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ASIA-PACIFIC ECONOMIC COOPERATION
ASIA-PACIFIC ECONOMIC COOPERATION PHILIPPINES 2015 APEC 2015 ADMINISTRATIVE CIRCULAR No. 04 INFORMATION AND GUIDELINES FOR THE SECOND APEC SENIOR OFFICIALS’ MEETING (SOM2) AND RELATED MEETINGS 10-‐21 May 2015 and THE MEETING OF APEC MINISTERS RESPONSIBLE FOR TRADE (MRT) 23-‐24 May 2015 Boracay Island, Aklan 10 – 24 May 2015 RELEASE DATE: 09 MARCH 2015 Table of Contents 1. INTRODUCTION …………………………...……………………………………………………………………………………………… 1 2. MEETING DATES AND VENUES …………………………………………………………………………………….……………… 1 3. MEETING SCHEDULE ..………………………………………………………………………………………………….………………. 1 4. CONTACT INFORMATION OF THE APEC 2015 PHILIPPINES NATIONAL ORGANIZING COUNCIL …..... 2 5. ACCREDITATION AND LIAISON OFFICERS ………………………………………………………………………………….….3 5.1. Delegation Accreditation Officer (DAO) ………………………………………………………………………………..…3 5.2. Delegation Liaison Officer (DLO) …………………………………………………………………………………………....3 5.3. Delegation Media Liaison Officer (MLO) …………………………………………………………………..……………. 4 5.4. Host Economy Liaison Officer (HELO) …………………………………………………………………………………... 4 6. REGISTRATION AND ACCREDITATION………………………………………………………….………………………………. 4 6.1. Participant Registration…………………………………………………………………………...……………………………..4 6.2. Late Registration………………………………………………………………….……………………………………………….. 4 6.3. Non-‐APEC Member Participation and Guest Registration .……………………………………………..……..... 5 7. MEETING ACCESS ...……………………………………………………………………………………………………………………… 5 7.1. Pick-‐up and Display of ID Badges ..………………………………………………………………………………………… 5 7.2. Lapel Pins …………………………………………………………………………………………………...…………………….…. 5 7.3. Meeting Overpasses for the SOM and MRT Plenary ………..……………………………………..…...…………... 6 7.4. Meeting Access Procedures …………………….…………………………………………………………………………….. 6 8. ACCOMMODATION ….…………………………………………………………………………………………………………………… 6 8.1. Designated Hotels in Boracay …………..…… ...…………………………………………………………………………… 6 8.2. Reservation Procedures ……………………………………………………………………………………………………….. 8 8.3. Accommodation Arrangements for Ministers ………………………………………………………………………. 11 9. MEDIA ARRANGEMENTS …………………………………………………………………...…………………………………….… 11 9.1. Registration and Accreditation ………………………………..………………………………………………………….. 11 9.2. Passports/Visas …………….………………………………………………………………….………………………………... 12 9.3. Media Advisory………….………………………………………………………………………………………...……………... 12 9.4. Media Center ……………………………………………………………………………………………………………………… 12 10. AIRPORT ARRIVALS AND DEPARTURES ………………………………………...…………………………………………... 13 10.1. Visa Requirements ………….………………………………………………………………………………………….…….. 13 10.2. Customs and Passport Control……….………………………………………………………………………………….. 13 10.3. Airports…………………………………….……………………………………………………………………………………… 13 10.3.1. Ninoy Aquino International Airport .…………………………………….…………………..............…13 10.3.2. Caticlan International Airport …………………………………………………………………………….. 14 10.3.3. Kalibo International Airport ……………………………………………………………………………….. 14 10.4. Movement to Boracay Island …………………………………………………………………………………………….. 14 11. TRANSPORTATION ……………………………………………………………………………………………………………………. 14 11.1. Transportation for Ministers, SOM Leaders, Heads of Delegation .…………………………………..… 14 11.2. Transportation for Delegates …..………………………………………………………...…………………………… 15 11.3. Accredited Transport Rental Providers …………………………………………………….……………………. 15 11.4. Special Transportation Requirements.……………………..……………………...……………………………… 15 11.5. Media Transportation ...…………………...……………………………………..……………………………………... 15 11.6. Information on Transportation....……...……………………………………..……………………………………... 15 12. MEETING VENUE FACILITIES, SERVICES, AND ACTIVITIES ….…………………………………...……………........ 16 12.1. Interpretation Support for the MRT Meeting ……………………………………………………………………16 12.2. Common Delegation Room …..………..…………………………………….………………………………………… 16 12.3. Bilateral Meeting Rooms ……………………………………………….………………………………………………. 16 12.4. Viewing Room ………………………………………………………………………………………………………………. 16 12.5. Prayer Room ………………………………………………………………………………………………………………… 16 12.6. Medical Services …………………………………………….………………………………………………………….….. 16 12.7. Tourism and Travel Information.……………….…………………………………………………………………… 17 12.7.1. Hosted Technical Visit …………………………………………………………………………………………….. 17 12.7.2. Paid Tours ….………………………………………………………………………………………………………..…. 17 12.7.3. Suggested Attire for Tours …………………………………………………………………………………….... 17 12.8 Spouses’ Program ………………………………………………………………………………………………………….. 17 13. DOCUMENT REPRODUCTION AND DISTRIBUTION……………………………………………………………………… 17 13.1. Requirements for Submission of Meeting Documents ………………………….…………………………. 17 13.2. Submission of Papers for APEC SOM2 ………………………………………………….………..……………….. 17 13.3. Submission of Papers for APEC MRT…………………..…………………………………...…………………….... 18 13.4. Submission of Documents for Related Meetings…………………………….…………..…………….…..….. 18 13.5. Documentation Center .……………………………………………………………………………………….…...….... 18 13.6. Document Distribution…………………………………………………………………………………………………... 18 13.7. Materials to be Distributed at the Meetings ………….……………………….……….………………….……. 18 13.8. Final Papers ………………………………………………………………………………………………………………….. 18 13.9. Information Disclosure-‐ Deliberative Information ………………………………………………………….. 19 14. DRESS CODE ……….……………………………………………………………………………………………………….…………….. 19 15. GENERAL INFORMATION ………………………………………………………………………………………………...………… 19 15.1. Boracay Island, Malay, Aklan…………....…………………………………………………………………………….. 19 15.2. Weather……………………………………………………………………………………………………………………….. 19 15.3. Time…………………………………………………………………………………………………………………………….. 20 15.4. Currency ……………………………………………………………………………………………………………………… 20 15.5. Credit Cards ……………………………………………………………………………………………………...…………. 20 15.6. Electricity Supply …….………………………………………………………………………..………......................... 20 15.7. Restaurants…….….…………………………………………………………………………………………………….…… 20 15.8. Delegate Handbook …………………………………………………………………………………………………...…. 20 16. SUMMARY OF IMPORTANT DATES ………………………………………………………………...………………………...… 21 ANNEXES Annex A: Meeting Schedule Annex B: Map of Boracay Island Annex C: Flight Schedule to and from Boracay Annex D: Infographic on Boracay Movement Annex E: Minister and Senior Official’s Flight and Accommodations Information Form (SOM2/MRT) Annex F: Interpreter Support Request Form Annex G: Bilateral Meeting Room Booking Form Annex H: Document Reproduction Request Form (DRRF) Annex I: Executive Summary 1. INTRODUCTION The Republic of the Philippines is delighted to welcome all delegates to the Second APEC Senior Officials’ Meeting (SOM2) and Related Meetings from 10 to 21 May 2015 and the Meeting of APEC Ministers Responsible for Trade (MRT) from 23 to 24 May 2015 in Boracay Island, Aklan. Boracay is accessible from Manila via Caticlan International Airport and Kalibo International Airport. This Administrative Circular provides preliminary information on the meetings, as well as details on administrative procedures, meeting logistics, and general requirements for a productive trip to the Philippines. Further information can be obtained from the APEC-‐National Organizing Council (NOC) through the email addresses provided in Section 4. Amendments to this Circular (if any) will be issued as necessary and will also be available at the APEC Information Desk at the meeting venues. 2. MEETING DATES AND VENUES The Second APEC Senior Officials’ Meeting (SOM2) and Related Meetings will be held from 10 to 21 May 2015 and the Meeting of APEC Ministers Responsible for Trade (MRT), from 23 to 24 May 2015 respectively. The meeting venues are: Shangri-La’s Boracay Resort & Spa Barangay Yapak, Boracay Island, Malay, 5608 Aklan *for SOM Plenary and MRT Boracay Regency Beach Resort & Spa Station 2, Balabag, Boracay Island, Malay, 5608 Aklan Crown Regency Beach Resort Station3, Ambulong, Boracay Island, Malay, 5608 Aklan Paradise Garden Station 3, Manggayad, Boracay Island, Malay, 5608 Aklan APEC Information Desks will be operating on site to provide delegates with meeting and tourist information and assistance as required. 3. MEETING SCHEDULE The meeting schedule is attached as Annex A. The schedule may be subject to change. Delegates will be notified of any changes through advisories from the APEC-‐NOC Secretariat. Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan 4. CONTACT INFORMATION OF THE APEC 2015 PHILIPPINES NATIONAL ORGANIZING COUNCIL (APEC-NOC) SOM2 and Related Meetings and MRT Meeting use separate email addresses to manage inquiries for media, press registration, and policy issues. For all other inquiries, please always clearly indicate in the subject line whether the message is for SOM2 and Related Meetings or MRT Meeting. It is advisable not to combine inquiries for the SOM and MRT in one single email. Please direct inquiries to the appropriate e-‐mail address as follows: Concern E-mail Address Registration and Accreditation Technical Support* Documentation and Reproduction Visa Application Transportation Accommodations Bilateral Room Reservation Media & Press Registration Media Concerns SOM Policy Issues [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] MRT Policy Issues *For concerns regarding technical difficulties with the registration process Page | 2 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan 5. ACCREDITATION AND LIAISON OFFICERS 5.1. Delegation Accreditation Officer (DAO) Each APEC Economy is required to appoint a primary Delegation Accreditation Officer (DAO) and an alternate. The DAO is responsible for registering online the Head of Delegation (HOD) and members of his delegation to both the SOM2 and MRT. Additionally, the DAO is responsible for responding to requests from the APEC Philippines 2015 National Organizing Council for additional information or clarification. While the DAO will be the primary point of contact regarding registration and accreditation issues prior to the meetings, the person’s presence during the APEC meetings is not mandatory. The DAO is required to be appointed by: ● Each APEC Member Economy ● The APEC Secretariat ● The ABAC Secretariat ● The Official APEC Observer Organizations (ASEAN Secretariat, PECC, and PIF Secretariat) In order to receive a username and password needed to access the SOM2 and MRT Online Registration Portal, delegations are required to submit the full name, title, contact number, and e-‐mail address of their DAO and the alternate to [email protected] (for SOM2 and Related Meetings) and [email protected] (for MRT) no later than 13 March 2015. 5.2. Delegation Liaison Officer (DLO) Each APEC Economy is also required to appoint a primary Delegation Liaison Officer (DLO) and an alternate. The DLO for each delegation should be present during the entire SOM2 and MRT and available as a point of contact regarding any administrative matter that might arise. The DLO’s duties will also include the following: ● ● ● To pick up ID badges, lapel pins, overpasses, and meeting kits of delegates; To pick up all invitations for delegates; To submit request/s (if any) for bilateral meeting rooms. The DLO may be the same person as the DAO, and is required to be appointed by: ● Each APEC Economy ● The APEC Secretariat ● The ABAC Secretariat ● The Official APEC Observer Organizations (ASEAN Secretariat, PECC, and PIF Secretariat) Delegations are required to submit the full name, title, and contact information of their DLO and the alternate to [email protected] (for SOM2 and Related Meetings) and [email protected] (for MRT) no later than 13 March 2015. The appointed DLO may use the same username and password assigned to the DAO to access the SOM2 and MRT Registration Portal. Page | 3 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan 5.3. Delegation Media Liaison Officer (MLO) All delegations are encouraged to appoint a Delegation Media Liaison Officer (MLO) as the primary point of contact for media issues. Delegations should submit their MLO’s name, title, and email address to [email protected] no later than 13 March 2015. 5.4. Host Economy Liaison Officer (HELO) A HELO will be assigned to each of the following: ● Minister Responsible for Trade / MRT Head of Delegation ● Senior Official / SOM Head of Delegation ● The Executive Director of the APEC Secretariat ● The Chair of the ABAC ● Head of the Delegation of the Official APEC Observer Organizations (ASEAN Secretariat, PECC, and PIF Secretariat) The HELO will serve as a point of contact for Ministers, Senior Officials and Heads of Delegation on logistic and administrative matters. The name and contact information of each delegation’s HELO will be provided prior to the beginning of the event. The HELO will be in regular contact with the corresponding DLO or the alternate for further coordination. 6. REGISTRATION AND ACCREDITATION 6.1. Participant Registration Online registration for APEC SOM2 and MRT will be available on 06 March to 03 May 2015. All meeting participants must be registered by their respective DAO via the secure online registration link: http://reg.apec2015.ph/delegates To ensure the credibility of information, only DAOs and/or DLOs will receive a username and password that will give them access to the registration portal. All information gathered through the registration system will be protected and will be available only to a limited number of personnel of the APEC-‐NOC. At the conclusion of the APEC 2015 year of meetings, all personal data will be destroyed in a secure manner. Upon successful accreditation, the system will generate on the submission page a confirmation PDF document which the DAO should save and transmit to the meeting participant. Any concerns pertaining to online registration may be directed to [email protected]. 6.2. Late Registration After the online registration portal closes on 03 May 2015, all other participants will be required to register on-‐site at the APEC Registration Desk at the Boracay Regency Beach Resort and Spa from 09 to 15 May 2015; after which, on-‐site registration will transfer to Shangri-‐La’s Boracay Resort & Spa from 16 to 24 May 2015. Page | 4 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan DLOs shall verify the delegate status prior to the processing and issuance of ID badges of delegates who have not registered via the online portal. Every effort shall be made to provide timely onsite accreditation and issuance of ID badges for late registrants. However, the organizers are unable to guarantee that the process shall be completed prior to the meeting proper. 6.3. Non-APEC Member Participation and Guest Registration There are two ways by which invited guests or speakers may be registered for APEC SOM2 and MRT: Invited persons may be included as members of delegation of any APEC Economy, the APEC Secretariat, ABAC, or an Official Observer Organization. Therefore, their respective DAO should register the invited person(s) in the same manner as other delegation members via the online registration portal. ● Invited guests who are not members of delegation must be accredited through the process outlined in the APEC Guidelines on Managing Cooperation with Non-Members. The APEC Secretariat will be the formal point of contact for applications to accredit non-‐ members to APEC SOM2 or MRT. Additional inquiries regarding non-‐member registration and accreditation may be directed to [email protected] or [email protected] as the case may be. ● 7. MEETING ACCESS 7.1. Pick-up and Display of ID Badges DLO Badge Pick-‐up: DLOs may collect badges for members of their respective delegation at the Boracay Regency Beach Resort and Spa on 09-‐15 May 2015 or Shangri-‐La’s Boracay Resort & Spa on 16-‐24 May 2015 upon presenting proof of identity and signing a custody receipt. Badge pick-‐up is from 08:30H to 17:30H daily. DLOs are strongly encouraged to collect the badges for all members of their respective delegations in bulk. Delegates Badge Pick-‐up: Delegates who do not receive their ID badge from their DLO may collect their badge at the APEC Information Desk at the Boracay Regency Beach Resort and Spa or Shangri-‐La’s Boracay Resort & Spa by presenting their passport or other applicable travel documents. Delegates are requested to display their APEC ID badges at all times while in the meeting venues. 7.2. Lapel Pins A meeting lapel pin will be provided to Economy Ministers/MRT Heads of Delegation, Senior Officials/Heads of Delegation, the Director General of the World Trade Organization (WTO), the APEC Secretariat Executive Director, ABAC Head of Delegation, Heads of all Official APEC Observer delegations, and the Chairs of the Committee on Trade and Investment (CTI), Economic Committee (EC), SOM Steering Committee on ECOTECH (SCE), Budget and Management Committee (BMC) and the Senior Finance Officials’ Meeting (SFOM) Chair to expedite entry to all venues, meetings and official events. These lapel pins will be given to DLOs for distribution prior to the start of the meetings. Page | 5 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan Delegates with lapel pins will not be required to possess meeting overpasses. 