Aide Memoire December 08

Transcription

Aide-Memoire
INDIA: Himachal Pradesh State Roads Project [Ln. 4860-IN]
Implementation Support Mission (December 8-13, 2014)
EXECUTIVE SUMMARY
A World Bank mission visited Himachal Pradesh during Dec 8-13, 2014, to review and evaluate the
implementation progress towards the likelihood of achieving the project development objectives, and to
provide support to the Government of Himachal Pradesh (GoHP) in the implementation of the
Himachal Pradesh State Roads Project (HPSRP).
The achievement of the Project Development Objective is rated Moderately Satisfactory whereas due to
slower implementation progress in key activities, Implementation Progress rating has been retained
Moderately Unsatisfactory.
1. STATUS OF THE OVERALL PROJECT
The overall pace of the project is slow. Component-1comprising of upgrading core road network
completed 6 out of the 13 contracts, but moving slow in the remaining 7 contracts. The retendered
contracts have substantially mobilized resources and expected to pick up progress in the next 6 months.
Component-2 comprising of maintenance and some institutional development activities has shown a
marked improvement, completed over 90% of the periodic maintenance, and awarded over 50% of the
planned performance based maintenance contracts and expects to award in early 2015. The component
has also shown good progress in most of the institutional development activities and moving slowly on
some others.
Disbursement from the Bank in the first quarter of FY15 was $10 million- a good start compared with a
disbursement of $9.6 million in the entire FY14. The total disbursement reached $169.2 million (60% of
the loan) out of the total loan of $281.7 million. The project needs to disburse about $55 million on the
average in each of the FY15 and FY16. This can only be achieved by boosting implementation progress
of civil works, especially the newly awarded 4 contracts, which constitute about 40% of the total civil
works.
1.1.
Component-1 Core Road Network Upgrading
The progress of this component is maintained as moderately unsatisfactory. The component is being
implemented through 13 contract packages. Modest progress has been observed in some packages and
minimal on others including in the large contracts packages. The overall physical progress as of end May
2013 is 55%; a 2.5% increase since the last mission. The project has made a marked progress in land
acquisition and forest clearances, but needs to promptly finalize the few cases in contract packages 4 and
6-1. About 312 km out of the total 437 km of project roads have been laid with dense bituminous
macadam or bituminous wearing course, providing a good riding surface to the road users. Packages 1, 2,
3, 7, 8 and 10 have been substantially completed and taken over; the recently completed package
1demonstarates a good example of construction quality. Packages 4 and 9 are expected to be completed in
April and June 2015 respectively. Package 9 picked up progress after a concerted effort by PWD/RIDC,
CSC and the contractor’s management. The momentum should be enhanced further to complete the
remaining 6 km of work. The large contracts 5-I, 5-II, 6-I and 6-II which were awarded last year have not
progressed as expected, specifically the first two. In order to catch up with progress RIDC/CSC need to
closely and rigorously monitor progress based on pre-agreed work programs. It is becoming more evident
that the higher management of PWD needs to closely follow up progress and support the project as
needed.
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)Aide-Memoire
Implementation Support Mission
1.2.
December 8-13, 2014
Component-2 Core Network Maintenance and Management
The rating of this component has been upgraded to Moderately Satisfactory. This component envisages
that (i) about 2000 km of Core Road Network (CRN) roads will be maintained through (a) periodic
maintenance and minor rehabilitation and; (b) piloting performance-based maintenance contracts; and
improvement of road accident black spots on priority corridors; (ii) key institutional strengthening
activities will be carried out. Highlights of progress are as follows.
1.2.1. Core Road Network Maintenance: periodic maintenance of 1336 km of roads in CRN has been
completed; works in about 37 km of roads is in progress; the small outstanding procurement shall be
completed by February 2014. Performance Based Maintenance Contracts (PBMC) - 3 contracts of 226
km in length have been awarded three bidding documents for another four packages is ongoing, which
includes a bio-engineering slope stabilization work in completed contracts. The Bank team considered
this to be a good way of packaging slope protection with long term road maintenance. Accident black
spots improvement works- Modest progress was made; four out of nine packages were completed. The
development of Road Accident Database Management System (RADMS) has been completed and
launched in two districts, will be rolled out to the entire state in January 2015.
1.2.2. Institutional Strengthening Activities (i) Road maintenance financing mechanism - GoR
maintains the existing system is adequate and put in place a new system may not be needed. However it
failed to submit a full-fledged assessment of the current mechanism as required in the last mission.
PWD/RIDC will submit the report by January 31, 2015; (ii) On RIDC’s taking over of the management
of the CRN from PWD to RIDC, GoHP issued a notification to all concerned that RIDC is entrusted to
manage the state’s core road network. This being a good first step forward, the detailed road map to
implement the intent is yet to be made clear. PWD agreed to prepare and get GoHP’s approval of the
organization manual for RIDC including structures, functions, responsibilities, workflows, etc and start
implementation by April 1st, 2015. Project Management System- The system is developed, data for the
initialization stage is being entered. The data collection from each package however, is taking longer and
the Supervision Consultant is not yet fully on board to play its key role. RIDC has to ensure that all
concerned users engage actively to make the system work. A continuous hand holding and repeated
training is required to be provided by the consultant.
1.3.
Social and Environment Management
Social Safeguards: Land acquisition and R&R have been completed with the exception of few cases and
small quantities in Packages 4, 5 and 6. Some of the cases could have been completed by earlier as the
cases have been on for over a year remained unresolved. The progress towards completing LA and R&R
is moderately satisfactory
Environmental Safeguards: The implementation of environment management activities/works is rated
Moderately unsatisfactory on account of a substantial gap in complying with the environmental
management norms and the respective contracts specifically in packages 5-I, 5-II, 6-I and 6-II. These
include poor debris management, compliance to protection of forest lands, dust pollution, poor road safety
and workers safety at work in these particular contracts. This was the case despite a good track record of
compliance of the project to the ES issues over the past years. Notwithstanding the above, the required
regulatory clearances for forest land diversion and permissions for tree cutting, operation of construction
camps, plant sites and borrow areas have been obtained.
Social Safeguards: Overall implementation progress of social safeguards is Moderately Satisfactory. The
field visits in four districts revealed a sustained progress in mainstreaming community amenities
provisions in road works; slow progress in obtaining additional land details and disclosing Social and
Environmental screening results. The project should focus on finalizing the public disclosure of the social
and environmental screening summary.
2
1.4.
December 8-13, 2014
Procurement and Financial Management
Procurement is rated Moderately Satisfactory. The mission noted that most of the procurement activities
have been completed. The remaining PM and PBMC contracts have to be expedited to complete the
related activities prior to loan closing. Contract management remains to be a concern that the newly
mobilized contracts are yet to produce a resource based work program and adhere to it; and for the CSC
to supervise the contracts accordingly.
Financial Management is rated Satisfactory. Disbursement from the World Bank as on November 22,
2014 for IBRD 48600 is USD 169.26 million which represents 76.94% of the loan of USD 220 million.
Disbursement under additional financing IBRD 81990, which became effective on March 8, 2013, is NIL.
The project progress has to substantially improve to make use of the additional loan, which remained
undisbursed for 21 months. The contract of the existing internal auditor (after extension) is valid only for
the period ending September 30, 2014. HPRIDC has to start the process of hiring of new internal auditors
at the earliest. The project has received the internal audit report for the six months period ended March
31, 2014.The action taken report on this report will be taken to the board in the board meeting to be held
before December 31, 2014.
Status of Agreed Actions from the Last mission
S. No.
Actions
Comp 1- Upgrading of Core Road Network
1.
Package 1- Complete BC work/Award the bridge/drainage structures
2.
Package 3- Finalize land acquisition
Updated Status
3.
Done except minor items.
4.
5.
6.
7.
Package 3 – Complete the outstanding bridge approaches, asphalt
surfacing and river bank protection works to tackle the bridges
Package 4 – (i) Finalize land acquisition, (ii) issue the variation and
conclude the contract amendment
Package 5-1- resource based work program prepared and approved and
corresponding resources deployed
Package 6-1- (i) Finalize land acquisition and avail encumbrance free
and 6-2
land to the contractor,
Done
Done
i) Half LA done
ii) Vo issued and contract
amendment signed.
WP submitted, needs
improvement
WP submitted, needs
improvement
98% LA done
(ii) resource based work program prepared and approved
and corresponding resources deployed
Submitted.
(iii) cover the subgrade with granular layer before the
monsoon to avoid slipper surface during the monsoon
NA
8.
Package 8- independent investigation to BC surface Cracking completed
Report submitted
9.
Package 9- decide on alternative ways of completing the contract should
the contractor turns progress around by July 31
RIDC let the contractor to
improve, some signs of progress
are being observed
Comp 2 - Core Network Maintenance and Management
10. Award performance based maintenance work of Mandi and Shimla
districts
11. Invite bids performance based maintenance work of the Completed
Packages 7 and 10
12. Award of the balance periodic maintenance works
3
Done
Under preparation
2 works remained to be awarded
by December 31, 2014
S. No.
Actions
13. Complete the ongoing 9 blackspot improvement works
14.
Prepare and submit, for Bank’s review, a full-fledged assessment of the
sustainability of the road maintenance funding mechanism of GOHP
Prepare and submit, for Bank’s review, a roadmap and implementation
schedule to expand the mandate of RIDC to manage the core road
network
15.
16.
Prepare and submit the total revised cost of the project broken down by
activity to initiate any possible partial loan cancellation
December 8-13, 2014
Updated Status
4 completed and 5 in advanced
stages
Not done
A GoHP notification issued.
Organization structure and
manual to be completed by Feb
2015
Done, the outstanding work will
consume the whole loan
Key Agreed Actions from the Current mission
No.
1.
2.
3.
4.
5.
Items
Actions
Component 1- Core Network Improvement Component
Package 1,2, 7, 8 Completed packages- outstanding bills need to be settled without
and 10
further delay
Package 4
 realignment, LA should be cleared and paid;
realignment
 Aim for physical progress 100%
Package 5-I
 Shortfall of key resources augmented, resource based WP
submitted
Package 5-II
 Shortfall of key resources augmented, resource based WP
submitted
Package 6-I
6. Package 6-II

