March 16, 2015

MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
CITY OF WASHINGTON, FRANKLIN COUNTY, MISSOURI
MONDAY, MARCH 16, 2015
INTRODUCTORY ITEMS:
The Regular Meeting of the City of Washington, Missouri, City Council was held on Monday,
March 16, 2015, at 7:00 p.m. in the Council Chamber. Mayor Sandy Lucy opened the meeting
with roll call and Pledge of Allegiance.
Mayor:
Council Members:
Ward I
Ward II
Ward III
Ward IV
Also Present:
Sandy Lucy
Steve Sullentrup
Walter Meyer
Jeff Mohesky
Mark Hidritch
Jeff Patke
Greg Skornia
Josh Brinker
Joe Holtmeier
City Attorney
City Administrator
Assistant City Administrator/
Public Works Director
City Clerk
Police Chief
City Engineer
Fire Chief
Communications Director
Finance Manager
Present
Present
Present
Present
Absent
Present
Present
Present
Present
Mark Piontek
James Briggs
Brian Boehmer
Mary Trentmann
Ken Hahn
Dan Boyce
Bill Halmich
Lisa Hotsenpiller
Mary Sprung
Originals and/or copies of agenda items of the meeting, including recorded votes are available on
record in the office of the City Clerk. Each ordinance is read a minimum of twice by title, unless
otherwise noted.
Approval of Minutes:
 Approval of the Minutes from the March 2 & 9, 2015 Council Meetings
A motion to accept the minutes as presented was made by Councilmember Sullentrup,
seconded by Councilmember Meyer, passed without dissent.
Approval and Adjustment of Agenda including Consent Agenda:
 Liquor License Application – Driftwood, 514 W. Front Street
A motion to accept and approve the agenda including the consent agenda accordingly was
made by Councilmember Brinker, seconded by Councilmember Holtmeier, passed without
dissent.
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March 16, 2015
PRIORITY ITEMS:
 175th Anniversary Committee Presentation – Nadine Feltmann & Joe Schneider:
They are wrapping up the 175th Anniversary celebration. They had 4 big events: the gala, the
parade, the picnic and the antique vehicle display.
They are presenting a check to the City in the amount of $17,947.14 to be used towards the
renovation of the City Auditorium.
The Mayor thanks the committee for the efforts they put into it.
Mayor’s Presentations, Appointments & Re-Appointments
 Police Department Reappointments:
March 3, 2015
To The City Council
City of Washington
Washington, Missouri
Dear Council Members:
I herewith submit for your approval the following for reappointment:
NAME
REAPPOINTED
Edward Menefee
April 5, 2015
Captain
Paul Pfeiffer
April 7, 2015
Patrol Officer
Melinda Schmelz
April 8, 2015
Patrol Officer
Respectfully submitted,
Sandy Lucy
Mayor
MT:
TERM EXPIRES
April 5, 2016
April 7, 2016
April 8, 2016
A motion to accept and approve the Reappointments was made by Councilmember
Mohesky, seconded by Councilmember Patke, passed without dissent.
PUBLIC HEARINGS
 None.
CITIZENS DISCUSSIONS
 None.
UNFINISHED BUSINESS
 Bill No. 15-11368, introduced by Councilman Patke
Bill No. 15-11368, Ordinance No. 15-11376, an ordinance authorizing and directing the
City of Washington to enter into a sales contract with Don Brown Chevrolet, Inc., for the
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March 16, 2015
purchase of one 2015 Chevrolet Tahoe SSV, and emergency warning devices and
installation.
Councilman Brinker wants to know if the remote start and aluminum wheels are absolutely
essential to the purchase of the vehicle.
Chief Halmich explains that the remote start is not essential; he has just gotten accustomed to it.
He would like to keep the aluminum wheels in there because they are more durable.
Councilman Brinker recommends to at least taking out the remote start to get the bid under the
budgeted amount.
Councilman Sullentrup wants to know what will happen with the old vehicle. It will probably
stay in the City for staff use, and the 2005 model will then be sold.
Councilman Sullentrup would like to see the 2010 model sold, instead of having it sit in the
parking lot.
Jim Briggs explains that the decision on what vehicle will be sold can be taken at a later date
because it will take several months before the new one is delivered.
A motion to amend the purchase and delete remote start was made by Councilmember
Brinker, seconded by Councilmember Skornia, passed without dissent.
After discussion, the ordinance approved on the following vote; Meyer-aye, Patke-aye,
Brinker-aye, Sullentrup-aye, Mohesky-aye, Holtmeier-aye, Skornia-aye, Hidritch-absent.
