AGENDA TENTH REGULAR MEETING OF THE

AGENDA
TENTH REGULAR MEETING OF THE ONE HUNDRED AND
TWENTY SIXTH COUNCIL OF THE TOWN OF CARLETON PLACE
Tuesday, April 28, 2015 Council Chambers at 7:00 p.m.
I
OPENING PRAYER
II
DISCLOSURE OF PECUNIARY INTEREST
III
MINUTES OF PREVIOUS MEETING
Minutes of the Ninth Regular Meeting of the 126th Council of April 14, 2015
IV
DELEGATIONS
Mr. Ray Elliston, Ride Across Canada/Communities For Veterans Foundation
V
COMMUNICATIONS
126191 – 126215 (copies of communications are available to view in the Clerk’s Dept.)
VI
READING OF BY-LAWS
By-law No. 18-2015 – Tax Exemption for the Royal Canadian Legion Branch 192 for 2015-2018
By-law No. 19-2015 – To Establish Final Tax Rates for 2015
By-law No. 20-2015 – To Amend the Refreshment Vehicle By-law No. 57-2013
VII
STANDING COMMITTEES
Policy Review Committee – April 14, 2015
126191 126192 126193 126194 126195
Corporate Services Committee – April 21, 2015
126203 126204 126099 126205 126206 126207
Community Issues Committee – April 21, 2015
126202
Planning and Protection Committee – April 21, 2015
126209 126210 126108 126212 126213 126214
VIII
OTHER BUSINESS
Proclamation – Emergency Preparedness Week
IX
MAYOR’S ANNOUNCEMENTS/DATES TO REMEMBER
X
BY-LAW NO. 21-2015 CONFIRMING COUNCIL PROCEEDING
XI
SINGING F O CANADA
XII
ADJOURNMENT
BY-LAW NO. 18-2015
A BY-LAW OF THE CORPORATION OF THE TOWN OF CARLETON PLACE
FOR EXEMPTING FROM TAXATION, EXCEPT FOR LOCAL IMPROVEMENT,
SCHOOL PURPOSES, AND UPPER TIER PURPOSES CERTAIN PREMISES
OCCUPIED BY PERSONS WHO SERVED IN THE ARMED FORCES OF HER
MAJESTY OR HER MAJESTY’S ALLIES, IN ANY WAR.
WHEREAS it is desirable to exempt from taxation, except for local improvement, school
purposes and upper tier purposes, the premises occupied as a clubhouse by The Carleton
Place Royal Canadian Legion Branch 192 being an organization of persons who served in
the Armed Forces of Her Majesty or Her Majesty’s Allies, in any War, such premises being
located at 177 George Street, Carleton Place, Ontario.
AND WHEREAS the provision of the Assessment Act Chap A31, S.6.1 RSO 1990 allows
Council to make such exemption.
NOW THEREFORE the Council of the Town of Carleton Place enacts as follows:
THAT the said premises occupied as a clubhouse by The Royal Canadian
Legion Branch 192, described above are hereby exempted from taxation,
except for local improvement, school purposes and upper tier purposes, for a
period of four (4) years 2015, 2016, 2017 and 2018, so long as the said
premises continues to be used as a clubhouse by The Royal Canadian Legion
Branch 192.
READ A FIRST, SECOND AND A THIRD TIME AND FINALLY PASSED THIS 28th DAY OF
April 2015.
_________________
Louis Antonakos, Mayor
___________________
Duncan Rogers, Clerk
BY-LAW NO. 19-2015
A BY-LAW TO ADOPT THE ESTIMATES FOR THE SUMS REQUIRED DURING THE YEAR
2015 FOR THE GENERAL AND SPECIAL PURPOSES OF THE CORPORATION OF THE
TOWN OF CARLETON PLACE AND TO ESTABLISH TAX RATES.
