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MS Excel Exercise #8 - Creating Multiple Chart Types
For this exercise you will need to open up your completed Review_Ex.1 that uses ATHS population
data. Using this data you will be creating three common chart types, the line chart, column chart and pie chart.
SETTING UP AND ORGANIZING TABS
1. Open up your saved Excel spreadsheet document, Review_Ex.1. Save it as Review_Ex. 8.
2. Located at the bottom of the Microsoft Excel worksheet are located tabs entitled, Sheet 1, Sheet 2, etc.
3. Use your cursor and point to the tab entitled, Sheet 1 and Right Click on it to reveal a drop down menu.
4. Select Rename, and change the name of Sheet 1 to ATHS Data.
4. Click on Sheet 2, Right Click, Select Rename, and change the name of Sheet 2 to Percent Data.
5. Rename Sheet 3 to Line Data.
6. Since we will need more than 3 work sheets in this exercise, point to your Line Data tab and Right Click and
select Insert from the drop down menu. Next select New Worksheet and you should see a New Sheet Tab
appear.
7. Change the name of this sheet to Column Data.
CREATING CHARTS FROM A DATA SET
Percentage of Students in each Grade 2014-2015
12th
Graders,
31%
9th
Graders,
22%
PIE CHARTS
11th
Graders,
21%
10th
Graders,
26%
8. Using information located on the ATHS Data sheet; copy information on the Percent Data sheet that shows
the percentage of 9th, 10th, 11th, and 12th graders for the 2014-2015 school year. Remember to click on the
Percent Data Tab and place your information on this sheet.
9. REMEMBER.... When creating charts, the data that will be placed on the X-axis (Independent Variable)
should be organized in Column A. The data that will be placed on the Y-axis (Dependent Variable) should be
placed in Column B and SHOULD include Headings.
10. Highlight your information and create a Pie Chart for the 2014-2015 year only.
11. Change the Pie Chart Title to reflect an appropriate name for the data represented.
12. Do not show the legend.
13. Show data labels. You will show label and percent.
14. Remember to click Save as a New Sheet.
15. Rename the new sheet to Pie Chart.
LINE CHARTS
# of Students
ATHS Student Enrollment
110
100
90
80
70
60
9th
School Year
10th
11th
12th
16. Using information located on the ATHS Data sheet, copy information on the Line Data sheet that shows the
Total Number of 9th, 10th, 11th & 12th graders enrolled for each of the 5 School Years (NOT TOTAL # OF
STUDENTS). Remember to click on the Line Data Tab and place your information on this sheet.
17. REMEMBER.... When creating charts, the data that will be placed on the X-axis (Independent Variable)
should be organized in Column A. The data that will be placed on the Y-axis (Dependent Variable) should be
placed in Column B and SHOULD include Headings. In this case, because there are multiple years of data, you
will need to use several columns, one for each school year.
18. Highlight your information and create a Line Chart.
19. Change the Line Chart Title to reflect an appropriate name for the data represented. In addition, enter
labels for the X-axis and Y-Axis.
20. Click on the Legend Tab and place the Legend on the Bottom of the sheet.
21. Go to More Primary Vertical Axis Options


Change the Minimum number to 60.0
Change the Maximum number to 110.0
22. Remember to click Save as a New Sheet.
23. Rename the sheet to Line Chart.
24. Change the Plot Area to None. (Again, double clicking the chart background accesses the menu)
Number of Students per School Year
COLUMN
CHARTS
# of Students
400
300
200
100
0
# of Students
2010-11
2011-12
2012-13
2013-14
2014-15
346
367
356
328
302
School Year
25. Using information located on the ATHS Data sheet, copy information on the Column Data sheet that
shows the Total Number of students enrolled for each of the 5 School Years. Remember to click on the Column
Data Tab and place your data table on this sheet.
26. REMEMBER.... When creating charts, the data that will be placed on the X-axis (Independent Variable)
should be organized in Column A. The data that will be placed on the Y-axis (Dependent Variable) should be
placed in Column B and SHOULD include Headings. In this case, because there are multiple years of data, you
will need to use several columns, one for each school year.
27. Highlight your information and create a Column Chart
19. Change the Column Chart Title to reflect an appropriate name for the data represented. In addition, enter
labels for the X-axis and Y-Axis.
20. Click on the Legend Tab and Uncheck so that no legend will be shown.
21. Click on the Data Table Tab and click on Show Data Table.
22. Remember to Save as a New Sheet.
23. Rename the sheet to Column Chart.
24. Increase the X and Y label Font size to Size 18
WRAPPING IT UP
25. The order that the tabs are in can be changed by pointing your cursor at the tab you wish to move, Click and
Drag the tab to the location you want it arranged. Make sure that your tabs are Named and Arranged in the
order shown in the example graphic below.