Aim for physical progress 60%
7. Package 9

Improve speed and Aim for physical progress 100%
8. Environmental
Management 9.
10
11
12
13
Take corrective action and clean-up unauthorized debris dumping
from the forest area in Contract 5 B and from waterways in
Contract 6 a and B– Immediate and share ATR with Bank
Provide for gabions/crate walls at all existing debris disposal sites
– Contracts 5 –I, 5-II, 6-I and 6-II.
Avoid dust nuisance throughout the contract time and at all
sections of contracts 5 –I, 5-II, 6-I and 6-II, and maintain the road
as per the contract including invoking contractual measures in
case of non-compliance
Component 2 - Core Network Maintenance and Management
PBMC and Bio Award Contracts (i) Kangra zone, (ii) Packages 2,3, 7 and 10
engineering
PWD to submit a report on the functioning of the existing
Road
mechanism
Maintenance
Financing
Mechanism
PWD to submit a report on the organization structure its
RIDC’s
administrative functional manual
expanded
mandate
4
Date
Jan 31
Dec 31
April 30
Jan 7, 2015
June 30,
2015
Jan 7, 2015
June 30,
2015
June 30,
2015
June 30,
2015
June 30,
2015
Jan 15, 2015
Feb 28, 2015
Immediately
and
continuous
Mid Feb/
March 31
Jan 31
Feb 28
December 8-13, 2014
DETAILED AIDE MEMOIRE
INTRODUCTION
1.
A World Bank mission visited the state of Himachal Pradesh during December 8-13, 2014, to
review the progress made since the last mission and support the implementation of the Himachal Pradesh
State Roads Project (HPSRP). The mission visited a number of project sites and held extensive
discussions with officials and engineers from the Public Works Department (PWD) and the Himachal
Pradesh Roads and other Infrastructure Development Corporation (RIDC), and joined the first meeting of
Project Working Group (PWG) for road safety. The mission wishes to thank them for their hospitality and
collaboration.
2.
This Aide-Memoire (AM) summarizes the findings, recommendations, and agreements reached
during the mission. It includes 14 Annexes (including status of actions agreed during previous mission in
Annex 3 and a list of agreed actions during the current mission in Annex 4). The main findings and
actions to be taken, an update of actions agreed during the last mission, were all discussed with PWD and
RIDC at a wrap-up meeting in Shimla on December 13, 2014.
II.
KEY PROJECT DATA & PERFORMANCE RATING
Table -1 Key Project Data & Performance Rating
Key Project Data
Total Project Cost (PAD): US$ 401 million
Loan Amount:
-Original Loan: US$220 million
-Additional Loan: US$61.7 million
Bank Board Approval Date:
-Original Loan :June 5, 2007
-Additional Loan: October 25, 2012
Effectiveness Date:
-Original Loan: October 5, 2007
-Additional Loan: April 2, 2013
Loan Closing Date: June 30, 2016
Project Age: 89 months
Loan Disbursed: 60% (US$ 169.2 million)
Loan Committed: 96%
Project Performance since the last mission
Project Development Objective: MS
Implementation Progress: MU
Project Management: MS
Procurement: MS
Financial Management: S
Environmental Safeguards: MU
Social Safeguards: MS
Flags: (one) Country Record
Ratings: HS=Highly Satisfactory; S=Satisfactory; MS=Moderately Satisfactory; MU=Moderately Unsatisfactory; U=Unsatisfactory; HU=Highly
Unsatisfactory
3.
Project Development Objective (PDO).The development objective of the Project is to reduce
transport costs and to improve traffic flows on priority segments of the core road network of Himachal
Pradesh. This objective is to be achieved through a package of prioritized infrastructure investments and
improved management practices. The indicators to measure performance in achieving the development
objective are: (i) condition of the core network; (ii) speeds on the project upgrading roads; (iii) fatal
accident rate on the state highways; and (iv)the level of road user satisfaction on the core network. The
mission together with the GoHP reassessed the Project Development Objective (PDO) and concluded that
the PDO remain valid and it is likely to be substantially achieved by the end of the project. The progress
in achieving these performance indicators is presented at Annex 1.
4.
Progress in achieving the PDO is maintained Moderately Satisfactory, based on the progress of
performance indicators agreed at appraisal. The three indicators have progressed well and are likely to
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December 8-13, 2014
achieve the PDO by the end of project; the status of the fourth one “Level of road user satisfaction” will
be updated after the next round of survey planned for August 2015.
Table -2 Outcome Indicators
Outcome Indicators
Baseline
Target Value
by Mid-term
Target
Value by
completion
Value/Status of performance
indicator
% of the entire core network
(~4,000 km) in poor condition
40%
30%
=< 10%
23%1
Average speeds on the WB
financed roads, which received
upgrading, predicted using HDM4, (% increase)
25 kmph
25% for
completed
stretches
25% for
completed
stretches
60% of road stretches have
been completed. However, on
312 km of roads [about 71%]
on which Dense Bituminous
Macadam layer has been laid,
speeds have increased by more
than 25%.2
Death rate on HP state highways
(number of deaths involved in
traffic accidents/1,000 veh)
2
=<2.0
=<2.0
0.24
Level of road user satisfaction with
the entire core network, index 1-5
1.5
2
3
3.57 (MTR value; a second
survey will be done in August
2015)
III.
DETAILED PROJECT IMPLEMENTATION
Overall Implementation Progress: The Project consists of two components. The overall Implementation
Progress is rated as Moderately Unsatisfactory and the details are as follows.
Component – 1: Core Network Improvement Component (Moderately Unsatisfactory):
5.1
Overall: The MU rating done in the last mission was maintained in this mission on account of
the continuous slow movement of the largest contracts-package 5-I and 5-II; the slow progress in package
3 and 4 in completing the small quantum of works outstanding since the last mission. On the other hand
relative improvement has been observed in contract packages 3, 6-I, 6-II and 9, which were poorly
performing till the last mission. Physical progress, improvement in quality, better site management and
compliance to environmental and social issues are key issues to be addressed immediately to bring the
component to a satisfactory state, and substantially achieve the completion of civil works within the loan
closing date. Contracts packages 3 and 4 should be completed latest by January 31, 2015 and April 31,
2015. The overall physical progress of the packages is 55%; a 2.5% increase since the last mission.
5.2
Highlights: Following the removal of the balance structure works, contract package 1 has
shown a remarkable progress and substantially completed the works with exemplary quality and handed
over to the RIDC. The new bridges contract Package 1-B has been awarded in August 2014 and works
commenced in October 2014. The contractor’s progress in mobilization, organization of the site and
1
The state carried out a periodic renewal of about 300 km of SH leading to a marked improvement of the CRN road
condition
2
HPRIDC will soon arrange to monitor and update the actual percentage increase of average speeds in the
completed sections
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December 8-13, 2014
programming of works has been satisfactory which the mission commended. Package 2 has been
completed and a final taking over has been made by RIDC, however the mission was concerned to learn
that the contractor’s final payment has not been settled. The mission was disappointed over the very slow
progress in the final stages of completion of packages 3 and 4. It took over 5 months for Package 3 to
complete a quantum of works less than 2% by value; and still left to do some river training, protection,
lane marking, and traffic sign works. This holds true for package 4, which was unable to complete a 200
m stretch due to undue delays in land acquisition, which the mission learnt due to lack of proactivitiy and
indecisiveness on the part of the PIU. In the newly introduced 1.3 km realignment work, hindrance free
land is yet to be available for 900 m stretch. More than a year since the realignment was decided, this is
unacceptable. The mission urges RIDC and the CSC to ensure these contracts- 3 and 4 are completed in
January and April 2015 respectively.
5.3
Package 8 has been substantially completed and already taken over since the May 2014
mission. Payment was suspended on account of some surface cracking observed in few stretches and
difference of opinion on final quantities between the CSC/RIDC and the Contractor. An independent
assessment of the causes of the premature cracks on wearing course has been done and remedial measures
recommended. RIDC and CSC should discuss and work out an action plan to remedy the defects as per
the contractual provisions.
5.4
Package had been performing very poorly for long time and the mission in May 2014 advised
CSC/RIDC it was high time to take appropriate contractual measures. RIDC decided to give the
contractor further chances to turn around progress and quality improvement. Though not to a convincing
extent, the contract picked up progress after a concerted effort by PWD/RIDC, CSC and the contractor’s
management. The momentum should be enhanced further to complete the remaining 6 km of work by the
due date June 30, 2015.
5.5
The new contract packages 5-I and 5-II are not performing as expected and need to
substantially step up their pace of performance. In spite of the advice in the last mission to make use of
the monsoon season to do essential preparatory works like mobilization of crushers and asphalt plants,
stockpiling quarry stones and preparation for concrete works, little has been achieved till the current
mission. Crushing plants have been mobilized and in place but there is little done in stockpiling quarry
stones and crushed aggregates. The work fronts opened for structures and earthwork are very few
compared to the backlog works and the remaining contract time. The site management is far below
expected that lots of excavated material dumped along shoulders undermining the environment and
worsening traffic flow and safety. The other new contract packages 6-I and 6-II are performing relatively
better, however as observed in the last mission, the focus is still on the structure works and earthworks.
Like Package 5, the stone crushing activity is substantially lagging behind. The mission continued to
caution that a the long stretch of earthwork opened up should be covered by at least a single layer of
granular material to take care of the possible slipperiness of the subgrade during the wet seasons. It was
good to see that the outstanding LA in Contract 6-I is almost resolved.
5.6
Packages 2, 7 and 10 have been completed and are in the Defects Liability Period, while
packages 1 and 8 are now included in this list of completed projects and are under the DLP; Package 3 is
substantially completed.
Component– 2: Core Network Maintenance and Management (Moderately Satisfactory):
5.7
The rating for this component is upgraded to Moderately Satisfactory, due to progress
observed in awarding two PBMC contracts and the third in advanced stage of procurement, the issuance
of a notification by GoHP to implement the transfer of the core road network to RIDC, drafting a road
policy that emphasizes on maintenance and its funding mechanism. Establishing a sustainable road
7
December 8-13, 2014
maintenance funding mechanism and evolving RIDC into an agency to manage the core road network
were activities agreed during the negotiations of the additional financing to be implemented by PWD. The
update of the status of each activity is highlighted as follows.
5.8
Periodic maintenance of 1336 km of roads in CRN has been completed; works in about 37 km
of roads is in progress. Tranche 1 and 2 works have been completed fully. Contracts for works for another
143 km are to be procured and this remains to be a concern to the Bank mission. This figure has not
decreased (rather increased in this mission) over the past 4 missions. RIDC informed that any outstanding
procurement for periodic maintenance works shall be completed if not dropped by February 2014.
5.9
Long Term Performance Based Maintenance Contract (LTPBMC). Three packages (226 km
out of planned 340 km) in Mandi, Hamirpur and Shimla zones have been awarded. RIDC is packaging a
PBMC work including bioengineering on the completed contracts 7 and 10 along with nearby
interconnectivity roads in fair to good condition for the next PBMC package. RIDC will send bidding
documents for this package to the Bank by January 15, 2015, plan to award them by March 31, 2015.
5.10
Black spot improvement. All the nine packages of blackspot improvement works identified on
critical corridors have been awarded; four packages have already been completed and the remaining five
are set to be completed by March 2015. RIDC would need to collect the data after the improvement in
line with the same format used for the baseline, prepare a report about the level of improvement and
formulate the lessons learnt to inform the design of similar initiatives in the future.
5.11
Road Accident Database Management System (RADMS). The Consultants for establishing
RADMS has been actively working on the development of the system. Progress since the last mission has
been appreciable. Timelines have been adhered to, except in the case of second pilot workshop (TRL
informed that it it’ll be conducted in the 3rd week of December 2014.) and finalizing of the manual. The
RADMS is now in place and being implemented in two pilot districts which is going very well. The data
entry module for Health & Family Welfare department is a challenge as the department is yet to fully
subscribe in to the system. Choosing four hospitals to run the pilot immediately, using the 2462 cases of
crash data already in RADMS (entered as on 10-12-2014) is absolutely urgent and essential. This exercise
will dispel any reservation in any quarter about the importance of integrating trauma care data with
RADMS.
Table -3 Road accident records
Total number of registered
vehicles [as on March of
the year]
Year
2009
2010
2011
2012
2013
522,983
583,673
621,714
766,959
974563 (as on 31/03/2014)
Number of fatalities due to road
accidents on state highways during the
year [from 1st July of previous year to
30 June of the current year]
281
286
322
244
241
(01-04-2013 to 31-03-2014 on SH &
MDR i.e. 118+123=241)
Death rate on HP state highways
(number of deaths involved in
traffic accidents/1,000 vehicles)
0.54
0.49
0.52
0.32
0.24
5.12
Road Maintenance Financing. The process to put in place a mechanism for a sustainable road
maintenance funding mechanism had been stalled until the last mission, for which the Bank raised its
concern at higher levels. MoF requested the GoHP to implement this activity as negotiated during the
Additional Loan for the project or may suspend reimbursement to the project till a concrete action is
taken. The current mission was handed with a draft road policy which includes road maintenance funding.
This is considered an important step forward. Further PWD informed the mission that a quick assessment
of the existing maintenance situation and funding mechanism would be carried out through an
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December 8-13, 2014
independent consultant to identify scope for improvements and implement them. The assessment shall
include inter alia of the sustainability of GOHP’s existing road maintenance funding mechanism, the
historical maintenance demands vis-à-vis fund allocation and usage for the last five years; and draw
actions to improve sustainability which would feed into the proposed Road Sector Policy in draft form.
The assessment and action plan along with the State’s Road Sector Policy shall be completed by end of
March 2013, and improvements shall be implemented thereafter.
Table -4 Maintenance budget and expenditure
Year-wise Details of Funds Available/Expenditure incurred for Repair & Maintenance /Salary (Rs. in Crore)
Year
Amount for
Maintenance
of Roads as
per Finance
Commission
Norms
2
Additional
Grant-inAid for
Maintenance
of Roads as
per Finance
Commission
Norms
3
1
Total
Total
Expenditure
for
Maintenance
of Roads
excluding
Salary
% of
maintenance
expenditure
w.r.t. Finance
Commission
norms
8
9 = (5)(6)-(7)-(8)
10 =
[(9)/(4)]*100
Total Expenditure for Maintenance
of Roads including Salary
Work
Charged
Gang
Labor
Daily
Waged
Labor
HP
PWD
Salary
5
6
7
4=(2)+
(3)
Plan
2006-07
307.39
65.41
372.8
3.1
Non
Plan
478.18
Total
2007-08
322.76
65.41
388.17
5.09
671.97
2008-09
338.89
65.41
404.3
0
685.58
685.58
394.2
-
90.2
201.18
49.8
2009-10
355.84
65.41
421.25
132.22
756.31
888.53
456.74
-
106.84
324.95
77.1
2010-11
373.63
65.41
439.04
108.02
957.53
1065.55
559.24
-
132.99
373.32
85
2011-12
392.314
89.33
481.64
50.05
1157.45
1207.5
692.13
20.68
170.06
345.31
67.4
12-13
411.93
102.36
514.29
36.66
1123.55
1160.21
650.32
21.89
146.8
341.2
66.3
13-14
432.53
115
547.53
51.78
1047.81
1099.59
611.87
20.46
145.27
321.99
58.8
14-15*
454.15
6
*budget values
130
584.15
37.62
1326.27
1363.89
748.64
27.26
205.01
382.98
65.5
481.28
253.31
-
75.25
152.72
41
677.06
417.19
-
90.89
168.98
43.5
6.1
RIDC’s expanded mandate. The GoHP issued a notification to all concerned that RIDC is
entrusted to manage the state’s core road network. This being a good first step forward, the detailed road
map to implement the intent is yet to be made clear. PWD will prepare an organization manual for RIDC
including structures, functions, responsibilities, workflows, etc taking into account of its enhanced role. It
was understood that the existing field offices and work procedures may remain by and large the same
with some amendments to make them directly accountable and reporting to the new RIDC. The
organizational structure and the functional manual will be completed by end February 2015 and shared
with the Bank after the GoHP’s approval; implementation starts by April 1st, the State’s new fiscal year.
6.2
Project Management System: the consultant hired to develop electronic based project
management system, has completed the system development stage, and started to input package wise data
for the initialization stage. The Consultant presented the system to the Bank and the project team, which
found the system very useful provided that all the parties involved in the data input, vetting and signing
off work hand in hand. The team was concerned that the data collection from each package is taking
longer and one of the important party for the system to function, the Supervision Consultant is not yet
fully on board. PWD has to give this system at most importance and ensure that all concerned users
engage actively to make the system work. A continuous hand holding and repeated training is required to
be provided by the consultant.
9
December 8-13, 2014
Site Observations from Upgrading Works
5.
The mission visited project sites of Contract packages 1, 3, 5-I, 5-II, 6-I, 6-II and 9 where works
are ongoing. Detailed mission observations and discussions are provided in Annex 6. For detailed status
of all upgrading works, please refer Annex 11 and for status of encumbrances in upgrading roads, please
refer Annex 14. During the site visits, it was observed that though there is some improvement in the
quality of works, there is some scope to improve in the unfinished sections in terms of:
 quality of pavement layers and structural finishing of concrete works in retaining structures, drains,
CD/bridge works;
 providing sub-surface drains where the seems to be water springing from hillsides which needs to be
conveyed safely under the pavement; [C5-I, 5-II]
 debris clearance from sides of drains, proper dumping of debris at identified dump sites with
flattening and benching; [C5-I, 5I-II, 9]
 clearing of access roads to public on the valley/hillsides;
 covering up of uncovered SG, GSB, WMM and DBM surfaces by the upper layers [C5-I, 5I-II, 6-I
and 6-II] and;
 ensure the use of a properly graded and mixed and GSB, WMM at optimum moisture content [C5-I,
5I-II, 6-I and 6-II];
 maintain the existing road to the standards provided in the contracts [C5-I, 5I-II].
6.
The mission reiterates the need to carry out a road safety audit in all ongoing packages and take
appropriate measures in critical locations. The table below provides the current status of the Phase I and
II works in terms of actual pavement work done.
Table -6 Summary of linear physical progress
Packages
Phase – 1
Phase – 2
Total
Proportion
Length (km)
231
203
434
-
Sub-base (km)
167
161
WMM (km)
161
156
327
75%
317
73%
DBM (km)
157
155
312
72%
Wearing Coat (km)
144
151
295
68%
7.
Construction Supervision. The mission observed that the performance of the construction
supervision consultants (CSC) has not improved during this visit also. The mission felt the guidance of
the supervision team to the contractor in moving in packages 5-I and 5-II, getting them to produce a
resource based work program, pointing them to how to sequence the works and prioritize resources
(though this is the primary responsibility of the contractor) has not been satisfactory. The reporting
needs to be improved once again and the RIDC should be clearly on top of this to ensure that data
on progress, payments and billing should be uniform across all its departments as well as consistent
with the figures of the CSC. To this effect the mission advised to nominate a senior person to organize
the data collection and collation process on a monthly or quarterly basis, at least in line with what is
required for Bank mission’s review.
8.
The CSC team would need to ensure that the teams at site follow a QA/QC system of new
works and rectification of defective construction in a timely manner and not wait for Bank mission to
point them out. There is a need for (i) thorough quality check of Wearing course, DBM, drainage and
protection works, and finishing of structural works in all packages; (ii) timely preparation of revised cost
estimates and variation orders for the changes in scope/specifications of works and submit them along
with detailed justification for approval of RIDC, (iii) carry out a road safety audit on all newly completed
packages to ascertain adequate measures have been built in the designs, and advise RIDC to enhance the
measures that need to be implemented in critical locations.
10
December 8-13, 2014
Environmental Management
9.
The focus of the mission was to review the over-all adequacy and quality of EMP
implementation in the upgrading works under Phase I and II of the project. For this, the mission visited
five out of the six contracts under Phase I and three out of the six contracts under Phase II. The mission
also had extensive discussion on the bio-engineering related activities, including the Bidding Documents
for the stand alone BE works. Additionally, the mission reviewed the following: (a) status of
plantation/bio-engineering works on roads under the periodic maintenance component; (b)
implementation arrangements for environment management activities under the project and; (c) progress
on compensatory afforestation activities. More details are in Annex 9.
10.
Over-view: On the whole, the implementation of environment management activities/works is
rated ‘moderately unsatisfactory’ on account of a substantial gap in complying with the environmental
management norms and the respective contracts specifically in packages 5-I, 5-II, 6-I and 6-II. The
required regulatory clearances for forest land diversion and permissions for tree cutting, operation of
construction camps, plant sites and borrow areas (as applicable in the sub-project context) have been
obtained. Compensatory afforestation activities have also been initiated. More so, the HPRIDC
headquarters, two divisions of National Highways, three CMU units and the Finance Wing of RIDC have
obtained ISO 9001 (Quality Management System) and ISO 14001 (Environment Management System)
certification, which is currently valid until March 20, 2017.
11.
The project continues to successfully demonstrate good practices in dealing with key
environmental issues faced during hill roads development. These include: (a) appropriate management
and disposal of debris/spoils from hill cutting, including rehabilitation of such sites; ; (b) use of bioengineering techniques for stabilizing slopes and for controlling soil erosion; (c) provision of protection
measures to avoid adverse impacts on private properties, forests and irrigation channels; (d) protection of
water sources/springs; (e) restoration and provision of pathways and stairs to provide access to residences,
schools, health centers, religious places and to connect other access roads; (f) implementation of
Biodiversity Management Plan and; (g) an over-all satisfactory clean-up/rehabilitation of work sites.
12.
For management of debris disposal areas, as per site conditions, various treatments (small
concrete walls/crate walls/terracing/stone barriers/bio-engineering works) have been applied to
rehabilitate the debris disposal sites. Several of these dumping sites have been converted for productive
usage such as farm land, floriculture, playground, orchard, bus-stop, plantation areas, valley view areas
etc. However, issues on contracts 5 and 6 (A and B) have led to a slippage in the over-all environmental
performance and till these lapses are rectified, the downgraded rating will continue.
13.
Upgrading Works – Phase I and II: The mission assessed the adequacy and quality of EMP
implementation in both the on-going and completed works under this component through site visits,
discussions with the concerned officials/representatives and review of documentation prepared by the
Construction Supervision Consultants (CSC). Contract packages 5 and 6 were terminated last year due to
poor physical progress and have since been re-tendered. Both original contracts have been split into two
packages each. With regard to EMP implementation, these four contracts are a current cause of concern.
It is therefore necessary for the Nodal Environmental Officers in RIDC and in the CSC’s team to focus on
these works. The key contract specific issues noted by the mission are mentioned below:
Contract 5 A and B


Environment and Safety Officers were not available in either of the packages at the time of mission.
Poor work planning and deficient mobilization even after one year of the contract has further
escalated the problems faced by the public – dust, not trafficable and unsafe road conditions are the
most critical issues. Several complaints have been filed by the people and cases registered in the court
on account of these gross lapses in project management (work planning and sequencing). No efforts
11
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December 8-13, 2014
have been made to clean-up the huge quantities of fine dust, which is creating both health and safety
issues apart from affecting the vegetation and horticulture crops along the road side.
No road maintenance has been carried out using appropriate material.
In contract 5B, the mission noted recent unauthorized dumping of debris in the forest area (valley
side) almost continuously between km 49 to 53. In some places, the waterway also has been
completely blocked. Despite having approved sites, this callousness on the contractor’s part has only
resulted in loss of time, money and further strained the limited human resource availability.
Immediate clean-up and restoration is needed and it has been agreed that an ATR (along with photos
and verified reports of the CSC and RIDC) will be shared with the Bank before/by January 15, 2015.
Looking at the seriousness of the issue, if the required compliance is not achieved, the Bank may
consider this as a legal covenant violation.
Very poor work site safety management, including lack of measures at excavations/broken road
edges/missing berms and weak enforcement of the PPE discipline at all worksites (plant sites; hill
cutting; structure construction sites) also warrants immediate attention.
Undertake construction of protection works (several hill cuts have remained exposed for a long time
without any structural protection) and longitudinal drainage.
Provide for pedestrian segregated lane on all major and minor bridges.
Contract 6 A and B

Both contracts don’t have an Environment and Safety Officer in place. Despite this being an
important contractual requirement, the CSC has not taken an effective action.

The identification and approval of the debris disposal areas has not been appropriately done and at
least two sites visited by the mission were found to be blocking waterways. The mission expressed
serious concern on this lapse and sought an immediate rectification of the same from the PIU and
PMU/PWD.

Ensure proper work site safety management on all contracts in accordance with contractual
requirements, including enforcing of PPE discipline at all worksites (stone breaking; bar bending; hill
cutting; bridge construction sites) – workers inside the camp were found to be working without safety
gear and safety measures on the road were found to be grossly deficient.

Plan and complete the provision/construction of protection works, longitudinal drainage, catch pits
and access roads before the rainy season.

CSC to check material procurement related documentation from third party sources.

Remove/rectify dangerous overhangs (earth, stones, trees, electrical poles) to prevent any accidents
resulting from their slippage

Improve camp and plant site management (first-aid arrangements; fire and electrical safety practices;
ventilation in worker quarters; solid and waste water management; water management; HIV/AIDS
prevention measures; over-all housekeeping and storage of materials)

Emergency response plan has not been prepared/submitted by the Contractor.