WHEREAS Section 312 of the Municipal Act, 2001 (S.O. 2001, c.25) provides that the Council
of a local municipality shall after the adoption of estimates for the year, pass a by-law to levy a
separate tax rate on the assessment in each property class;
AND WHEREAS Section 312(6) of the said Act require tax rates to be established in the same
proportion to tax ratios;
WHEREAS the tax ratios as set by the County of Lanark for the Town of Carleton Place
through By-Law 2015-12 are:
Residential/Farm Property Class (RT,RF,RH,RG)
Multi-Residential Property Class (MT,MF)
Commercial Property Class (CT,CF,CG,CK,ST,CH,GT,XT,ZT)
Industrial Property Class (IT,IF,IJ,JT,LT,IH)
Pipeline Property Class (PT)
Farmland Property Class (FT)
Farmland Awaiting Development - Phase 1,II (F1.R1)
Managed Forest Property Class (TT)
1.000000
2.332626
1.682135
2.566797
2.006588
0.250000
0.250000
0.250000
WHEREAS the property subclasses have tax rate reductions as set by the County of Lanark
for the Town of Carleton Place through By-Law 2015-12 are:
Commercial Property Class Vacant land, Vacant units and excess land - 30%
reduction, (Qualifying Classes – CK, CU, CX, SU, CFU, CXN, SXN, XU)
Industrial Property Class Vacant land, Vacant units and excess land - 35%
reduction, (Qualifying Classes - IU, IX, LU ,IJ, JU)
WHEREAS the assessed value of all rateable real property according to the latest revised
assessment roll including properties for Payment in Lieu for the Town of Carleton Place
amounts to $1,171,073,032.
WHEREAS the Municipal Budget Levy Requirement for the Town of Carleton Place
amounts to $8,885,870 for 2015.
WHEREAS the request from the BIA Board of Management is for a Budget Levy amounting
to $152,567 for 2015.
WHEREAS the tax rates on the various property classes and sub-classes have been
calculated pursuant to the provisions of the Municipal Act and the manner set out in this
By-Law;
NOW THEREFORE the Council of the Town of Carleton Place enacts tax rates as follows:
1.
That the following tax rates be established and applied to the taxable assessments of
the Town of Carleton Place for 2015 as follows:
Property Class
Municipal
Tax Rate
RT - RF - RG – RH
MT -MF
CT -CF -CG -CH –ST -GT
XT - ZT – CTN - STN
CU -CX – SU - CK
XU –ZU- CUN-SXN
IT -LT – IH
JT
IU – IX – LU – IJ
JU
PT
FT R1
.00665921
.01553345
.01120169
.01120169
.00784118
.00784118
.01709284
.01709284
.01111035
.01111035
.01336229
.00166480
Education
Tax Rate
.00195000
.00195000
.01319703
.01190000
.00923792
.00833000
.01530000
.01190000
.00994500
.00773500
.01530000
.00048750
County
Tax Rate
By-Law
2015-13
.00379779
.00885882
.00638840
.00638840
.00447188
.00447188
.00974816
.00974816
.00633630
.00633630
.00762060
.00094945
Total
.01240700
.02634227
.03078712
.02949009
.02155098
.02064306
.04214100
.03874100
.02739165
.02518165
.03628289
.00310175
BIA Special Rate
CT - ST - XT
CU -CX -SU
2.
.00440686
.00308480
That the due date for the payment of instalments of the 2015 taxes shall be:
Regular Instalments
Monthly Payment Plan
by automatic withdrawal
(10 months)
February 26, 2015
May 28, 2015
August 27, 2015
October 29, 2015
February 10, 2015
March 10, 2015
April 10, 2015
May 10, 2015
June 10, 2015
July 10, 2015
August 10, 2015
September 10, 2015
October 10, 2015
November 10, 2015
3.
The assessment made in the year 2015, based on current values from January 1,
2012 under the provisions of the Assessment Act, Chapter A.31, R.S.O. 1990 as
amended shall be the assessment on which the final tax rates shall be fixed and
levied and the final tax shall be fixed and levied on such assessment.
4.
If taxes are not paid on the due dates, a penalty of one and one-quarter percent
(1.25%) of the unpaid taxes shall be levied on the first day of the calendar month
following the due date and a further penalty of one and one-quarter percent (1.25%)
on the first day of each calendar month thereafter for as long as the default
continues, but not after December 31st, 2015.
5.