7.3 Meeting Overpasses for the SOM and MRT Plenary In addition to ID badges, meeting overpasses will be required to enter the venue of the SOM2 Plenary Sessions and the MRT Meeting. For SOM2, each Economy delegation will be provided seven (7) overpasses, while the ABAC Secretariat, the APEC Secretariat, the Observer Organizations, and registered guests will be provided an appropriate number. For the MRT meeting, each Economy delegation will be provided six (6) overpasses, while the ABAC Secretariat, the APEC Secretariat, the Observer Organizations, and registered guests will be provided an appropriate number. These procedures are intended to expedite access for authorized delegates, minimize inconvenience, and ensure adequate and comfortable seating for all participants. 7.4 Meeting Access Procedures Participants are required to wear a meeting ID badge and an overpass to be allowed entry to the venue of the SOM2 and the MRT. The exceptions are Ministers, Senior Officials, and Heads of Delegation, who will be wearing lapel pins. All other delegates without overpasses will be directed to the viewing and listening room. 8. ACCOMMODATION 8.1. Designated Hotels in Boracay The following hotels have been selected for APEC SOM2 and MRT participants: 1.) Shangri-La’s Boracay Resort & Spa (Conference Venue) website: http://www.shangri- la.com/boracay/boracayresort/ Barangay Yapak, Boracay Island, Malay, Aklan, 5608, Philippines Contact Person: Ms. Melissa Santiago Designation: Director of Events Mobile: +63 917 722 8305 Tel/Fax: +6336 288 4988 Email: melissa.santiago@shangri-‐la.com 3.) Crown Regency (Conference Venue) website: http://www.crownregency.com/page/crown- regency-beach-resort-boracay Station 3 Area, Ambulong, Barangay Manoc Manoc, Malay, Aklan, 5608, Boracay Island, Philippines Contact Person: Mr. Alejandro V. Talento Designation: Director of Sales Mobile: +63 918 850 0010 Tel/Fax: +02 812 8219 / 812 1569 Email: [email protected] 2.) Boracay Regency (Conference Venue) website: http://boracayregency.com Station 2, Boracay Island, Malay, Aklan, 5608, Philippines Contact Person: Ms. Blessie Garrido Designation: Sales Manager Mobile: +63 9279075168 Email: [email protected]; [email protected]; [email protected] 4.) Paradise Garden (Conference Venue) website: http://www.paradisegarden- boracay.com Station 2, Manggayad, Boracay Island, Boracay, 5068, Philippines Contact Person: Ms. Gemma B. Hacar Designation: OTA Reservation Officer Mobile: +63 915 757 6073 Tel/Fax: +6336 288 3728 to 30 Page | 6 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan 5.) Two Seasons Boracay website: http://twoseasonsresorts.com/boracay/ Station 1 Area, Boracay Island, Malay, Aklan 5608, Philippines Contact Person: Mr. Peter Quieng Designation: Assistant Director of Sales and Marketing Mobile: +63 917 566 5810 Tel/Fax: +02 410 2075 to 80 Email: [email protected] CC: [email protected] 7.) Discovery Shores website: http://www.discoveryhotels- resorts.com/discoveryshores/ Station 1, Balabag Boracay Island, Boracay, Aklan, 5608, Philippines Contact Person: Ms. Pamela Gascon Designation: Sales Executive Mobile: +63 917 534 6968 Tel/Fax: +02 719 6697 Email: [email protected] Email: [email protected] 9.) Astoria Boracay website: http://www.astoriaboracay.com Station 1, Boracay Island, Brgy. Balabag, Malay, Aklan, 5608 Philippines Contact Person: Ms. Clarissa A. Tindugan Designation: Sales Manager Mobile: +63 917 868 4469 Tel/Fax: +02 910 0557 / 687 1111 Email: [email protected] CC: [email protected] 11.) Estacio Uno website: http://estaciounoboracay.com Station1, Balabag Boracay Island, Malay, Aklan, 5608, Boracay, Philippines Contact Person: Mr. Raffy T. Manova Designation: Senior Manager of Sales Mobile: +63 917 634 5506 Tel/Fax: +02 556 4071 / 403 9934 to 35 Email: [email protected] 13.) Sea Wind Boracay website: http://www.seawind boracay.com.ph Aklan Station 1, Boracay Island, Malay, Aklan, 5608, Philippines Contact Person: Ms. Emma B. Lagoc Designation: Food and Beverages Director Mobile: +63 918 941 4386 / 917 886 0702 Email: ghacar@paradisegarden-‐ boracay.com 6.) Boracay Tropics website: http://www.boracaytropics.com Bo. Manggayad, Boracay Island, Malay, Aklan 5608, Philippines Contact Person: Ms. Melanie Lim Designation: Account Manager Mobile: +63 917 839 9782 Tel/Fax: +02 887 8080 Email: [email protected] CC: [email protected] 8.) Alta Vista De Boracay website: https://altavistadeboracay.com.ph Barangay Yapak, Boracay Island, Malay, Aklan, 5608, Philippines Contact Person: Ms. Aimee Ruth C. Villajuan Designation: Sr. Sales Manager Mobile: +63 915 234 0659 Tel/Fax: +02 403 2348 / 403 2672 Email: [email protected] 10.) Friday’s Boracay website: http://www.frid aysboracay.com Station 1, Malay, Aklan, Boracay Island, Aklan, 5608, Philippines Contact Person: Ms. Arlene Durana Designation: OIC General Manager Mobile: +63 917 844 9414 Tel/Fax: +6336 288 6200 Email: [email protected] CC: [email protected] 12.) Boracay Uptown website: http://www.boracayuptownresort.com Station 2, Balabag, Boracay Island, Malay, Aklan, 5608, Philippines Contact Person: Mr. Raffy T. Manova Designation: Senior Manager of Sales Mobile: +63 917 634 5506 Tel/Fax: +02 556 4071 / 403 9934 to 35 Email: [email protected] 14.) Hennan Garden website: Station 2, Boracay Island, Malay, Aklan, 5608, Philippines Contact Person: Ms. Blessie Garrido Designation: Sales Manager Mobile: +63 9279075168 Page | 7 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan Tel/Fax: +02 416 4010 / 415 1285 Email: [email protected] 15.) Hennan Lagoon website: Station 2, Boracay Island, Malay, Aklan, 5608, Philippines Contact Person: Ms. Blessie Garrido Designation: Sales Manager Mobile: +63 9279075168 Email: [email protected]; [email protected]; [email protected] Email: [email protected]; [email protected]; [email protected] Annex B provides a bird’s eye view of Boracay Island and APEC designated hotels. Delegates shall be provided transportation between meeting venues and accredited hotels. 8.2 Reservation Procedures Delegates are requested to book directly with the hotels and provide the code APEC-SOM2MRT to identify themselves as APEC SOM2 and MRT delegates. Hotels have been requested to ensure the availability of rooms for the delegates’ convenience. However, delegates are strongly advised to book before 10 April 2015. Bookings are made on a first come, first served basis. Using third party affiliations (Agoda, Orbitz, etc.) is highly discouraged. Below are the rates for APEC-NOC accredited hotels in Boracay (1 USD = approx. PHP 44): A.) Shangri-La’s Boracay Resort & Spa ROOM CATEGORY Deluxe Room Deluxe Seaview Premiere Seaview Minimum Length of stay ROOM RATE PER NIGHT 10-19 May 2015 PHP 24,510.00 PHP 26, 961.00 PHP 29, 412.00 3 NIGHTS 20-24 May 2015 PHP 31,863.00 PHP 34,314.00 PHP 36,765.00 4 NIGHTS 25-27 May 2015 PHP 24,510.00 PHP 26,961.00 PHP 29,412.00 NONE B.) Boracay Regency ROOM CATEGORY Superior Room Deluxe Room Premiere Room Premiere Room with Direct Pool Access Junior Suite Junior Suite with Direct Pool Access ROOM RATE PHP 7,728.00 PHP 9,520.00 PHP 10,640.00 PHP 12,880.00 PHP 12,7678.00 PHP 15,232.00 Page | 8 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan C.) Crown Regency ROOM CATEGORY Deluxe Room Executive Deluxe Room Junior Suite Room Presidential Suite Room ROOM RATE PER NIGHT PHP 4,000.00 PHP 4,500.00 PHP 5,000.00 PHP 7,000.00 D.) Paradise Garden ROOM CATEGORY Deluxe Room Superior Deluxe Pool View Rooms Junior Suite One-‐Bedroom Suite Two-‐ Bedroom Suite Extra Person charge ROOM RATE PER NIGHT PHP 5,950.00 PHP 7,000.00 PHP 8,400.00 PHP 9,800.00 PHP 11,200.00 PHP 12,600.00 PHP 1,500.00 E.) Two Seasons Boracay ROOM CATEGORY Standard Room Deluxe Room Seaview Room Junior Suite Pool View Suite Haven Deluxe Grand Room Family Suite Verandah Family Suite Pool Acceess Family Grand Suite Verandah Family Grand Pool Access ROOM RATE PER NIGHT PHP 7,466.40 PHP 8,296.00 PHP 9,851.00 PHP 9,851.00 PHP 19,703.00 PHP 11,925.50 PHP 17,019.00 PHP 18,117.00 PHP 19,764.00 PHP 21,411.00 F.) Boracay Tropics ROOM CATEGORY Superior Room Deluxe Room Family Room Dorm Cabana Premiere Suite Extra PAX without Bed Extra PAX with Bed Extra Bed ROOM RATE PER NIGHT PHP 3,800.00 PHP 4,000.00 PHP 5,450.00 PHP 5,700.00 PHP 5,500.00 PHP 8,500.00 PHP 1,000.00 PHP 1,500.00 Php 800.00 G.) Discovery Shores ROOM CATEGORY ROOM RATE PER NIGHT Page | 9 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan Junior Suite PHP 16,958.00 H.) Alta Vista De Boracay ROOM CATEGORY Deluxe Room Loft Suite