ELC Board of Directors Meeting: May 4, 2015

Transcription

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BOARD OF DIRECTORS MEETING May 4th, 2015; 8:00 a.m. ELC Board Room I.
Welcome & Introductions A. Roll Call B. Opening Remarks Adrian Alfonso, Chair II.
Approval of Minutes (pp. 3‐8) Adrian Alfonso A. Motion to approve the April 2015 Board of Directors Meeting minutes. Finance Committee Report (pp. 30‐52) Robert Eadie III.
IV.
V.
VI.
VII.
VIII.
IX.
Provider Services Committee Report (pp. 53‐135) Strategic Planning Committee Report (pp. 136‐138) Anti‐Fraud Plan CEO Report Public Comments Adjourn Shaleen Fagundo Mara Zapata Ana Rodriguez Evelio Torres Adrian Alfonso Adrian Alfonso Mission: To promote high-quality school readiness, voluntary pre-kindergarten and after school programs, thus increasing all
children’s chances of achieving future educational success and becoming productive members of society. The Coalition seeks to
further the physical, social, emotional and intellectual needs of Miami-Dade and Monroe County children with a priority toward
the ages before birth through age 5.
2
2014 2015
Name
Abrahante, Ed.D., Magaly
Adrian Alfonso
Auslander, Charles
Axford, Theresa
Beasley, Roderick E.
Benford, Russell
Carrol‐Scott, Tina
Carruthers, Heather
Eadie, Robert
Fagundo, Shaleen*
Ferradaz, Gilda
Gassman, Philip
Good, Helene J.
Lawrence, David Jr.
Lederman, The Hon. Cindy S.
Mogul, Harve
Piñeiro, Lucy
Rodriguez, J. Abilio
Schwartz, Gerald K.
Williams, Jr., David
Zapata, Mara
TOTAL
July
No No No No No No No No No No No No No No No No No No No No No 0
Aug. 4
Rep
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
1
Sept. 8
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
1
Oct. 6
Rep
0
0
0
0
Phone
Phone
1
0
0
0
0
0
1
0
0
0
0
0
0
0
Nov. 3
Phone
0
0
0
0
Phone
0
0
0
0
0
0
Phone
0
0
0
0
0
0
0
0
2
0
Dec. 1
0
0
0
1
0
0
0
Phone
0
0
0
0
0
0
0
0
Phone
Phone
0
0
1
Jan
No No No No No No No No No No No No No No No No No No No No No Feb. 2
Rep
0
0
0
Phone
Phone
0
0
0
0
0
0
0
0
1
0
1
0
0
0
Phone
Mar.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Phone
0
0
0
0
0
April
Rep
0
0
0
0
Phone
Phone
0
0
0
0
0
Phone
0
0
0
0
0
0
Phone
0
2
0
2
0
0
May
June
0
0
Under the Bylaws of the Early Learning Coaltion of Miami‐Dade, ARTICLE VII MEETINGS, Section 7.7 Meeting Attendance: Members must attend eight (8) meetings in a fiscal year. A member may attend one (1) of
the required meetings by electronic means in a fiscal year. When a member has been absent from three (3) meetings of the Board of Directors within any given fiscal year, it shall be considered a resignation from the Coalition by that member. The Chair shall send a letter to all Members absent from two meetings within a given fiscal year notifying them that their status as members is in jeopardy, encouraging their attendance, and reminding them of the meeting attendance policy. When a Member sends a representative to a meeting of the Board of Directors of the Coalition, the presence of such representative shall not be counted for purposes of attendance, unless that representative is appointed as a designee as described in Section 5.10.
*Grandfathered in under the old policy, these members have been granted (1) additional meeting via conference call
Legend
0= Present
Phone= Phone
1= Absent
Rep= Representative on behalf of
Absences
0
0
0
1
0
0
0
1
1
0
0
0
0
1
1
0
1
0
1
0
1
8
3
Board Attendees: Staff Attendees: Evelio Torres (President/CEO); Angelo Parrino; Lisa Sanabria; Jackye Russell; Fred Hicks; Mercy Castiglione; Fiorella Altare; Ana Rodriguez; Pamela Hollingsworth; Kerry Allen; Yesenia Reyes; Milton Silvera; Dr. Christine Hughes; Le Chau; Victor Caballero; Paloma Lopez‐Barcena , Ilieana Vallejo, Tamara Ryland; Keith Preciados General Attendees: I.
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Board of Directors Meeting April 6th, 2015; 8:00 a.m. ELC Board Room Adrian Alfonso (Chair); The Hon. Cindy S. Lederman (Vice Chair); Gilda Ferradaz (Treasurer); Marisel Elias Miranda rep. for Magaly Abrahante, Ed.D); Charles Auslander; Roderick E. Beasley; Russell Benford (via conference call); Dr. Tina Carroll‐Scott (via conference call); Philip Gassman; Helene J. Good (via conference call); David Lawrence, Jr.; Harve Mogul; Dr. J. Abilio Rodriguez; Gerald K. Schwartz, Esq.; David Williams, Jr.; Robert Eadie; Commissioner Heather Carruthers; Theresa Axford; Shaleen Fagundo; Dr. Mara Zapata; Lucy Pineiro; David Williams Santiago Echemendia, Shutts & Bowen LLP; Michele S. Kaplan, Devereux; Deylla Camejo, Adhere Academy; Veronica Zea, Smart Start Day School; Tammie Howard, Higher Learning Resource Center; Rachel Spector, TCT; Dr. Judy Schaechter, University of Miami, Gladys Montes, United Way; Gail Gregg, FIU; Ana Sejeck, WELS; Barbara Perdomo, Genesis Children’s; R. Peloer; Silvia Palenzuela, MDCPS; Wendy Salomon, Family Central; Susan Galaran, Citrus Health, Alex Soto; Alan Eckstein Welcome and Introductions A. Alfonso called the meeting to order and welcomed everyone. Adrian Alfonso L. Sanabria called roll and a quorum was established with sixteen (16) voting members. A. Alfonso stated that if anyone has a conflict of interest on any item coming before the Board, to declare the conflict and see Lisa Sanabria for a form. 
A. Alfonso introduced this meeting’s Board Member Spotlight: Commissioner Heather Carruthers. o H. Mogul 
A. Alfonso stated the following item was included in this month’s Board packet: o ELC Board Attendance 
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A. Alfonso bid farewell to three of our esteemed board members as the result of term limits. Each of these board members has brought a wealth of experience and wisdom to this board and have worked tirelessly along with staff to make the Early Learning Coalition of Miami‐Dade/Monroe what it is today. Their focus on high‐quality programs, underserved communities, positive outcomes for children and the policies they created or helped change have had a long lasting effect in this community and this state. Our dear Judge Cindy Lederman, Harve Mogul and David Williams will be sorely missed. The Early Learning Coalition board and staff and the community at‐large thanked them for their many years of service. The 4 new board members were introduced Alexander Soto, Dr. Judy Schaechter, Gladys Montes and Alan Eckstein. 4
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Pam Hollingsworth will took a few minutes to make some introductions of new staff in the Early Head Start Program, Communications and Contracts. Alfonso stated that the Early Learning Advisory Council met on March 20th in Tallahassee and made a number of recommendations to the Office of Early Learning. IA. Alfonso also spoke about the need to receive additional support for fraud investigations and for legal defense. The point being that the legislature has made fraud prevention a legal requirement for the Office of Early Learning and Early Learning Coalitions, but investigations and litigation have become very expensive. The Early Learning Coalition needs some assistance from the state Department of Financial Services and the federal Department of Health and Human Services with the investigations. A. Alfonso suggested that a portion of the more than $60 million in the unspent fund balance be used to create a legal defense fund that coalitions can draw from in case of litigation related to fraud cases which is a necessary and allowable expense. The Early Learning Coalition proposal was that 1) ELAC members and OEL schedule a meeting with the state's Chief Financial Officer and the Florida head the federal Department of Health and Human Services to discuss challenges and possible solutions. 2) That a delegation of chairs meet with legislative leadership so they have a better understanding of the loopholes that need to be closed in the law to prevent sham sales in situations where providers are disqualified to provide services. 