If any taxes levied pursuant to this By-law remain unpaid as of January 1st, 2016,
interest at the rate of one and one-quarter percent (1.25%) of the unpaid taxes shall
be charged on January 1st, 2016 and also on the first day of each calendar month
thereafter for as long as the default continues.
READ A FIRST TIME, SECOND TIME AND THIRD TIME AND FINALLY PASSED THIS
28TH DAY OF APRIL 2015
______________________
Louis Antonakos, Mayor
________________
D.H. Rogers, Clerk
BY-LAW NO. 20-2015
A BY-LAW OF THE CORPORATION OF THE TOWN OF CARLETON PLACE TO
AMEND REFRESHMENT VEHICLE BY-LAW NO. 57-2013
WHEREAS it is deemed desirable to amend by-law No.57-2013 bring the Refreshment
Vehicle By-law.
NOW THEREFORE the Council of the Corporation of the Town of Carleton place
enacts as follows:
1.
That Schedule C of By-law No. 57-2013 be amended to add 10488 Highway 7 as
an approved location for a Refreshment Vehicle.
READ A FIRST TIME, SECOND TIME AND A THIRD TIME AND FINALLY PASSED
THIS 28th DAY OF APRIL 2015.
Louis Antonakos, Mayor
Duncan Rogers, Clerk
Policy Review Committee
Council Report
th
April 14 , 2015
126191
Received from
Addressed to
Date
Topic
Safe Wind Energy for All Residents (SWEAR)
Paul Knowles, Chief Administrative Officer
March 27th, 2015
Funding
SUMMARY
Group is seeking funding to support their Charter of Rights challenge
related to wine turbines.
COMMENT
For Council’s Information
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
126192
Received from
Addressed to
Date
Topic
Township of Madawaska Valley
Town of Carleton Place
April 7th, 2015
Hydro Rates
SUMMARY
Township of Madawaska Valley has passed a resolution asking the
province to prevent further Hydro rate increases.
COMMENT
For council's information
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
Policy Review Committee - April 14th, 2015 - Page 2
126193
Received from
Addressed to
Date
Topic
Healthy Communities Partnership
Duncan Rogers, Clerk
March 30th, 2015
Presentation
SUMMARY
Dr. Paula Stewart and Lois Dewey would like to make a presentation to
Council concerning Healthy Communities.
STAFF RECOMMENDATION
THAT presentation be heard.
COMMITTEE DECISION
THAT Plan be endorsed concerning Healthy Communities. Mayor
Antonakos to work with Lois Dewey to complete information document
regarding the Town of Carleton Place.
COUNCIL ACTION
Receive and record
126194
Received from
Addressed to
Date
Topic
Royal Canadian Legion - Branch 192
Phil Hogan, Treasurer
March 30th, 2015
Municipal Tax Forgiveness
SUMMARY
Legion is requesting tax exemption from taxation for municipal
purposes.
STAFF RECOMMENDATION
THAT a By-law be forwarded to Council providing exemption for term of
this Council 2015, 2016, 2017 and 2018.
COMMITTEE DECISION
THAT a By-law be forwarded to Council providing exemption for term of
this Council 2015, 2016, 2017 and 2018.
COUNCIL ACTION
Receive and record
Policy Review Committee - April 14th, 2015 - Page 3
126195
Received from
Addressed to
Date
Topic
ANAVETS (The Army, Navy and Air Force Veterans
in Canada
Phil Hogan, Treasurer
March 23rd, 2015
Magazine Ad
SUMMARY
ANAVETS are requesting the Municipality place an ad in their magazine
for $595.00.
COMMENT
Ad was placed in 2014 but that is the only ad that was ever placed.
STAFF RECOMMENDATION
To be determined
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
Corporate Services Committee
Council Report
st
April 21 , 2015
126203
Received from
Addressed to
Date
Topic
Phil Hogan, Treasurer
Corporate Services Committee
April 15th, 2015
1st Quarter Financial Review
SUMMARY
Financial Review for the quarter ended March 31, 2015
COMMENT
At this time the expectation is to achieve our budget targets for 2015.
For Council’s Information.