Site management and housekeeping at the bridge construction sites – no silt control measures were
found to be in place.
Contract 9


With about 3 months or so left before the contract closes, this road requires huge efforts for proper
site clean-up and rehabilitation. A number of areas, including some landslides and slips require
attention. Over-all, the mission noted major deficiencies in planning and project management owing
to which several unwarranted issues have occurred.
Complete the rehabilitation of debris disposal sites, including grading, plantation and bio-engineering
works, provision of additional gabions and toe walls (on the road side where debris dumps are higher
than road level) – the CSC must ensure that appropriate contractual remedies are applied well in time,
12
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






December 8-13, 2014
to complete the rehabilitation works satisfactorily in line with EMP requirements before substantial
completion certificate is issued and the section/milestone is taken-over.
There are a total of 105 cross drainage works, of which 5 are balance. However, catch pits and other
protection measures, to prevent scouring/erosion are required, which haven’t been provided in most
of the locations as yet.
Ensure clearance of waterways (at all culvert/bridge construction sites; debris disposal sites) and
maintaining of appropriate grade to ease out water.
Complete the provision/construction of remaining protection works, longitudinal drainage and access
roads.
Initiate/complete slope protection works, including bio-engineering at all critical locations.
Take all required safety pre-cautions at worksites – unsafe working was observed at hill cutting,
culvert widening and retaining wall construction sites.
Provision of signage in areas with wildlife movement
Any outstanding work, even if it is minor in nature, must be clearly listed in the ‘punch list’ by the
CSC at the time of taking-over the road. A joint inventory needs to be developed immediately to help
guide the deployment of resources.
On the positive side, the mission noted that springs have been saved, access to properties has been
provided and alignment adjusted/shifted to avoid huge hill cutting around km 14.500.
14.
Regular participation of Environmental Officers from RIDC and CSC in monthly/technical
review meetings will help in improving the ‘results’. It was agreed that RIDC, CMUs and the CSC will
closely follow-up on the said issues and ensure their satisfactory completion. Action taken reports (with
photographs and verified notes from CSC and RIDC) will be shared with the Bank for the remedial
actions taken on Contract 5B, 6A and 6B by January 31, 2015.
Institutional Arrangements for Environment Management
15.
Contractors: Deployment of qualified Environment and Safety Officers in the Contractor’s
team with proper resource support is required in case of Contracts 5 (B) and 6 (A and B), where these
positions have remained vacant for a long time - immediate deployment is necessary and it was agreed
that CSC will apply appropriate contractual remedies, in case the positions are not filled-in by the
Contractors.
16.
Construction Supervision Consultant: One full time Environment Officer is currently in
position and is actively participating in site inspections for improving the over-all environmental
performance of the project. This deployment has enabled regular supervision, monitoring and reporting
on the implementation of EMPs on the upgrading contracts. Likewise, one full time senior Bioengineering Specialist is in place as part of the CSC’s team set-up and is working with the Horticulture
Wing of the PWD on various BE related issues.
17.
RIDC: The RIDC has a Nodal Bio-engineering Officer in place to co-ordinate and facilitate
activities pertaining to bio-engineering works. The RIDC also continues to have a Nodal Environment
Officer as a part of its set-up, who co-ordinates with field staff on various environmental management
issues. However, due to dual charge (of both HPSRP and PMGSY), the quality of service has been
affected and the concerned person is not being able to provide the required time in the field for over-sight,
reporting and for follow-up. The mission urged the PWD/GoHP to re-visit this arrangement so that
performance of both Bank funded projects and in the long run the Department’s capacity on EHS and
road sustainability issues is not compromised.
Capacity Building
18.
The mission once again discussed the needs for capacity building on sustainable/environment
friendly roads in the state. Exposure visit/s for the RIDC officials along with some CMU and other PWD
staff associated with the project will help in strengthening technical knowledge and management capacity
13
December 8-13, 2014
on engineering and environment management aspects. For this, visit to Nepal and/or Austria, where
challenges of working in hilly terrain are similar to those in Himachal Pradesh, could be explored. Nepal
has created a Geo Environment and Social Unit (GESU) as part of the Department of Roads set-up,
prepared and adopted an ESMF for all its operations and has good demonstration sites on bio-engineering
through support of the Bank and other donor partners. Austria too offers good learning from bioengineering and road development/management from tourism perspective. It was mentioned that if the
state is interested, the Bank could help organize such learning visit/s.
19.
More so, the mission suggested that organization of a workshop to share the experience from
HPSRP – both on the challenges and the several good practices that have started to emerge – will be
useful in reaching out to a wider audience such as the PWD officials not working on the project; officials
from Environment, Finance, Soil Conservation and Forest Departments and NGOs/CBOs. It will also
present an opportunity to seek their reactions/suggestions on how some of the experience from the project
could be mainstreamed/replicated elsewhere and how the systems developed under the project could be
further strengthened. The workshop could also be used as a platform to release the manuals developed for
the project. The RIDC was supportive of this idea and it was agreed that the Bank team and the
PWD/RIDC will work closely to organize this event in the coming months.
Social Safeguards
20.
Land acquisition and R&R required to be completed for small quantities in Packages 4, 5 and 6
- about 300 sq mts in Package 6 (1); 85 sq mts in Package 6 (2); 2417 sq mts in Pakage 4; and (3) one
biga in Package 5. Since last mission substantial progress has been made in land acquisition in Package 6.
However, still minor LA and R&R activities remain to be completed, particularly in Package 4. This
should have been completed by now as the project is at final stages for closure. The progress towards
completing LA and R&R is moderately satisfactory (see Annex for details).
21.
Agreements to complete remaining LA and R&R as follows: (a) Complete balance LA in
Packages 4, 5 and 6 before end February 2015; (b) prepare Micro Plans for structures and CPRs in
Packages 4 and 6 and also disburse assistance before end January 2015; (c) Extend the NGO services for
packages 4, 5 and 6 till end April 2015; (d) continue reviewing safety provisions at school and hospital
points and address the gaps.
ICT systems
22.
A World Bank mission visited Shimla from 19th – 20th December, 2014. The objective of the
mission was to review i) roll out plan for RADMS ii) review implementation of e-PMS, iii) review the
progress of Project Management consultant for ICT infrastructure for entire PWD iv) hosting of all above
application at State Data Center (SDC) at Shimla.
23.
Road Accident Management System (RADMS): Mission had a detailed discussion with
RADMS consultant (TRL, UK) and project team. HP PWD under the project is facilitating the
procurement, but ownership will remain with HP State police department as they are the main beneficiary
of this application. Mission was informed that application was launched in a pilot area which consists of
nine (9) police stations in the state.
a. Application Hosting on SDC: Application is currently up and running but installed at consultant
office in Thiruvananthapuram (Kerala). Consultant is currently in a process of acquiring STQC
certification which is mandatory to host the application on State Data Center (SDC). It is expected
that STQC certification will be completed by 2nd week of January, 2015. It was agreed that after
receiving the STQC certification, consultant will move/ host the application at State Data Center at
Shimla. PIU has already informed SDC about this move sometime back.
14
December 8-13, 2014
Issues / suggestion: Server specifications allocated by SDC is not sufficient (i.e Processor speed
along with processor cores are not specified, RAM allocated for GIS serve is only 8 Gb),
insufficient configuration will affect the application speed / reliability later on. It was agreed that
server specifications needs to be revised, and project team will send the revised server
specifications to SDC. In case, SDC do not allocate server with recommended specifications than
project team will procure their own server and host it at SDC.
b. Training: Training of all the field staff is completed in all 13 districts, around 50-60 staff were
trained in each location. No further training sessions is planned in future.
Issues / suggestion: (i) Consultant will organize another round of training for field staff (if
required). (ii) Consultant will prepare a training manual, and copy the manual into all mobile
devices (Samsung Tab III) before issuing the mobile devices to field staff.
c. Mobile Devices: Under the scope of existing contract, consultant has to deliver 160 Samsung
Galaxy III tabs. Consultant has already delivered 70 tabs, remaining tabs are expected to be
delivered by 15th January
Issues / suggestions: (i)To upload the field information into central database from mobiles devices,
field staff will have visit nearest police station to synchronization mobile device through
workstations available at police station(s). Problem is, almost all the police station has only 1-2
workstations which are also very old (with Windows XP operating system). As per consultant,
RAMS is not compatible with windows XP operating system. This is a major bottleneck to upload
the information into central database from field. Mission was also informed that police department
is in a process of replacing these workstations with new one, until then central database may or may
not have information. (ii) Alternate option to upload the information through SIM as all the mobile
devices has SIM slots but without SIM. Supplying SIM is not under the scope of existing contract.
It is recommended to procure the SIM cards to upload real time information into the central
database.
d. Interface with Crime and Criminal Tracking network and Systems (CCTNS): It’s a new online application to register the FIR at police stations; expected launch date for this application is
15th January 2015. Once, the CCTNS will be ready consultant will develop an interface between
RADMS and CCTNS for seamless information between two applications.
24.
Project Management System (E-PMS): its web based application installed at consultant data
center and has seven (7) modules i.e Works, RFI, Photos, Periodic maintenance, contract administrations,
portfolio management and store management. Project team has procured 14 user licenses. Currently,
project team is focusing on “Works” module only.
Issues / suggestion: As per the contract Project Management Consultant has to enter the data into the
system but PMC is not entering the data as this is not under the scope of their existing contract.
Project team is using contractor staff to enter the data which is not recommended and needs to be
sorted out.
25.
Project management Consultant (for ICT infrastructure): The mission is extremely alarmed at
very slow pace of hiring the Project Management Consultant (PMC). Procurement process was started in
November 2013 but still not concluded yet. As per the Bid Evaluation Report (BER), M/s Wipro is the
proposed consultant for PMC, singing of contract is pending because WIPRO has suggested changes in
the “liability” clause of the contract. During mission, Bank team agreed with the suggested changes and
advice the team to submit the revise contract for Bank’s “No Objection”. Signing of contract is expected
by the end of January 2015.
26.
Road Information System and Road Maintenance Management System. The RFP was
issued to the shortlisted firms, who raised quite a number of queries, which led the RIDC to rewrite the
ToR instead of issuing a number of amendments to cause confusions. The revised ToR is under the
15
December 8-13, 2014
Bank’s review. RIDC needs to ensure that the consultants need to be given sufficient time for preparing
their proposals based on the revised ToR. RIDC should plan to award the services by April 30, 2015.
27.
ISO 9001 QMS and 14001EMS Implementation. The RIDC headquarters, two divisions of
National Highways, three CMU units and the Finance Wing of RIDC have obtained ISO 9001
certification, which was valid until August 2013. For further audit and evaluation, RIDC extended the
existing contract.
Procurement
28.
Procurement performance during the review period is rated as Moderately Satisfactory. This
assessment is based on: (i) the relative improvement during the review period, in the pace of awarding
Long Term Performance Based Maintenance Contracts (LTPBMC), although there are some contracts yet
to be awarded; (ii). Delay in selection of consultancy Services for Project Management Consultant for
Development of ICT Infrastructure and Consultancy Services for Technical Assistance to help upgrade
Road Maintenance Management System to Road Management System; (iii) the quality of documentation
such as draft Request for Proposals (RFP), Draft Contracts, Amendments to the RFPs etc. submitted for
Bank’s review.
29.
The updated Procurement plan was shared with the mission and the same was discussed. Under
the periodic maintenance contracts for state roads some more packages yet to be awarded. The updated
procurement plan with the new packages to be taken up should be added and sent across to the Bank for
review and acceptance.
30.
Procurement Post review (PPR): The list of contracts subject to post review was shared with the
Bank during the mission that have been awarded and contract signed between July 1, 2013 and June 30,
2014. The procurement of contracts of “accident black spot improvements” was carried out at the zonal
level offices and hence the PPR could not be conducted during the mission and the same is proposed to be
carried out prior to the next mission.
31.
Civil Works: Package 1-B constituting the balance of the structural works (bridges) in the ICB 1
package road has been awarded since the last mission. The contract was awarded in August 2014 and
works have commenced in October 2014. With the award of this package all the packages of civil works
have been awarded.
32.
The progress of the Packages ICB 5 -I, NCB 5 -II, ICB 6 - II, NCB 6 -I is very slow and not in
line with the implementation plans. The mission informed the RIDC to critically look into the
implementation and carry out close monitoring of these packages as they constitute nearly INR 481 Cr of
works (equiv to USD 78 million).
33.
There is an urgent need to plan and prepare a credible resource-based work program for each of
the packages. The contractor should prepare the same and get it approved by the Engineer which needs to
be closely monitored by RIDC on a fortnightly basis so as to get the works completed prior to the project
closing date.
34.
It has been agreed that the roads namely 2,3, 7 and 10 which have been completed, would
be taken up for Performance Based maintenance contracts (PBMC) along with bio-engineering works.
Prior to taking yup these works for procurement the procurement plan should be updated and these works
included.
35.
Consultancy Services: The finalization of the two ongoing selection process (PMC for
IT services and Technical services for road management system) should be completed at the earliest
without any further delays. The RIDC should initiate the selection process for the next Road User
Satisfaction Survey (RUSS). RIDC should decide on the selection method to be followed and submit the
same to the Bank for concurrence.
16
December 8-13, 2014
36.
The e- Project Management Software is not being fully utilized as data is not being
entered for the four packages of recently awarded works namely pkg 5 and 6.
Key Project Implementation Action/Activities
1.
2.
3.
4.
Procurement
Expedite the bidding and award for balance of
the maintenance and PBMC contracts
Updated procurement plan
Award contracts for PBMC for the package 2,
3, 7 and 10
Conclude the selection process for
Consultancy Services for Technical
Assistance to help upgrade Road Maintenance
Management System to Road Management
System
HPRIDC
At the earliest
HPRIDC
HPRIDC
January 31, 2015
March 31, 2015
HPRIDC
April 30, 2015
Financial Management
37.
The implementation support mission reviewed the continuing adequacy of the financial
management arrangements at the project and the progress made on the action plan agreed during the
previous mission. The recent developments and key issues are highlighted:
38.
Budget and Disbursements: The expenditure budgeted for FY 2014-15 is Rs 320.56 cr
(Upgradation- Rs 205.90 cr, Periodic Maintenance- Rs 41.615 cr, SC/ST- 73.05 cr), against which the
expenditure for the year till September 30, 2014 is Rs 81.27 cr. Disbursement from the World Bank as on
November 22, 2014 for IBRD 48600 is USD 169.26 million which represents 76.94% of the loan of USD
220 million. The designated advance balance is USD 7.64 million. This reflects expenditure reported till
September 30, 2014. Disbursement under additional financing IBRD 81990, which became effective on
March 8, 2013, is NIL. The project has now submitted NIL IUFRs covering the period (i) from January
21, 2013 to March 31, 2013;(ii) April 1, 2013 to March 31, 2014; (iii) April 1,2014 to June 2014 and (iv)
Jul 2014 to September 2014.
39.
Internal auditor: The project has received the internal audit report for the six months period
ended March 31, 2014.The action taken report on this report will be taken to the board in the board
meeting to be held before December 31, 2014. The contract of the existing internal auditor (after
extension) is valid only for the period ending September 30, 2014. HPRIDC has to start the process of
hiring of new internal auditors at the earliest.
40.
Mobilization Advance: Mobilization Advance of Rs 11.41 crore relating to Package 5 wherein
the contract was terminated has been recovered from the contractor. It was advised that the recovery
should be reflected in IUFR for the quarter ending December 2014 as the amount is not eligible for bank
financing. As on November 22, 2014 mobilization advance balance is Rs 27.02 crore. It was suggested
that if necessitated, a separate bank account of the contractor may be insisted, to ensure that advances are
utilized for the purpose for which they have been given.
17
December 8-13, 2014
41.
External Audit: Presently M/s. K N Chandla & Co., Chartered Accountants, who have been
the auditors since FY 11-12 are due to retire after the audit for FY 14-15 is completed. Audit report for
FY 2013 -14 was submitted on September 30, 2014. There are no audit observations on the financial
statements and the audit report has been disclosed publicly on the website.
42.
ISR FM Rating: Based on the above, project Financial Management is rated as Satisfactory.
Agreed FM Actions:
By When
December 31, 2014
Action
Appoint Internal Auditors.
43.
Status of key actions agreed during the previous mission: GoHP and RIDC have largely
complied with the action plan, which was agreed during the June 2014 mission to improve the
performance of the project. The status of the action plan is given in Annex 3.
44.
Key actions agreed to improve project performance: The mission discussed a number of
implementation issues both at construction site and at the headquarters with the project team and
RIDC/PWD management; agreed with RIDC/PWD on certain key actions to improve the performance of
the project with a view to completion of project activities before the Loan Closing Date, June 2016.
Implementation of these steps would also have an impact the project ratings in the next mission. The
actions agreed during the current missions are shown in Annex 4.
Project Costs, Expenditure and Budget
45.
Expenditure as of November 3, 2014 was Rs 1247.5 cr- an increase by about Rs 197 cr. The
expenditure made and projected expenditure is presented below.
Table -5 Project Costs, Expenditure and Budget
Upgrading Works
Utility Shifting Tree Cutting
Compensatory Afforestation
Periodic Maintenance Works
Maintenance Works,
Consultancy Services and
Trainings
Land acquisition
R&R
Incremental cost
TOTAL
Estimated Cost
at 20123 (US$)
211.18
1.73
0.86
55.97
276.78
7.99
0.86
55.97
824.11
6.98
2.51
168.77
110
0.5
0
20
Cumulative
Forecast on
June 30, 2015
(Crore)
934.11
7.48
2.51
188.77
18.51
18.51
67.55
7
74.55
12.42
2.14
0.61
303.42
35.72
3.87
0.61
400.31
169.33
5.30
2.95
1247.50
12
0.5
0
150
181.33
5.8
2.95
1397.5
Estimated Cost
at Appraisal
(2007) (US$)
Expenditure up
to Nov 30, 2014
(Crore)
Forecast for the
next 7 months
(Crore)
Project Management
46.
RIDC Staffing. Though operating with some positions still remain unfilled, RIDC is doing well
in terms of discharging its responsibility. RIDC however needs to provide refresher training on contract
3
Estimate revised in 2012 led to additional loan of US$61.7million
18
December 8-13, 2014
management and quality inspection to its field engineers to address some of the oversights occurred in
contract management. It also needs to ensure that suitably qualified and experienced staff be deployed in
the newly awarded contracts 5 and 6. When RIDC assumes its long term responsibility of the core road
network management function, the staffing has to be entirely revisited as will be suggested by the task
team established to prepare the reorganization proposal. For the current project, GoHP is requested to
ensure continuity of the project management team.
47.
Project Monitoring and Reporting. The mission requested RIDC to continue to use the agreed
Project Report format (which contains 8 excel-based reports and has been agreed at the project appraisal
stage) to monitor project progress. The mission requested RIDC to regularly update the Project Report
and forward it to the Bank within 15 days after every quarter.
48.
Performance Monitoring Indicators (PMI).The mission and RIDC jointly reviewed the PMIs
and updated the value of PMI indicators based on available information. The mission noted that for one of
the outcome indicators to measure increase in average speed in completed roads, RIDC has been
assuming the speed simply increases owing to the improved roads. However the actual increase was never
reported. RIDC will do a survey on completed roads with a methodology to be agreed with the Bank.
The status of achievement of the performance indicators is at Annex 1.
49.
Information Disclosure .The mission reviewed two key transparency aspects on the project i.e.
information disclosure and complaint handling mechanism to deal with various types of complaints.
RIDC continued to handle complaints lodged through its through the website as well as manually.
50.
Compliance with Loan Covenants. The status of compliance of the Project and Loan
Agreement covenants is in Annex 2.All covenants are in compliance.
51.
Next Implementation Support Mission. The next full implementation support mission is
scheduled for April/May 2015.
19
IV.
December 8-13, 2014
ANNEXES
Annex 1
Progress of achievement of performance indicators
Annex 2
Status of compliance of legal covenants
Annex 3
Annex 4
Status of Actions/Activities Agreed During the Last Mission)
Actions/Activities Agreed During this Mission (to be reviewed during next mission)
Annex 5
People Met by the Mission
Annex 6
Detailed Mission Comments on Upgrading Works
Annex 7
Detailed Mission Comments on Maintenance Works
Annex 8
Details of Social Issues and Agreed Actions
Annex 9
Details of Environmental Issues and Agreed Actions
Annex 10
Financial Management Issues and Actions
Annex 11
Status of Upgrading Works
Annex 12
Status of Maintenance Works
Annex 13
Status of all Consultancy Services
Annex 14
Status of Encumbrance in Upgrading Roads
Annex-15
Road Accident Database Management System
20
December 8-13, 2014
Annex 1
Progress of Achievement of Performance Indicators
Target
Value by
midterm
30%
Target Value
by
completion
=< 10%
TBD in
YR1
25% for
completed
stretches
25% for
completed
stretches
Death rate on HP state highways (number of
deaths involved in traffic accidents/1,000
veh)
Level of road user satisfaction with the entire
core network, index 1-5
Component One (Core Network Upgrading):
% of target roads (~ 447 km) of core network
completed upgrading
% of target roads (~447 km) in excellent
condition (no cracking; IRI < 3.5)
% of fiscal year contracts let within 120 days
of bidding (after deadline of bids received)
2.0
=<2.0
=<2.0
1.5
2.0
3.0
3.57
0%
30%
100%
66%
95%
72%
0%
90%
100%
% of PAPs paid compensation and provided
with R&R assistance
0%
100% for
Phase I
100% for
Phase II
50%
 In 2013-14 = Nil
 Overall:
 Upgrading works = No
procurement
 Consultancies = No
procurement
 Maintenance works = No
Land compensation progress:
Phase 1=100%, Phase 2 = 97%,
R&R assistance progress: 95%
51%
50%
74%
100%
75%
100%
50%- Two Contracts awarded,
third under evaluation and 4th
DPR/ bid document process for
bidding
45%- four packages
Outcome Indicators
Baseline
% of the entire core network (~4,000 km) in
poor condition
Average speeds on the WB financed roads,
which received upgrading, predicted using
HDM-4, (% increase)
40%
0%
% survival rate for trees planted under the
0%
Project
10%
30%
% of road users and project construction
worker aware of correct ways of HIV/AIDS
prevention and transmission
Component Two (Core Network Maintenance and Management):
% of target roads (~2,000 km) of core
0%
50%
network receiving periodic maintenance
% of performance-based contract packages
0%
30%
executed on target roads (~300 km)
% of 20 target locations receiving black spot
0
30%
4
100%
Value/Status of performance
indicator
23%4
68% of road stretches have
been completed. However,
speeds have increased by more
than 25%5 on 312 km of roads
[about 71%] on which Dense
Bituminous Macadam layer has
been laid.
0.24 ((241/974 for year 201314)
The state carried out a periodic renewal of about 300 km of SH leading to a marked improvement of the CRN road
condition
5
HPRIDC will soon arrange to monitor and update the actual percentage increase of average speeds in the
completed sections
21
December 8-13, 2014
treatment
Full operation of stable road financing
mechanism for the core network (~4,000 km)
Nil
Yes
Reduction in share of permanent gang labor
costs in total spending on routine and
emergency works
Setting up of Quality Assurance System
75%
Development of Accounting Policies and
Procedures Relating to Road Assets
Nil
Complete
d
Rolling annual training plan prepared,
implemented and evaluated
Nil
Yes
65%
Nil
22
50%
RIDC (incl. 3
CMUs)
completed
ISO
registration
Recommenda
tion
implemented
Yes
completed, the remaining five
packages under execution
GoHP will reassess the
adequacy of the current funding
and report to the Bank if any
further measure is required
58%
Completed
RMMS developed and Annual
maintenance plans are being
prepared using RMMS system.
In progress
December 8-13, 2014
Annex 2
Status of Compliance of Legal Covenants
Date
Due
Status
Recurrent
C
Recurrent
C
4/5/2009
C
Recurrent
C
Recurrent
C
RIDC shall prepare and make public by March 31 of each year starting from 2008 an annual
Road Maintenance Plan for core road network for following FY and implement it in a timely &
efficient manner
Recurrent
C
RIDC shall prepare and make public by April 30 of each year starting from 2008 a core road
network condition and traffic survey report and a core road network maintenance achievement
report for the proceeding FY
Recurrent
C
Recurrent
C
Recurrent
C
Recurrent
C
Recurrent
C
Recurrent
C
Recurrent
C
Description of Covenant
GoHP shall maintain the Board of Directors of the RIDC with composition and powers sufficient
to function and direct the carrying out of the Project in a timely and effective manner.
GoHP shall maintain a dedicated team of suitably qualified staff in RIDC both at HQ and in at
least 3 dedicated field divisions, with sufficient resources
RIDC shall prepare EMPs and RAP for Phase II roads in accordance with Operations Manual and
R&R policy, satisfactory to the Bank
RIDC shall implement the Project in accordance with Operations Manual, EMPs, RAPs,
Financial Management Manual
GoHP shall transfer Loan Proceeds to RIDC within 3 weeks of receiving them from GOI
GoHP shall have the financial statements audited by acceptable auditors and furnish the Bank the
audited reports no later than 6 months after the closing date for the statements
RIDC shall maintain a financial management system in accordance with agreed requirements
GOI shall make Loan proceeds available to GoHP according to the agreed arrangements
RIDC shall prepare and furnish to the Bank quarterly Project Reports including agreed
performance monitoring indicators no later than 45 days after end of each quarter
All goods, works and services to be financed out of the Loan shall be procured in accordance
with the provisions of the Project Agreement
Prepare project reports for each fiscal year quarter and submit to Bank not later than 45 days after
the end of the period.
Prepare and furnish to the Bank (a) by Nov 15, 2009, a comprehensive Project progress report
satisfactory to the Bank; (b) two(2) impact assessment reports of the implementation of the RAP,
the first by May 31, 2009 and the second within 120 days of completion of all resettlement under
the project
23
C
December 8-13, 2014
Annex 3
Status of Project Implementation Action/Activities (agreed during the last Mission)
S. No.
Actions
Civil Works – Upgrading and Maintenance
1.
Package 1- Complete BC work/Award the bridge/drainage structures
2.
Package 3- Finalize land acquisition
Updated Status
3.
Done except minor items.
4.
5.
6.
7.
Package 3 – Complete the outstanding bridge approaches, asphalt
surfacing and river bank protection works to tackle the bridges
Package 4 – (i) Finalize land acquisition, (ii) issue the variation and
conclude the contract amendment
Package 6-1- (i) Finalize land acquisition and avail encumbrance free
and 6-2
land to the contractor,
Done
Done
i) Half LA done
ii) Vo issued and contract
amendment signed.
WP submitted, needs
improvement
WP submitted, needs
improvement
98% LA done
(ii) resource based work program prepared and approved
and corresponding resources deployed
Submitted.
(iii) cover the subgrade with granular layer before the
monsoon to avoid slipper surface during the monsoon
NA
8.
Package 8- independent investigation to BC surface Cracking completed
Report submitted
9.
Package 9- decide on alternative ways of completing the contract should
the contractor turns progress around by July 31
10.
12.
Award performance based maintenance work of Mandi and Shimla
districts
Invite bids performance based maintenance work of the Completed
Packages 7 and 10
Award of the balance periodic maintenance works
RIDC let the contractor to
improve, some signs are being
observed
Done
13.
Complete the ongoing 9 blackspot improvement works
14.
Prepare and submit, for Bank’s review, a full-fledged assessment of the
sustainability of the road maintenance funding mechanism of GOHP
Prepare and submit, for Bank’s review, a roadmap and implementation
schedule to expand the mandate of RIDC to manage the core road
network
11.
15.
16.
Prepare and submit the total revised cost of the project broken down by
activity to initiate any possible partial loan cancellation
24
Under preparation
2 works remained to be awarded
by December 31, 2014 –
Four completed and five in
advanced stages
Not done
A GoHP notification has issued
to be followed by the
organization structure and
manual to be completed by Feb
2015
Done, the outstanding work will
consume the whole loan
Annex 4
Detailed Actions/Activities Agreed During This Mission (to be reviewed during next mission)
No.
1
2
3
4
5
6
7
Items
Actions
Component 1- Core Network Improvement Component
Package 1,2, 7, 8
completed, but outstanding bills need to be settled
and 10
Package 1 bridges good start, needs to keep momentum
Package 2
department maintenance is not up to the mark, the quality of patch is very
poor
Package 3
Complete the minor works
Package 4
the work of 200 m should be completed
Package 4
 realignment, LA should be cleared and paid;
realignment
Package 5-I