ROOM RATE PER NIGHT PHP 4,500.00 PHP 5,500.00 I.) Astoria Boracay ROOM CATEGORY (ALL DELUXE ROOMS) Single/Twin sharing Triple sharing Quad sharing ROOM RATE PER NIGHT PHP 8,000.00 PHP 9,500.00 PHP 11,000.00 J.) Friday’s Boracay ROOM CATEGORY Deluxe Room Premier Room Premier Suite ROOM RATE PER NIGHT PHP 10,000.00 PHP 11,000.00 PHP 12,000.00 K.) Estacio Uno ROOM CATEGORY Standard (1 Bed) Standard (2 beds) Superior Deluxe Deluxe Executive Deluxe Pool Access Seaside Suite ROOM RATE PER NIGHT PHP 6,400.00 PHP 7,200.00 PHP 8,800.00 PHP 8,000.00 PHP 9,600.00 PHP 12,000.00 PHP 14,400.00 L.) Boracay Uptown ROOM CATEGORY Deluxe Superior Executive Premiere Deluxe Pool Access Deluxe Poolside Premiere Executive Suite ROOM RATE PER NIGHT PHP 6,375.00 PHP 6,800.00 PHP 7, 650.00 PHP 8,500.00 PHP 8,500.00 PHP 7,650.00 PHP 10,200.00 PHP 12, 750.00 Page | 10 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan M.) Sea Wind Boracay ROOM CATEGORY Deluxe Room Super Deluxe Room Extra PAX per night ROOM RATE PER NIGHT PHP 9,250.00 PHP 10,350.00 PHP 2,650.00 N.) Hennan Garden ROOM CATEGORY ROOM RATE Deluxe Room PHP 6,270.00 Premiere Room PHP 7,840.00 Grand Room PHP 8,400.00 Premiere Room with Direct Pool Access PHP 10,080.00 Grand Room with Direct Pool Access PHP 10,640.00 O.) Hennan Lagoon ROOM CATEGORY ROOM RATE Deluxe Room PHP 8,064.00 Premiere Room PHP 8,904.00 Premiere Room with Direct Pool Access PHP 10,808.00 Grand Room PHP 9,408.00 Grand Room with Direct Pool Access PHP 11,312.00 Suite PHP 10,976.00 Suite with Direct Pool Access PHP 12,880.00 All rates are inclusive of all applicable taxes and service charges. Any inquiries regarding accommodations may be addressed to [email protected]. 8.3 Accommodation Arrangements for Ministers The Host Economy shall provide four nights of complimentary accommodation for all Ministers Responsible for Trade and their Spouses, Heads of Official APEC Observer Delegations and the APEC Secretariat Executive Director. Accommodation hospitality shall include breakfast. Cost for additional nights, suite upgrades, other meals, and incidentals (including room mini-‐bar use, laundry and all telephone calls) shall be paid by the respective delegations directly to the hotel. 9. MEDIA ARRANGEMENTS 9.1. Registration and Accreditation Access to media facilities, services, and specified events will be available only to accredited media representatives. Page | 11 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan All media representatives wishing to cover APEC SOM2 and MRT should register online from 04 to 14 May 2015, and provide accurate and complete information in the registration portal. Information on press registration procedures will be circulated in due course. ID badges will be issued to accredited media representatives, and must be worn to be allowed entry to the media center. Further inquiries should be directed to [email protected]. 9.2 Passports/Visas Foreign media representatives are required to possess a valid passport with a temporary visitor’s visa (9a). Once representatives receive an online confirmation of their registration, they can apply for a temporary visitor’s visa through the Philippine Embassy or Consulate-‐ General in their respective Economies. Media representatives are required to submit the following upon application of a temporary visitor’s visa: a. Passport; b. APEC Accreditation Confirmation Letter; and c. Letter of Assignment from their respective media organizations 9.3 Media Advisory A media advisory detailing accreditation, accommodation, immigration and customs requirements, the arrangements of the press coverage, news opportunities, photo opportunities, maps, and further information will be distributed in advance of the SOM2 and MRT. 9.4 Media Center The International Media Center (IMC) will be operational from 18 to 24 May 2015, 07:00H to 22:00H daily. Accredited media can utilize all facilities at the IMC. The International Media Center will be equipped with a media secretariat, press conference room, telecoms business center, common press working area, computers, internet access, telephones, photographic services, press and photo release counters, press bulletins, lounging areas, and coffee bars. The IMC also provides media help desks (for general information, accreditation, IT Technical Support, press shuttle and transportation; and media hotel and accommodation), information kiosks (for press tours and site visits), and media agency rooms (on rental basis). There are also facilities on a rate card or pre-‐paid basis for broadcasting, phone and fax (IDD, ISDN), internet access, and mobile phone. The host broadcaster is tasked to establish and manage the International Broadcast Center (IBC) to serve the requirements of local and international media members covering the events. Its services include distribution of pool signal, live stand-‐up positions, playout facilities, and satellite uplinks. Page | 12 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan The host photographer will provide a selection of images taken at designated meetings and events free of charge. These will be uploaded onto the Media Section and Photo Gallery at http://apec2015.ph and http://apec.org. Press releases will be made available at the International Media Center. The media can also access and download stories and photographs from the APEC website. Selected documentation—including statements, speeches, press materials, media advisories, press bulletins, and announcements—will be available at the International Media Center. 10. AIRPORT ARRIVALS AND DEPARTURES 10.1. Visa Requirements Information on the entry of temporary visitors to the Philippines is available in the following link: http://www.dfa.gov.ph/index.php/site-‐administrator/visa-‐information Further inquiries related to entry visas may be directed to [email protected]. 10.2 Customs and Passport Control All foreign passport holders entering the Republic of the Philippines shall undergo customs control. Customs Declaration forms are required to be filled in by visitors who carry legal tender Philippine notes and coins or checks, money order, and other bills of exchange drawn in Philippine Pesos against banks operating in the Philippines in excess of PhP 10,000, or the equivalent of USD 10,000 in foreign currency. 10.3 Airports The Caticlan International Airport and Kalibo International Airport via the Ninoy Aquino International Airport are the recommended ports of entry for SOM2 and MRT. Annex C provides information on the Domestic flight schedules from Manila to Kalibo and Manila to Caticlan. 10.3.1 Ninoy Aquino International Airport The Ninoy Aquino International Airport (IATA: MNL) is the main international airport that serves Metro Manila and its neighboring cities. There are four (4) terminals at the airport: a. Terminal 1 (NAIA Terminal) – international flights, non-‐Philippine Airlines flights b. Terminal 2 (Centennial Terminal) – international and most domestic flights of Philippine Airlines c. Terminal 3 (NAIA International Terminal) – international and domestic flights d. Terminal 4 (Domestic Terminal) – domestic flights Delegates departing from NAIA are expected to pay an Airport Terminal Fee of PhP 550. Airport shuttle services are available for delegates transferring from terminal to terminal. On the average, transfers from one terminal to another take 5 to 20 minutes, with shuttle vehicles available every 30 minutes. Page | 13 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan Each terminal has an APEC Information Desk, co-‐located with the Tourism Information Desk right after the Customs Control Counter. Delegates are advised to proceed to the APEC Information Desk, where they will be given identifier stickers, luggage tags, and full assistance on their transfer to Col. Jesus Villamor Air Base, which will serve as the assembly area for the delegates’ transfer to their connecting flight to Caticlan/Kalibo International Airport starting 07 May 2015. An APEC Information Desk shall be available in Caticlan and Kalibo International Airport to provide information and assistance. 10.3.2 Caticlan International Airport The Caticlan International Airport, also known as the Godofredo P. Ramos Airport, located in Aklan West Road, Malay, Aklan Province, is one of two gateways to Boracay Island. This airport serves the general vicinity of the town of Malay, located in the Province of Aklan of the Western Visayas Region. Caticlan is accessible via commercial domestic flights from Manila or chartered flights from overseas. Delegates departing from Caticlan are expected to pay an Airport Terminal Fee of PhP 600. The Caticlan terminal has an APEC Information Desk, co-‐located with the Tourism Information Desk right after the Customs Control Counter. Delegates are advised to proceed to the APEC Information Desk, where they will be given full assistance on their airport transfer to accredited hotels. 