STAFF RECOMMENDATION
Receive and Record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
126204
Received from
Addressed to
Date
Topic
OPP
Paul Knowles, Chief Administrative Officer
March 26th, 2015
Year 2014 Reconciliation
SUMMARY
Statement for 2014
Actual Costs
$2,643,066
Billed
$2,672,510
Credit Owing
$ 29,444
COMMENT
2015 Budget anticipated a credit of $10,236; balance will be credited to
Police budget.
STAFF RECOMMENDATION
Receive and Record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
Corporate Services Committee - April 21st, 2015 - Page 2
126099
Received from
Addressed to
Date
Topic
Nancy Green, Director of Social Services
Phil Hogan, Treasurer
February 11th 2015
Capping Provincial Subsidy on Infant Spaces
SUMMARY
The County of Lanark is the flow through organization for Provincial
Funding to Childcare in the County providing subsidy to parents in need.
They are proposing a cap on the daily rate that the Town of Carleton
Place has submitted for our infant program which is to be voted on at a
Community Services Committee Meeting of March 11th. This rate has
been calculated to be needed to get this program closer to a break even
position.
The Carleton Place Daycare is now into year 3 of transitioning to life
without the full day kindergarten program at our centre. This program
provided revenues of $700,000 with an estimated net contribution to the
other programs of $120,000. These funds allowed the centre a lower daily
rate for programs such as the infant program where the staffing
needs are the greatest at a ratio of 1 staff for 3 infants. In actual fact we
require 1.4 staff for 3 infants to cover the 10 hour day plus coverage for
paid time off. Our actual cost for the infant program which includes direct
staff, admin, building and dietary net of wage subsidies is approximately
$30 per hour of care.
The County received $1,500,000 a number of years ago to allow for this
transition by all centres, we have received 77K for each of the years 2013
& 2014 with 2015 being the last year. This being the last year was
confirmed by the County.
In light of the ending transition funding and the slow movement to possibly
change ratios of children to staff members (very controversial) we have
had to look at increasing our rates to programs. The one program where it
was very obvious that we were undercharging was the infant program.
Expenses
Cost per Day to provide Program
$300.00
Revenues at 95% occupancy
County states Province Average $156.75
CP current rate
$199.50
CP proposed rate
$270.75
$30 x 10 hours
$55 x 3 children
$70 x 3 children
$95 x 3 children
At this time the staff of the County have not provided us with information
with regards to amount of subsidy that was left from 2014. Approximately
22% ($34,999) of the cost of the infant program costs are currently funded
by the County.
Corporate Services Committee - April 21st, 2015 - Page 3
126099 Continued
UPDATE - March 17th, 2015
County CSM (Child Service Manager) is still verbally firm on capping the
infant rate due to concerns it will put extreme financial pressures on the
subsidy provided. No actual report has been prepared and has apparently
been deferred until April 2015.
Our proposal for the rate increase was provided to the County the 1st of
November 2014 and we have been told it was going to County Council for
a decision in February, March and now April.
We have met with County staff and have been informed that the County
will be sending back approximately $170,000 to the Province of unspent
funding for various items including subsidy not utilized. We have asked if
this is an annual thing that happens but have received no response to
date.
We have also been informed that $750,000 of the $1.5 Million of transition
funding is being held to provide for additional subsidy at some point in the
future. With the County sending back the annual money for subsidy it is
an indicator that a fund this size is not required and will likely remain
unused for years. We have suggested that perhaps these funds should
be utilized as additional transition funding out beyond 2015.
Carleton Place Staff have also put forward a proposal verbally to reduce
our earlier rate proposal of $95 dollars per day to $85 per day with a
reduction of service by ½ hour at the beginning and end of each day. We
have also suggested that we run with this new rate for a test period of 9
months to see what the actual impact is. No response to date.
From my review of the Ministry of Education website I can only see where
there are 26 other licensed infant spaces other than Carleton Place
currently being utilized in the County of Lanark at the present time.
UPDATE April 17th, 2015
A number of things have happened since March 17th to allow us to change
direction on our original request for a $95 per day rate for the time being
and at least through 2015 & 2016.
1)
The Province has announced that the Ratio’s of children to
teachers for the Before and After program will be modified this Fall.
This will allow for cost savings within the Daycare. A conservative
estimate of savings will be $50,000.