The ELAC recommendations to the Office of Early Learning focus on: 1. Licensing a. Require all providers to meet the health and safety and discipline requirement b. All staff must be at least 18 years old c. All staff must complete a Level 2 background check before license is received and authorize d. DCF to establish regulations regarding staffing ratios and group sizes. 2. Professional Credentials and Training a. Require all providers and staff that directly provide care to the children comply with training requirements, b. Authorize DCF to establish and periodically update the training for these providers as well as for the directors of these schools c. Re revision of the child care training hours to incorporate and align with the Florida Core Competencies for Early Care and Education Practitioners. d. Authorize OEL to implement a statewide early learning professional development system 3. Enforcement Transparency a. Direct DCF to write rules requiring providers to post the last DCF inspection reports. 4. Increased Funding a. OEL request additional reoccurring funds to adequately meet the need to serve children of working‐poor families on the School Readiness Program waitlist b. Restore the funding per FTE for the VPK School‐Year program to $2,716 plus an equivalent increase for the Summer Program while maintaining current staff ratios. c. Authorize counselor and supervisor positions and appropriate funds adequate to staff 100% of projected needs d. Appropriate adequate funds to permit DCF to both support and link the University of Florida Lastinger Center on‐line training program 5. Quality Improvement a. Direct and authorize OEL to implement parameters to permit the Coalitions to establish incentive payment rates for SR providers that demonstrate higher quality and better results for children. b. Move oversight of the Gold Seal Program to OEL in order for it to be aligned with additional quality standards. 5
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Support a statewide Quality Rating Improvement System Authorize OEL to establish regulations to base the approval of accrediting agencies for the Gold Seal program Improve industry standards that must be met by every contracted program offering SR and VPK. This includes change of ownership standards to avoid issues the Coalitions have experienced with noncompliant providers who change ownership to relatives and employees. State Data System a. Expedite development of an early learning data system A. Alfonso stated that the Strategic Planning committee will begin meeting in May and that all board members are encouraged to participate. The Strategic Planning Annual Meeting will take place June 1st in Key West at the Doubletree Hotel. The plan is to hold the 2016 retreat in Miami, 2017 in Key Largo, 2018 in Marathon, and back to Key West in 2019. A. Alfonso stated that since the Early Learning Coalition has a number of board members stepping off the board, he is making the following committee appointments: o Gilda Ferradaz: Board Vice Chair o Program, Policy & Provider Services Committee: waiting to hear from Dr. Scott and Dr. Schaechter (chair), Gladys Montes (member) o Alan Eckstein: Governance & Bylaws (member) and Nominating Committee (member) o Finance Committee: Theresa Axford (chair), Alex Soto (member) o Ad‐Hoc Strategic Planning Committee: Mara Zapata: (chair), and members Rick Beasley , Gilda Ferradaz, Theresa Axford, Dr. Judy Schaechter, Charles Auslander, Helene Good, Shaleen Fagundo, Dr. Abilio Rodriguez, Gladys Montes, Alex Soto, Magaly Abrahante and anyone else who wishes to participate. Meeting notices will be sent to all board members. Michele Watson who you may remember from the work she has done on tiered reimbursement and provider payment rates will serve as this year’s facilitator. o Legislative Committee: Alexander Soto (chair) Approval of Minutes Adrian Alfonso A. Alfonso called for the approval of the meeting minutes from March 2nd, 2015. o C. Lederman moved to approve the minutes. o H. Mogul seconded the motion. o Motion was passed unanimously. Programs, Policy & Provider Services Committee Report The Hon. Cindy Lederman Future Leaders – 3 class 2 Violations. The providers were asked to bring proof that they are working on correcting the fire violation to the Programs Committee meeting and they did provided this proof. The recommendation was as follows, they are to be put on probation for 6 months, and probationary period begins after final approval by board. During the duration of this probation they are not to receive any class 1 or 2 violation, if they do contract will be terminated and they will not be able to appeal this termination. The committee is recommending a 6 month suspension o
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Motion to approve by S. Fagundo Motion seconded by R. Eadie Motion was unanimously passed. 6
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Adhere Academy – Application for School Readiness was denied original owner was on the USDA disqualified list. The daycare was sold to her sister in law. We asked for documentation proving the sale was at arm’s length and these documents were never received. Recommendation is to not accept the new contract. The committee is recommending we do not accept new contract. o
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Motion to approve by C. Auslander Motion seconded by M. Zapata. Motion was unanimously passed. 
Smart Starts – 3 class 2 violations the provider has made the appropriate corrections. The recommendation was as follows, they are to be put on probation for 6 months, and probationary period begins after final approval by board. During the duration of this probation they are not to receive any class 1 or 2 violation, if they do contract will be terminated and they will not be able to appeal this termination. The committee is recommending a 6 month suspension. o
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Motion to approve by C. Auslander Motion seconded by S. Fagundo. Motion was unanimously passed. 
Loss Prevention has reason to believe that client Barbara Perdomo, who is also contracted with the ELC as a Provider under Genesis Childcare Academy, knowingly omitted her true and accurate income during her application process which resulted in receiving services she was not entitled to. (Income does not seem reflect what she is actually reporting). The Coalition is required to report to the Department of Financial Services, for further investigation, cases where there is sufficient reason to believe that the Provider has knowingly provided or submitted fraudulent information. The Provider understands that knowingly providing false information, omitting requested information, signing inaccurate attendance documents or failing to promptly report changes that will directly affect eligibility as a school readiness funded provider, may result in a requirement to refund unauthorized payments and/or a discontinuance of further participation in the SR program. The Coalition may suspend or terminate the Provider from participation in the SR program when it has reasonable cause to believe that the Provider has committed fraud. If suspended, the Provider shall remain suspended until the completion of any investigation by the Office of early Learning, the Department of Financial Services, or any other state or federal agency, and any subsequent prosecution or other legal proceeding. o
Recommendation will not be made at this board meeting as provider’s attorney requested a continuance. 
Higher Learning Resource Center Inc. was audited by VPK monitor, Post Attendance Monitor, and Fiscal Review manager. Discrepancies were found. E‐mail was submitted and certified mail was sent to Tammie Howard regarding "Notice of Termination" for School Readiness and VPK services for Higher Learning Resource Center Inc. for the following reasons 1) The provider was found to be non‐compliant with the lead teach requirements on January 27, 2015 during VPK monitoring. Teresa Spencer was found to be serving the role of lead teacher. Lead teacher, Tammie Howard, was out on a personal matter. Ms. Spencer has not been approved for the role of lead teacher by the ELC. 2) On January 27, 2015, the Post Attendance Monitor(s) and the Fiscal Review Manager audited Provider's records for the School Readiness and Voluntary Pre‐Kindergarten (VPK) Programs. The audit revealed numerous discrepancies School Readiness Parental sign‐in/sign‐out forms and the VPK long forms. 3) Upon further review, the discrepancies showed 90% of the School Readiness Parental sign‐in/sign‐out forms and the VPK long forms were non‐compliant with applicable program policies and procedures. Grievance was received by Early Learning Coalition of Miami‐Dade and Monroe regarding "Notice of Termination" for Higher Learning Resource Center, Inc. The committee is recommending termination. 7
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Motion to approve by C. Auslander Motion seconded by M. Zapata. Motion was unanimously passed. Finance Committee Report IV.