10.3.3 Kalibo International Airport The Kalibo International Airport is the international airport that serves the general vicinity of Kalibo, the capital of the Province of Aklan of the Western Visayas Region. It also serves as one of the two gateways to Boracay Island. Delegates departing from Kalibo are expected to pay an Airport Terminal Fee of Php 600. Kalibo International Airport is accessible from Vladivostok, Taipei, Seoul-‐Incheon, Busan, Beijing, Hong Kong, Singapore, and Kuala Lumpur. The Kalibo terminal has an APEC Information Desk, co-‐located with the Tourism Information Desk right after the Customs Control Counter. Delegates are advised to proceed to the APEC Information Desk, where they will be given full assistance on their airport transfer to accredited hotels. 10.4 Movement to Boracay Island Delegates can reach Boracay Island via air, land, and water transportation. The infographic in Annex D provides detailed information on movement and travel time to the island. 11. TRANSPORTATION 11.1 Transportation for Ministers, SOM Leaders, Heads of Delegation Page | 14 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan A pool of vans will be made available on request for use of Ministers/MRT Heads of Delegation, Senior Officials/SOM Heads of Delegation, the APEC Secretariat Executive Director, ABAC Secretariat, and Heads of all APEC Official Observers, when necessary en route to the APEC SOM2 and MRT in Boracay, i.e., Kalibo Airport to Caticlan. The Minister and Senior Official’s Flight and Accommodations Information Form (Annex E) shall be sent to [email protected] (for SOM2) and [email protected] (for MRT) no later than 03 May 2015. 11.2 Transportation for Delegates Delegates arriving at Ninoy International Airport may take a shuttle bus for transfer to the Delegates’ Lounge at the Col. Jesus Villamor Air Base (CJVAB). They shall have access to a lounge while awaiting the connecting flight to Caticlan or Kalibo International Airport. Shuttle services between accredited hotels and meeting venues will be provided for all delegations as needed or at 15-‐minute scheduled intervals. Delegates are strongly advised to inform or contact the APEC NOC before departing for the Philippines if their respective embassies will be providing transportation upon arrival in NAIA. Additional information regarding transportation shall be available at the APEC Information Desk at the meeting venue and APEC Information Desks of accredited hotels. 11.3 Accredited Transport Rental Providers The following transport rental providers are accredited by the APEC 2015 Philippines National Organizing Council should delegates wish to rent vehicles (delegate’s own account) in addition to the hosted vehicle/s provided by the Philippines: a. MSIC Europ Car Contact Person: Ms. Faye G. Jimenez Telephone Number: (+62) 666-‐5120 E-‐mail Address: [email protected] b. AVIS Philippines (G&S Transport Corporation) Contact Person: Lyn D. Ruelos Telephone Number: (+632) 462-‐2881 to 83; (+63917) 887-‐2847; (+63920) 989-‐2847; (+63922) 844-‐5243 E-‐mail Address: [email protected]; [email protected] Please note that the rental of vehicles is to the delegate’s own account. 11. 4 Special Transportation Requirements Participants who are in need of handicap-‐accessible transportation should notify the APEC 2015 National Organizing Council (APEC-‐NOC) no later than 27 April 2015. 11.5 Media Transportation Media representatives who present their respective accreditation badges or printed APEC Accreditation Confirmation Letters may avail themselves of the free shuttle service. 11.6 Information on Transportation Page | 15 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan Further inquiries on transportation may be addressed to the e-‐mail address [email protected]. 12. MEETING VENUE FACILITIES, SERVICES, AND ACTIVITIES 12.1 Interpretation Support for the MRT Meeting Delegations who intend to bring their own interpreters for simultaneous interpretation must inform the APEC Philippines 2015 in advance so that adequate support may be made available. Delegations should note that such interpreters should be accredited as part of the official delegation, and should be duly registered. It is strongly recommended that delegations intending to arrange simultaneous interpreters must submit a completed Interpreter Support Request Form (Annex F) by 01 April 2015 to ensure that adequate support facilities are arranged. Delegations that intend to utilize a whisper interpreter to support Ministers at non-‐Plenary events should also notify the APEC Philippines 2015 at [email protected] by 01 April 2015 in order to ensure that adequate seating may be arranged. 12.2 Common Delegation Room A Common Delegation Room shall be available in the meeting venues for use of all meeting participants and shall be staffed from 08:00H to 20:00H daily from 09 to 24 May 2015. The room will be equipped with computers, black and white printers, multifunctional copiers, chairs, free wireless internet, and basic supplies. 12.3 Bilateral Meeting Rooms Bilateral meeting rooms shall be available at no cost to delegations and on a reservation basis from 08:00H to 20:00H on 09 to 24 May 2015, with time slots available in 30-‐minute increments, and room capacity of eight (8) to twelve (12) seats. There will be a five (5) minute interval between bilateral meetings for room setup. Bilateral Meeting Rooms must be reserved in advance by emailing a duly accomplished Bilateral Meeting Room Booking Form (Annex G). Meeting rooms are assigned on a first come, first served basis. On-‐site reservations for the use of the bilateral meeting rooms may be directed to the Economy’s designated HELO or e-‐mailed to [email protected]. 12.4 Viewing Room A listening and viewing room shall be available for both the SOM and the MRT Plenary sessions. 12.5 Prayer Room A prayer room for delegates shall be available at designated hotels for SOM2 and MRT. 12.6 Medical Services Basic and emergency medical services shall be provided at no cost to registered meeting participants who require medical attention. However, charges for medicines and any subsequent treatment provided by hospitals, clinics, pharmacies, ambulances, or other medical providers must be paid directly by the delegate to the service providers. Details on hospital locations and operation hours are available at the APEC Information Desk. Page | 16 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan 12.7 Tourism and Travel Information 12.7.1 Hosted Technical Visit Delegates shall be hosted to a technical visit, with the details to be provided in due course. Inquiries regarding the hosted technical visit can be made at the APEC Information Desk. 12.7.2 Paid Tours Paid tours shall be available to delegates upon request. Further tourism information on tours for Boracay Island shall be available through the APEC Information Desk at the meeting venues and accredited hotels. 12.7.3 Suggested Attire for Tours It is advisable that delegates wear comfortable clothes and shoes (including swimwear) to be able to enjoy the activities provided. 12.8 Spouses’ Program A one-‐day Spouses’ Program will be offered during the MRT Meeting. Information will be provided directly to the delegations. 