Date
Jan 31
Jan 31
Jan 31
Dec 31
April 30
Immediately
Immediately
Immediately
Immediately

Need to deploy a full-time RE
Needs a qualified project planner and senior project manager
Needs to double culvert and retaining structures team
Needs 7 teams for bridge works
Needs to triple the current stone quarrying resources aim 3000 m3/day
Double the shifts on crushing plant, aim at 2500 m3/day
Install asphalt plant and get the mix design and trial sections done
Ensure daily watering of dust or RIDC look for other options to avoid
the nuisance
Remove the huge excavated material to designated, prepared and
approved disposal sites
Attend to the road maintenance - or RIDC look for other options to
keep the road traffic worthy


Immediately
Immediately
Immediately
Immediately
Immediately
June 30
8
Package 5-II


All recommended for Package 5-I applies here
Immediately
June 30
9
Package 6-I

The balance 13 km stretch LA should be cleared and handed over
hindrance free to the contractor
Crusher installation needs to be expedited and completed and aim for
crushing of 2500 m3/day
The speed of structure construction should be enhanced
Dec 20
Crusher installation needs to be expedited and completed and aim for
crushing of 2500 m3/day
The speed of structure construction should be enhanced
Immediately
RIDC and CSC should discuss and work out an action plan to remedy
the defects as per the contractual provisions
Settle dispute om measurement of quantities and associated bills
Improve speed of implementation
Jan 31