Gilda Ferradaz 
G. Ferradaz reviewed the financial statements and stated it was business as usual. 
Resolution 04012015‐01 authorize the President and CEO to negotiate and execute an amendment to Contract PSA14‐152 with Watson Policy Solutions. Motion to approve resolution by C. Auslander. Motion seconded by A. Rodriguez. Motion was unanimously passed. Resolution 04012015‐02 authorize the President and CEO to negotiate and execute an amendment to contract PSA14‐129 with Shutts & Bowen LLP. The increase in funds is due to the ELC involvement in fraud referrals. Motion to approve resolution by D. Lawrence. Motion seconded by R. Eadie. Motion was unanimously passed. Resolution 04012015‐03 this resolution presents RFP#ELCMDM2015‐01 (Developmental Assessments for Miami‐
Dade and Monroe Counties) Evaluation Committee’s scoring results of the Request for Proposal to the Finance Committee for review and recommendation of vendor selection to the Board of Directors. This resolution also requests authorization and approval for the President and CEO to negotiate and execute a contract with the selected vendor. Motion to approve resolution by H. Mogul. Motion seconded by A. Rodriguez. Motion was unanimously passed. Resolution 04012015‐04 Authorize the President and CEO to receive and execute the grant agreement with the Monroe County School District for the Teenage Parent Program (TAP) Motion to approve resolution by H. Carruthers. Motion seconded by M. Zapata. Motion was unanimously passed. Resolution 04012015‐05 Authorize the President and CEO to negotiate and execute an amendment to the contract with Automated Data Processing Services (ADP) Motion to approve resolution by C. Lederman. Motion seconded by H. Mogul. Motion was unanimously passed. Resolution 04012015‐06 authorizes the President and CEO to negotiate and execute the lease listed in the background section of this resolution. Background‐ On February 27, 2013, the Board approved Resolution 02272013‐03 requesting authorization for the President and CEO to negotiate and execute service transition leases and lease‐related agreements. This 
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resolution is requesting authorization for the President and CEO to negotiate and execute the lease renewal agreement listed in the chart below. The lease will provide for the following: exclusive use of two office spaces, use of board room and training room, and use of common area spaces. The total amount of the agreement will not exceed $6,840.00, subject to availability of funding. 
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Motion to approve resolution by R. Eadie. Motion seconded by S. Fagundo. Motion was unanimously passed. G. Ferradaz reviewed the waitlist and snapshots. Monroe County continues to have “0” children on wait list and there are no longer concerns with capacity. Miami Dade County has sent out the final 5,000 packets for new enrollment and there is now “0” children on the wait list. The Early Learning Coalition of Miami‐Dade and Monroe County is trying to execute a provider rate increase. It has been suggested that those provider’s on probation do not receive this increase. The rate increase will be present at the following Board meeting and then sent to the Office of Early Learning for final approval. V.
CEO Report Evelio Torres 
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VPK Program Improvement Plans and the Readiness Rate Update Development Screening Challenges  The presentations are available at the following link: http://www.elcmdm.org/about_us/Board/minutes/Board/CEO%20report/CEOR04062015.pdf Kerry Allen Dr. Christine Hughes VI.
Adjourn Adrian Alfonso Week 5 | Florida Children's Council
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9
News & Events
Week 5
Week 5 – April 5, 2015
Florida House of Representatives Florida Senate
Right at the midway mark for the 60 day session, the House and Senate debated and voted out their
respective budgets in preparation for budget conference negotiations in the coming weeks. However,
the two proposed budgets still contain an approximate $5 billion difference, as the Senate budget (SB
2500) includes $2.8 billion of federal funds for the expansion of health care coverage, and another
$2.2 billion for continuation funding for the Low-Income Pool Program, a program scheduled to
expire June 30. The House budget (HB 5001) does not include funding for health care coverage
http://flchildrenscouncil.org/newsletters/week-5-4/
4/29/2015
Week 5 | Florida Children's Council
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expansion or funding to extend the Low Income Pool (LIP) Program. These differences continue to
set the stage for a budget battle that hinges on negotiations with the federal government on the LIP
funding that some say may not even be resolved by the end of the regular session on May 1.
Senate Health and Human Services Appropriations Chairman Rene Garcia (R-Hialeah)
A Healthy Florida Works
Just prior to passing the budget, Senate President Andy Gardiner dispatched emissaries to
Washington, D.C. to meet with federal officials of the U.S. Centers for Medicare and Medicaid
Services (CMS). Senate Health and Human Services Appropriations Chairman Rene Garcia
(R-Hialeah) and Senate President Pro-Tempore Garrett Richter (R-Naples) discussed the fate of the
LIP and the Senate’s private insurance plan: “A Healthy Florida Works” to address health care
coverage for the working uninsured. At midweek, Agency for Health Care Administration Secretary
Liz Dudek informed members that “talks between her agency and the CMS regarding LIP, are on hold
for at least two weeks”. The delay may impact the upcoming budget negotiations and resolution on
the budget.
Meanwhile, bills continued to be heard in their respective committees, several of which are of interest
to Florida’s children and families. Time is of the essence as some committees met for the last time
this week, and others will begin shutting down in the weeks to come.
EARLY LEARNING AND SCHOOL READINESS
Pre- and Post-Assessment for Voluntary Pre-Kindergarten Program
On April 2nd, SB 518 by Sen. Audrey Gibson (D-Jacksonville) was reported favorably with
unanimous support by the Senate Education Appropriations Subcommittee. The next and last
committee stop before the floor is Appropriations. The bill would require pre- and post-assessment
data to be included in the calculation of the kindergarten readiness rate for Voluntary Prekindergarten
Education Program providers and schools.
The identical House companion, HB 483 by Rep. Mia Jones (D-Jacksonville) is awaiting a hearing in
the House Subcommittee on Choice and Innovation.
Literacy Jump Start Pilot Project
This bill would establish a pilot project in St. Lucie County to assist low-income, at-risk children in
developing emergent literacy skills. SB 1116 by Sen. Abruzzo (D-Palm Beach) was reported
favorably with unanimous support by the Senate Education Appropriations Subcommittee. The next
committee stop is Senate Appropriations.
The companion bill HB 153 by Rep. Lee (D-St.Lucie) is awaiting full House action.
Licensing of Facilities that Offer Health and Human Services
SB 210 by Sen. Audrey Gibson (D-Duval) that revises regulation of child care services and the
settings for those services was passed unanimously by the Appropriations Subcommittee on Health
and Human Services on April 2, and now heads to the full Appropriations Committee. The bill creates
a definition of “advertise” relating to child care services and revises the definition of “family day care
home.”
The bill requires a family day care home to conspicuously display its license or registration in the
common area of the home. A large family child care home is required to permanently post its license
in a conspicuous location visible to parents, guardians, and the Department of Children and Families
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(DCF). Family day care homes subject to registration with the DCF must provide proof of a written
plan to identity a competent adult who has met statutory screening and training requirements, and to
serve as a designated substitute for the operator of the home in an emergency. Additionally, family
day care homes, subject to registration, must provide proof of screening and background checks for
the operator, household members, and the designated substitute.