2)
The CSM (Children Service Manager) at the County is committed to
moving money from their current allocation of funding to that of a
General Operating Grant. Verbally the estimate provided was for
as much as $200,000 being moved with the Carleton Place share
Corporate Services Committee - April 21st, 2015 - Page 4
126099 Continued
being in the $30,000 to $40,000 for 2016. This is to be worked on
over the next several months with detailed data review in the Fall.
3)
County has agreed to an inflationary increase on the infant fees
from $70 per day to $72 per day. This will increase revenues by
approximately $5,000.
Information will need to be continually reviewed as we move into 2016 to
determine the needs to bring the Carleton Place Daycare to a better
financial position.
STAFF RECOMMENDATION
That Council amend the Fee Schedule for the provision of Daycare
Services for the Infant Program to $72 per full day and $60 per half day for
the year 2015 effective January 1, 2015.
That the municipality acknowledges the commitment by the CSM
(Children Service Manager for the County of Lanark) to transferring of
allocated monies to the General Operating Grant for 2016 and that the
information related to the calculation of this operating grant be provided to
Carleton Place Daycare in a timely manner to allow for rate calculations in
October. This timing is required in order to provide council approved 2016
Daycare rates for submission to the County by November 1st 2015.
COMMITTEE DECISION
That Council amend the Fee Schedule for the provision of Daycare
Services for the Infant Program to $72 per full day and $60 per half day for
the year 2015 effective January 1, 2015.
That the municipality acknowledges the commitment by the CSM
(Children Service Manager for the County of Lanark) to transferring of
allocated monies to the General Operating Grant for 2016 and that the
information related to the calculation of this operating grant be provided to
Carleton Place Daycare in a timely manner to allow for rate calculations in
October. This timing is required in order to provide council approved 2016
Daycare rates for submission to the County by November 1st 2015.
COUNCIL ACTION
That Council hereby amends the Fee Schedule for the provision of
Daycare Services for the Infant Program to $72 per full day and $60 per
half day for the year 2015 effective January 1, 2015.
Corporate Services Committee - April 21st, 2015 - Page 5
126205
Received from
Addressed to
Date
Topic
Phil Hogan, Treasurer
Corporate Services Committee
April 15th, 2015
By-law to Establish Final Tax Rates for 2015
SUMMARY
Final tax rates along with approved tax ratios have now been received
from the Ministry of Education and the County of Lanark.
Residential
Multi-Residential
Commercial
Industrial
2014
2015
Tax Rate Change
.01279918
.02756156
.03140074
.04360139
.01240700
.02634227
.03078712
.04214100
(3.06%)
(4.42%)
(1.84%)
(3.35%)
COMMENT
For residential we have experienced a real tax increase of 1.95% on the
taxes but due to reassessment the tax rate will actually drop 3.06%.
STAFF RECOMMENDATION
That by-law be forwarded to Council for approval.
COMMITTEE DECISION
That by-law be forwarded to Council for approval.
COUNCIL ACTION
Receive and record
126206
Received from
Addressed to
Date
Topic
Phil Hogan, Treasurer
Corporate Services Committee
April 15th, 2015
Budget 2015 - Reflecting PSAB Reporting
SUMMARY
Regulation 248/09 of the Municipal Act requires that Council pass a
motion that takes the traditional fund accounting budget which we have
already passed through a motion in January with an additional motion to
reflect the new PSAB methodology. The major differences include the
following:
Expenditure Reductions
Capital Expenditures not showing as expense
Principal Debt Payments are not showing as expense
Contributions to Reserves are not showing as expense
Corporate Services Committee - April 21st, 2015 - Page 6
126206 Continued
Expenditure Increase
Amortization of original cost of capital shows as an expense
Revenue Increase
Streets that are turned over to the Town are to be shown as source of
revenue - donation
Revenue Decrease
The use of Reserves are not shown as a revenue source
The net impact for 2015 takes us from a balanced budget under the fund
accounting methodology to a 2.2 million dollar surplus under the PSAB
methodology.
STAFF RECOMMENDATION
That Council hereby approves the 2015 budget reflecting PSAB Reporting
COMMITTEE DECISION
That Council hereby approves the 2015 budget reflecting PSAB Reporting.