10
Package 6-II




11
Package 8

12
Package 9


Immediately
Immediately
Immediately
June 30
Immediately
Immediately
June 30
Jan 31
Immediately
No.
13
14
15
16
17
18
19
20.
21.
22.
Items
December 8-13, 2014
Actions
 Survey data on average speed of vehicles on completed roads Component 2 - Core Network Maintenance and Management
Periodic
 Award the balance work
maintenance
 Aim to complete the ongoing contracts
PBMC and Bio Award Contracts
engineering
o In Kangra zone,
o Packages 2,3, 7 and 10
Blackspot
 Complete the balance X no. works
Improvement
 Award additional works
RADMS
 Complete roll out
 PWD to hold high level discussion and get the full participation of
education and health departments for the system to properly work
PMS
 Complete data collection of contract packages 1, bridges, 5-I, 5-II, 6-I
and 6-II
 CSC to fully engage in doing its part and avail its staff for training
 Nominate a senior engineer to coordinate the data collection and
checking of the system functioning
Road Maintenance
PWD to submit a report on the functioning of the mechanism
Financing
Mechanism
RIDC’s expanded
PWD to submit a report on the organization structure its administrative
mandate
functional manual
Take corrective action and clean-up unauthorized debris dumping from
Upgrading Works
the forest area in Contract 5 B and from waterways in Contract 6 a and
B– Immediate and share ATR with Bank
Provide for gabions/crate walls at all existing debris disposal sites –
Contracts 5 and 6
Complete (i) the rehabilitation of debris disposal sites, including
grading, plantation and bio-engineering works, provision of additional
gabions and toe walls; (ii) provision of drainage and catch pits and (iii)
provision of protection woks – in Contract 9 – before issuing
substantial completion certificate
Ensure proper work site safety management on all contracts in
accordance with contractual requirements, including enforcing of PPE
discipline at all worksites RIDC/PWD to take necessary actions to prevent de-facing of bus-stops;
waste dumping along the roads; unauthorized installation of signs/flags
in the median/along the road and; extensions/ encroachments by the
people within the RoW
Complete plantation/bio-engineering works on all remaining periodic
Periodic
maintenance roads and share an updated report with the Bank.
Maintenance
Component
Compensatory
Afforestation and
Bio-engineering
Works
Date
June 30
March 31
Jan 31
June 30
Mid Feb
March 31
Jan 31
March 31
Jan 31
Jan 15
Immediately
Immediately
Jan 31
Feb 28
Jan 15
March 31
Continuous
Jan 15
Follow-up with Forest Department on Compensatory Afforestation
activities for contracts 6 and 8 and prepare a brief report after joint
inspections with Forest Department (to be disclosed after review by the
Bank).
Feb 28
Share the Bidding Documents for the Bio-engineering Works covering
upgrading works on contracts 1, 2 and 3
Jan 15
26
Annex 5
List of Persons met by the Mission
S. No.
Name
Designation/ Address
Govt. of Himachal Pradesh
1.
Mr. Narinder Chauhan IAS
Principal Secretary , PWD, GoHP
2.
Mr. Naresh Sharma
Engineer-in-Chief , HPPWD, Shimla
RIDC
3.
Mr S. L. Dwivedi
Chief Engineer – cum – Project Director, RIDC, Shimla
4.
Mr. B.K. Sharma
Superintending Engineer, RIDC, Shimla
5.
Mr. L.K. Chauhan
Social Development Officer, HPRIDC, Shimla
6.
Mr. Kulbir Singh Thakur
E.E. (CM), RIDC, Shimla
7.
Mr. Kulbir Singh Thakur
E.E. (P), RIDC, Shimla
8.
Mr. Aparna Roheala
E.E. (T&D) RIDC, Shimla
9.
Mr. Pritam Chand Bandan
E.E. (CMU) RIDC, Dharamshala
10.
Mr. H.R. Bhardwaj
E.E. (CMU) RIDC, Hamirpur
11.
Mr. B.S. Dehal
E.E. (CMU) RIDC, Una
12.
Mr. Rajeshwar Singh Jaswal
E.E. (CMU) RIDC, Shimla
13.
Mr. S. S. Rana
E.E. (Hort.) RIDC, Shimla
14.
Mr. D. K. Nag
Nodal Environmental Officer
15.
Mr. B. S. Chandel
Nodal Bioengineering Officer , RIDC, Shimla
16.
Mr. Arvind Lakhanpal
A.E. (CMU), RIDC, Hamirpur
17.
Mr. Rakesh Sharma
A.E. (P), RIDC, Shimla
18.
Mr. Narinder Chaudhary
A.E. (T&D), RIDC, Shimla
HPPWD
19.
Mr. M.S. Thakur
Chief Engineer, PMGSY, HPPWD
RIDC (Finance)
20.
Mr. Anil Kapil
Chief Gerenral Manager, RIDC, Shimla
21.
Mr. Virender Bhardwaj
Manager (Fin. & Accounts), RIDC Shimla
The Louis Berger Group Inc.
22.
Mr. Andrew Bogle
Team Leader, CSC, LBG
23.
Mr. Anoop Kumar
R.E. (Pkg. – 3, 4 & 6), LBG
M/S Longjian Road & Bridge Co., China
24.
Mr. Diao Zai Xuan
Project Manager (Pkg - 1)
M/S C&C Constructions, India
25.
Mr. AshwaniDogra
Project Manager (Pkg-3), C&C Construction
26.
Mr. Pankaj Singh
Project Manager (Pkg-5/ICB), C&C Construction
M/S SomDatt Builders Ltd.
27.
Mr. Srikrishna
Project Director
Consultant for Rural Area Linked Economy (CRADLE)
28.
Mr. SurenderParmar
Dy. Team Leader, CRADLE
M/S TRL Limited, UK Consultant - RADMS
29.
Mr. Subu Kamal
Team Leader, TRL
30.
Mr. Balu
Dy. Team Leader, TRL
M/S Backend Banglore Limited, Bangluru
31.
Mr. Srinidhi
M/S Backend Banglore Limited
Consultant for Rural Area Linked Economy (CRADLE)
32.
Mr. Pranay Kumar
Team Leader, CRADLE
33.
Mr. SurenderParmar
Dy. Team Leader, CRADLE
December 8-13, 2014
Annex 6
Detailed Mission Comments on Upgrading Works
The Component 1 (Core Network Upgrading) of the project envisages upgrading of 437 km of roads in
the Core Road Network (CRN). RIDC initially started implementing this component through 10 contract
packages in two phases. However, in the course of implementation the following changes were made: (a)
packages 5 and 6 performed very badly and were terminated, and later each split into two contracts (5-I,
5-II, 6-I and 6-II) and retendered; (b) an amicable agreement between RIDC and the contractor led to the
removal of the bridge works from contract 1 and tendered separately; and (c) a missing bridge in contract
7 from the original contract was included in the project and tendered separately; raising the total number
of contracts to 14 (7in phase-I and 7 in Phase-II).
Table: update of progress of civil works
Package
(1)
Phase I works
1
1-Bridge
2
3
4
5-I
5-II
Phase II works
6-I
6--II
7
7-Bridge
8
9
10
Orig Cont.
Price (Rs
million)
Rev. Cont.
price w/o esc.
(Rs million)
(2)
Commencement
Date
(3)
(4)
Orig Date of
Comp
(5)
Rev Date of
Comp
Fin. Prog.
(Nov
30/14)
INR mil
(6)
(7)
% Fin.
Prog
Nov
30/14)
(8=7/3)
% Phy.
Progress
as of
Nov 30,
201
(10=9/3)
1265
660
980
1028
335
1794
1433
7495
1044
660
932
1024
424
1794
1433
7311 8-May-08
1-Oct-14
14-May-08
14 May 2008
10 Aug 2008
5 Jan, 2014
23-Dec-13
7-Nov-10
30-Jun-16
11/13/2010
13 Feb-11
9 Feb- 10
30-Jun-16
22-Jun-16
11/23/2012
7/9/2012
5-Dec-13
31-Dec-13
30-Jun-16
22-Jun-16
1185
1147
1175
311
144
100
114%
0%
123%
115%
73%
8%
7%
100%
100%
73%
4%
3%
637
948
626
93
1422
430
561
4717
12212
637 948
584
93
1470
544
435
4711
12022
23-Nov-03
10-Jan-14
8 Mar 2010
1 Dec-14
26 Oct-09
1 Dec-09
8 Mar-10
29-Feb-16
9-Jan-16
7-Sep- 11
31 Aug-16
25- July-12
31 May-11
7 Dec-11
29-Feb-16
9- Jan -16
15 July-12
31 Aug-16
29 Mar-14
31-Jul-14
17 Sep-12
183 206
559
1855
322
430
16%
22%
96%
126%
59%
99%
16%
22%
100%
0%
100%
63%
100%
100%
7617
63% 55%
Phase 1 Works: All seven civil works contract packages of phase 1 upgrading works, which constitute a
total length of 232 km, were awarded at a total contract price of Rs 7495 million. In all these contracts,
the contractors and the supervision consultants have mobilized and the civil works are at various stages
with physical progress ranging from 3% in contract 5-I to 100% in packages 1, 2 and 3 by November 30,
2014. Contract 1-B was signed in August 2014 and mobilizing reasonably and started some works with a
good note, while contracts 5-I, 5-II have were awarded in January 2014 with a minimal progress over the
last 11 months. Contract 4 has also shown a very minimal progress since the last mission.
Phase 2 Works: All seven civil works contracts of phase 2 upgrading works, which constitute a total
length of 203 km, were awarded at a total contract price of Rs 4711 million. In these contracts the works
are at various stages with physical progress ranging from 16% in contract 6-I to 100% in contracts 7, 8
and 10. Contract 9 has been showing no significant progress for long time till the last mission, which has
now started to show some sign of improvement.
28
December 8-13, 2014
The mission, along with the officials of RIDC and the Supervision Consultants, visited packages 1, 3, 5(I),
5 (II), 6 (I), 6 (II), 8, 9 and then discussed the progress of Works with the respective contractors.
Contract Package 1: Mehatpur-Una-Jahalera-Amb Road; Contractor: Longjian Road and Bridge
Limited Company (about 44km): The civil works under this package as revised have been substantially
completed and taken over by RIDC in October 2014. The mission visited the completed works and
generally satisfied on the progress since the last mission (73%-100%); and the quality of the works both
technically and aesthetically. The mission advised CSC/RIDC to follow up on the rectification of any
items in the snag list in good time during the defects liability period and ensure receiving the as built
drawings of the finished work.
The mission observed some road side residents in the townships are occupying part of the shoulder width
for their household and business purposes; undermining the effective use of the road formation by the
pedestrian and vehicular traffic, creating a road safety hazard. The mission raised its concern and advised
PWD to take up the issue with the concerned municipal governments to curb such encroachment practices
before it is too late.
Contract Package 1-B: Mehatpur-Una-Jahalera-Amb Road, Contractor: S. P. Singla Pvt. Ltd. Due
to the very slow progress on the bridge and structural works by M/s Longjian, the RIDC in consultation
with Bank removed the remaining works of bridges from the contract 1 and packaged them as Contract
1-B. The contract was awarded and signed in October 2014 to M/s S.P.Singla Pvt. Ltd at a contract price
of INR660 million. The mission observed that the contractor has mobilized a substantial amount of
resources and prepared a realistic work program aligned with the resources on the ground. He has
already taken up works at four out of the seven bridge sites. The mission observed that the work
sequencing, the type of equipment and manpower and the related material resources deployed, are
commensurate with the works requirements. The contractor was advised to tidy up the sites, take care of
electrical wirings running on the ground surface and comply with workers safety requirements while
working under moving machineries, swampy grounds, etc.
Contract Package 2: Una-Bangana-Barsar Road; Contractor: C&C Construction Limited (Length
revised to 44.7km from 44.823km): This contract was completed in December 2012 and the DLP of the
final milestone ended in December 2013. The mission was concerned with the excessive delays in settling
the disputes related to final payments due to the contractor. This should be finalized and the final contract
cost of the contrbe communicated to the Bank mission by end February 2015.
Contract Package 3: Barsar-Jahu Road; Contractor: C&C Construction Limited (originally 45.8
km long and now modified to 46.03km): The contract stands substantially completed with the exception
of river training works upstream and downstream of the Jahu river bridge under the last milestone 4. Road
studs, lane marking and traffic signage works would need to be completed before taking over. The
mission reiterates its concern on the safety of the pedestrians across the Jahu Bridge which has a length of
over 100m. There is no provision for a raised or protected pedestrian lane. PWD needs to think about and
implement appropriate road safety measures to protect pedestrian-vehicle conflict and pedestrians falling
off the bridge while trying to keep away from the moving traffic.
Contract Package 4: Jahu-Kalkhar Road; Contractor: ANS Construction Limited (length about
15.4km): The mission did not visit the site but had a meeting with the contractor and CSC. The full
stretch is now 100% available to the contractor for construction without any hindrances. However, the reproposed alignment section has not been fully encumbrance free. Only about 400 m was available for the
contractor at the time of the mission. RIDC informed the mission that the award has been completed and
compensation payment would be completed and the contractor would have a full possession of the site
encumbrance free by the end of January 2015. The addition of this new realignment extends the contract
29
December 8-13, 2014
completion to March 31, 2015. The progress reported is about 73% including the re-alignment section.
The mission urges the contractor RIDC and CSC for a concerted effort to complete the contract with a
revised completion of Mach 31, 2015, which requires expediting the clearance of all LA and RR issues
without further delay.
Contract Package 5-I, Theog- Kotkhai- Kharapatthar, Km 0.000 to Km 48.000, Contractor: C & C
Construction limited. The physical progress made so far was minimal (4%) in 36 % of the contract time.
This is a big cause of concern given the remaining quantum of work, the contractual time and above all
the closing date of the Loan. The mission observed that the contractor installed a 200 TPH capacity
crusher but working 2-3 hours a day for shortage of a stone supply for crushing. The mission was
informed that the capacity of the stone production crew is so low that the crusher stays idle for much of
the day. A crusher of such capacity should work a minimum of 16-20 hrs a day with a minimum of two
shifts thereby achieving at least 2500 m3 of GSB and BC materials, which are critical for the contract.
Corresponding to this the stone production crew should be enhanced to produce at least 20% more rock to
cater for wastage. This translates into intensively multiplying the current stone production capacity, which
is merely around 350m3/day. In addition there are 7 bridge works each requiring to be started in parallel
for which the contractor needs to deploy a full and independent structure crew for each site. It was agreed
RIDC and CSC to discuss with the contractor to critically review the resource requirements against the
works quantity in the limited construction period in the corridor. The contractor based on the review
should prepare a resource based work program taking into account the available working time factoring
the cold season, the monsoon and apple seasons.
The mission observed that there is a huge quantity of material generated from excavation and dumped on
the road side. With appropriate testing and treatment, this material has the potential to be incorporated in
the road works.
Contract Package 5-II: Contractor: C & C Construction limited 5 II: Kharapatthar-Hatkoti-Rohru
Km 48.000 to Km 80.684; Contractor: C & C Construction limited. The progress made so far was
minimal (3%) in 36 % of the contract time. Having the same contractor as in Contract 5-I, the issues are
the same and the Contractor and RIDC have to work out ways to catch up with the backlog of work
slipped off and complete the works within the contractual time of completion. Likewise Contract 5-I,
RIDC and CSC to discuss with the contractor to critically review the resource requirements against the
works quantity in the limited construction period in the corridor. Subsequently, the contractor based on
the review should prepare a resource based work program taking into account the available working time
factoring the cold season, the monsoon and apple seasons.
The mission was concerned by the bad condition of the existing road vis-à-vis the traffic plying on it. The
contractor seems to have neglected the maintenance; whatever is maintained was nothing close to
acceptable standards. The mission team observed that the entire corridor is filled with a cloud of dust
which posed a safety risk to the traffic and health hazard to the road side residents. The mission advised
RIDC/CSC to take immediate measures to ensure the traffic worthiness of the road and arrest the dust
nuisance; including looking at the option of outsourcing should the contractor continue to be reluctant.
Contract Package 6-I and 6-II: Sarkaghat- Jahu Road, Km 61.920 to Km 79.100; and JahuGhumarwin Road, Km 79.100 to Km 103.370M/s, M. G. Contractors Private Limited: The progress
made so far was minimal- 16% in contract –I and 22% in contract-II against 50 % of the contract time.
The contractor continued to focus on earthworks and CD works but little has been done on pavement
works. The mission observed that the contractor is installing a 200TPH capacity crusher and expects to
start massive crushing towards the end of January. Adequate capacity asphalt plant has already been
mobilized. The mission advised the contractor to prepared trial mixes and get approval of the mix design
earlier before embarking on massive crushing of asphalt aggregates.
30
December 8-13, 2014
Contract Package 7: Ranital-Kotla Road; Contractor: Valecha – Dilip JV (Length about
39.173km): The mission was informed that DLP period is over and RIDC took over the road; and the
contractor submitted a draft final statement and being processed by the Engineer. The mission urged
RIDC/CSC to amicably settle the final payment.
Contract Package 8: Kumarhatti-Nahan Road; Contractor: Somdatt Builders Pvt. Ltd (about 71.7
km): The contract is in its DLP and the contractor is attending to the defects notified by the Engineer. The
mission urged RIDC/CSC to timely settle the difference in opinions regarding the final quantities of the
work, thus agreeing on the final statement.
The mission was informed that the independent consultant completed its investigation of surface cracks
observed earlier and submitted the report. The report is being reviewed internally and steps will be taken
as per the recommendations.
Contract Package 9: Draman-Sihunta Road; Contractor: NKG Infrastructure Ltd: The progress is
about 63% a 4% increase since the last mission in May 2014. This is not enough but is a sign of
improvement after the contractor was given a last chance by RIDC/CSC to turn the performance of the
contract around both in physical progress and quality of works. The mission noted that the poor
workmanship seen in the previous missions were rectified and the contractor has mobilized more
resources to the site. The sequence of operations is also acceptable but there still needs improvement on
the quality of the finished works. This includes proper alignment of the longitudinal joints between les,
straightening/smoothing out pavement edges.
Contract Package 10: Bhawarna-Lambagaon Road; Contractor: Valecha – Dilip JV (approx length
of road 26.28 km of Intermediate Lane road): The mission was informed that DLP period is over and
RIDC took over the road; and the contractor submitted a draft final statement and being processed by the
Engineer. The mission urged RIDC/CSC to amicably settle the final payment.
Construction Supervision Consultant Contract (Louis Berger Group): During the site visits to the
roads, the mission observed that the performance of the consultant remains unchanged. RIDC needs to
work better with the consultant to get proper reports with credible data on costs, progress and claims.
There is no uniformity in reporting and mission feels that much of the defects are being pointed out only
during its visit rather that pro-active action being taken by the CSC to improve quality and timeliness of
contract execution.
31
December 8-13, 2014
Annex 7
Detailed Mission Comments on Maintenance Works
The Project includes maintenance of about 2000 km of roads in CRN [Core Road Network] of the State.
The works have been taken up in three tranches. Periodic maintenance of 1336 km of roads in CRN has
been completed, works in about 37 km of roads are in progress, and contracts for works for another 478
km (including performance-based maintenance contracts) are to be procured.. Tranches 1 and 2 works
have been completed. Bio-engineering aspects in many contracts have may need to be re-done because of
lack of survival issues.
Implementation of Tranche-1: Periodic maintenance of 532 km of roads in 25 contract packages has
been completed.
Implementation of Tranche-2: 517 km of roads are being improved in tranche-2 maintenance works all
of which have been completed.
Implementation of Tranche-3: Periodic maintenance of 462 km of roads is taken up in tranche-3. Works
in about 287 km of roads have been completed. Of the remaining 175 km, contracts for 37 km of roads
have been now awarded and works are under progress. It is expected that in all these roads the works will
be completed by March 2015. There seems to be a problem of insufficient interest in a couple of these
contracts even when they were bid out previously The mission, once again, advised RIDC to substitute
with equivalent length roads of approximately the same cost and priority and carry on with the bidding as
soon as possible. The bids of 6 works have been received and works will be awarded shortly after
evaluation .
Long Term Performance Based Maintenance Contracts (LTPBMC). PWD/RIDC had selected about
340 km of roads in North Zone, Central Zone and South Zone for piloting LTPBMC works. AP team
also visited the State and conducted the workshop in January, 2014 at Shimla and Mandi. Now 2 PBMC
works have been awarded and one will be awarded shortly.
Three packages (226 km out of planned 340 km) in Mandi, Hamirpur and Shimla zones have been
awarded. RIDC is packaging a PBMC work including bioengineering on the completed contracts 7 and
10 along with nearby interconnectivity roads in fair to good condition for the next PBMC package. RIDC
will send bidding documents for this package to the Bank by January 15, 2015, plan to award them by
March 31, 2015.
32
December 8-13, 2014
Contract Package No.
Package-1 (ICB)
Mehatpur-Una-Amb Road
Length
(km)
44.82
[Now
44.7
km]
Present Status ending November 30, 2014
Sub Grade achieved = 44.700 km
GSB = 44.700 km; WMM = 44.700 km; DBM = 44.700 km
BC achieved = 43.600 km
Cross Drainage – 104 Nos. completed.
km 5.600 to km 50.423.
Contract Package No. 1
(Balance work of
Bridges)
Mehatpur-Una-Amb
road
Contractor
M/s S.P.Singla Pvt. Ltd.
Package -2 (ICB)
Major
Bridges
- 6 nos.
Minor
Bridge
– 1no.
Box
Culvert
– 1 no.
45
Major Bridge = 4 nos. in progress
Work Completed.
Una - Barsar
Earthwork achieved = 45 km , Sub Grade achieved = 45 km
km 0.000 to km 45.000
GSB = 45 km; WMM = 45 km; DBM = 45 km; BC = 45 km
Slab Culvert = All 26 completed, 64 retained/rehabilitated [total 90]
Box Culvert = 32 completed [total 32]
Pipe Culvert = 28 completed [total 28]
Major Bridge = 1 completed [total 1]
Minor Bridge= 11 completed [total 11];
Package-3 (ICB)
Barsar - Jahu
Length
(km)
45.80
[Now
46.03
km]
GSB = 46.03 km; WMM = 46.03 km
DBM = 46.03 km; BC = 46.03 km
Pipe Culvert = 17 completed, [total 17]
Slab Culvert = 48 completed, [total 48]
km 45.00 to km 90.800
Box Culvert = 8 completed,[total 8]
Major Bridge = 4 completed, [total 4] Minor Bridge = 1 completed [total 1]
Package-4 (NCB)
Jahu –Kalkhar
km 93.440 to km 108.830
15.39
Earthwork achieved = 15.22 km
Subgrade achieved = 15.20 km; GSB = 15.20 km; WMM = 15.21 km;
DBM = 15.18 km, SDBC=13.60 Km
Pipe Culvert = 43 completed; 4 not required [total 47]
Slab Culvert = 12 completed; 1 not required [total 13]
Additional work (NCB‐4) Earthwork = 1000 Cum completed [Total=3200 Cum]
33
Length
(km)
Bypass in a length of 1.30 kms. Package-5 (ICB)
Theog- Kotkhai- Rohru
km 0.000 to km 80.680
Work terminated on 26-072012.
Package-5 :- PKG-01ICB
Theog- KotkhaiKharapatthar
Km 0.000 to Km 48.000
Package-5 :- PKG-IINCB
Kharapatthar-HatkotiRohru
Km 48.000 to Km 80.684
TOTAL
December 8-13, 2014
R/Wall = 350 Cum [3500 Cum]
80.68
Earthwork achieved = 46.5 km; Sub Grade achieved = 25 km; GSB = 16.6
km; WMM = 11.26 km; DBM = 7.5 km
Culverts = 87 completed out of a total of 327
Minor Bridge= Nil [total 14]
48.00
Earthwork achieved = 2.000 km completed ; Sub Grade achieved = 0.150
km completed; GSB = ----km; WMM = ---- km; DBM = ----- km
Culverts = 2 no. completed, 2 no. in progress
Minor Bridge= 1 no. in progress.
32.684
Earthwork achieved = 2.950 km completed (2.840 Km. in progress); Sub
Grade achieved = ----- km; GSB = ------ km; WMM = ---------km; DBM = ----- km
Culverts = 1 no. completed and 6 nos. in progress.
Minor Bridge= 1 no. in progress
231.8
34
December 8-13, 2014
Status of Maintenance Works (Tranches I, II and III)
Status of
DPR
Procurement
Status
Status of Work
Remarks
2
Total
Cont
ract
value
in
INR
Milli
on
3
4
5
6
7
532
408
Complete
d
All works have been
completed.
Total expenditure to
date is Rs. 383.79
million.
517.32
740
Complete
d
All works
awarded
462.10
5
794
Complete
d
Bids under
tendering for 7
contracts
totaling to
138.180 km
No. of
Packages
Total
length
( in
km)
1
Tranche-I
25 Nos.
All works
awarded
Tranche-II
28 Nos.
All works are
complete
date is Rs. 747.76
million.
Tranche-III
23 Nos.
35
Works are
completed in
286.930 km. in 15
contracts while
works are ongoing
in two slices for
about 33 km, one
slice completed
except bioengineering
date is Rs. 519.44
million.
December 8-13, 2014
Annex 8
Detailed Discussions on Social Issues and Agreed Actions
Land Acquisition: The following updates the LA status in the project.