Under the bill, certain restrictions on the advertising of child care facilities which are currently
applied to licensed or registered facilities, family day care homes, and large family child care homes,
are also applied to facilities that are exempt from licensure under s. 402.316, F.S.
The House companion bill, HB 119, by Rep. Lori Berman (D-Palm Beach) is awaiting action in the
Health Care Appropriations Subcommittee.
HEALTH AND WELLNESS
Early Steps Program
As the Appropriations Subcommittee chairs announced their respective budgets on the Senate floor
this Thursday, Senator Rene Garcia stated that he had received many emails about the Early Steps
program. He proudly noted that the Senate budget contains a $3.3 million increase, towards the
additional $5 million request to adequately meet early intervention services of children with special
needs. The House does not include increased funding for Early Steps.
Florida KidCare Program
KidsWellFlorida.org
SB 294, sponsored by Sen. Rene Garcia (R-Hialeah) that would allow children of lawfully residing
immigrants, who have been residing in the United States less than five years to be insured under the
Florida KidCare program, passed 2 committees unanimously in the Senate. The federal government
permits states to cover those in a 5-year waiting period, if the state elects to do so. The bill specifies
that the statutory changes do not extend Healthy Kids or Medicaid eligibility to undocumented
immigrants. The fiscal impact for the 2015-16 fiscal year in recurring state General Revenue funds is
down from $14.5 million last year to $4.8 million.
The House companion, HB 829 by Rep. Mike LaRosa (R-St. Cloud) was never heard in its first
hearing in the House Health Innovation Subcommittee which met for the last time last week as House
leadership explained their objections to any legislation that expanded Medicaid. However, Senator
Garcia has pledged to continue to working on the Senate bill which he plans to pass and send to the
House for action.
Newborn Health Screening
SB 632 by Sen. Rene Garcia (R-Hialeah) directs the Department of Health to establish requirements
for newborn adrenoleukodystrophy, a test administered to newborns which identifies the presence of
adrenoleukodystrophy, a disease of the central nervous system that is inherited as an X-linked
recessive trait and characterized by blindness, deafness, tonic spasms, and mental deterioration. The
bill is scheduled to be heard in the Banking and Insurance Committee on April 7.
The House companion, HB 403 by Rep. Mike LaRosa (St. Cloud) is awaiting action in the Health
Care Appropriations Subcommittee.
CHILD WELFARE
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Child Abuse Death Review (CADR)
The House Subcommittee on Children, Families, and Seniors chaired by Rep. Gayle Harrell
(R-Stuart) passed HB 7121 (formerly PCB CFSS 15-02) on child welfare and is now awaiting action
by the Health and Human Services Committee. The bill addresses issues related to implementation of
SB 1666 that passed in 2014.
HB 7121 addresses the increased volume of cases reviewed through the Child Abuse Death Review
(CADR) process and better aligns it with the newly created Critical Incident Rapid Response Team
(CIRRT) process, clarifies the roles of the two types of committees within the CADR process, and
imposes specific reporting requirements. It also permits the Secretary of DCF to deploy CIRRTs in
response to other child deaths, in addition to those with verified abuse and neglect in the last 12
months. Further, the bill requires more frequent reviews and reports by the CIRRT advisory
committee. The bill also requires multi-agency staffing to be convened for cases of alleged medical
neglect, clarifying that the staffing shall be convened only if medical neglect is substantiated by the
child protection team. In addition, HB 7121 implements the Florida Institute for Child Welfare Report
(FICW) interim report recommendations by clarifying legislative intent to prioritize evidence-based
and trauma-informed services.
The Senate companion, SB 7078 by the Committee on Children, Families and Elder Affairs, passed
the Committee unanimously on April 2.
Mental Health and Substance Abuse
The Senate Committee on Children, Families, and Elder Affairs passed SB 7068 on April 2 which
would change the way mental-health and substance-abuse services are administered, coordinate them
with primary health care and seek to increase Medicaid funding for them.
“The bill will lead to more continuity and less fragmentation of services,” Senate Health and Human
Services Appropriations Chairman Rene Garcia, R-Hialeah, said in a prepared statement. “People
suffering from mental illness and substance abuse will receive more effective treatment, and the
service delivery system will be more accountable to the taxpayers who fund these important efforts.”
HB 7119 by the Children, Families, and Seniors Subcommittee passed the committee favorably on
March 31 and now heads to the Health and Human Services Committee. The bill makes changes to
the statewide system of safety-net prevention, treatment, and recovery services for substance abuse
and mental health (SAMH) administered by the Department of Children and Families (DCF).
DCF currently contracts with seven managing entities that in turn contract with local service providers
to deliver SAMH services. The bill updates statutes that provided DCF initial authority and guidance
for transitioning to the managing entity system. The bill makes changes to providing services and
enhances operation of this outsourced approach by:
Allowing managed behavioral health organizations to bid for managing entity contracts when fewer
than two bids are received;
Requiring care coordination, specifying to services that shall be provided within available resources,
and prioritizing the populations served;
Requiring DCF to develop performance standards that measure improvement in a community’s
behavioral health and in specified individuals’ functioning or progress toward recovery;
Specifying members for managing entities’ governing boards, and requiring managed behavioral
health organizations serving as managing entities to have advisory boards with that membership;
Allowing managing entities flexibility in shaping their provider network while requiring a system for
publicizing opportunities to join and evaluating providers for participation; and
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Deleting obsolete statutes regarding the transition to the managing entity system.
The bill requires DCF to contract for a study of the safety-net system, with an interim and final report
submitted on specified topics. The bill also requires DCF and the Agency for Health Care
Administration to report on options for increasing the availability of federal Medicaid SAMH
services.
SB 7070 by Senate Appropriations is scheduled to be heard in Judiciary on April 7. The bill integrates
provisions of the Marchman Act, which provides for a comprehensive continuum of accessible and
quality substance abuse prevention, intervention, clinical treatment, and recovery support services,
into the Florida Mental Health Act, more commonly known as the Baker Act. The bill provides that
an individual may be held for an additional 48 hours beyond the current 72-hour time limit if a
physician determines the individual would benefit from detoxification services. Under the bill,
individuals that have been involuntarily admitted to a receiving facility or treatment facility within the
immediate preceding 36 months may be ordered to involuntary outpatient placement. Individuals that
meet specified criteria may be detained in a mental health or addictions receiving facility or a
detoxification facility. A court hearing on the involuntary inpatient placement must occur within five
court working days after the petition is filed. The Department of Children and Families (DCF) is
directed to create a Forensic Hospital Diversion Pilot Program in Alachua, Escambia, Hillsborough
and Miami-Dade counties which is to be modeled after the Miami-Dade Forensic Alternative Center.
Human Trafficking
HB 465 by Rep. Ross Spano (R-Riverview), “Relating to Public Records/Human Trafficking
Victims,” was placed on the House calendar on second reading on March 31 and now awaits full
House action.
The Senate companion, SB 1106 by Sen. Anitere Flores (R-Miami) now awaits action in the
Appropriations Subcommittee on Criminal and Civil Justice.
Other bills related to human trafficking include:
HB 467 by Rep. Ross Spano (R-Riverview), “Relating to Public Records/Human Trafficking
Victims,” now awaits full House action.
SB 1108 by Sen. Anitere Flores (R-Miami), “Relating to Public Records/Identity of a Victim/Human
Trafficking Offenses,” now awaits full Appropriations Committee action.
SB 1110 by Sen. Anitere Flores (R-Miami), “Relating to Public Records/Residential Facilities
Serving Victims of Sexual Exploitation and Human Trafficking” now awaits full Appropriations
Committee action.
