8th Ordinary Meeting Minutes

20th Executive Committee
8th Ordinary Meeting
WSC Room
14th May 2015
1945 hours
Members in Attendance
Present
Tan Wei Liang Mark
President
Chua Jia Ni
Vice President 1
Yvonne Lim Xinyi
Honorary General Secretary
Sarah Seet Huiying
Honorary Financial Secretary
Luo Xue Shi
International Relations Chairperson
Tham Wenjie
Growth and Opportunities! Chairperson
Tan Jing Wen
Publicity and Publications Chairperson
Ng Soon Wei Ivon
RSP (Elders) Chairperson
Lip Pin Han
RSP (Friends of Children) Chairperson
Ng Li Ting
RSP (Intellectually Disabled) Chairperson
Lim Hui Ling
RSP (Hearing Impaired) Chairperson
Boon Xing Er
RSP (Physically Challenged) Chairperson
Goh Jian Hao Gerald
RSP (Visually Handicapped) Chairperson
Wang Dezhou
RSP (Youth) Chairperson
Tan Pei Yu
Camp OutReach Chairperson
WINNER OF THE PRESIDENT’S SOCIAL SERVICE AWARD 2008 (INFORMAL CATEGORY)
RECIPIENT OF THE SINGAPORE YOUTH AWARD 2006 (MEDAL OF COMMENDATION)
RECIPIENT OF THE COMMONWEALTH YOUTH GOLD AWARD 2004
WINNER OF SINGAPORE YOUTH AWARD 1999– COMMUNITY AND YOUTH SERVICES (TEAM)
Absent
Mah Bin Sing
Challenge ur Limits Chairperson
Guo Jianlong
Ignite Change Chairperson
Bai Huiying
Operation Hope Chairperson
Adele Ong Yuen Yoke
Overseas Volunteering Expedition Chairperson
Ang Jing Jie
Volunteer Management Chairperson
Xia Yin
Vice President 2
2
20th Executive Committee
8th Ordinary Meeting
WSC Room
14th May 2015
1945 hours
Agenda
1) Portfolio updates
2) Updates for WSC AAD 2015
3) NTU Fest
4) AOB
5) Date of next meeting
3
20th Executive Committee
8th Ordinary Meeting
WSC Room
14th May 2015
1945 hours
Minutes
ITEM
ACTION BY
The meeting was called to order at 1945 hrs
1
Portfolio Updates
RSP (FoC)
•
June event will be held on 13 June 2015
•
Dry run will be on 30th May 2015
•
Successor elections will be held on 30th May 2015
Op Hope
•
Past event includes Viriya Children’s Medical Fund event on 11th
April 2015
•
There will be outing to Garden by the Bay on 30th May 2015. This
is the last event for the academic year
RSP (ID)
•
Corporate Social Responsibility was held on 4th April 2015 at
Health Promotion Board.
•
Upcoming event includes an outing with YEC volunteers at
Botanic Gardens on 16th May 2015
•
Successors’ interviews will be held tentatively on 31st May and 1st
June 2015
CurL
•
There will be a carwash on 17th May 2015
•
VSS1 and VAP1 will be held on 30th and 31st May 2015
•
VAP2 will be held tentatively the bicycle component for their main
event. All participants are aware of the change
•
There are 55 beneficiaries and 58 volunteers. The committee will
not be recruiting marshals
4
GO!
•
Exam Welfare Package distribution was held on 8th April 2015.
Feedbacks from the members were generally positive.
RSP (HI)
•
Learning journey will be held on 23rd May 2015.
•
There will be an election for the next chairperson and centre
heads at MR1 on 30th May 2015
•
AAD will be held in Pioneer Function Hall on 27th June 2015
OvE
•
There was a post exam outing on 9th May at Sentosa
•
Upcoming events include carwash on 17th May 2015 and a pretrip on 14th June 2015. Members will be visiting Melrose Home
Children Aid’s Society for the pretrip.
COR
•
Past event includes Precamp 1 on 4th April 2015. Precamp 2 will
be held on 30th to 31st May 2015. Actual trip to Vietnam will be
from 13th to 22nd June 2015
IgC
•
SAGL bonding will be held on 16th May 2015 at Sentosa
•
There will be a carwash on 17th May 2015
•
Seniors’ camp will be from 27th to 28th May 2015. Interested
members can inform Jianlong if they still want to join
•
Actual camp will be held in July
RSP (Elders)
•
Sessions have been resumed
•
There will be a carwash on 17th May 2015
•
SWAMI Home Family Day will be held on 20th June 2015
•
AWWA dumpling festival will be held on 27th June 2015
•
Elders excursion will be held on 18th July 2015
•
Elders AAD will be held on 31st July 2015
•
Golden Generation will be held on 23rd May at Boon Lay
VM
Community Centre and Underwater World
•
VM overseas retreat will be held on 30th and 31st May 2015 at
Kukup
5
PnP
•
Bonding event was held on10th May 2015
•
StandOUT newsletter will be changed from April to June issue
due to time constraints
RSP (PC)
•
Upcoming event, Pursuit Challenge, will be on 6th June 2015. Dry
runs for the event will be held on 23rd and 30th May 2015
•
There are some issues with volunteers sign up rate. The
committee will be publicising the event on WSC Facebook page,
instagram, as well as sending an email blast to members.
RSP (Youth)
•
Youth AAD will be held on 26th June 2015 at 4.30pm.
•
Volunteers will be bringing ITE students to volunteer with RSP
(Elders) in June
RSP (VH)
•
2
VH Anniversary event will be held tentatively in August
Updates on WSC AAD
•
Date: 6th August 2015
•
Time: 7-10.30pm
•
Venue: Scape Level 2
•
Each portfolio has been given a quota. Portfolio should try to fill
their quota
•
Chairpersons are to fill in nominees for WSC Excellence and
Stars award by 31st May 2015
•
Attendance list should be filled by 18th June
•
RSP chairpersons will help to take video of beneficiaries showing
gratitude to members. The videos will be played to the members
during the events
•
Tickets will be printed in two colours; one for alumni and the
other for current members
•
One STAR awardee will be nominated to say a speech at the
end of the event
6
3
NTU Fest 2015
•
VH, Elders, FoC, PC and Youth will be bringing beneficiaries to
the event
•
Portfolios who are intending to bring the beneficiaries to the
event are to inform Mark the followings by 31st May 2015.
5
o
Number of beneficiaries
o
Number of buses for both volunteers and beneficiaries
AOB
•
Portfolios having carwash on 17th May should note the following
o
Make sure you have your license number and form at all
times. The license must be signed by the chairperson.
o
Bring your own detergents and cloth. Remind the
members to bring umbrella in case of rain
o
Make sure that the car is in good condition before wash
o
The portfolio is liable to any complaints or damages done
to the car. If payments are required, the costs will be
solely bore by the portfolio. The school will not provide
any compensation
o
Be tactful when talking to the car owners. Do not enter
the owners’ house
•
Important dates for incoming Exco
o
12th -14th August: CCA fair (10am to 4pm)
o
13th
August:
Information
Session
(presentation
by
incoming chairpersons)
o
15th -16th August: IGC camp
o
17th -19th August: Recruitment Interview
o
25th August: Annual General Meeting
o
26th or 27th August: Election Rally
o
29th August: NTU Fest
o
1st September: Welcome Tea (tentative)
•
7
Date of next meeting
Date: 15th June 2015
Time: 7.30pm
Venue: SMU
Meeting adjourned 2145 hrs
7
Recorded by:
Yvonne Lim Xinyi
Honorary General Secretary
Vetted by:
Tan Wei Liang Mark
President
8