COUNCIL ACTION
That Council hereby approves the 2015 budget reflecting PSAB Reporting.
126207
Received from
Addressed to
Date
Topic
Carol Church, Municipal Affairs and Housing
Phil Hogan, Treasurer
April 15th, 2015
MVCA Debenture - Debt Capacity
SUMMARY
Documents are in order to proceed to debenture with a tentative date of
bringing these documents to Council on May 12th.
Municipal Affairs has indicated that the debenture will reduce the
borrowing capacity of the municipality. The annual payment on this
debt requires 6.7% of our debt capacity. We currently are using 16.5%
(paid off by 2025) of our debt capacity. This use of our capacity will not
impede the municipalities ability over the long term (needs for our debt
capacity in the 20 year time frame is no greater than 40% of our debt
capacity). The actual debt payment is being paid for by MVCA.
Corporate Services Committee - April 21st, 2015 - Page 7
126207 Continued
MAH has stated that if we wish to suggest changes to the repayment
limit calculations we could contact the Director of Municipal Finance
Policy Branch. As this would require changes to legislation it would not
be a short term solution.
STAFF RECOMMENDATION
Proceed with debenture for MVCA.
COMMITTEE DECISION
Proceed with debenture for MVCA. Receive and record
COUNCIL ACTION
Receive and record
Community Issues Committee
Council Report
st
April 21 , 2015
126202
Received from
Addressed to
Date
Topic
Various Committees
Community Issues Committee
April 2015
Action Report/Minutes
SUMMARY
Minutes of the March 19th, 2015 meeting of the Emergency
Management Committee were previously distributed. Noteworthy
items include:
&
Annual Emergency Exercise for 2015
&
Training Requirements for CEMCs for 2015
&
2015 Emergency Management Plan
&
2015 Critical Infrastructure
Minutes of the January 28th, 2015 meeting of the Urban Forest/River
Corridor Committee were previously distributed. Noteworthy items
include:
L
Mississippi Quay Stormwater Management Pond
Minutes of the March 4th, 2015 meeting of the Drug Strategy
Committee were previously distributed. Noteworthy items include:
(
Trauma Workshop - full
(
School presentations
(
Drug Enforcement
Action Report for the April 13th, 2015 meeting of the Parks and
Recreation Committee was previously distributed. Noteworthy items
include:
125393
Trillium Grant for $8,000 for Pool Lift;
126197
Dog Park Rules
126198
½ Ton Truck Purchase
126199
Canoe Club Siding
STAFF RECOMMENDATION
THAT Council accept Committees’ decisions.
COMMITTEE DECISION
THAT Council accept Committees’ decisions.
COUNCIL ACTION
Receive and record
Planning and Protection Committee
Council Report
April 21st, 2015
126209
Received from
Addressed to
Date
Topic
Les Reynolds Director of Protective Services
Planning and Protection Committee
April 16th, 2015
OWFC Activity Report
SUMMARY
Activity Report for the month of March 2015 was distributed.
COMMENT
For Council's Information
STAFF RECOMMENDATION
Receive and Record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
126210
Received from
Addressed to
Date
Topic
Les Reynolds Director of Protective Services
Planning and Protection Committee
April 16th, 2015
Police Service Board Minutes
SUMMARY
Minutes of the Police Service Board meeting of April 13th, 2015 were
previously distributed. Noteworthy items include:
 Sgt. Croth reports concerns about skateboarders, distracted
driving and graffiti;
 The detachment office will provide front desk service on
Mondays, Wednesdays and Fridays only beginning May 1.
COMMENT
For Council's Information
Planning and Protection Committee –April 21st, 2015 - Page 2
126210 Continued
STAFF RECOMMENDATION
Receive and Record
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
126108
Received from
Addressed to
Date
Topic
Jane Almond Acting Director of Planning and
Development
Planning and Protection Committee
February 5, 2015
Deeming By-law, Plan 6115
SUMMARY
Plan 6115 is a historic plan of subdivision from 1906. Our current
Deeming By-law 1414 and its amendments 1423, 33-74 and 31-75
have not deemed this plan to not be a plan of subdivision.