Adoption and Foster Care
HB 7013 by Rep. Jason Brodeur (R-Sanford) passed the House on March 11 and is in messages to the
Senate. The bill creates a program to advance the permanency, stability, and well-being of children in
the child welfare system by awarding incentive payments to community-based care lead agencies
(CBC’s) for achieving specified adoption performance standards. CBC’s provide adoption-related
services in the state pursuant to contracts with the Department of Children and Families (DCF). The
bill allows home-schooling of adopted children and removes a statutory prohibition against adoption
by same sex couples.
4/29/2015
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The Senate companion, SB 320 by Senator Don Gaetz (R-Destin), is scheduled for full Senate action
on April 8. The Senate bill appropriates $10 million of recurring general revenue to fund and
administer the programs created under the bill.
CS/HB 7111 by the Judiciary Committee and Health and Human Services Committee and Rep. Jason
Brodeur (R-Sanford) that passed the Judiciary Committee on April 2 provides what it referred to as
“conscience protection” for private agencies whose “religious or moral convictions” do not permit the
children in their care to be adopted by same sex couples. The bill is in response to passage of HB
7013 relating to adoption of foster children that included language repealing the current ban on
adoption by same-sex couples.To date, there is no Senate companion to the bill.
JUVENILE JUSTICE
Civil Citation
HB 99 sponsored by Rep. Gwyndolen Clarke-Reed (D-Pompano Beach), was passed by the House
Justice Appropriations Subcommittee on March 31 and now heads to the Judiciary Committee. Rep.
Eric Eisnaugle (R-Orlando) cast the single vote against the bill on the grounds that the bill should cap
the number of civil citations allowed. He commented that the “bill goes too far. … At some point,
there’s got to be consequences.” A representative of the retail industry also testified against the bill on
the grounds that gangs would recruit youth into shoplifting rings as long as there were never any
consequences for such actions. Rep. Clarke Reed pledged to look at the issue of capping the number
of civil citations allowed.The bill was also amended to include language similar to SB 378. The bill
requires law enforcement officers (LEOs) to issue a civil citation upon making contact with juveniles
who admit having committed certain misdemeanors. Civil Citation Programs (CCPs) give law
enforcement officers an alternative to arresting youth who have committed non-serious delinquent
acts. Currently, under a CCP, a law enforcement officer has discretion to issue a civil citation to a
juvenile who admits to having committed a first-time misdemeanor, assess not more than 50
community service hours, and require participation in intervention services appropriate to any
identified needs of the juvenile. As of October 2014, CCPs were operational in 59 of Florida’s 67
counties.
SB 378 by Sen. Rene Garcia (R-Hialeah) expands juvenile civil citation by allowing law enforcement
to issue a civil citation to youth who have committed a second or subsequent misdemeanor. Civil
citation is presently only available to youth who admit to committing a first-time misdemeanor. In
addition, law enforcement will be authorized to issue a simple warning to the youth and inform the
youth’s parents of the misdemeanor. CS/SB 378 also states that if an arrest is made, law enforcement
must provide written documentation as to why the arrest is warranted. The bill passed the Senate
Rules Committee on April 2 and now heads for full Senate action.
Criminal Information of Juveniles
CS/SB 1316 by Criminal Justice and Sen. Darren Soto (D-Kissimmee) was passed unanimously by
the Criminal Justice Committee on March 30 and now heads to the Appropriations Subcommittee on
Criminal and Civil Justice. The bill addresses the inconsistencies that exist between s. 85.04(1), F.S.
(making the majority of juvenile records confidential), and s. 943.053, F.S. (allowing a juvenile’s
criminal history information to be disseminated in the same manner as that of an adult), by:
Making the records of juveniles who have been found to have committed three or more misdemeanors
confidential and exempt (currently they are not);
Ensuring that the list of juvenile records that are not confidential and exempt under s. 985.04(2), F.S.,
is identical to the list of juvenile records deemed to be not confidential and exempt under s. 943.053,
F.S.;
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Requiring the Florida Department of Law Enforcement (FDLE) to release juvenile criminal history
records in a manner that takes into account the records’ confidential and exempt status; and
Specifying how FDLE must release juvenile criminal history records.
The bill expands existing public record exemptions and repeals them on October 2, 2020, unless
reviewed and saved from repeal by the Legislature. It also provides a statement of public necessity as
required by the State Constitution. The bill requires a two-thirds vote of the members present and
voting in each house of the Legislature for final passage since it expands public records exemptions.
The House companion, HB 7103 by Criminal Justice and Rep. Sharon Pritchett (D-Miramar) was
passed by the House State Affairs Committee on April 2, and now heads to the Judiciary Committee.
PERSONS WITH DISABILITIES
Students with Disabilities
SB 7022 entitled “Individuals with Disabilities,” passed the Senate unanimously on April 1 and now
is awaiting House action. Part of the joint agenda, “Work Plan 2015,” announced by Senate President
Andy Gardiner and House Speaker Steve Crisafulli, the legislation seeks to enhance employment
options available within state government for Floridians who have a disability.
CS/SB 7022 addresses the employment and economic independence of individuals with disabilities.
Specifically, the bill:
Modifies the state’s equal employment policy to provide enhanced executive agency employment
opportunities for individuals who have a disability;
Creates the Financial Literacy Program for Individuals with Developmental Disabilities within the
Department of Financial Services to provide information and outreach to individuals and employers;
Creates the Employment First Act requiring an interagency cooperative agreement among specified
state agencies and organizations to ensure a long-term commitment to improve employment for
individuals who have a disability; and
Creates the Florida Unique Abilities Partner program to recognize businesses that employ or support
the independence of individuals who have a disability. The bill makes several appropriations to
implement the programs and activities required under the bill.
HB 7095 by the Committee on Education and Rep. Michael Bileca (R-Miami) entitled Florida
Personal Learning Scholarship Accounts is now awaiting full House action. The bill increases the
pool of eligible applicants by expanding the definition of autism to include all students on the autism
spectrum disorder, and to include students who have muscular dystrophy. The bill increases the types
of services available to participants, including:
Tuition and fees for part-time tutoring services provided by a certified teacher; a certified adjunct
teacher; or an individual who demonstrates mastery of subject area knowledge.
Fees for an annual evaluation of educational progress for home education students.
Fees associated with use of an electronic payment system.
The bill strengthens accountability by:
Clarifying that funds must be expended for the student’s educational needs.
Outlining specific criteria for when payments to a personal learning scholarship account would cease,
and when an account is closed and funds revert to the state.
Requiring review of all expenditures prior to reimbursement.
Authorizing the Commissioner of Education to deny, suspend, or revoke program participation or use
of program funds in specified circumstances.
Requiring that a high-risk child who reaches 6 years of age has documentation of an eligible disability
in order to continue in the program.
4/29/2015
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Page 8 of 12
Requiring the Auditor General to provide a copy of the annual operational audit to the Commissioner
of Education.
The Senate companion SB 602 by Sen. Don Gaetz (R-Destin) passed the full Senate on April 1 and is
now awaiting full House action. CS/SB 602 bill amends the Florida Personal Learning Scholarship
Accounts Program (PLSA or program) by expanding the pool of eligible students, tightening program
accountability requirements, streamlining program implementation, increasing the Department of
Education’s (DOE) responsibilities for implementation of the program, and clarifying program
implementation.
Specifically, the bill:
Expands student eligibility to include all students on the autism spectrum, per the Diagnostic and
Statistical Manual of Mental Disorders, Fifth Edition (DSM-5), and to students who are, or will be 3
or 4 years old on or before September 1 and meet all other eligibility requirements. Establishes
eligibility dates for existing students to renew and new students to apply for the PLSA program.
