Comparing CASEMIS Data - CEDR Systems Conference 2015

 CEDR 2015 Conference
May 21- 22, 2015
Comparing CASEMIS
Data
Setting Up Your Pivot Table
To really look at your data we will be opening Table A. Now, I know we always say to save the files and
never open them, but in this case we need to. Just make sure you re-download the tables and keep them
closed if you want to run them through the CASEMIS Software!
How to Pivot Table:
1. Open your Table A file in Excel
2. Click the Insert Tab of the Ribbon
3. Click the Pivot Table icon
4. A pop-up will appear
5. Leave all options as is and Click the OK button
Welcome to your Pivot Table!!!
How the Pivot Table Works:
• The check box list is all of the fields you can choose from
• Filters allows you to filter your results by a certain field
• Columns and Rows are the fields you are comparing
• Values – we want a count of Student IDs (very important that this is
not set to a sum of student IDs)
• If it does default to Sum click the arrow on the right and change it to a
Count
Now you can drag fields into the Columns and Rows as needed. See the
following pages for the Pivot Tables covered in the webinar.
Pivot Table Searches:
1. School Code vs. School Type
What It Does: This search will compare the school (using the School CDS
Code to identify schools) against what School Type the students are coded
under.
What you are looking for: You are looking for any School Code and School
Type that does not line up properly. Example: You know the school is
a Public Day School, but students in that school have a School Type 30
(Juvenile Court School).
Information you need: CASEMIS School Codes
Code
School Types
Code
School Types
00
No school (ages 0-5 only)
51
Adult education program
10
Public day school
55
Charter school (operated by a LEA/district/COE)
11
Public residential school
56
Charter school (operated as a LEA/district)
15
Special education center or facility
61
Head Start program
62
Child development or child care facility
63
State preschool
64
Private preschool
19
20
22
Other public school or facility (such as
a store-front transition program)
Continuation school
Alternative work education center/
work study program
24
Independent study
65
Extended day care
30
Juvenile court school
70
Nonpublic day school
31
Community school
71
Nonpublic residential school – in California
Nonpublic residential school – outside California
32
Correctional institution or incarceration
facility
72
40
Home instruction (based on IEP Team
determination)
75
Private day school (not certified by Special
Education Division)
Private residential school (not Certified by
Special Education Division)
45
Hospital facility
76
50
Community college
79
Nonpublic agency
80
Parochial school
2. School Type vs. FedSet School Setting
What it does: This will compare the School Type against the
Federal School Setting.
What you are looking for: Students whose FedSet setting does not
match up to their School Type.
Information You Need: (see School Type list on previous page)
• 400 Regular classroom/public day school
• 450 Separate School
• 460 Residential facility
• 470 Homebound/Hospital
• 480 Correctional facility
• 490 Parentally placed in private school
• 500 Home schooled per IEP/Independent study charter school/Virtual charter school
For example: A student who is coded with a FedSet of Regular Classroom when their School Type is listed
as 30 (Juvenile Court School).
3. School Type vs. Residential Status
What It Does: This will compare a student’s School Type to their Residential
Status.
What You Are Looking For: Students whose Residential Status does not
match up to a School Type.
Information You Need:
•
•
•
•
•
•
•
•
•
•
10 Parent or Legal Guardian
20 Licensed Children’s Institution (LCI)
30 Foster Family Home (FFH)
40Hospital
50 Residential Facility
60 Incarcerated Institution
71 State Hospital
72 Developmental Center
75Homeless
90Other
4. School Type vs. In Reg Class
What It Does: This will compare a student’s School Type to their Percent In
Regular Class.
What You Are Looking For: Students whose Percent In Regular Class does
not match up to their School Type.
Information You Need: (see School Type list on previous page).
For example: A student who is listed in Home / Hospital but is 100 Percent In Regular Class.
5. FedSet School vs. In Reg Class
What It Does: This will compare a student’s FedSet School Setting to their Percent In Regular Class.
What You Are Looking For: Students whose Percent In Regular Class does
not match up to their Setting. Also looking at how many of your students
in code 400 are In / Out of Regular Class.
Information You Need:
• 400 Regular classroom/public day school
• 450 Separate School
• 460 Residential facility
• 470 Homebound/Hospital
• 480 Correctional facility
• 490 Parentally placed in private school
• 500 Home schooled per IEP/Independent study charter school/Virtual charter school
For example: A student who is listed in Homebound / Hospital but is 100 Percent In Regular Class.
6. Multi-Ethnic
What It Does: This will compare a student’s Race and Ethnicity to determine which students are MultiEthnic.
What You Are Looking For: This is more FYI.
Information You Need:
• 500 Yes, Hispanic or Latino
• 501 Not Hispanic or Latino
• 900 Intentionally left blank
Code
Race Categories
Code
Race Categories
205
Asian Indian
206
Laotian
600
Black or African-American
100
Native American or Alaska Native
207
Cambodian
299
Other Asian
201
Chinese
399
Other Pacific Islander
400
Filipino
303
Samoan
302
Guamanian
304
Tahitian
301
Hawaiian
204
Vietnamese
208
Hmong
700
White
202
Japanese
900
Intentionally left blank (RACE1 only)
203
Korean
There are a few ways to run this:
1. Race vs. Ethnicity
When you run it this way any student coded 501 or 900 in Ethnicity and a 900 in Race 1 are Multi-Ethnic.
2. Race 1 vs. Race 2
When you run it this way you are looking for students with different code
sections in Race 1 and 2. You can use the filter to filter out Hispanic
students as they are NEVER Multi-Ethnic.
For example: A student with a Race 1 and 2 that BOTH fall into the 200s
is not Multi-Ethnic. But a student with a Race 1 in the 200s and a Race 2
in the 300s is. So the highlighted areas are not Multi-Ethnic students.
3. Race by Ethnicity
This one allows you to compare Ethnicity to Race in a different view:
7. Race / Ethnicity vs. Percent In Regular Class
What It Does: This will compare a student’s Race and Ethnicity against the Percent In Regular Class to
determine if there is disproportionality in the Percent In Regular Class for your SELPA / District.
What You Are Looking For: This is more FYI.
Information You Need: Race and Ethnicity codes.
Using Ethnicity as a filter allows you to look for one Ethnicity code at a
time. For example, you can look at all Hispanic students and then at all
Non-Hispanic students. For Non-Hispanic students, any student with a
code 900 is Multi-Ethnic.
Then you will want to run the search like this:
This allows you to filter Race 1 by set (only show the 200s codes for
example) and view Race 2 (to see single vs. multi-ethnic) and compare to
Percent In Regular Class.
Now you will want to run these same 2 searches, switching Percent In Regular Class with Fed Set School setting
8. School Type vs. Plan Type
What It Does: This will compare the students Plan Type to the School Type they are listed in.
What You Are Looking For: Private School students based on Plan Type.
Thank You!
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