13. DOCUMENT REPRODUCTION AND DISTRIBUTION 13.1 Requirements for Submission of Meeting Documents ● Submit meeting documents in soft (electronic) copy with a duly completed Document Reproduction Request Form (Annex H ). ● Submit all documents ten (10) days in advance or by the stipulated deadlines to facilitate review and reproduction in advance of the meetings. Please be advised that the Documentation Center cannot guarantee the timely processing of the documents that are submitted after the stipulated deadlines. ● Indicate in the email subject field the name of the meeting for which the documents are being submitted. Send separate emails to submit documents for different meetings. ● ● 13.2 ● ● Refrain from password-protecting files, as the Documentation Center will need to insert the standard cover page into each document Submission of Papers for SOM2 Documents for SOM2 must, in addition, be accompanied by a soft copy of a one-‐page Executive Summary (Annex I), outlining decision points and/or deliberations required from Senior Officials. Papers must be submitted in soft copy via email by 09 May 2015 to the Documentation Center Manager, with a copy to the SOM Chair and the APEC Secretariat’s Information Manager, using the following email addresses: Page | 17 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan To: [email protected] Cc: [email protected]; [email protected] Subject Field: SOM2 Documents 13.3 • • Submission of Papers for MRT Documents for the MRT must, in addition, be accompanied by a soft copy of a one-‐page Executive Summary (Annex I), outlining decision points and/or deliberations required from Senior Officials. Papers must be submitted in soft copy via email by 12 May 2015 to the Documentation Center Manager, with a copy to the MRT Chair’s Office and the APEC Secretariat’s Information Manager, using the following email addresses: To: [email protected] Cc: [email protected]; [email protected]; [email protected] Subject Field: MRT Documents 13.4 Submission of Documents for Related Meetings Documents for all other related meetings held within the margins of SOM2 must be submitted in soft copy directly to the relevant APEC Secretariat Program Director supporting the meeting, for approval before reproduction. The APEC Secretariat Program Director supporting the meeting will contact the members directly, with instructions on the submission of papers, including deadlines, for meetings under their change. 13.5 Documentation Center The Documentation Center will be located at the Boracay Regency and will be open from 08:00H to 18:00H daily on 09 to 24 May 2015. Satellite Documentation Centers will be available at selected meeting venues. 13.6 Document Distribution Meeting documents will be distributed in the meeting rooms approximately 30 minutes prior to the start of each meeting. 13.7 Materials to be Distributed at the Meetings Materials that will be distributed during SOM2 and MRT may be sent via courier service to the Documentation Center Manager in advance of the meetings. It is requested that arrangements be made with the Documentation Center Manager via [email protected]. Please note that the contents of packages should clearly indicate for which meetings the material is intended, along with complete contact information of the sender. 13.8 Final Papers Final meeting papers will be made available through the APEC Meeting Document Database (MDDB) shortly after the conclusion of all meetings. Page | 18 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan 13.9 Information Disclosure – Deliberative Information APEC operates by consensus and needs space to consider and debate issues away from public scrutiny to develop that consensus. For the deliberative process to function optimally, it is necessary to safeguard the free and candid exchange of ideas. Therefore, while APEC makes publicly available summary reports and other documents classified for public release by the originating fora, meeting participants are expected to display sensitivity in disclosing information to the public during the course of its deliberations. 14. DRESS CODE The dress code for APEC SOM2 and Related Meetings and the Meeting of Ministers Responsible for Trade is smart casual (no jacket or tie,) unless otherwise noted on invitations for specific events. Delegates can expect sweltering temperatures in Boracay in May. It is therefore highly recommended that they wear comfortable fabrics such as linen or cotton, and light colored clothes. Most meeting venues are air conditioned; bringing a light jacket or a shawl is advisable. Some hotels may not have a jetty; during transfers from accredited hotels to the meeting venue(s) and vice versa, delegates may have to wade in ankle-‐ or knee-‐deep sea water to get in and/or get off the water taxi. Delegates may hence wish to bring “beach casual” wear, including rubber slippers or sandals that can withstand exposure to saltwater, to supplement their “smart casual” apparel. While the use of rubber slippers, flip flops, or sandals is recommended when transferring from the hotel to the meeting venues (movement from station to station,) walking along the beach, and/or getting on and off the water taxis, delegates are discouraged from wearing such footwear during the SOM2, MRT, and related meetings. Casual footwear (except flip flops and sport shoes) are suggested in lieu of men’s dress shoes and ladies’ high heeled shoes. 15. 15.1 GENERAL INFORMATION Boracay Island, Aklan Boracay Island is located in Malay, Aklan a province in the Western Visayas region. Known as the Island Paradise of the Philippines, the seven-‐kilometer long island is famous for its powdery fine white sand beach. It is hailed as one of the best and the top must-‐visit islands in the world by travel magazines, blogs and website. Aside from the beach life, resorts, shops, and restaurants are located in the island and accessible to residents and guests. 15.2 Weather Boracay has a tropical climate, with an average temperate around 30 degrees Celsius (88°Fahrenheit) and humidity of 75%. The year is divided into two distinct seasons: the rainy Page | 19 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan season, which begins around June and ends late October and the dry season, which runs from November to May. The hottest months are April and May when temperatures can reach as high as 39 degrees Celsius (102°Fahrenheit). 15.3 Time The Philippine Standard Time is 8 hours ahead of GMT. DST is not adopted in the Philippines. 15.4 Currency The official currency of the Philippines is the Philippine Peso. Retailers in the Philippines will generally not accept other currencies, so it is necessary for visitors to change foreign currency into Philippine Pesos to make cash payments. No person may import nor bring with him into or take out of the country, or electronically transfer, legal tender Philippine notes and coins and/or checks, money order and/or other bills of exchange drawn in Philippine Pesos against banks operating in the Philippines in an amount exceeding PhP10,000.00 without authorization by the Bangko Sentral ng Pilipinas (Central Bank of the Philippines.) Any person, who brings into or takes out of the Philippines foreign currency, as well as other foreign currency-‐denominated instruments or bearer monetary instruments in excess of US$10,000.00 or its equivalent, is required to declare the same in writing and to furnish information on the source and purpose of the transport of such currency or monetary instrument. Delegates are advised to have foreign currencies exchanged into the local currency (Philippine Peso) at NAIA, after clearing immigrations and customs. Average exchange rate is USD 1 = PhP 44.67. 15.5 Credit Cards Visa and MasterCard are accepted at most establishments. Most public transportation, small shops, and restaurants accept only cash payments in Philippine Pesos. 15.6 Electricity Supply The power supply in the Philippines is 220-‐240 volts, 60 hertz. 15.7 Restaurants Information on local restaurants will be available at the APEC Information Desk. 15.8 Delegate Handbook All accredited delegates will be provided a Delegate Handbook. Page | 20 Second APEC Senior Officials’ Meeting and Related Meetings 10 – 21 May 2015 Meeting of APEC Ministers Responsible for Trade 23 – 24 May 2015 Boracay Island, Aklan 16. SUMMARY OF IMPORTANT DATES Task Submission of DAO and DLO details Deadline 13 March 2015 Submission of MLO details 13 March 2015 27 April 2015 Submission of Special Transportation Requirements Online Registration for Delegates 06 March to 03 May 2015 04 to 15 May 2015 Online Registration for Media Submission of Minister’s/Senior 03 May 2015 Official’s/HOD’s Flight and Accommodation Form Submission of Interpreter Support Request Form 01 April 2015 Submission of soft copy of papers for SOM2 09 May 2015 Submission of soft copy of papers for MRT 12 May 2015 Email Address or Website [email protected] [email protected] [email protected] [email protected] http://reg.apec2015.ph/delegates http://reg.apec2015.ph/media [email protected] [email protected] [email protected] cc: [email protected] / [email protected] [email protected] cc: [email protected]; [email protected]; [email protected] Page | 21 ANNEX A: Meeting Schedule SECOND SENIOR OFFICIALS MEETING (SOM 2) AND RELATED MEETINGS Boracay, 10-21 May 2015 Date Sunday, 10 May 2015 Monday, 11 May 2015 Time 