Requires that authorized expenditures be for educational purposes.
Authorizes expenditures associated with part-time private tutoring from persons meeting specified
requirements (e.g., certified teacher and special skills)
Requires that interest accrued remain in a PLSA account for parents to use for authorized purposes.
Requires a licensed physician to approve specialized services before being provided by an approved
provider.
Allows parents the ability to receive the scholarship funds before the beginning of the school year.
Requires an eligible nonprofit scholarship-funding organization (SFO) to notify program participants
of their annual ability to request a new or a revised matrix of services.
Authorizes the Commissioner of Education to determine the length of suspensions or terminations,
and determine conditions for reinstating program eligibility.
Adds an option for parents to use PLSA funds on providers from outside the State of Florida who
meet similar regulation or approval requirements to those applicable to in-state providers for
specialized services.
Expands the authorized uses of program funds to include fees for specific specialized programs, fees
for an annual evaluation of educational progress, training and maintenance agreements for digital
devices, and transition services provided by life coaches.
Clarifies that kindergarten students approved via “high-risk” status must re-qualify under one of the
other disability categories when he/she reaches age 6 in order to renew program participation.
Clarifies PLSA funds may be used toward enrollment at Independent Colleges and Universities of
Florida (ICUF) institutions.
Increases the number of students potentially eligible for a scholarship by including all students on the
autism spectrum. An estimated 860 additional autism spectrum students could participate in the
program under the expanded definition, which would cost an additional $8.6 million. An estimated
480 three and four year-olds could be eligible to participate in the program at an additional cost of
$4.8 million. However, since scholarships awarded under the program are on a first-come, first-served
basis, the number of students receiving a scholarship is limited by the funds appropriated in the
General Appropriations Act.
OTHER BILLS AFFECTING CHILDREN
Firearms
SB 176 by Sen. Greg Evers (R-Pensacola) eliminates the statutory prohibition against carrying a
concealed weapon or firearm by concealed carry license-holders into any college or university
facility. Current law specifically includes these facilities among the places where a concealed weapon
4/29/2015
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Page 9 of 12
or firearm license does not authorize the licensee to “openly carry a handgun or carry a concealed
weapon or firearm.” The bill is awaiting action in the Senate Judiciary Committee.
The House companion, HB 4005 by Rep. Greg Steube (R-Sarasota) was passed by the House
Judiciary Committee on a 12:3 vote and now heads for full House action.
CS/HB 19 by Rep. Greg Steube (R-Sarasota) was passed by the House Judiciary Committee on a 12:3
vote on April 2, and now heads for full House action. The bill allows school superintendents, upon
approval of the district school board, to create a school safety designee program through which the
school superintendent may designate one or more individuals to carry a concealed weapon or firearm
on school property. Weapons or firearms may only be carried in a concealed manner and must be on
the individual’s person at all times while he/she is performing official school duties. The bill:
Requires school safety designees to possess a concealed weapon license.
Establishes criteria and training requirements which school safety designees must meet.
Requires a level 2 background screening for school safety designees who have not already had a level
2 background screening by the school board, and authorizes each school superintendent to require
additional background screenings and mental health screenings for all school safety designees.
Requires district school board policies and procedures for emergencies and emergency drills to
include active shooter and hostage situations, to be developed in consultation with a local law
enforcement agency.
Requires each district school superintendent to provide recommendations to improve school safety
and security to the first responding local law enforcement agency.
Requires school districts and private schools to allow first-responding law enforcement agencies to
tour school campuses once every three years. Any recommendations relating to school safety and
emergency issues based on a campus tour must be documented by the district or private school.
Specifies that a district school board may commission one or more school safety officers on each
school campus.
Specifies that the required training will be created and defined by the Criminal Justice Standards and
Training Commission which is administered by the Florida Department of Law Enforcement (FDLE).
The Senate companion, SB 180 by Sen. Greg Evers (R-Pensacola) was scheduled to be heard in the
Senate Education Pre-K-12 Committee on March 31, but was temporarily postponed.
Children and Youth Cabinet
HB 55 by Rep. Gayle Harrell (R-Stuart) which relates to the Children and Youth Cabinet, passed the
full House on March 27 and is now awaiting full Senate action.
The Florida Children and Youth Cabinet (Cabinet) consists of the Governor and 14 members. These
members include the Secretary of the Department of Children and Families, the Secretary of Juvenile
Justice, the Director of the Agency for Persons with Disabilities, the Director of the Office of Early
Learning, the State Surgeon General, the Secretary of Health Care Administration, the Commissioner
of Education, the Director of the Statewide Guardian Ad Litem Office, the Director of the Office of
Adoption and Child Prevention, and five members appointed by the Governor who represent children
and youth advocacy organizations. The bill creates one additional Cabinet position to be held by a
superintendent of schools who is appointed by the Governor.
The Senate companion, SB 878 by Sen. Bill Montford (D-Quincy) is awaiting action in the
Committee on Children, Families, and Elder Affairs.
OTHER BILLS OF INTEREST
4/29/2015
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18
Value Adjustment Boards
SB 972 by Sen. Anitere Flores (R-Miami) relating to Value Adjustment Boards (VAB) proceedings
passed the Senate Finance and Tax Committee on March 31, and now heads to the full Appropriations
Committee. The bill makes several changes to VAB proceedings:
Requires a petition to the VAB to be signed by the taxpayer, or be accompanied by the taxpayer’s
written authorization for representation, which is only valid for one tax year.
Limits representation of taxpayers before the VAB to certain professionals.
Requires the property appraiser to notify the petitioner when the property record card is available
online.
Limits a petitioner’s ability to reschedule a hearing to a single instance and for good cause only.
Changes the rate of interest for overpayments and underpayments from 12 percent to the prime rate.
Allows district school boards and district county commissions to audit VAB expenses.
Requires all VAB petitions to be resolved by the June 1 following the assessment year.
Establishes an enhanced review process by which the Department of Revenue may conduct a review
of VAB proceedings for counties that receive 10,000 or more petitions in any one tax year.
The Revenue Estimating Conference has determined that this bill will have an indeterminate positive
impact on local government (school district, county, municipal and special taxing district) revenues
and will allow for more budget predictability on the part of such local governments.
The House companion CS/HB 695 – Ad Valorem Taxation by Rep. Bryan Avila (R-Hialeah) was
scheduled to be heard in the House Appropriations Committee on March 31, but was temporarily
postponed due to a large number of amendments filed to the bill. The bill will be heard on Tuesday,
April 7.
In the photo: Sen. Anitere Flores with (from left): Jess Scher (UWMD) Iraida Mendez-Cartaya
(MDCPS), Yolanda Cash-Jackson (Becker & Poliakoff) and Diana Ragbeer (The Children’s Trust)
THE BUDGET
The fifth week of session saw each chamber pass their respective budgets (HB 5001 and SB 2500). In
the weeks to come, the House and Senate will commence budget conference committee meetings to
negotiate the differences between the two budgets and pass a single budget for Fiscal Year 20152016.
FEDERAL NEWS
The Children’s Health Insurance Program (CHIP)
On Thursday, March 26 the US House of Representatives passed the Sustainable Growth Rate (SGR)
Children’s Health Insurance Program/Maternal Infant Early Childhood Home Visitation
(CHIP/MIECHV) Legislation on a vote of 392-37. The compromise extends the current CHIP
program for two years, with no harmful changes as proposed by the Hatch-Upton-Pitts proposal.
