Jenzabar Quick Guide - Academic Management Systems

Setting Up the Jenzabar Portlet
Contents
Overview................................................................................................................................................ 1
Enable the CoursEval Portlet in JICS..................................................................................................... 1
User Experience .................................................................................................................................... 6
Customization ........................................................................................................................................ 8
Portal language and Style .................................................................................................................. 8
Sidebar Style .................................................................................................................................... 10
Overview
Jenzabar and AMS have teamed up to provide seamless integration built right into the JICS LMS.
Jenzabar has built in the ability to:
1. Include a side-bar notification when surveys are available along with a count. Students can click
this to reveal the MyCoursEval portlet page within JICS.
2. The portlet page shows a list of surveys and includes links to take each survey
3. The portlet page has a seamless single-sign-on link that both students and faculty can click to to
launch to the CoursEval home page.
4. The JICS GO platform is also supported for direct access to surveys. CoursEval reacts to the
mobile device and renders the survey in a mobile friendly format.
The MyCoursEval portlet was developed by Jenzabar. The portlet utilizes the CoursEval API
(application programming interface) to pull survey lists and launch CoursEval.
Note: April 2015: The portlet within JICS still says ConnectEDU. This will be changed in an
upcoming release.
Enable the CoursEval Portlet in JICS
The CoursEval Connector is part of JICS 8.x+.
1. In Jenzabar/JICS go to the Site Manager “Site Settings” screen
2. Click on Global portlet settings.
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Setting Up the Jenzabar Portlet
3. Click on “ConnectEDU CoursEval Connector”.
4. Configure the protlet integration for CoursEval
a. Enter values provided by CoursEval for URL and Secret. The URL is found on the
Remote Portal screen in CoursEval. The shared secret is entered in the User
Authentication screen in CoursEval.
b. Enter local drive location to hold import files.
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Setting Up the Jenzabar Portlet
5. Return to Site Manager “Site Settings” screen and click on Global portlet operations.
6. Select “ConnectEDU CoursEval Connector” link.
7. Select those Roles you choose to permit to generate data transfer files. This should be limited to
administrators.
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Setting Up the Jenzabar Portlet
8. The portlet must be placed on a portal page. You may want to create new Tab in JICS for the
portlet or place it on one or more existing tabs, e.g. “Academics”, “Student”, “Faculty”.
9. Place the portlet on the page. In this example we are placing it on a brand new page under a
new tab we’ve called “CoursEval”.
10. Click on Options.
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Setting Up the Jenzabar Portlet
11. Click on the link add a feature to it.
12. Open Administrative features and select ConnectEDU CoursEval Connector.
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Setting Up the Jenzabar Portlet
13. The page will now have the CoursEval portlet content.
User Experience
1. As an Administrator you see this screen. Normal users will see only links to their open
CoursEval surveys.
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Setting Up the Jenzabar Portlet
2. Logged on as student, note the global sidebar message from CoursEval. In the sample below it
shows “You have 3 active surveys”.
3. The Student view of the portlet does not show the administrative content, only that student’s
open surveys.
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Setting Up the Jenzabar Portlet
4. The links in the Course column can be clicked to open the survey for that course without
requiring a login for CoursEval. The link ConnectEDU CoursEval can be clicked to launch to
the CoursEval home page.
5. Student clicked on link to this survey and arrived at the correct CoursEval page, in a new
window, without having to explicitly login to CoursEval.
6. Faculty will click the ConnectEDU CoursEval link to view their Evaluation reports.
Customization
Portal language and Style
Updating the student/faculty page can be accomplished following these procedures:
The JICS portal is geared for students, but faculty can access as well (in a faculty tab) in order to see
response rates and reports. The wording of the portlet can be customized to not confuse students or
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Setting Up the Jenzabar Portlet
faculty (NOTE: these instructions were provided by JICS, so please reach out to them if you have any
issues with this, but you can let me know as well):
Default Message (highlighted below):
Example of a Customized Message that a school decide to use to make it both student/faculty friendly:
Schools can customize the messaging without it being overwritten in future updates. Here’s how:
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Setting Up the Jenzabar Portlet
1.
Edit the custom.css file located at \Portal\ClientConfig\HtmlContent. Add this at the very top or
bottom:
.courseEvalIntPortlet .surveyListScreen .logoutWarning { display: none; }
2.
Run this SQL command on the database. Then IISRESET (or clear the globalization cache in
the Site Manager).
UPDATE FWK_Globalization SET Text_Custom_Value = 'whatever text you want'
WHERE Text_Key = 'MSG_FORMAT_CEINT_COURSEEVALLIST_INTRO'
Neither the custom.css nor the Text_Custom_Value column should be overwritten for future installs. (If
the client tries to modify the actual ASCX page, then yes, that will most likely be overridden.)
A few important notes:

The “whatever text you want” string can contain the value {0} (that’s a zero in curly braces),
which would get replaced by the “ConnectEDU CoursEval™” link. If they’d prefer to have no
link at all, they can just omit the {0} altogether.

Due to browser CSS caching, it may take an hour or so until the “logoutWarning” box
disappears for any one browser. (You can try holding Ctrl and hitting F5 to do a “hard reset” on
a given browser, but it’s not 100% guaranteed to clear the cache.)
Sidebar Style
If you have a savvy JICS administrator the sidebar link can be restyled to make it stand out. See this
example that one of our customers was able to do:
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