COMMENT
Plan 6115 remains a legal plan of subdivision and has no registered
subdivision agreement. This means that, if any applications are made
to develop within this area, the Town of Carleton Place will be limited in
what they can ask in relation to any specific conditions typically
requested with a subdivision agreement or through the severance
process.
To deem a plan not to be a plan of subdivision a deeming by-law is
necessary. Staff has looked at the area to which Plan 6115 applies and
most of the lots have already been developed. On lots where there is a
potential to subdivide the severance process can be utilized to achieve
that purpose.
Notification to property owners is not required prior to the passing of the
by-law but the Town is required to provide notification of the passing
within 30 days of the decision to all the property owners within the
boundaries of Plan 6115. Property owners have the ability to petition
council to repeal their decision within 20 days of notification of the
decision.
Planning and Protection Committee –April 21st, 2015 - Page 3
126108 Continued
UPDATE – April 21st, 2015
On March 10th, 2015 Council passed the Deeming By-law. Plan 6115
has been deemed to no longer be a plan of subdivision. No formal
complaints were registered. The removal of the plan of subdivision is to
be registered on all lots within plan 6115. Any division of lots within this
area will now be done through the severance process.
STAFF RECOMMENDATION
Receive and Record.
COMMITTEE DECISION
Receive and record
COUNCIL ACTION
Receive and record
126212
Received from
Addressed to
Date
Topic
Les Reynolds, Director of Protective Services
Planning and Protection Committee
April 16th, 2015
New Pumper
SUMMARY
The 2015 budget provides for the purchase of 2 new fire apparatus – a
rescue and a pumper. Construction of the rescue is underway with
Eastway 911, located here in Carleton Place, awarded the contract
following a competitive process. They were selected based on a price that
was 25% lower than the other bidder and a much shorter construction
time.
Eastway 911 has produced a proposal for the pumper and has asked if
the Town would consider awarding the contract to them on that basis.
Staff have made it clear that any decision on this would have to be made
by Council.
COMMENT
Staff supports the proposal for the following reasons:
1. Familiarity with the proponent – Eastway 911 or their predecessors
have built all our existing fire apparatus and we have always been
pleased with their performance. Having them build both trucks ensures
that they will be built the same way, with the same materials etc.
Planning and Protection Committee –April 21st, 2015 - Page 4
126212 Continued
2. Proven competitiveness – The previous proposal for the rescue
demonstrated that their pricing was superior to the other bidder and
their construction schedule was considerably shorter. The proposed
price is considerably less than our budget figure and will ensure that
the overall project (including the purchase of the new extrication
equipment) will be completed very close to budget.
3. Servicing capabilities – We have always benefitted from their local
availability when servicing or repairs were needed for the existing fleet.
4. Local economic benefit – Eastway 911 is an important part of our local
industrial team and awarding the contract to them will ensure that local
jobs are protected and other local businesses will enjoy any ‘filter
down’ benefits.
By-law 25-2010 (Procurement of Goods) normally requires a competitive
process for this type of contract, but Sec. 5.1 permits Council to allow
exceptions at their discretion.
STAFF RECOMMENDATION
That Council hereby authorizes the Director of Protective Services to
proceed with the purchase of a custom built pumper on a 2016 Spartan
Metrostar chassis from Eastway 911 Emergency Vehicles at a net cost of
$438,110 plus applicable taxes.
COMMITTEE DECISION
That Council hereby authorizes the Director of Protective Services to
proceed with the purchase of a custom built pumper on a 2016 Spartan
Metrostar chassis from Eastway 911 Emergency Vehicles at a net cost of
$438,110 plus applicable taxes.
COUNCIL ACTION
That Council hereby authorizes the Director of Protective Services to
proceed with the purchase of a custom built pumper on a 2016 Spartan
Metrostar chassis from Eastway 911 Emergency Vehicles at a net cost of
$438,110 plus applicable taxes.
Planning and Protection Committee –April 21st, 2015 - Page 5
126213
Received from
Addressed to
Date
Topic
Joanna Bowes, Planning and Building Technician
Planning and Protection Committee
April 21, 2015
Chip Wagon, 10488 Highway 7
SUMMARY
An application has been received to include 10488 Highway 7 as an
approved location for a refreshment vehicle. The applicant has
provided a site plan with details relating to the location on the trailer,
location of washrooms for staff, parking and location of tables.