Package 4: There is requirement of acquisition of about 2417 sq mts of private land in a length of 1.2 kms
in Package 4 to build an alternative alignment taken up due to subsidence of original built of road.
Though LA was initiated under old Act, awards have not been finalized. Besides this, there is proposal for
acquisition of 80 sq mts through direct purchase in village Masyana between chainages 100+150 kms to
100+350 kms. It is agreed that the LA will be completed before end February 2015.
Package 6 (1) (61.920 kms-79.100 kms) : Following the finalization and approval of the awards by the
State government, compensation disbursement is complete in 9 villages and in progress in 5 villages out
of 18 villages. In the remaining three villages (out of 18) LA is required for 300 sq mts which is under
finalization for direct purchase. As such, LA is more or less complete for 13 kms, and under progress for
the remaining 4.1 kms between changes 61.920 kms to 65 kms wherein about 300 sq mts is required.
After final assessment about 24 structures are assessed to be affected besides 3 CPRs. Micro Plans for
these structures are under preparation.
Package 6 (2) (79.100- 103.370 kms): Land acquisition is complete (including disbursement of
compensation) in this package, except for 85 mts required for bridge approach in village Baldwara.
Award for this is under preparation. About 5 structures will be affected and Micro Plans were approved
for these structures.
For land acquisition, it is agreed that the PWD will explore the possibilities to acquire all the pending LA
proposals through direct purchase. In any case land acquisition will be completed before end February
2015.
For structures, it is agreed that the assistance will be disbursed before end January 2015 and demolition of
structures will be commenced from February 1, 215.
Package 5: For a junction improvement at chainage 24.750 kms, there is a proposal to acquire the land of
about one biga. The PIU is in the process of finalizing its design plans, based on this it is agreed that the
required land will be acquired through direct purchase.
Bridges – Additional Land requirements: Because of changes in bridge alignments at two locations (kms
84.806 and 102.025) in Package 6B, there may be requirement of additional land for approach roads.
Assessments have still to be completed. It is agreed that these assessments will be completed and entire
land acquisition will be completed along with the payment disbursements before end January 2015.
Assessing and addressing the safety aspects of social utilities - junctions, schools, hospitals: Almost
all the concerns relating to safety aspects are addressed. It is been agreed that the HPRIDC with support
of the Supervision Consultants will further review and address as they come up.
Claims for property damages during construction: Progress on assessing the property damages and
their redressal is in progress. About 30 court cases are in the court for payment of compensation for
damages to properties, orchards, etc. These cases needs to be assessed properly and any losses incurred
due to the project has to be reimbursed by the project/contractor as the case may be. The HPRIDC has to
review these cases with the assistance of the Supervision Consultants in deciding the merit of the cases. If
found genuine, needs to be paid for the damages of the properties without much delay. The Project R&R
Policy clearly states that these people need to be compensated and assisted. These cases were found to be
36
December 8-13, 2014
more in Package 5 where the contractor services were terminated. The HPRIDC has to be pro active and
address these public grievances without delay. It is agreed that the HPRIDC will assess and inform its
action plan in addressing these issues before end February 2015 to the Bank.
Court cases - removal of structures: HPRIDC has been able to progress in removal of structures in all
cases, except for a structure in chainage 77.400 due to resistance from the owner. It was informed that the
owner has taken part of the compensation amount and not cooperating the HPRIDC in removal of the
structure. However facts have to be verified and in full compliance of the HPRIDC Project R&R Policy,
these issues need to be addressed with the assistance of the District Administration.
NGO services extension: Given the delays in land acquisition in Packages 4 and 6, the R&R activities
had also got delayed. To complete balance R&R activities in these two Packages, the services of NGO
also needs to be extended. It is agreed that the HPRIDC will extend the services of the NGO till end
March 2015.
Missing data to provide: Information relating to package wise land requirement, number of total
titleholders, etc has been provided. It is agreed that the HPRIDC will update the below table and will
collect the missing information before end March 2015.
Packages
1
2
3
4
5
6
7
8
9
10
Total
Total Land (ha/are/sqmts)
Governmen Private
t
4-11-00
15-21-55
12-90-20
27-65-00
3.05 hects.
21.171hects
1.7293
6.6851 hects
hects.
45-55-05
17-79-20
2.95 hects.
AL under
process
19-19-15
6-83-28
40-91-76
7-74-91
14-05-98
1-07-02
12-09-56
9-32-94
Number
of
villages
35
54
59
11
Number
of
Affected
Titleholders (only land + only
structures along with land)
Under preparation
-do5250 (4953+297)
613 (593+20)
Number of Affected
Titleholders - only
structures
255
431
297
20
58
37
2661
Identification in process
25
61
30
20
7
30
124
2276
597
348
3397
46
1
0
117
1253
Land Compensation Details
Package
No
Total Private Land
(hectares/are/sqmts)
1
2
3
4
5
6
7
8
15-21-55
27-65-00
22-49-69
5-44-00
17-79-20
1-16-89
6-83-28
7-74-91
Balance
Total
Total
disburse
Compensation to Compensation
be paid (Rs)
Disbursed
till (Rs)
date (Rs)
266978383
24388106
26590277
3628440179
302386149
60418030
429432408
406956035
22476373
68290673
53119399
15171274
137134484
128974534
8159950
33671056
5561449
28109607
44447546
35298016
9149530
82241242
79652603
2588639
37
to
9
10
Total
1-07-02
9-32-94
10032914
63668002
1510167747
38
December 8-13, 2014
9573985
54426670
1307671291
458929
9241332
202496456
December 8-13, 2014
Annex 9
Environmental Safeguard Management
The focus of the mission was to review the over-all adequacy and quality of EMP implementation in the
upgrading works under Phase I and II of the project. For this, the mission visited five out of the six
contracts under Phase I and three out of the six contracts under Phase II. Out of the four contracts (4, 7, 8
and 10) which the mission did not visit, there are no on-going activities on three of these as works stand
completed. Apart from the site visits, the mission had extensive discussions with Contractors,
Construction Supervision Consultant and officials from RIDC and CMUs on various environment
management related activities.
The mission also had extensive discussion on the bio-engineering related activities, including the Bidding
Documents for the stand alone BE works. Additionally, the mission reviewed the following: (a) status of
plantation/bio-engineering works on roads under the periodic maintenance component; (b)
implementation arrangements for environment management activities under the project and; (c) progress
on compensatory afforestation activities.
This annex presents the major observations/findings of the mission, the status with regard to agreements
made during the previous mission/s and a summary of key actions agreed during this mission.
A. Over-view
On the whole, the implementation of environment management activities/works is rated ‘moderately
unsatisfactory’. The required regulatory clearances for forest land diversion and permissions for tree
cutting, operation of construction camps, plant sites and borrow areas (as applicable in the sub-project
context) have been obtained. Compensatory afforestation activities have also been initiated. More so, the
HPRIDC headquarters, two divisions of National Highways, three CMU units and the Finance Wing of
RIDC have obtained ISO 9001 (Quality Management System) and ISO 14001 (Environment Management
System) certification, which is currently valid until March 20, 2017.
The project continues to successfully demonstrate good practices in dealing with key environmental
issues faced during hill roads development. These include: (a) appropriate management and disposal of
debris/spoils from hill cutting, including rehabilitation of such sites; ; (b) use of bio-engineering
techniques for stabilizing slopes and for controlling soil erosion; (c) provision of protection measures to
avoid adverse impacts on private properties, forests and irrigation channels; (d) protection of water
sources/springs; (e) restoration and provision of pathways and stairs to provide access to residences,
schools, health centers, religious places and to connect other access roads; (f) implementation of
Biodiversity Management Plan and; (g) an over-all satisfactory clean-up/rehabilitation of work sites.
For management of debris disposal areas, as per site conditions, various treatments (small concrete
walls/crate walls/terracing/stone barriers/bio-engineering works) have been applied to rehabilitate the
debris disposal sites. Several of these dumping sites have been converted for productive usage such as
farm land, floriculture, playground, orchard, bus-stop, plantation areas, valley view areas etc. However,
issues on contracts 5 and 6 (A and B) have led to a slippage in the over-all environmental performance
and till these lapses are rectified, the downgraded rating will continue.
B. Upgrading Works – Phase I and II
Under Component 1 (Core Network Upgrading), the project envisages upgrading of 447 km of roads in
the Core Road Network (CRN) of the state covered under two phases. The mission assessed the adequacy
and quality of EMP implementation in both the on-going and completed works under this component
through site visits, discussions with the concerned officials/representatives and review of documentation
39
December 8-13, 2014
prepared by the Construction Supervision Consultants (CSC). Specific attention was given to the review
of the following aspects:
a) Camp and plant management, including obtaining/renewal of necessary regulatory permissions/
consents from the State Pollution Control Board, pollution control measures and over-all housekeeping of such sites
b) Management of debris from hill cutting, including their disposal at pre-identified/approved locations
and their rehabilitation, where the works have been completed or are nearing completion.
c) Clean-up of work sites (along the road and at culvert/bridge construction sites)
d) Drainage (both permanent and temporary) – longitudinal and cross drainage works
e) Worksite safety management, including traffic safety and worker’s safety measures
f) Safety measures, particularly around sensitive receptors such as schools and health facilities
g) Measures to control scouring/erosion and
h) Implementation of measures provided in the Biodiversity Management Plan.
Key Issues/Activities that Need Attention
Contract packages 5 and 6 were terminated last year due to poor physical progress and have since been retendered. Both original contracts have been split into two packages each. With regard to EMP
implementation, these four contracts are a current cause of concern. It is therefore necessary for the Nodal
Environmental Officers in RIDC and in the CSC’s team to focus on these works. The key contract
specific issues noted by the mission are mentioned below:
Contract 5 A and B
1.
2.
3.
4.
5.
6.
7.
Environment and Safety Officers were not available in either of the packages at the time of mission.
Poor work planning and deficient mobilization even after one year of the contract has further
escalated the problems faced by the public – dust, not trafficable and unsafe road conditions are the
most critical issues. Several complaints have been filed by the people and cases registered in the court
on account of these gross lapses in project management (work planning and sequencing). No efforts
have been made to clean-up the huge quantities of fine dust, which is creating both health and safety
issues apart from affecting the vegetation and horticulture crops along the road side.
No road maintenance has been carried out using appropriate material.
In contract 5B, the mission noted recent unauthorized dumping of debris in the forest area (valley
side) almost continuously between km 49 to 53. In some places, the waterway also has been
completely blocked. Despite having approved sites, this callousness on the contractor’s part has only
resulted in loss of time, money and further strained the limited human resource availability.
Immediate clean-up and restoration is needed and it has been agreed that an ATR (along with photos
and verified reports of the CSC and RIDC) will be shared with the Bank before/by January 15, 2015.
Looking at the seriousness of the issue, if the required compliance is not achieved, the Bank may
consider this as a legal covenant violation.
Very poor work site safety management, including lack of measures at excavations/broken road
edges/missing berms and weak enforcement of the PPE discipline at all worksites (plant sites; hill
cutting; structure construction sites) also warrants immediate attention.
Undertake construction of protection works (several hill cuts have remained exposed for a long time
without any structural protection) and longitudinal drainage.
Provide for pedestrian segregated lane on all major and minor bridges.
Contract 6 A and B
40
1.
2.
3.
4.
5.
6.
7.
8.
9.
December 8-13, 2014
Both contracts don’t have an Environment and Safety Officer in place. Despite this being an
important contractual requirement, the CSC has not taken an effective action.
The identification and approval of the debris disposal areas has not been appropriately done and at
least two sites visited by the mission were found to be blocking waterways. The mission expressed
serious concern on this lapse and sought an immediate rectification of the same from the PIU and
PMU/PWD.
requirements, including enforcing of PPE discipline at all worksites (stone breaking; bar bending; hill
cutting; bridge construction sites) – workers inside the camp were found to be working without safety
gear and safety measures on the road were found to be grossly deficient.
Plan and complete the provision/construction of protection works, longitudinal drainage, catch pits
and access roads before the rainy season.
CSC to check material procurement related documentation from third party sources.
Remove/rectify dangerous overhangs (earth, stones, trees, electrical poles) to prevent any accidents
resulting from their slippage
Improve camp and plant site management (first-aid arrangements; fire and electrical safety practices;
ventilation in worker quarters; solid and waste water management; water management; HIV/AIDS
prevention measures; over-all housekeeping and storage of materials)
Emergency response plan has not been prepared/submitted by the Contractor.
Site management and housekeeping at the bridge construction sites – no silt control measures were
found to be in place.
Contract 9
With about 3 months or so left before the contract closes, this road requires huge efforts for proper
site clean-up and rehabilitation. A number of areas, including some landslides and slips require
attention. Over-all, the mission noted major deficiencies in planning and project management owing
to which several unwarranted issues have occurred.
2. Complete the rehabilitation of debris disposal sites, including grading, plantation and bio-engineering
works, provision of additional gabions and toe walls (on the road side where debris dumps are higher
than road level) – the CSC must ensure that appropriate contractual remedies are applied well in time,
to complete the rehabilitation works satisfactorily in line with EMP requirements before substantial
completion certificate is issued and the section/milestone is taken-over.
3. There are a total of 105 cross drainage works, of which 5 are balance. However, catch pits and other
protection measures, to prevent scouring/erosion are required, which haven’t been provided in most
of the locations as yet.
4. Ensure clearance of waterways (at all culvert/bridge construction sites; debris disposal sites) and
maintaining of appropriate grade to ease out water.
5. Complete the provision/construction of remaining protection works, longitudinal drainage and access
roads.
6. Initiate/complete slope protection works, including bio-engineering at all critical locations.
7. Take all required safety pre-cautions at worksites – unsafe working was observed at hill cutting,
culvert widening and retaining wall construction sites.
8. Provision of signage in areas with wildlife movement
9. Any outstanding work, even if it is minor in nature, must be clearly listed in the ‘punch list’ by the
CSC at the time of taking-over the road. A joint inventory needs to be developed immediately to help
guide the deployment of resources.
10. On the positive side, the mission noted that springs have been saved, access to properties has been
provided and alignment adjusted/shifted to avoid huge hill cutting around km 14.500.
1.
Regular participation of Environmental Officers from RIDC and CSC in monthly/technical review
meetings will help in improving the ‘results’. It was agreed that RIDC, CMUs and the CSC will closely
41
December 8-13, 2014
follow-up on the said issues and ensure their satisfactory completion. Action taken reports (with
photographs and verified notes from CSC and RIDC) will be shared with the Bank for the remedial
actions taken on Contract 5B, 6A and 6B by January 31, 2015.
Other Observations from the Field
Contract 1 – Road Works
1.
2.
3.
Over-all, the works have been completed with good riding quality, drainage and safety provisions
(guard rails, pedestrian crossings, lane markings, delineation at curves). Signage has been provided in
areas where smaller mammal movement was identified (as given in the Biodiversity Assessment and
Management Plan Report) and some junctions (such as Jhalera Chowk) have been developed
properly.
Among the few remaining works, the following was identified and raised by the mission:
 Complete the few remaining small stretches of drain works, including some channelization in
settlement sections where the wastewater from road side houses and shops is coming onto the
pavement, creating issues for both pavement deterioration and hygiene.
 Improve the shabby concreting works around headwalls of a few culverts (also obstructing water
flow)
 Check and rectify the placement of a few wildlife crossing signages (are currently placed within
or next to settlement areas).
 Undertake median plantation by using appropriate species (no thorny varieties should be used)
and height of saplings
PWD must take-up the following issues (either themselves or with help of the appropriate authority)
to ensure that the asset life and safety of the road user is not compromised: (a) ensure that
encroachments/extensions are controlled well in time; (b) unauthorized boards/flags etc. are not
installed by public; (c) solid wastes are not dumped along the road and; (d) street lights installed at
Una are made functional.
Contract 1 - Bridges
1.
2.
3.
4.
5.
6.
Over-all, the mission was informed about the improvements in the house keeping at the camp site.
Apart from the consents for establishing and operating the camp/plant that are in place, a Safety
Officer has been mobilized by the Contractor. Cement storage facility is a covered one and a scrap
yard and assembly area has been demarcated/provided.
However, the Safety Officer is not fully familiar with basic EHS requirements and provisions in the
EMP and needs more training.
Emergency response plan and waste disposal plan had not been prepared by the Contractor.
At the camp site, fire and electrical safety practices were found to be grossly deficient. The stack
height of the generator was not as per norms.
At the bridge construction sites, loose earth and debris were found. These need to be disposed off at
the pre-approved locations and as far as possible the water way should be kept clear and clean. No silt
control measures were found at the worksites.
The contractor also requires putting in a place the required safety measures on the road – retroreflective warning/information signage and speed control measures required on either side of the
worksites (bridges) were missing.
Contract 2
1.
On the whole, rehabilitation of debris disposal sites is commendable with BE works rendering good
stabilization and allowing for varied usages of such sites. Several sections that had witnessed careful
hill cutting remain stable and no slips or slides were noted. Drainage and safety measures have also
been largely satisfactorily completed. At the end of Bhota bypass, appropriate access, safety and
protection measures have been provided close to the school.
42
2.
3.
December 8-13, 2014
Among the few remaining works, a few remaining small stretches of drain works (such as near Km
31+600), including some channelization in settlement sections is required. Debris stacked along the
road at a couple of locations (including one near km 19+600) need to be cleared and BE works in
some locations need to be completed.
PWD must ensure that encroachments/extensions are controlled well in time and solid waste is not
dumped along the road – for this, the matter needs to be taken-up with district administration earlyon.
Contract 3
On the whole, rehabilitation of debris disposal sites is satisfactory with BE works rendering good
stabilization and allowing for varied usages of such sites.
2. Among the few remaining works, the following requires attention:
 Construction of remaining drainage works and waterway clearance at all locations
 Road side/work site clean-up and restoration
 Scour/erosion protection works, particularly around culverts and at the bridge sites in MS-4
 Completion of river training works
 Fixing of studs/cat’s eye in the entire package
 Installation of safety signage and lane markings
 BE works at the few remaining sections (including site at km 47)
3. PWD must ensure that encroachments/extensions are controlled well in time; action is taken against
unauthorized signs/advertisements/flags along the road and solid waste dumping along the road is
checked by raising the issues with the district/state administration.
C. Additional Safeguard Assessment/Study for Contract Package 4 (Jahu-Kalkhar Road)
1.
There has been a subsidence of the road for about 200 mts. in Contract 4 due to large scale failure of the
mountain slope on which the project road runs. The HPRIDC and CSC have decided on a new alignment
for about 1.3 km through a link road on the other side of the ridge. Design for this section has been
prepared by the CSC and submitted to HPRIDC/CMU. The assessment of social and environmental
impacts has been completed and mitigation measures as per the agreed framework have been proposed.
The final version of this report is to be shared with the Bank by January 15, 2015.
D.
Compensatory Afforestation
The mission during earlier visits had flagged the issue regarding the need to follow-up with the Forest
Department for compensatory afforestation that had to be carried out in lieu of trees that have been cut to
facilitate the widening and strengthening of roads under the Upgrading Component. The mission was
pleased to note that the said activity has been taken-up for most of the roads, except Contract 6 and 8 for
which the information from the Forest Department is still awaited. More than 2,22,000 trees have been
planted so far and a survival rate of nearly 75 percent has been achieved. The species planted include Chil,
Khair, Shisham, Amla, Deodar, Jamun, Arjun, Tuni, Kachnar, Behra, Kachnar, Ritha, Banoak, Darek and
Bamboo.RIDC is now required to conduct joint inspections with the Forest Department and prepare a
brief report for placement in the public domain.
E. Bio-engineering Works
Bio-engineering provides one of the best ways to armour slopes against erosion and also contributes in
retaining the productivity of hill slopes. It also helps in covering-up any unsightly scars that result from
road widening activities. Under the project, technical specifications for bio-engineering works and
nursery manual have been prepared and trial sites have been established and extended to works under the
periodic maintenance component. Apart from this, bio-engineering plans/DPRs for all roads and Bidding
Document for the first such standalone work has been prepared. This latter covered two upgrading roads,
namely Ranital-Kotla and Bhawarna-Lambagaon (Contracts 7 and 10) and bids were invited earlier this
43
December 8-13, 2014
year. However, the work could not be awarded and has now been packaged along with PBMC works
covering these roads.
During the earlier missions, there were extensive discussions on the scope of work, technical
specifications, bill of quantities, drawings and other associated aspects such as rate analysis, payment
modalities, pre-qualification criteria and maintenance requirements. Since then, similar bid documents