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 Tuesday, 12 May 2015 Wednesday, 13 May 2015 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0845-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1400-‐1600 As of 05 March 2015 Meeting Oceans and Fisheries Working Group (OFWG) Counter-‐Terrorism Working Group (CTWG) Telecommunications and Information Working Group (TELWG) Oceans and Fisheries Working Group (OFWG) Counter-‐Terrorism Working Group (CTWG) Workshop on Green Supply Chain/APMEN Joint Ad-‐Hoc Group/ TiVA Technical Group Telecommunications and Information Working Group (TELWG) Oceans and Fisheries Working Group (OFWG) APEC Study Centers Consortium (ASCC) Conference 2015 Project Management Training Public-‐Private Partnership on Environmental Goods and Services (PPEGS) Telecommunications and Information Working Group (TELWG) Policy Partnership on Food Security (PPFS) Management Council Meeting APEC Study Centers Consortium (ASCC) Conference 2015 PASCN Member Institution Business Meeting Project Management Training APEC Alliance on Supply Chain Connectivity (A2C2) Friends of the Chair (FoTC) on Global Value Chains (GVCs) Venue Ballroom 1 Crown Regency Resort Ballroom 2 Crown Regency Resort Ballroom 1 Boracay Regency Resort Ballroom 1 Crown Regency Resort Ballroom 2 Crown Regency Resort Boracay Meeting Room Crown Regency Resort Ballroom 1 Boracay Regency Resort Ballroom 1 Crown Regency Resort Ballroom 2 Crown Regency Resort Palawan Meeting Room Crown Regency Resort Grand Ballroom Boracay Regency Resort Ballroom 1 Boracay Regency Resort Ballroom 1 Crown Regency Resort Ballroom 2 Crown Regency Resort Palawan Meeting Room Crown Regency Resort Grand Ballroom Boracay Regency Resort Grand Ballroom 1600-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 Thursday, 14 May 2015 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1400-‐2000 13:00-‐16:00 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 Friday, 15 May 2015 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1400-‐2000 0830-‐1200 1330-‐1800 Saturday, 16 May 2015 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 As of 05 March 2015 Friends of the Chair (FoTC) on Next Generation Trade and Investment Issues (NGETI) Emergency Preparedness Working Group (EPWG) Telecommunications and Information Working Group (TELWG) Policy Partnership on Food Security (PPFS) Project Management Training Trade Policy Dialogue (TPD) on Regional Trade Agreements (RTAs)/Free Trade Agreements (FTAs) Friends of the Chair (FoTC) on Regional Economic Integration (REI) 37th Human Resources Development Working Group (HRDWG) Emergency Preparedness Working Group (EPWG) Telecommunications and Information Working Group (TELWG) Policy Partnership on Food Security (PPFS) Seminar on the Middle Income Trap Friends of the Chair (FoTC) on Environmental Goods and Services (EGS) Committee on Trade and Investment (CTI) Plenary 37th Human Resources Development Working Group (HRDWG) Telecommunications and Information Working Group (TELWG) Policy Partnership on Science, Technology and Innovation (PPSTI) Tourism Working Group (TWG) Executive Committee Meeting Boracay Regency Resort Panglao Meeting Room Crown Regency Resort Ballroom 1 Boracay Regency Resort Ballroom 1 Crown Regency Resort Palawan Meeting Room Crown Regency Resort Grand Ballroom Boracay Regency Resort Ballroom 2 Crown Regency Resort Panglao Meeting Room Crown Regency Resort Ballroom 1 Boracay Regency Resort Ballroom 1 Crown Regency Resort Panglao Meeting Room Crown Regency Resort Grand Ballroom Boracay Regency Resort Ballroom 2 Crown Regency Resort Ballroom 1 Boracay Regency Resort Ballroom 1 Crown Regency Resort Boracay Meeting Room Crown Regency Resort Sunday, 17 May 2015 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1200 1330-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1200 0900-‐1230 1430-‐1800 Monday, 18 May 2015 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 1800-‐1900 Tuesday, 19 May 2015 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 Wednesday, 20 May 2015 Thursday, 21 May 2015 Friday, 22 May 2015 Saturday, 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 0900-‐1230 1430-‐1800 EC Preparatory Meeting on the SRMM Committee on Trade and Investment (CTI) Plenary 37th Human Resources Development Working Group (HRDWG) Public-‐Private Dialogue (PPD) on Services Policy Partnership on Science, Technology and Innovation (PPSTI) Tourism Working Group (TWG) 37th Human Resources Development Working Group (HRDWG) Public Private Dialogue on Internet Economy (TBC) SOM Friends of The Chair on Connectivity Policy Partnership on Science, Technology and Innovation (PPSTI) Tourism Working Group (TWG) SOM Committee on ECOTECH (SCE) Policy Support Unit (PSU) Board Meeting Tourism Working Group (TWG) APEC and WTTC Conference on Tourism and Taxation Preparatory meeting on HLPD on Science and Technology in Higher Education (STHE) Senior Officials Meeting (SOM) Panglao Meeting Room Crown Regency Resort Grand Ballroom Boracay Regency Resort Ballroom 2 Crown Regency Resort Grand Ballroom Boracay Regency Resort Ballroom 1 Crown Regency Resort Ballroom 1 Boracay Regency Resort Ballroom 2 Crown Regency Resort Shangri-‐La Boracay Resort Ballroom 1 Crown Regency Resort Ballroom 1 Boracay Regency Resort Shangri-‐La Boracay Resort Ballroom 2 Crown Regency Resort Ballroom 1 Crown Regency Resort Shangri-‐La Boracay Resort 0900-‐1230 1430-‐1800 Tourism Working Group (TWG) Technical Tour Preparatory meeting on HLPD on Ballroom 1 Science and Technology in Crown Regency Resort Higher Education (STHE) Senior Officials Meeting (SOM) Shangri-‐La Boracay Resort 0900-‐1200 Meeting of Ministers Responsible Shangri-‐La Boracay As of 05 March 2015 23 May 2015 Sunday, 24 May 2015 1330-‐1545 0900-‐1200 1330-‐1500 As of 05 March 2015 for Trade (MRT) Resort Meeting of Ministers Responsible Shangri-‐La Boracay for Trade (MRT) Resort ANNEX B: Map of Boracay Island Annex C DOMESTIC FLIGHT SCHEDULES FOR SOM 2 and MRT MANILA TO KALIBO AND CATICLAN PHILIPPINE AIRLINES (MANILA-KALIBO) FLY IN (SUNDAYS) 03 and 10 MAY 2015 (for SOM2) FLIGHT DEPARTURE ARRIVAL PR2969 08:35 09:35 PR0249 12:40 13:40 PR2975 16:40 17:40 PR2971 18:15 19:15 PHILIPPINE AIRLINES (MANILA-KALIBO) FLY IN (MONDAYS-‐SATURDAYS) 04-‐09 MAY 2015 (for SOM2); 20-‐23 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL PR2969 08:35 09:35 PR2975 16:40 17:40 PR2971 18:15 19:15 PHILIPPINE AIRLINES (MANILA-CATICLAN) FLY IN (SUNDAYS-‐SATURDAYS) 03-‐10 MAY 2015 (for SOM2); 20-‐23 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL PR2039 06:00 07:00 PR2045 07:00 08:00 PR2043 08:25 09:25 PR2051 09:00 10:00 PR2059 09:40 10:40 PR2041 11:15 12:15 PR2057 11:55 12:55 PR2049 12:30 13:30 PR2063 14:05 15:05 PR2053 15:10 16:10 CEBU PACIFIC/ TIGERAIR (MANILA-KALIBO) FLY IN 03 MAY 2015 (for SOM2) FLIGHT DEPARTURE ARRIVAL 5J 333 09:00 10:00 5J 339 10:45 11:55 5J 337 15:15 16:25 5J 341 16:15 17:15 DG 7058 17:00 18:15 5J 345 17:30 18:40 5J 355 22:05 23:05 CEBU PACIFIC/ TIGERAIR (MANILA-KALIBO) Page 1 of 5 AIRPORT MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO AIRPORT MNL-‐KLO MNL-‐KLO MNL-‐KLO DURATION 1 hour 1 hour 1 hour AIRPORT MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH DURATION 1 hour 1 hour 1 hour 1 hour 1 hour 1 hour 1 hour 1 hour 1 hour 1 hour AIRPORT MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO DURATION 1 hour 1 hour 1 hour 1 hour DURATION 1 hour 1 hour & 10 mins. 1 hour & 10 mins. 1 hour 1 hour & 15 mins. 1 hour & 10 mins. 1 hour Annex C FLY IN 04, 08 MAY 2015 (for SOM2); 22 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL AIRPORT 5J 339 10:45 11:55 MNL-‐KLO 5J 343 15:00 16:00 MNL-‐KLO 5J 337 15:15 16:25 MNL-‐KLO 5J 341 16:15 17:15 MNL-‐KLO DG 7058 17:00 18:15 MNL-‐KLO 5J 345 17:30 18:40 MNL-‐KLO 5J 355 22:05 23:05 MNL-‐KLO CEBU PACIFIC/ TIGERAIR (MANILA-KALIBO) FLY IN 05-‐07 and 09 MAY 2015 (for SOM2); 20-‐21 and 23 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL AIRPORT 5J 339 10:45 11:55 MNL-‐KLO 5J 337 15:15 16:25 MNL-‐KLO 5J 341 16:15 17:15 MNL-‐KLO DG 7058 17:00 18:15 MNL-‐KLO 5J 345 17:30 18:40 MNL-‐KLO 5J 355 22:05 23:05 MNL-‐KLO CEBU PACIFIC/ TIGERAIR (MANILA-KALIBO) FLY IN 10 MAY 2015 (for SOM2) FLIGHT DEPARTURE ARRIVAL AIRPORT 5J 333 09:00 10:00 MNL-‐KLO 5J 339 10:45 11:55 MNL-‐KLO 5J 337 15:15 16:25 MNL-‐KLO 5J 341 16:15 17:15 MNL-‐KLO DG 7058 17:00 18:15 MNL-‐KLO 5J 345 17:30 18:40 MNL-‐KLO 5J 355 22:05 23:05 MNL-‐KLO CEBU PACIFIC/ TIGERAIR (MANILA-CATICLAN) FLY IN 03-‐04, 06 and 08 MAY 2015 (for SOM2 FLIGHT DEPARTURE ARRIVAL AIRPORT 5J 891 