Approval from the Ministry of Transportation has been given through
the means of a Building and Land Use Permit to the owner of the land.
STAFF RECOMMENDATION
That Schedule C of By-law 57-2013 be amended to allow a refreshment
vehicle at 10488 Highway 7.
COMMITTEE DECISION
That Schedule C of By-law 57-2013 be amended to allow a refreshment
vehicle at 10488 Highway 7.
COUNCIL ACTION
Receive and record
126214
Received from
Addressed to
Date
Topic
Paul Knowles, Chief Administrative Officer
Planning and Protection Committee
April 15th, 2015
Closed Meetings
SUMMARY
As authorized by the Municipal Act, Council should review selected items in
closed session.
STAFF RECOMMENDATION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that
the meeting be closed to the public with the following agenda:
AGENDA
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Roy Brown
Park
Planning and Protection Committee –April 21st, 2015 - Page 6
126214 Continued
21-04-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – South of
Hwy. 7
21-04-15-2
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Bates and
Industrial
COMMITTEE DECISION
THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that
the meeting be closed to the public with the following agenda:
AGENDA
24-03-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Roy Brown
Park
21-04-15-1
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – South of
Hwy. 7
21-04-15-2
a proposed or pending acquisition or disposition of land by
the municipality or local board; General Nature – Bates and
Industrial
REPORT TO COUNCIL
24-03-15-1
THAT Council hereby authorizes the Mayor and Clerk to
execute an Agreement of Purchase and Sale with Michel
and Jennifer Brisebois to purchase a portion of Boundary
Road for $5,000.
21-04-15-1
THAT Council hereby authorizes the Mayor and the Clerk to
execute Agreements of Purchase and Sale to acquire
property for a pumping station south of Hwy 7 and
easements for services from Colonnade Development
Incorporated, Carleton Place Plaza Inc, Pegasus
Construction Inc and Pegasus Development Corporation for
the nominal cost of $1.00.
21-04-15-2
Bring forward
Planning and Protection Committee –April 21st, 2015 - Page 7
126214 Continued
COUNCIL ACTION
THAT Council hereby authorizes the Mayor and the Clerk to execute
Agreements of Purchase and Sale to acquire property for a pumping
station south of Hwy 7 and easements for services from Colonnade
Development Incorporated, Carleton Place Plaza Inc, Pegasus
Construction Inc and Pegasus Development Corporation for the nominal
cost of $1.00.
BY-LAW NO. 21-2015
A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE ONE HUNDRED AND
TWENTY SIXTH COUNCIL OF THE CORPORATION OF THE TOWN OF CARLETON
PLACE AT THE TENTH REGULAR MEETING OF COUNCIL OF APRIL 28, 2015
AND WHEREAS Section 5 of the Municipal Act, S.O. 2001, the powers of a municipal corporation
are to be exercised by its Council;
AND WHEREAS it is deemed expedient that the proceeding of the Council of the Corporation of
the Town of Carleton Place at this meeting be confirmed and adopted by by-law;
NOW THEREFORE the Council of the Corporation of the Town of Carleton Place enacts as follows:
1.
THAT the action of the 126TH Council of the Corporation of the Town of Carleton Place at
the Tenth Regular Meeting of Council held on April 28, 2015, in respect to each motion and
resolution passed, and other action taken by the Council of the Corporation of the Town of
Carleton Place at its meeting, is hereby adopted and confirmed as if all such proceedings
were expressly embodied in this By-law.
2.
THAT the Mayor and proper officials of the Corporation of the Town of Carleton Place are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council of the Corporation of the Town of Carleton Place referred to in the preceding section
thereof.
3.
THAT the Mayor and Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the Seal of the Corporation of the Town of Carleton Place.
READ A FIRST TIME, SECOND TIME AND A THIRD TIME AND FINALLY PASSED THIS
28th DAY OF APRIL 2015.
Louis Antonakos, Mayor
Duncan Rogers, Clerk