have been prepared for contract 1, 2 and 3. These documents will be shared for information and record of
the Bank by January 15, 2015. The Bank reminded RIDC to include these proposed works in the
Procurement Plan for the project. The mission once again recommended that an Operations Manual
should be prepared to maintain clarity on the preparation, execution and maintenance aspects of these
works.
It was also agreed that in the remaining available man-months of the BE specialist from the CSC, only
basic over-sight and guidance will be provided on site treatments with bulk of the supervision being done
by the staff of the Horticulture Wing of PWD. The Specialist will work with the PWD and the Bank in
documenting the work done so far (for future training and for institutional records) and help in delivering
a second mega training program on BE (similar to what was done in Solan University a few years back)
along with the PWD and Bank’s support.
F. Forestry Clearances and Tree Cutting
The required clearances for diversion of forest land and cutting of trees on ‘forest’ and ‘other than forest
land’ have been obtained for all Phase I and II up-grading contracts. The contract package-wise status on
forestry clearances for Phase I and II has been presented in Annex 14.
In the five roads (six contracts) under Phase I and another five roads (six contracts) under Phase II of the
project, almost all the trees have been cut. A complete contract-package-wise update category-wise tree
cutting update is available in Annex 14.
G. Periodic Maintenance Works
As part of Component 2 (Core Network Maintenance and Management) of the project, periodic
maintenance of 1463.6 km of roads has been taken-up under the project. The works have been undertaken
in three tranches - 1, 2 and 3 each consisting of 532 km, 517.32 km, and 414.28 km of periodic
maintenance work respectively. Of the total, construction of 1336 kms has been completed have been
completed. The mission reviewed the available data on plantation/bio-engineering works, currently being
compiled by RIDC. It was agreed that the staff of Horticulture Wing will continue to monitor and help in
improving the survival rate and update data records on the said activity. The updated report will be shared
with the Bank by January 15, 2015.
H.
Institutional Arrangements for Environment Management
Contractors: Deployment of qualified Environment and Safety Officers in the Contractor’s team with
proper resource support is required in case of Contracts 5 (B) and 6 (A and B), where these positions have
remained vacant for a long time - immediate deployment is necessary and it was agreed that CSC will
apply appropriate contractual remedies, in case the positions are not filled-in by the Contractors.
Construction Supervision Consultant: One full time Environment Officer is currently in position and is
actively participating in site inspections for improving the over-all environmental performance of the
project. This deployment has enabled regular supervision, monitoring and reporting on the
implementation of EMPs on the upgrading contracts. Likewise, one full time senior Bio-engineering
Specialist is in place as part of the CSC’s team set-up and is working with the Horticulture Wing of the
PWD on various BE related issues.
RIDC: The RIDC has a Nodal Bio-engineering Officer in place to co-ordinate and facilitate activities
pertaining to bio-engineering works. The RIDC also continues to have a Nodal Environment Officer as a
part of its set-up, who co-ordinates with field staff on various environmental management issues.
44
December 8-13, 2014
However, due to dual charge (of both HPSRP and PMGSY), the quality of service has been affected and
the concerned person is not being able to provide the required time in the field for over-sight, reporting
and for follow-up. The mission urged the PWD/GoHP to re-visit this arrangement so that performance of
both Bank funded projects and in the long run the Department’s capacity on EHS and road sustainability
issues is not compromised.
I.
Reporting/Documentation
The mission has been working with the RIDC and CSC to help structure the documentation on the various
environmental aspects of the project. The information/data is being regularly updated by the CSC. The
over-all quality of documentation is steadily improving. The mission discussed a few areas that need to be
strengthened – much of this pertains to plant site management, re-use of materials, compensatory
afforestation and work site safety management. It was agreed that the reporting on the said aspects will be
detailed out in line with the discussions during the mission.
J.
Capacity Building
The mission once again discussed the needs for capacity building on sustainable/environment friendly
roads in the state. Exposure visit/s for the RIDC officials along with some CMU and other PWD staff
associated with the project will help in strengthening technical knowledge and management capacity on
engineering and environment management aspects. For this, visit to Nepal and/or Austria, where
challenges of working in hilly terrain are similar to those in Himachal Pradesh, could be explored. Nepal
has created a Geo Environment and Social Unit (GESU) as part of the Department of Roads set-up,
prepared and adopted an ESMF for all its operations and has good demonstration sites on bio-engineering
through support of the Bank and other donor partners. Austria too offers good learning from bioengineering and road development/management from tourism perspective. It was mentioned that if the
state is interested, the Bank could help organize such learning visit/s.
More so, the mission suggested that organization of a workshop to share the experience from HPSRP –
both on the challenges and the several good practices that have started to emerge – will be useful in
reaching out to a wider audience such as the PWD officials not working on the project; officials from
Environment, Finance, Soil Conservation and Forest Departments and NGOs/CBOs. It will also present
an opportunity to seek their reactions/suggestions on how some of the experience from the project could
be mainstreamed/replicated elsewhere and how the systems developed under the project could be further
strengthened. The workshop could also be used as a platform to release the manuals developed for the
project. The RIDC was supportive of this idea and it was agreed that the Bank team and the PWD/RIDC
will work closely to organize this event in the coming months.
K.
Key Agreed Actions
The key activities/actions that require attention include the following:
Upgrading Works
1.
2.
3.
4.
Take corrective action and clean-up unauthorized debris dumping from the forest area in Contract 5
B and from waterways in Contract 6 a and B– Immediate and share ATR with Bank by January 15,
2015
Provide for gabions/crate walls at all existing debris disposal sites – Contracts 5 and 6.
Complete (i) the rehabilitation of debris disposal sites, including grading, plantation and bioengineering works, provision of additional gabions and toe walls; (ii) provision of drainage and
catch pits and (iii) provision of protection woks – in Contract 9 – before issuing substantial
completion certificate.
requirements, including enforcing of PPE discipline at all worksites - Continuous
45
5.
December 8-13, 2014
RIDC/PWD to take necessary actions to prevent de-facing of bus-stops; waste dumping along the
roads; unauthorized installation of signs/flags in the median/along the road and; extensions/
encroachments by the people within the RoW.
Periodic Maintenance Component
6.
Complete plantation/bio-engineering works on all remaining periodic maintenance roads and share
an updated report with the Bank by January 15, 2015.
Compensatory Afforestation and Bio-engineering Works
7.
8.
Follow-up with Forest Department on Compensatory Afforestation activities for contracts 6 and 8
and prepare a brief report after joint inspections with Forest Department (to be disclosed after
review by the Bank) by February 28, 2015.
Share the Bidding Documents for the Bio-engineering Works covering upgrading works on
contracts 1, 2 and 3 by January 15, 2015.
46
December 8-13, 2014
Annex 10
Financial Management
(No separate annex was required in this mission)
47
INDIA: Himachal Pradesh State Roads Project (Ln. 4860-IN)
Aide-Memoire
May 14 to 22, 2013
Annex 11
Package-1 (ICB)
Mehatpur-Una-Amb Road
Length
(km)
44.82
[Now
44.7
km]
GSB = 43.98 km; WMM = 43.99 km; DBM = 41.87 km
BC achieved = 43.600 km
Culverts :- 104 nos. completed
km 5.600 to km 50.423.
Bridge = 5 nos. completed, [total 12]
Contract Package No. 1
(Balance work of Bridges)
Mehatpur-Una-Amb road
Contractor
M/s S.P.Singla Pvt. Ltd.
Package -2 (ICB)
Major
Bridges
- 6 nos.
Minor
Bridge
– 1no.
Box
Culvert
– 1 no.
45
Major Bridge = 4 nos. in progress
Earthwork achieved = 45 km
Una - Barsar
Sub Grade achieved = 45 km
km 0.000 to km 45.000
GSB = 45 km; WMM = 45 km; DBM = 45 km; BC = 45 km
Slab Culvert = All 26 completed, 64 retained/rehabilitated [total 90]
Box Culvert = 32 completed [total 32]
Pipe Culvert = 28 completed [total 28]
Major Bridge = 1 completed [total 1]
Minor Bridge= 11 completed [total 11];
Package-3 (ICB)
Barsar - Jahu
Length
(km)
45.80
[Now
46.03
km]
GSB = 46.03 km; WMM = 46.03 km
DBM = 46.03 km; BC = 46.03 km
Pipe Culvert = 17 completed, [total 17]
km 45.00 to km 90.800
Box Culvert = 8 completed, [total 8]
Major Bridge = 4 completed, [total 4] Minor Bridge = 1 completed [total 1]
Package-4 (NCB)
15.39
Earthwork achieved = 15.220 km
km 93.440 to km 108.830
Subgrade achieved = 15.220 km; GSB = 15.220 km; WMM = 15.210 km; DBM =
15.180 km, SDBC=13.60 Km
Pipe Culvert = 43 completed; 4 not required [total 47]
Slab Culvert = 12 completed; 1 not required [total 13]
Jahu –Kalkhar
48
Length
(km)
Additional work (NCB‐4) Bypass in a length of 1.30 kms. Package-5 (ICB)
Earthwork = 1000 Cum completed [Total=3200 Cum]
R/Wall = 350 Cum [3500 Cum]
80.68
Theog- Kotkhai- Rohru
Earthwork achieved = 46.5 km; Sub Grade achieved = 25 km; GSB = 16.6 km;
WMM = 11.26 km; DBM = 7.5 km
Culverts = 87 completed out of a total of 327.
Minor Bridge= Nil [total 14]
km 0.000 to km 80.680
Package-5 :- PKG-01-ICB
Theog- KotkhaiKharapatthar
Km 0.000 to Km 48.000
Aide-Memoire
May 14 to 22, 2013
Earthwork achieved = 2.000 km completed ; Sub Grade achieved = 0.150 km
completed; GSB = ----km; WMM = ---- km; DBM = ----- km
48.00
Culverts = 2 no. completed, 2 no. in progress
Package-5 :- PKG-II-NCB
Kharapatthar-Hatkoti-Rohru
Km 48.000 to Km 80.684
32.684
Minor Bridge= 1 no. in progress.
Earthwork achieved = 2.950 km completed (2.840 Km. in progress); Sub Grade
achieved = ----- km; GSB = ------ km; WMM = ---------km; DBM = ------ km
Culverts = 1 no. completed and 6 nos. in progress.
Minor Bridge= 1 no. in progress
TOTAL
Package No.
Package – 6 (ICB)
231.8
Length
(km)
41.95
Sarkaghat - Ghumarwin
km 61.420 to km 103.370.
Present Status ending November 30 , 2014
Excavation completed in 14.63 km.
Pipe culvert = 17 completed, 5 not in progress now [67 total]
Slab culvert = Not started [21 total].
Box culvert = Not started [15 total].
Minor Bridge = Not started [10 total].
Package-6 :- PKG-01-NCB
Sarkaghat- Jahu Road
Km 61.920 to Km 79.100
17.180
Major Bridge = Nil [total 1].
Earthwork achieved = 3.500 km completed ; Sub Grade achieved = ---- km
completed; GSB = ----km; WMM = ---- km; DBM = ----- km
Culverts = 3 nos. in progress
Bridge= 2 nos. in progress.
Package-6 :- PKG-II-ICB
Jahu-Ghumarwin Road
Km 79.100 to Km 103.370
24.270
Earthwork achieved = 11.930 km completed; Sub Grade achieved = 1.5 km; GSB
= ------ km; WMM = ---------km; DBM = ------ km
Culverts = 10 nos. completed and 5 nos. in progress.
Bridge= 5 nos. in progress
Package –7 (ICB) RanitalKotla
39.17
Completed.
49
Aide-Memoire
May 14 to 22, 2013
km 0.00 to km 39.17
Package –8 (ICB)
71.74
Kumarhatti-Sarahan-Nahan
km 0.300 to km 72.035
DLP completed and draft final statement submitted by Contractor and being
processed by the Engineer.
WORK COMPLETED
Earthwork = 71.54 km, Sub grade = 71.54 km, GSB = 71.54 km; WMM = 71.54
km; DBM = 71.54 km; SDBC =62.400 km; BC = 9.335km
Pipe culvert = 363 completed,
Box culvert = 21 completed,
Package –9 (NCB)
24.05
Draman-Sihunta
km 0.00 to km 24.00
Package –10 (ICB)
Slab Culvert = 64 completed
Earthwork = 23.215 km, Subgrade = 23.080 km, GSB =23.080 km; WMM =
18.690 km, DBM= 18.250 Km, SDBC= 9.9 Km.
Pipe culvert = 58 completed, 12 in progress,[total 73]
26.28
Box Culvert = Nil
Completed.
Bhawarna-Lambagaon
DLP completed and draft final statement submitted by Contractor and being
processed by the Engineer.
km 0.00 to km 26.280
TOTAL
203.14
50
Aide-Memoire
May 14 to 22, 2013
Annex 12
Status of Maintenance Works (Tranches I, II and III)
Packages
Total
length
( in
km)
1
2
No. of
Total
Contract
value in
INR
Million
3
(October 31, 2013)
Status of
DPR
Procurement
Status
Status of Work
Remarks
4
5
6
7
Tranche-I
25 Nos.
All works
completed.
(3 No. IFBs)
532
408
Completed
have
been
All works
awarded
Total expenditure
to date is Rs.
383.79 million
Tranche-II
27 Nos.
(3 No. IFBs)
517.32
MandiZone 8
HamirpurZone 3
Simla Zone 6
KangraZone 10
Total 27 No.
Packages
740
All works
awarded
Completed
All works are complete
except one where bioengineering work is in
progress.
Total expenditure
to date is Rs.
747.76 million.
Tranche-III
23 Nos.
MandiZone 7
462.105
794
Completed
Bids under
tendering for 7
contracts
totaling to
138.180 Km.
Works are completed in
286.930 Km. in 15 contracts
while works are ongoing in
two slices for about 33 km.,
one slice completed except
bio-engineering.
HamirpurZone 1
Simla Zone 6
KangraZone 9
51
Total expenditure
to date is Rs.
519.44 million
Aide-Memoire
May 14 to 22, 2013
Annex 12-A RADMSRoad Accident Database Management System (RADMS)
1. Progress since the last mission has been appreciable. Timelines have been adhered to, except in the case
of second pilot workshop (TRL informed that it it’ll be conducted in the 3rd week of December 2014.) and
finalizing of the manual. The data entry module for Health & Family Welfare department is yet to see the
light. Choosing four hospitals to run the pilot immediately, using the 2462 cases of crash data already in
RADMS (entered as on 10-12-2014) is absolutely urgent and essential. This exercise will dispel any
reservation in any quarter about the importance of integrating trauma care data with RADMS.
2. Thanks to the training given, the investigating officers in the two pilot districts where hand held devices
are given for data collection are quite conversant with its use. In some of the cases the photographs of the
crash site has not been uploaded, bit it should be taken as imperative. Mismatch of date /day format and
malfunctioning of the swipe function on the maps in the tablets are brought to notice. The consultant
confirmed, based on the user feedback, a new version after removing all the glitches will be provided. At the
police station level all the staff are quite receptive to the use of RADMS.
3. While appreciable progress has been made so far, the following tasks shall have to be carried out with a
sense of urgency before the state wide roll out of RADMS.
No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Task
Institutionalize SOP submitted by Consultant through a Government Order
Extend piloting in police districts for 1 or 2 months since the tablet devices
have been issued just a fortnight ago to some of the police stations. Provide
additional training in such police stations. Furnish a status report after piloting.
Demonstrate live link with CCTNS before rollout and during next Bank
mission
Demonstrate live link with VAHAN and SARATHI before rollout and during
next Bank mission
Troubleshooting problems faced in earlier versions since two versions were
seen which shows issues with version control
Provide new versions of tablet software incorporating feedback from piloting
Improve the usability of the form by making it simpler, menu driven and
intelligent without removing any fields
Provide SIM cards and 3G/broadband connectivity for all tablet devices for the
project
Provide new computers, infrastructure and bandwidth through any Government
schemes for police
Provide additional training to all SHO’s
Include new mobile forms for joint investigation of fatal crashes which is to be
filled in by a joint team of PWD, Police and Transport Department. This
should include Investigation Results and rectification measures contemplated.
This should form part of SOP.
SOP management functionality to be demonstrated before rollout and during
next Bank mission. This should include escalation mechanisms, pendency
reports, status reports, alerts, persistent reminders, hierarchy management etc.,
–similar to TN RADMS
Demonstrate linking of hospital injury data obtained during piloting with
RADMS before rollout and during next Bank mission.
Include Health Department role in SOP
Hospital injury module should contain treatment regimen analysis.
It was observed that the tablet devices contained other programs like social
52
HPSRP
X
Responsibility
Police
Consultant
X
X
X
X
X
X
X
X
X
X
X
X
X
X
17
18
Aide-Memoire
May 14 to 22, 2013
media and games. Consultant should provide software management
mechanisms with RADMS to manage the devices, their security and usage.
The distribution of tablets should be done in centralized fashion at the state
headquarters. IOs from all the stations should be assembled to work on a
training module incorporating all aspects of RADMS, using the devices
allotted to them. It will ensure total clarity in using the device in real time
In depth discussion with the domain experts to iron out difficulties, if any, to
ensure absolute comfort level of the cutting edge level officials which is
essential for the effective and sustainable implementation of the system.
53
X
Aide-Memoire
May 14 to 22, 2013
Annex 13
Status of Consultancy Services
Name of Consultancy Services
Status
1.Construction Supervision for upgrading works
Ongoing- Construction Supervision Consultant is rendering the
services.
2. ISO 9001: 2000 Quality Assurance System (QMS) and
ISO 14001:2004 Environmental Management System
(EMS) Implementation
3. Consultancy Services for Tunnels in Shimla and other
parts of State.
Completed- Consultant rendered the services .The certificates
were issued in Sep 2010. Consultant rendering the services and
recertification issued to HPRIDC upto 2017.
Completed- Detailed Project Report (DPR) completed. Bid
documents submitted by the consultant have been approved by
Review committee.
Completed- Final Report submitted by the consultant.
4. Proof Review of Design of Tunnels in Shimla & other
parts of the State under Himachal Pradesh State Roads
Project.
5. Road Sector Finance Study
6. Road User Satisfaction Survey
7. Force account Productivity Study
8. Periodic survey for traffic and road asset monitoring on
the core-road network.
9. Consultancy Services for Detailed Design of (Phase-I
& II) upgrading works
10. Consultancy Services for Implementation of RAP by
NGO
11. Consultancy Services for ICT
12. Independent Environment Review Consultancy
Service
13. Consultancy Services for Technical Examination of
First two tranches of periodic maintenance works
14. Consultancy Services for a Study to ShortList/Prioritize 20 Number Blackspots and Design
Countermeasures on the Core Road Network under Black
Spot Improvement Program (BIP) of HPSRP
15. Consultancy services for external evaluation of
resettlement and rehabilitation
16.Consultancy services for Road Accident Data Base
Management System
17.Consultancy Services for Project Management System
Completed- The recommendations of the Study to set-up a
‘Road Fund’ is under consideration of the Government.
Baseline survey has been completed. The consultancy for
carrying out RUSS at midterm has also been completed.
This study is completed and recommendations are under
consideration of the HP Government.
Road inventory and condition data as well as traffic data is
being regularly collected by the PWD staff.
Consultant has submitted Detailed Project Report (DPR) and
Bid Documents including EIA/EMP and RAP for all Packages.
New NGO CRADLE engaged on dated July 17, 2009 for
completion of remaining part of Services. Services are in
progress.
Negotiation with Rank-1 firm i.e. M/S Wipro Limited. Minutes
of negotiation was sent to World Bank for review & “No
Objection”.
Consultant (Director, DCE Pvt. Ltd., Delhi) has completed
services as per deliverables of the design consultant.
The Services have been completed and presently the works are
being supervised by the department.
Consultancy services completed. Work awarded.
Consultancy services have been completed for evaluation at
mid-term.
Consultant rendering the services. Pilot implementation in two
Distts. Completed and training in all Districts imparted. Full
Roll-out in entire State in December, 2014.
Consultant rendering the services. e-based PMS has been
implemented in HPRIDC in April, 2014. The HPRIDC is facing
data uploading problems. The CSC was not willing to upload
the complete data and therefore on pilot basis HPRIDC give
two login ids to Contractors for filling the data. The contractors
are now routinely filling the data but the CSC is not using the
software for approvals.
54
Aide-Memoire
Nov 11-17, 2013
Annex 14 - Appendix A
Forest Land Diversion/Trees Status in upgrading roads under Phase-I of the State Roads Project
Status of Forestry Clearances – Phase I (needs update)
Contract
Package
1
Name of the Road
Mehatpur-UnaAmb
(Km 5.600 to
50.426)
Sub-total
2
3
4
5
Una-Barsar
(Km 0 to 45)
Sub-total
Barsar-Jahu
(Km 45 to 90.800)
Jahu-Kalkhar
(Km 93.440 to
108.830)
Theog-KotkhaiRohru
(Km 0 to 80.600)
Sub-total
Chainage
(Forest Case)
Km 5.600 to 31.300
Km 5.600 to 31.300 (additional
requirement)
Km 31.300 to 50.300
Km 31.300 to 50.300 (additional
requirement)
Km 0 to 4
Km 4 to 45
Km 4 to 45
(additional requirement)
-
Area to
be
diverted
(in ha.)
11.31
In-principle
Approval
Amount
Deposited
Formal
Approval
Obtained
Yes
Obtained
0.5020
Obtained
Yes
Obtained
3.80
Obtained
Yes
Obtained
0.1420
Obtained
Yes
Obtained
15.754
2.0
10.0885
Obtained
Obtained
Obtained
Yes
Yes
Yes
Obtained
Obtained
Obtained
0.5800
Obtained
Yes
Obtained
12.6685
Obtained
Yes
Obtained
Yes
Obtained
Km 60 to 65
2.88
Forest Area in 5 kms length
1.79
Obtained
Yes
Obtained
0.4930
13.52
Obtained
Obtained
Yes
Yes
Obtained
Obtained
7.11
Obtained
Yes
Obtained
1.9316
23.0546
Obtained
Yes
Obtained
Km 10.470 to 29
Km 29 to 51
Km 29 to 51
requirement)
Km 55.500 to 56.700
-
(additional
55
Obtained
Aide-Memoire
Nov 11-17, 2013
Status of Forestry Clearances – Phase II Works (needs update)
Contract
Package
6
7
8
9
Name of the
Road
SarkaghatGhumarwin
(Km 61.420
to 103.370)
RanitalKotla
(Km 0 to
39.173)
KumarhattiNahan
(Km 0.300 to
72.035)
DramanSihunta
(Km 0 to 24)
BhawarnaLambagaon
10
(Km 0 to
26.280)
Area to be
diverted
(in ha.)
In-principle
Approval
Km 61.950 to
Km 76
2.36
Obtained
-do-
0.59
In-principal
approval
received.
Chainage
(Forest Case)
Km 6 to 14 and
Km 24 to
39.173
Km 0 to 6 and
Km 14 to 24
Km 0.500 to
14.310
Km 14.310 to
43.150
Km 43.150 to
72.035
Km 0 to 14
Km 14 to 24
Km 3 to 12
Km 0 to 3 &
Km 19 to 26.28
Km 12 to 19
Amount
Deposited
-
Formal
Approval
Remarks
Final approval
from Govt. of
India awaited.
1.7146
Obtained
Yes
Obtained
-
17.4769
Obtained
Yes
Obtained
-
15.91
Obtained
Yes
Obtained
-
15.61
Obtained
Yes
Obtained
-
18.129
Obtained
Yes
Obtained
-
1.212
Obtained
Yes
Obtained
-
12.8473
Obtained
Yes
Obtained
-
1.0
Obtained
Yes
Obtained
-
2.0956
Obtained
Yes
Obtained
-
9.0
Obtained
Yes
Obtained
-
56
Aide-Memoire
Nov 11-17, 2013
Tree Cutting Status (as on November 30, 2014)
Trees to be Cut
Contract
Package
Name of the
Road
Trees Cut
Balance Trees to be Cut
Forest
Land
RoW
Private
Land
Total
Forest
Land
RoW
Private
Land
Total
Forest
Land
RoW
Private
Land
No.
No.
No.
No.
No.
No.
No.
No.
No.
No.
No.
No.
%
Total
Phase I
1
Mehatpur-UnaAmb
3314
0
457
3771
3314
0
457
3771
0
0
0
0
0
2
Una-Barsar
2301
0
518
2819
2301
0
518
2819
0
0
0
0
0
3
Barsar-Jahu
447
1154
169
1770
447
1154
169
1770
0
0
0
0
0
4
Jahu-Kalkhar
70
512
0
582
70
512
0
582
0
0
0
0
0
5
Theog-KotkhaiRohru
3837
3848
0
7685
3822
3840
0
7662
15
8
0
23
0.3
9969
5514
1144
16627
9954
5506
1144
16604
15
8
0
23
0.3
TOTAL
Phase II
6
SarkaghatGhumarwin
223
1336
529
2088
200
1336
529
2065
23
0
0
23
1.10
7
Ranital-Kotla
7694
551
405
8650
7446
551
405
8402
248*
0
0
0
0
8
KumarhattiNahan
30659
0
0
30659
30659
0
0
30659
0
0
0
0
0
9
Draman-Sihunta
3915
763
0
4678
3503
763
0
4266
412*
0
0
0
0
10
BhawarnaLambagaon
2152
964
572
3688
1983
964
572
3519
169*
0
0
0
0
44643
3614
1506
49763
43791
3614
1506
48911
852
0
0
23
1.10
TOTAL
* Trees Saved – Cutting Not Required;
57
Aide-Memoire
Nov 11-17, 2013
Annex 14 - Appendix-B
Utilities in respect of upgrading roads under Phase-I of HP State Roads Project
S.
no.
1
Contract
Package
Mile Stone
Package NoICB-1
1-(Km 41+300 to Km 50+426)
2- (Km 6+600 to Km 11+080)&
(Una-Amb from
Kms 5+600 to
Km 50+426)
(Km 33+200 to Km 41+300)
3-(Km 5+600 to Km 6+600)&
Handing over
Date
May 08,2008
August 07,2008
February
07,2009
3
4
5
HPSEB
Poles,HT/LT Transformers/
Lines
Substation