05:30 06:30 MNL-‐MPH 5J 907 06:00 07:00 MNL-‐MPH 5J 893 06:15 07:15 MNL-‐MPH 5J 895 08:25 09:35 MNL-‐MPH 5J 901 10:00 11:10 MNL-‐MPH 5J 899 12:05 13:15 MNL-‐MPH 5J 905 14:35 15:40 MNL-‐MPH CEBU PACIFIC/ TIGERAIR (MANILA-CATICLAN) FLY IN Page 2 of 5 DURATION 1 hour & 10 mins. 1 hour 1 hour & 10 mins. 1 hour 1 hour & 15 mins. 1 hour & 10 mins. 1 hour DURATION 1 hour & 10 mins. 1 hour & 10 mins. 1 hour 1 hour & 15 mins. 1 hour & 10 mins. 1 hour DURATION 1 hour 1 hour & 10 mins. 1 hour & 10 mins. 1 hour 1 hour & 15 mins. 1 hour & 10 mins. 1 hour DURATION 1 hour 1 hour 1 hour 1 hour & 10 mins. 1 hour & 10 mins. 1 hour & 10 mins. 1 hour & 5 mins. Annex C CEBU PACIFIC/ TIGERAIR (MANILA-CATICLAN) FLY IN 05, 07 and 09 MAY 2015 (for SOM2) FLIGHT DEPARTURE ARRIVAL 5J 891 05:30 06:30 5J 907 06:00 07:00 5J 893 06:15 07:15 5J 921 06:25 07:30 5J 895 08:25 09:35 5J 897 08:55 10:00 5J 901 11:30 12:35 5J 899 12:05 13:15 5J 905 14:35 15:40 CEBU PACIFIC/ TIGERAIR (MANILA-CATICLAN) FLY IN 10 MAY 2015 (for SOM2) FLIGHT DEPARTURE ARRIVAL 5J 891 05:30 06:30 5J 907 06:00 07:00 5J 893 06:15 07:15 5J 921 06:25 07:30 5J 895 08:25 09:35 5J 897 08:55 10:00 5J 901 10:00 11:10 5J 899 12:05 13:15 5J 905 14:35 15:40 5J 911 15:15 16:20 CEBU PACIFIC/ TIGERAIR (MANILA-CATICLAN) FLY IN 20, 22 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL 5J 891 05:30 06:30 5J 907 06:00 07:00 5J 893 06:15 07:15 5J 895 08:25 09:35 5J 901 11:30 12:35 5J 899 12:05 13:15 5J 905 14:35 15:40 CEBU PACIFIC/ TIGERAIR (MANILA-CATICLAN) FLY IN 21 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL 5J 891 05:30 06:30 5J 907 06:00 07:00 5J 893 06:15 07:15 5J 9 21 06:25 07:30 Page 3 of 5 AIRPORT MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH DURATION 1 hour 1 hour 1 hour 1 hour & 5 mins. 1 hour & 10 mins. 1 hour & 5 mins. 1 hour & 10 mins. 1 hour & 10 mins. 1 hour & 5 mins. AIRPORT MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH DURATION 1 hour 1 hour 1 hour 1 hour & 5 mins. 1 hour & 10 mins. 1 hour & 5 mins 1 hour & 10 mins. 1 hour & 10 mins. 1 hour & 5 mins. 1 hour & 5 mins. AIRPORT MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH DURATION 1 hour 1 hour 1 hour 1 hour & 10 mins. 1 hour & 5 mins. 1 hour & 10 mins. 1 hour & 5 mins. AIRPORT MNL-‐MPH MNL-‐MPH MNL-‐MPH MNL-‐MPH DURATION 1 hour 1 hour 1 hour 1 hour & 5 mins. Annex C 5J 895 08:25 09:35 MNL-‐MPH 5J 897 08:55 10:00 MNL-‐MPH 5J 901 10:00 11:10 MNL-‐MPH 5J 899 12:05 13:15 MNL-‐MPH 5J 905 14:35 15:40 MNL-‐MPH CEBU PACIFIC/ TIGERAIR (MANILA-CATICLAN) FLY IN 23 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL AIRPORT 5J 891 05:30 06:30 MNL-‐MPH 5J 907 06:00 07:00 MNL-‐MPH 5J 893 06:15 07:15 MNL-‐MPH 5J 921 06:25 07:30 MNL-‐MPH 5J 895 08:25 09:35 MNL-‐MPH 5J 897 08:55 10:00 MNL-‐MPH 5J 901 11:30 12:35 MNL-‐MPH 5J 899 12:05 13:15 MNL-‐MPH 5J 905 14:35 15:40 MNL-‐MPH AIR ASIA (MANILA-KALIBO) FLY IN 03 MAY 2015 (for SOM2) FLIGHT DEPARTURE ARRIVAL AIRPORT Z2 711 09:45 10:50 MNL-‐KLO PQ 7147 10:45 11:50 MNL-‐KLO Z2 8302 12:15 13:15 MNL-‐KLO Z2 272 15:10 16:15 MNL-‐KLO Z2 715 17:35 18:40 MNL-‐KLO Z2 9701 18:15 19:20 MNL-‐KLO Z2 9705 20:00 21:05 MNL-‐KLO Z2 713 20:50 21:55 MNL-‐KLO AIR ASIA (MANILA-KALIBO) FLY IN 04 MAY 2015 (for SOM2) FLIGHT DEPARTURE ARRIVAL AIRPORT Z2 711 09:45 10:50 MNL-‐KLO PQ 7147 10:45 11:50 MNL-‐KLO Z2 272 15:10 16:15 MNL-‐KLO Z2 715 17:35 18:40 MNL-‐KLO Z2 9701 18:15 19:20 MNL-‐KLO Z2 9705 20:00 21:05 MNL-‐KLO Z2 713 20:50 21:55 MNL-‐KLO AIR ASIA (MANILA-KALIBO) FLY IN 05-‐06, 08-‐10 MAY 2015 (for SOM2); 20, 22-‐23 MAY 2015 (for MRT) Page 4 of 5 1 hour & 10 mins. 1 hour & 5 mins. 1 hour & 10 mins. 1 hour & 10 mins. 1 hour & 5 mins. DURATION 1 hour 1 hour 1 hour 1 hour & 5 mins. 1 hour & 10 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 10 mins. 1 hour & 5 mins. DURATION 1 hour & 5 mins. 1 hour & 5 mins. 1 hour 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. DURATION 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. Annex C FLIGHT DEPARTURE ARRIVAL Z2 711 09:45 10:50 PQ 7147 10:45 11:50 Z2 272 15:10 16:15 Z2 715 17:35 18:40 Z2 9705 20:00 21:05 Z2 713 20:50 21:55 AIR ASIA (MANILA-KALIBO) FLY IN 07 MAY 2015 (for SOM2); 21 MAY 2015 (for MRT) FLIGHT DEPARTURE ARRIVAL Z2 711 09:45 10:50 PQ 7147 10:45 11:50 Z2 8302 12:15 13:15 Z2 272 15:10 16:15 Z2 715 17:35 18:40 Z2 9705 20:00 21:05 Z2 713 20:50 21:55 Page 5 of 5 AIRPORT MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO DURATION 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. AIRPORT MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO MNL-‐KLO DURATION 1 hour & 5 mins. 1 hour & 5 mins. 1 hour 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. 1 hour & 5 mins. Annex D: C: Infographic on Boracay Movement Text ANNEX E: Minister’s and Senior Official’s Flight and Accommodations Information Form (SOM2/MRT) Economy/Delegation: ________________________________ Minister/Senior Official/Head of Delegation Information First Name Last Name Title Ministry/Organization Minister/Senior Official/Head of Delegation Hotel Information Hotel Name Check-in Date Check-out Date (DD/MM/YY) (DD/MM/YY) Arrival Information Departure Information Flight Information Airline Flight Number Terminal Arrival Time Airline Flight Number Terminal Departure Time Point of Contact Regarding Minister/Senior Official/ Head of Delegation Logistical Arrangements First Name Last Name Title Ministry/Organization Telephone Email Please submit this form to [email protected] or [email protected] as the case may be, by 03 May 2015. ANNEX F. MRT Meeting Interpreter Support Request Form ECONOMY/DELEGATION DETAILS Economy/Delegation Language Total Number of Interpreters in Delegation CONTACT DETAILS Contact Name Title Ministry/Organization Email Phone SIMULTANEOUS INTERPRETATION REQUEST MRT Plenary □ Yes □ No Interpretation support includes booths that accommodate two interpreters per language and audio equipment (microphones for interpreters and headphones for Ministers and other delegates). All interpreters must be accredited as part of an official delegation. Please complete this form to [email protected] by 01 April 2015. ANNEX G: Bilateral Meeting Room Booking Form Requesting Economy/Organization Information Economy/Organization Name of Contact Person Title Ministry/Department Telephone Email Participating Economy/Organization Information Economy/Organization Name of Contact Person Telephone Email Meeting Room Request Details Date Time Total Number of Seats Special Requests (if any) Bilateral Meeting Rooms are available between 0800 hrs to 2000 hrs from 09 to 24 May 2015. Please submit one form per requested bilateral meeting. Please email the completed form to [email protected] or make an on-‐site reservation through the Economy’s designated HELO. Request will be fulfilled on a first-‐come, first-‐served basis. A confirmation email will be sent to both participating economies listed above with a notification of assigned bilateral rooms and meeting times. ANNEX H. Document Reproduction Request Form (DRRF) *Please use one DRRF per document. Meeting Name Meeting Date Contact Person Organization Tel No. Email DOCUMENT DETAILS The information below will be used by the Documentation Centre to create the cover page for each paper/presentation and to update the document classification list for each meeting. Title Agenda Item Purpose - Consideration OR Information Access - Public OR Restricted If restricted, state reasons e.g. draft, under consideration, working document, non-paper. Submitted By Please indicate which Economy OR Forum OR Secretariat OR Observer Forum Doc. No. Applicable only if this exact document had been tabled at an earlier forum. If yes, please state that document number. Estimated No. of Copies: Submission of SOM2 papers: Please email document, DRRF, and Executive Summary to: To: [email protected] Cc: [email protected]; [email protected] Subject Field: SOM2 Documents Submission of MRT papers: Please email document, DRRF, and Executive Summary to: To: [email protected] Cc: [email protected] Subject Field: MRT Documents Submission of Documents for Related Meetings The APEC Secretariat Program Director supporting the meeting will contact the members directly, with instructions on the submission of papers, including deadlines, for meetings under their charge. Annex I. Executive Summary Required Action/Decision Points (e.g. note, approve, recommend to Ministers or Senior Officials) It is recommended that Ministers or Senior Officials: 1. 2. *For conciseness, please try to limit the information to one page. Thank you.