Further, the bill includes NO harmful offsets to Medicaid, CHIP or the ACA in the package, good
news for kids.
The bill now moves to the US Senate where it will be voted on as soon as Senators return from recess
in 1 weeks.
Call your Senate members immediately and urge them to support the renewal of CHIP and Home
Visitation funding.
4/29/2015
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Now Accepting 2015-2016 School Readiness Applications
The Early Learning Coalition is now accepting 2015-2016 School Readiness applications. The
deadline to submit the application is Monday, April 20, 2015. To submit a School Readiness
Application, please log onto the provider portal. Contracts that are faxed, copied, mailed or
brought in person will not be accepted.
An application for School Readiness Services is required to be completed every year. The
requirements set forth in the Provider Contract are mandated by 42USC9858, et seq. (U.S. Code),
45CFR98 and 45CFR99 (Code of Federal Regulations), Chapter 1002 of the Florida Statutes, and
Chapter 6M-4 and Chapter 6M-9 of the Florida Administrative Code.
If you do not complete and submit your 2015-2016
School Readiness Application by Monday, April 20, 2015, your application will
be placed under "Not Eligible - Not Participating," and you will not be able to
participate in the 2015-2016 School Readiness program year.
Information about the 2015-2016 School Readiness Program
The forms and required documents for the School Readiness program are as follows:
Form SR 20: Statewide School Readiness Contract; and
x
x
x
SR 20L (for Licensed providers); or
SR 20LE (for License Exempt providers); or
SR 20FFN (for Informal providers)
Additional required supporting documentation:
20
x
Copy of current DCF license or license exemption
x
Copy of Gold Seal Certificate (if applicable)
x
Copy of Accrediting Certificate (if not licensed and exempt)
x
General Liability Insurance - As per House Bill 7165, all providers are required to
maintain appropriate liability insurance and to furnish the Coalition written evidence of
general liability coverage - a Certificate of Liability Insurance, which must show the
address of the facility insured. You are required to maintain general liability insurance,
including coverage for transportation of children if you transport School Readiness
program children. Your policy must provide a minimum coverage of $100,000 per
occurrence and a minimum coverage of $300,000 general aggregate. The Coalition must
be named as a certificate holder and as an additional insured
x
Private Pay Rate Schedule for FY 2015-2016
x
Holiday Schedule for FY 2015-2016
x
IRS W-9 (please use the updated December 2014 version found here)
x
An active Sunbiz account or IRS letter (if applicable)
As part of the 2015-2016 School Readiness agreement, contracted School Readiness program
providers are required to "implement a character development program to develop basic
values," (Section 1002.88(1)(g)), Florida Statutes. Please view link for a list of curriculums that
have an approved character development component.
21
If a provider selects a curricula without a character development program, they must select and
use one of the following supplemental character developmental programs:
x
x
x
Al's Pals ( Kids Making Healthy Choices<http://wingspanworks.com/als-caringpals/?page_id=30> ages 3 to 8 years old and/or Al's Caring Pals: A Social Skills Toolkit
for Home Child Care Providers<http://wingspanworks.com/als-caringpals/?page_id=200> ages 3 to 8 years old.)
Conscious Discipline, 5th Edition (Toddler to 5th Grade)
Peace Foundation (Creating Caring Children, ages birth to age 3. Pre-K to Kindergarten
Peacemaking Skills for Little Kids.)
Please note Al's Pals has a center-based and a family child care home option for children ages 3
to 8 years old. A program serving infant/toddlers to 5 years old could choose Al's Pals but would
be obliged to choose Conscious Discipline or the Peace Foundation's Creating Caring Children
ages birth to 3 to meet the needs of their entire school.
The School Readiness application must be complete and submitted to the Coalition through
the provider portal by April 20, 2015. During the FY 2015-2016, reimbursement for children who
receive financial assistance through the School Readiness Program will only be made to providers
who have an approved 2015-2016 provider contract with the Early Learning Coalition of MiamiDade/Monroe executed by July 1, 2015.
Retroactive payments for services provided without an executed contract will not be allowed.
The 2015-2016 School Readiness contract is effective from July 1, 2015 to June 30, 2016.
Retroactive payments for services provided without an executed
contract will not be allowed.
The 2015-2016 School Readiness contract is effective from July 1,
2015 to June 30, 2016.
Stay Connected
22
Now Accepting 2015-2016 VPK Applications
The Early Learning Coalition is now accepting Fall 2015-2016 VPK applications. The deadline to
submit the application is Monday, April 20, 2015. To complete and submit a VPK Application,
please log onto the provider portal. Applications that are faxed, copied, mailed or brought in
person will not be accepted.
An application for Voluntary Pre-Kindergarten services is required to be completed every
year. The requirements set forth in the Provider Contract are mandated by Chapter 1002 of
the Florida Statutes and Chapter 6M-8 of the Florida Administrative Code.
If you do not complete and submit your Fall 2015-2016 VPK Application by
Monday, April 20, 2015, your application will be placed under "Not Eligible Not Participating," and you will not be able to participate in the Fall 20152016 VPK program year.
Information about Fall 2015-2016 VPK Program
The forms and requirements for the Fall VPK program are as follows:
x
Form VPK20: Statewide Provider Application; and
o
o
x
Form 20PS: Public School Attachment Form; or
Form 20PP: Private Provider Attachment Form
Form VPK10: Statewide Provider Registration Application
23
o
o
o
o
o
x
Copy of Current DCF license or License Exemptionfrom DCF
Copy of Accrediting Certificate(s) (if not licensed and exempt)
Copy of Director Credential (with VPK Endorsement or VPK Exempt Director
Credential - issued before December 31, 2006; if original Director Credential
issued after December 31st, 2006 - must have completed Emergent Literacy
for VPK Instructors course, Standards for Four-Year-Olds and VPK Director
Credential course)
Copy of Level 2 Screening (FBI and FDLE Clearance within 5 years)
A notarized Affidavit of Good Moral Character (revision dated July 2012 or
later will be accepted; older 3-page versions will no longer be accepted)
Form VPK 11A: Class Instructor Application
Required Fall VPK Instructor documents are as follows:
x Teachers and Substitutes must have a minimum of one of the following credentials
- Copy of:
Child Development Associate certificate (CDA, NCCA, AMI, or AMS)
or Florida Child Development Associate Equivalency Credential
(CDAE , FCCPC, ECPC, or CCAC) earned within the last five (5) years,
Emergent Literacy for VPK Instructors course, and Standards for
Four-Year-Olds course; or
An Associate's Degree or higher in Child Development; or
An Associate's Degree or higher in an unrelated field, with at least
6 credit hours in early childhood education or child development,
and at least 480 hours of experience in teaching or providing
childcare services for children any age from birth to 8 years of age
(must be approved by DCF with a Staff Credential Verification
form); or
A Bachelor's Degree or higher in early childhood education,
prekindergarten, primary education, preschool education, family
and consumer science; or
A Bachelor's Degree or higher in elementary education, only if the
pre-k instructor has been certified with a Florida Educator's
Certificate to teach children any age from birth through 6th grade,
regardless whether the certificate is current or not, and has not
had this educator certificate suspended or revoked.
A teaching degree from another country must be evaluated and
translated by an accredited organization and submitted to DCF for
approval.
o
o
Teachers, VPK director, substitutes, and aides must have a Level II
background screening within the past five years (FBI and FDLE)
Teachers, VPK director, substitutes, and aides must have a notarized
Affidavit of Good Moral Character (revision dated July 2012 or later will be
accepted; older 3-page versions will no longer be accepted)
24
o
If your center is low performing, the VPK director and all instructors on the
Form 11A must have the Standards-for-Four-Year-Olds course.