_

Hand
Pumps

Pipe Lines












_




_
(Km 11+080 to Km 33+200)
2
Status
IPH
Package NoICB-2
1- (Km 2+000 to Km 11+000)
2- (Km 25+000 to Km 35+000)
(Una-Barsar from
Kms 0+000 to
Km 45+000)
3- (Km 0+000 to Km 2+000 & Km
11+000 to Km 25+000)
May 14,2008
November
13,2008
February
13,2009
4- (Km 35+000 to Km 45+000)
May 13,2009



-
Package NoICB-3
1- (Km 51+000 to Km 65+000)
2- (Km45+000 to Km51+000
May 14, 2008
November 13,
2008







______
(Barsar- Jahu
from Kms
45+000 to Km
90+800)
& Km65+000 to Km 67+250
3- (Km 67+250 to 73+000 & Km
79+000 to Km 88+000)
4- (Km73+00 to 79+000 &
February
13,
2009
May 13, 2009



______











-
Total=1570
m.
Total=40
Nos.
Shifted= 1160
m
Shifted=37
Nos.
Balance= 410
m
Total=2475
m.
Balance=3
Nos.
Total=35
Nos.
Shifted=2305
m
Shifted=35
Nos.
Package NoNCB-4
(Jahu- Kalkhar
from Kms
93+440 to
Km 108+830)
Package NoICB-5
(Theog-Rohru
from Kms 0+000
to
Km 80+600)
Km 88+000 to Km 90+800)
1- (Km 96+200 to Km 101+800
_
August 10, 2008
2- (Km 93+440 to Km 96+200 &
Km 101+800 to Km 108+830)
November
2008
09,
1- (Km 20+000 to Km 30+000 &
Km 53+000 to K 68+000 Modified
to Km 5+000 to
June 05, 2008

Km 17+000 & Km18+000 to
Km 31+000
2- (Km 35+000 to Km 45+000 &
Km 68+000 to Km 80+600)
February
2009
04,

Modified to Km 45+000 to
Total=1
Shifted=Nil
Balance=1
Total=4 Nos.
Shifted=Nil
Balance=4
Km 67+684
58
Aide-Memoire
Nov 11-17, 2013
S.
no.
Contract
Package
Mile Stone
Handing over
Date
Status
IPH
Hand
Pumps
3- (Km 30+000 to Km 35+000 &
Km 45+000 to Km 53+000)
Balance=170
m
Total=1620
m.
June 04, 2009
Pipe Lines

HPSEB
Poles,HT/LT Transformers/
Lines
Substation
Balance=Nil
Total=16
Nos.
Shifted=1080
m
Shifted=12
Nos.
Balance=540
m
Total=4965
m.
Balance=4
Nos.
Total=54
Nos.
Shifted=3005
m
Shifted=44
Nos.
Balance=1960
m
Balance=10
Nos.
5+000 & Km67+684 to Km 75+684
4- ( Km 0+000 to Km 20+000)
September 04,
2009
18+000, Km 31+000 to Km 45+000
& Km 75+684 to Km 80+684.
59

Total=1
Shifted=Nil
Balance=1
______
Aide-Memoire
Nov 11-17, 2013
Utilities in respect of upgrading roads under Phase-II of HP State Roads Project
S.N
6
7
8
9
10
Contract Package
ICB-6:
Widening
&
Strengthening of SarkaghatGhumarwin road Km 61.420 to
Km 103.370.
Length= 41.950 (Km)
ICB-7:
Widening
&
Strengthening of Ranital-Kotla
road Km 0.00 to km 39.173
Length= 39.173 (Km)
ICB-8: Widening &
Strengthening of KumarhattiSarahan-Nahan road Km 0.300
to Km 72.035
Length= 71.735(Km)
NCB-9: Widening &
Strengthening of DramanSihunta road Km 0.00 to km
24.00
Length= 24.000 (Km)
ICB-10: Widening &
Strengthening of BhawarnaLambagaon Road Km 0.00 to km
26.280
Length= 26.280 (Km)
Mile Stone
Handing
over Date
Status
IPH
Hand Pumps
ICB-6
Km. 79+100 to
Km. 103+370 =
24.270 Km
Total = 16 Nos.
Shifted= 01
Balance=15 no.
NCB-6
Km. 61+920 to
Km. 79+100
Total = 13 Nos.
Shifted= Nil
Balance=13
Nos.
1- (Km 6+000 to
Km 14+000 &
Km 24+000 to
Km 39+173)
2- (Km 0+000 to
Km 6+000 &
Km 14+000 to
Km 24+000)
1- (Km 0+300 to
Km 10+800)
2- (Km 10+800
to Km 29+340)
3- (Km 29+340
to Km 54+340)
4- (Km 54+340
to Km 72+040)
1- (Km 0+000 to
Km 14+000
2- (Km 14+000
to Km 24+000)
March 08,
2010.
1- (Km 3+000 to
Km 12+000)
March 08,
2010.
2- (Km 0+000 to
Km 3+000 &
Km 19+000 to
Km 26+280)
September
07, 2010.
3- (Km 12+000
to Km 19+000)
December
07, 2010.
July 07,
2010.
October 14,
2009
April 13,
2010
July 13,
2010
October 13,
2010
November
20, 2009
March 20,
2010.
60
Pipe Lines
HPSEB
Poles,HT/LT
Lines
Total = 33773 m
Shifted = 33573m
Balance=200 m
Total = 105 Nos.
Shifted=
104
Nos.
Balance= 1 No.
Total = 9742 m
Shifted= 9242 m
Balance=500 m
Total = 71 Nos.
Shifted= 61 nos.
Balance=10 Nos.

Transformers/
Substation
______
______










































______
Aide-Memoire
May 14 to 22, 2013
Annex 14 - Appendix – C
Land Acquisition in respect of upgrading roads under Phase-I of HP State Roads Project
S.N
Contract Package
Mile Stone
1
Package No- ICB-1
(Una-Amb from Kms
5+600 to Km 50+426)
1- (Km 41+300 to Km 50+426)
2- (Km 5+600 to Km 18+180)
3-(Km 18+180 to Km 41+300)
2
Package No- ICB-2
(Una-Barsar from Kms
0+000 to Km 45+000)
3
Package No- ICB-3
(Barsar- Jahu from Kms
45+000 to
Km 90+800)
1- (Km 2+000 to Km 11+000)
2- (Km 25+000 to Km 35+000)
3- (Km 0+000 to Km 2+000 &
Km 11+000 to Km 25+000)
4- (Km 35+000 to Km 45+000)
1- (Km 51+000 to Km 65+000)
2- (Km45+000 to Km51+000
& Km65+000 to Km 67+250
3- (Km 67+250 to 73+000 &
Km 79+000 to Km 88+000)
4- (Km73+00 to 79+000 &
Km 88+000 to Km 90+800)
1- (Km 96+200 to Km 101+800
4
5
Package No- NCB-4
(Jahu- Kalkhar from
Kms 93+440 to
Km 108+830)
Package No- ICB-5
(Theog-Rohru from
Kms 0+000 to
Km 80+600)
2- (Km 93+440 to Km 96+200
& Km 101+800 to Km
108+830)
1- (Km 20+000 to Km 30+000
& Km 53+000 to K 68+000
Modified to Km 5+000 to Km
17+000 & Km18+000 to Km
31+000
2- (Km 35+000 to Km 45+000
& Km 68+000 to Km 80+600)
Modified to Km 45+000 to Km
67+684
3- (Km 30+000 to Km 35+000
& Km 45+000 to Km 53+000)
5+000 & Km67+684 to Km
75+684
4- ( Km 0+000 to Km 20+000)
18+000, Km 31+000 to Km
45+000 & Km 75+684 to Km
80+684.
Handing over
Date
May 08,2008
August 07,2008
February 07,2009
Compensation disbursed in all 6 villages
May 14,2008
November 13,2008
February 13,2009
Compensation disbursed in all 7 villages.
May 13,2009
May 14, 2008
November 13, 2008
All payments disbursed.
February 13,2009
May 13,2009
Compensation disbursed in all 7vilages
August 10,2008
Compensation disbursed in all 5villages.
November 09,2008
June 05,2008
February 04,2009
June 04,2009
September 04,2009
61
Status
Aide-Memoire
May 14 to 22, 2013
Annex 14 - Appendix – D
Land Acquisition in respect of upgrading roads under Phase-II of HP State Roads Project
S.No.
Contract Package
Mile Stone
1
Package No- ICB-6
(Sarkaghat to
Ghumarwin from Km
61..420 to Km
103.370)
ICB-6
Km. 79+100 to Km.
103+370 = 24.270 Km
NCB-6
Km. 61+920 to Km.
79+100
2
Package No - ICB 7
(Ranital to Kotla Road
– From Km 0.000 to
Km 39.173)
1 (Km 6+000 to Km
14+000 and Km 24+000
to Km 39+173)
2 (Km 0+000 to Km
6+000 and Km 14+000 to
Km 24+000)
1 (Km 0+300 to Km
10+800)
2 (Km 10+800 to Km
29+340)
3 (Km 29+340 to Km
54+340)
4 (Km 54+340 to Km
72+040)
1 (Km 0+000 to Km
14+000)
2 (Km 14+000 to Km
24+000)
1 (km 3+000 to Km
12+000)
2 (Km 0+000 to Km
3+000 and from Km
19+000 to Km 26+280)
3 (km 12+000 to Km
19+000)
3
4
5
Package No – ICB 8
(Kumarhati – Sarahan
– Nahan Road from
Km 0.300 to Km
72+035)
Package No. NCB 9
(Draman to Sihunta
Road from Km 0.000
to 24.000)
Package No ICB 10
(Bhawarna to
Lambagaon from Km
0.000 to Km 26.280)
Handing over
Date
Status
Compensation disbursed
ICB-6/PKG-I:- in all the 18 villages
NCB-6/PKG-II:- in 10 villages.
Award announced for balance 5 villages and
disbursement is being made for 5 villages in
December, 2014. Three nos. villages land not
required except for Bridge approach at one spot.
March 08,
2010
Disbursement made in all 21 villages.
July 07, 2010
October 14,
2009
April 13, 2010
July 13, 2010
October 13,
2010
November 20,
2009
March 20,
2010
March 08,
2010
September 07,
2010
December 07,
2010
No private land to be acquired. Forest land transferred
in 8 villages.
62

Aide Memoire December 08

Transcription

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