REPORT OF DEPARTMENT HEADS
 Annual Maintenance Agreement – Morphotrak:
DATE: March 6, 2015
TO: Mayor Sandy Lucy and City Council
SUBJECT: Annual Maintenance Agreement – Morphotrak
Honorable Council Members:
Attached to this memo is our annual service agreement for our Livescan machine with the Safran
Morphotrak Company. We have had this computerized fingerprinting machine for several years, and this
agreement takes care of all maintenance and service needed on it.
The cost went up from last year (almost $500) but it is necessary to have this agreement. It would be a
major repair cost if something went wrong without the agreement. Thanks for your consideration.
Respectfully,
Kenneth W. Hahn
Chief of Police
This is an annual agreement for the Livescan machine. The cost for this is budgeted.
A motion to accept the Annual Maintenance Agreement into the minutes was made by
Councilmember Patke, seconded by Councilmember Holtmeier, passed without dissent.
ORDINANCES/RESOLUTIONS
Bill No. 15-11370, Ordinance No. 15-11377, an ordinance authorizing and directing the
execution of a First Amendment to Performance Agreement by and between the City of
Washington, Missouri and Melton Machine & Control Company.
The ordinance was introduced by Councilmember Brinker.
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March 16, 2015
Right now they are required to provide the personnel data on a monthly basis by certified mail
only. With this ordinance they will have the option to fax or email the information. This will
reduce the costs and speed up the process.
After a brief discussion, the ordinance was read a second time and approved on the
following vote; Meyer-aye, Patke-aye, Brinker-aye, Sullentrup-aye, Mohesky-aye, Holtmeieraye, Skornia-aye, Hidritch-absent.
Bill No. 15-11371, Ordinance No. 15-11378, an ordinance authorizing and directing the
execution of an agreement for maintenance services by and between the City of
Washington, Missouri and RCC Inc., D/B/A Radio Comm Company for Radio Dispatch
Consoles, Central Electronics Bank, Radio Transceivers, and Antenna Hardware and other
equipment.
The ordinance was introduced by Councilmember Holtmeier.
This is a routine maintenance for their equipment.
After a brief discussion, the ordinance was read a second time and approved on the
following vote; Meyer-aye, Patke-aye, Brinker-aye, Sullentrup-aye, Mohesky-aye, Holtmeieraye, Skornia-aye, Hidritch-absent.
Bill No. 15-11372, Ordinance No. 15-11379, an ordinance authorizing and directing the
City of Washington to enter into a contract agreement with American Electric & Data, Inc.
The ordinance was introduced by Councilmember Brinker.
This is for the labor part of the Light Fixture Conversion Project. They will start with the T-12
fixtures, because those are the most time consuming.
Grant with Ameren was finalized; City will get $17,500 back.
After a brief discussion, the ordinance was read a second time and approved on the
following vote; Meyer-aye, Patke-aye, Brinker-aye, Sullentrup-aye, Mohesky-aye, Holtmeieraye, Skornia-aye, Hidritch-absent.
COMMISSION, COMMITTEE AND BOARD REPORTS
 Planning & Zoning File #15-0201 – Rezoning Pleasant Drive (within 1 ½ miles of City
limits):
March 11, 2015
Honorable Mayor and City Council
405 Jefferson Street
Washington, MO 63090
RE: Mayall Properties, LLC
Rezoning Pleasant Drive (within 1 ½ miles of the City limits)
Planning & Zoning File #15-0201
Dear Mayor and City Council Members:
The Washington Planning & Zoning Commission reviewed the requested zoning change at
their March 9, 2015 meeting.
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March 16, 2015
Residential use of the property is in conformance with the Future Land Use Map contained
in our Comprehensive Plan. Therefore, a recommendation was made to approve the rezoning
request.
However, concern was expressed regarding emergency access and available water supply
issues. Therefore, the following recommendations are made regarding future developments:
 Any future building shall be constructed with a fire sprinkler system.
 Any pavement extensions used to access future buildings shall be constructed to a
minimum of 26 ft. wide with no parking allowed.
 Development shall be provided with street turn-around abilities and cul-de-sacs
designed to accommodate emergency response equipment.
Sincerely,
Tom Holdmeier
Chairman
Planning & Zoning Commission
Cc: Franklin County Planning & Zoning
These are the Pleasant View apartments across from Pottery Road.
Dan Boyce explains that when there is a new development within 1 ½ miles of the city limits,
they submit their plans with Planning & Zoning. They do not have an issue with the rezoning,
but they do have issues with the accessibility to the apartments.
Franklin County will consider this tomorrow. They received a copy of this letter.
