June 19
th
August 4 to August
th
11
Academic
Withdrawal
th
July 29
th
July 20
Exams
th
th
st
to June 21
th
Exams
th
August 17 to August
th
19
th
th
E – Half course
(first part)
July 6 to July 24
July 10
July 15
July 27 and 28
F (canceled)
(canceled)
(canceled)
(canceled)
(canceled)
th
th
th
th
IMPORTANT NOTICE
Full session (May 1 to July 30): Classes on Monday, May 18, Victoria Day (a statutory holiday), are
cancelled. They will take place on Saturday, June 13, when the usual Monday course schedule will apply.
This does not affect CO-OP and clinical placements.
June 13
Sub-session I (May 1 to June 18): Classes on Monday, May 18, Victoria Day (a statutory holiday), are
cancelled. They will take place on Saturday, June 13, when the usual Monday course schedule will apply.
This does not affect CO-OP and clinical placements.
June 13
Full session (May 1 to July 30): Classes on Wednesday, July 1, Canada Day (a statutory holiday), are
cancelled. They will take place on Saturday, July 18, when the usual Wednesday course schedule will
apply. This does not affect CO-OP and clinical placements.
July 18
Sub-session II (June 22 to July 31): Classes on Wednesday, July 1, Canada Day (a statutory holiday), are
cancelled. They will take place on Saturday, July 18, when the usual Wednesday course schedule will
apply. This does not affect CO-OP and clinical placements.
July 18
Sub-session III (July 6 to August 15): Classes on Monday, August 3, Civic Holiday (a statutory holiday),
are cancelled. They will take place on Saturday, August 15, when the usual Monday course schedule will
apply. This does not affect CO-OP and clinical placements.
August
15
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