A motion to accept the File into the minutes was made by Councilmember Sullentrup,
seconded by Councilmember Patke, passed without dissent.
 Planning & Zoning File #15-0202 – Kurt Unnerstall:
March 11, 2015
Honorable Mayor and City Council
405 Jefferson Street
Washington, MO 63090
RE: Kurt Unnerstall
Planning & Zoning File #15-0202
Dear Mayor and City Council Members:
At the regular meeting of the Planning & Zoning Commission, held on Monday, March 9,
2015, the Commission reviewed and recommends approval of the rezoning application for Kurt
Unnerstall for property located on MPC Drive, which is within 1.5 miles of the City of
Washington.
Sincerely,
Tom Holdmeier
Chairman
Planning & Zoning Commission
Cc: Franklin County Planning & Zoning
This item was also at the last Planning & Zoning meeting. This is the property off of South Point
Road.
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March 16, 2015
A motion to accept the File into the minutes was made by Councilmember Patke, seconded
by Councilmember Holtmeier, passed without dissent.
MAYOR’S REPORT
 Owen Lamb passed away this afternoon as the result of an accident a little over a week ago.
Please keep Amy and Darren and the rest of their family in your prayers.
 Please keep Alex Hidritch, Mark’s son, in your prayers. His condition is less severe than
Owen, but he is still in the trauma center at Mercy St. Louis. They were doing additional
testing on him today. Please keep Alex and his family in your prayers.
 Chamber Banquet is this Saturday evening.
CITY ADMINISTRATOR’S REPORT
 Letter to the Editor Clarification:
March 9, 2015
Honorable Mayor and City Council
405 Jefferson Street
Washington, MO 63090
Dear Mayor and City Council,
This letter is to clarify information in a recent Letter to the Editor from W.E. Mahew titled “His Opinion
on Special Road District”.
The boundary of Washington Special Road District (WSRD) encompasses the City of Washington as
well as the unincorporated area surrounding Washington. The total 2014 assessed valuation for this
district is $330,612,244 of which $310,197,296 or 93.8% is the valuation for the City of Washington. The
Road and Bridge Fund of Franklin County tax rate is $0.2124 per $100 of assessed valuation (AV). This
would generate $702,220 in road and bridge taxes within the WSRD boundaries of which $658,859 is the
City of Washington share.
Following is the allocation of the County Road and Bridge Fund:
 County Collector Commission (1%):
$7,022
 Assessor Commission (0.5%):
$3,511
 County Road & Bridge Fund:
$105,847 (15.1%)
 City of Washington Fund:
$162,244 (23.1%)
 Washington Special Road Dist.:
$423,387 (60.3%)
The City of Washington receives 25% of the road and bridge tax collected from within the City after
the Collector’s and Assessor’s Commission. The Washington Special Road District and Franklin County
Road Fund shares the balance 80/20 (80% and 20%) of the remaining funds in the district, respectively.
Of the Washington Special Road District share 92% of the revenues are generated from within the city
limits.
Mr. Mahew’s letter stated $715,741.83 was collected in 2014 within the District this includes prior
year payments, penalties and interest.
There are approximately 115 miles (320 lane miles) of public roads within the Washington Special
Road District jurisdiction: 90 miles (270 lane miles) within the City and 25 miles (50 lane miles) in the
unincorporated boundaries of the WSRD. The WSRD receives $16,935 per mile ($8,468 per lane mile)
and the City receives $1,803 or $601 per lane mile.
For every city tax dollar paid into the Franklin County Road and Bridge Fund, Washington receives
twenty four and a half cents ($0.245). For every tax dollar paid to the Franklin County Road and Bridge
Fund in the unincorporated area of the Special Road District $8.98 was received by WSRD.
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March 16, 2015
Prior to Mr. Mahew’s letter the City Engineer did submit a request dated January 16 to Franklin
County for reimbursement for the Road & Bridge Fund in the amount of $476,947; this was received on
March 2nd. This amounts to approximately 3 years of accumulation of the City’s share of the fund.
Although State statues allow the WSRD to allocate 25% of their funds for roads within the City limits,
the City and District do not have a formal cost share agreement in place. In recent years the District has
assisted the City in the cost to construct the “salt-cinder” storage shed and the joint purchase of a crack
filling and pothole repairing machine and the street department borrows on a regular basis the boom
mower to cut steep right-of-ways.
Sincerely,
James A. Briggs
City Administrator
ALLOCATION OF FRANKLIN COUNTY ROAD AND BRIDGE FUND
2014 AGGREGATE ASSESSED VALUATION
(rate per $100 AV = $0.2124)
WSRD
REAL ESTATE
Sub-Class 1 Local Real Estate
Sub-Class 2 Local
(Agricultural , RR & Utilities)
Sub-Class 3
(Commercial, Industrial, RR & Utilities)
Total Local Assessed Real Estate
CITY
Rural
158,570,423
2,531,009
136,064,936
1,606,017
109,816,757
117,671,103
270,918,189
255,342,056
8,532,873
-4,237,702
7,091,818
-4,237,702
275,213,360
258,196,172
PERSONAL PROPERTY
Locally Assessed
State Assessed
53,698,468
1,700,386
50,543,458
1,457,666
Total Personal Property
55,398,854
52,001,124
3,397,730
330,612,214
310,197,296
20,414,918
STATE ASSESSED
Less TIF Valuations
TOTAL ASSESSED VALUATION
TOTAL ASSESSED VALUATION
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March 16, 2015
15,576,133
17,017,188
FRANKLIN COUNTYROAD AND BRIDGE FUND ALLOCATION
Total Assessment @ $0.2124 per $100AV
702,220
658,859
County Collector & Assessor
Commission (1.5%)
City of Washington (25% City)
Washington Special Road District
Franklin County Road & Bridge Fund
10,533
162,244
423,555
105,888
9,883
162,244
389,386
97,346
93.8%
92.0%
43,361
6.2%
650
0
34,169
8,542
1.5%
23.1%
60.3%
15.1%
Jim Briggs explains that there was a letter to the editor about the Special Road District. Some of
the information was correct, some of it needs clarification. He explains how the funds are
distributed. He also explains that the City has had a good working relationship with the Special
Road District for many years.
A motion to accept the Letter into the minutes was made by Councilmember Sullentrup,
seconded by Councilmember Patke, passed without dissent.

Washington Special Road District Request:
Washington Special Road District
P.O. Box 4
Washington, MO 63090
City of Washington
Mr. Jim Briggs
Mr. Jack Brinker
405 Jefferson Street
Washington, MO 63090
Gentlemen:
The Washington Special Road District would like to make a proposal for the use of the City of
Washington’s bucket truck to trim trees along the WSRD road right-of-ways for safety.
In return we would offer the City of Washington the use of the WSRD tractor with the boom mower
for mowing this summer.
Please contact us with your thoughts. Thank you.
Sincerely,
Washington Special Road District Commissioners
Councilman Mohesky wants to know if this request is covered by the insurance. Jim Briggs
believes it is, but will double-check on it.
Councilman Sullentrup asked if the Special Road District will operate the truck themselves or if
Park employees will be doing that. Jim Briggs explains that he will let Darren Dunkle decide
what option is best.
Councilman Patke is making a motion with the amendment of checking on the insurance.
A motion to accept the Request into the minutes was made by Councilmember Patke,
seconded by Councilmember Meyer, passed without dissent.
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March 16, 2015
 Verbal Report on Airport Sign:
This request has been brought up several times at the 353 Redevelopment meeting. The Airport
Board looked at several signs, including the one at Heidmann Industrial. That one was pricier
than the one being proposed. Shows the sign that is at the Fire Training Center.
The proposal is that the City would dig and pour the footing for the brick, would go out for bids
for the brick work, the City would purchase the letters for the sign. The sign would have lettering
on both sides.
Received a bid on the brick work; around $5,000; however the bid did not include prevailing
wages.
Roughly estimated budget for this project is $7,000.
The sign will be lighted.
A motion to go out for bids for sign was made by Councilmember Mohesky, seconded by
Councilmember Patke, passed without dissent.

E-Cycle Collection Event: Saturday, May 30, 2015
CITY ATTORNEY’S REPORT
Public vote on whether or not to hold a closed meeting to discuss personnel, legal and real estate
matters pursuant to Section 610.021 RSMo (2000) passed at 7:46 p.m. on the following roll call
vote; Meyer-aye, Patke-aye, Brinker-aye, Sullentrup-aye, Mohesky-aye, Holtmeier-aye, Skorniaaye, Hidritch-absent.
The regular session reconvened at 8:29 p.m.
ADJOURNMENT
With no further business to discuss, a motion to adjourn was made at 8:29 p.m. by
Councilmember Mohesky, seconded by Councilmember Meyer, passed without dissent.
______________________________________
Adopted:
_______________________________
Attest:
_______________________________
City Clerk
Passed:
_______________________________
Attest:
_______________________________
City Clerk
Page 9
March 16, 2015
______________________________
President of City Council
______________________________
Mayor of Washington, Missouri