*Please note: Each classroom must have a minimum class size of 4 students to start your VPK
Fall term. You may not exceed 20 students per classroom. The teacher-student ratio for the
Fall term is 1:11, 2:20.
x
Form VPK 11B: Class Calendar Application
o Form 11B indicates VPK instructional and non-instructional hours and
days. If classes are not offered at identical times on identical dates, then
each unique calendar must be identified separately on this form.
o VPK Fall 2015-2016 instructional hours must be exactly 540 total hours.
o
o
o
x
x
It is the Coalition's policy that a program lasting six (6) or more hours should
include a minimum of 60 minutes of lunch time for children. This time is not
covered for reimbursement through VPK.
The VPK Fall 2015-2016 may begin no earlier than August 24, 2015 and end
no later than June 30, 2016.
Submitting incorrect calendars will delay the certification process.
Additional required supporting documentation:
o IRS W-9 (please use the updated Dec 2014 version found here)
o
General Liability Insurance - As per House Bill 7165, all providers are
required to maintain appropriate liability insurance and to furnish the
Coalition written evidence of general liability coverage - a Certificate of
Liability Insurance, which must show the address of the facility insured. You
are required to maintain general liability insurance, including coverage for
transportation of children if you transport VPK program children. Your
policy must provide a minimum coverage of $100,000 per occurrence and a
minimum coverage of $300,000 general aggregate. The Coalition must be
named as a certificate holder and as an additional insured.
o
An active Sunbiz account or IRS letter (if applicable)
Notification of Changes
o Once the VPK agreement is certified, all change requests must be submitted
to the Coalition within 14 calendar days of the change. VPK directors and
instructors must have valid and current required documents before they
can take part in the VPK program. Supporting documentation should be
25
uploaded to the Documents Library or through the Agreement Documents
form link in the provider portal.
A change notification form should be completed and submitted with updates made to the
applicable VPK form in the provider portal, followed by an e-mail to your Contract Specialist.
Contract changes that are faxed, copied, mailed or brought in person will not be accepted.
Stay Connected
Miami-Dade: 2555 Ponce de Leon Blvd, Suite 500, Coral Gables, FL 33134 305-646-7220
Monroe: 1111 12 St, Suite 206, Key West, FL 33040 305-296-5557
Page 1 of 5
Having trouble viewing this email?Click here
Message from the ELC
Provider Weekly Updates April 17, 2015
Quick Links
• Quality Counts Needs Your •
•
•
•
•
•
Help
OEL Provider Update Forms Due Today!
Updating Your W9 Forms
ELC Board of Directors ASQ News
Provider Meetings
VPK Pre and Post Assessments
School Readiness and VPK
2015-2016 Contracts Due
Quality Counts Needs Your Help
We would like to invite both Quality Counts and NonQuality Counts providers to attend one of our focus group sessions. Quality Counts is considering changes to the program and wants your input. For more information, click here.
Please click here to sign up.
Office of Early Learning Provider Update Forms due TODAY
The Early Learning Coalition maintains a database of all legally operating child care programs and is required to update this information annually. As per the terms and conditions of their School Readiness contracts, all providers must provide the Early Learning Coalition with their updated information. The deadline for MiamiDade county providers to submit the OEL Provider Update form has been extended to April 17th, 2015. We strongly recommend you to submit your program's information as soon as possible as it will be used on a statewide level to give state officials, agencies, the legislature and the governor's http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015
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office a picture of Florida's child care community. Failure to do so will result in no children/family referrals to your center.
Please click below to download the revised OEL Provider Update form. Please complete the form via the Provider Portal or scan it and email it to [email protected]. If you have any questions about how to complete the form or wish to opt out, please contact your Contract Specialist for further assistance.
Click here to download the OEL Provider Update Form
Updating Your W-9 Form
The IRS has updated the W9 form. To ensure that the payment process goes smoothly we must also update this important IRS information. The new W9 form (REV. December 2014) can be found on the provider portal.
Please complete the form with all required information pertaining to your business. If you are an LLC, please specify the tax classification. And lastly, make sure the form is signed and dated then upload it to the BANKING folder in the Provider Portal.
If you have any questions, please email [email protected]. Please complete this before April 30, 2015. ELC Board of Directors
http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015
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Thank you for 8 years of service to our exiting board members, Honorable Cindy S. Lederman, Circuit Court Judge of the Eleventh Judicial Circuit and Mr. Harve Mogul, President & CEO of the United Way and Mr. David Williams Jr. (not pictured), Community Relations Director of Informed Families: The FL Family Partnership. ASQ News
All providers with a current School Readiness contract:
The ASQ online portal is improving! As of May 1, 2015, providers will have the option to input ASQ:SE results for each School Readiness child enrolled fulltime in the Provider Portal. Although not a requirement, the ASQ:SE is used in conjunction with the ASQ3 to help identify children who have concerns in socialemotional development or behavior.
Providers will also have the option to access each child's ASQ:SE Results Letter. Just as the ASQ3, you will be able to do this by clicking the "Results" button to access the letter, and then provide it to the child's parent/guardian. If the child's results indicate a concern, please contact the WarmLine at 7864333095 and an Inclusion Specialist will assist you with next steps. If you have any questions, please email a Screening and Assessment Specialist at [email protected] .
Provider Meetings
The ELC will be hosting the following provider meetings
NORTH
North Dade Regional Branch 2455 NW 183 Street
Miami Gardens, Florida 33056
Thursday, May 21, 2015
from 2:00 p.m. to 4:00 p.m. SOUTH
South Dade Regional Branch
10750 SW 211 Street
Miami, Florida 33189
Friday, May 22, 2015 10:00 a.m. to 12:00 p.m. VPK Pre- and Post Assessments
http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015
28
Page 4 of 5
Using observational data to guide child learning has been proven to lead to better well planned and implemented curriculum. Effective assessment can aid in the early identification of children with developmental delays, unique needs and areas of interest or strengths, therefore informing practice and contributing to better outcomes for all children. The Early Learning Coalition of MiamiDade Monroe is pleased to announce that Teaching Strategies GOLD has been selected by the Office of Early Learning (OEL) to be utilized as a second mandated assessment tool for VPK. Beginning in the Fall of 2015, Teaching Strategies GOLD along with the VPK assessment will be required in each VPK classroom. Teaching Strategies GOLD will become a critical component of any inclusive high quality education program. Teaching Strategies GOLD has been identified by many as the first online tool designed to assist providers in meeting the individual needs of each child.
Teaching Strategies GOLD helps providers:
•
•
•
•
•
Observe and document children's development and learning over time
Support, guide, and inform planning and instruction
Identify children who might benefit from special help, screenings, or further evaluations
Report and communicate with family members and others
Collect and gather child outcome information as one part of a larger accountability system
• Provide reports to administrators to guide program planning and professional development opportunities In an effort to assist our local providers with this transition the ELC will be hosting information sessions to answer implementation strategies and training support in collaboration with OEL. In addition to training on how to use the tool the ELC will be able to provide you with:
• TSG observation trainings for teachers who need help collecting quality observations that are geared to TSG's Objectives for Development and Learning.
• TSG coaching support for observations, checkpoints and reports
The ELC truly understands how challenging this new requirement may be and we will work with you to create a road map for implementation. To learn more about this requirement go to:http://www.floridaearlylearning.com/sites/www/Uploads/files/VPK%20Pre%20and%
20PostAssessments%20201516%20Flyer%20%20AtAGlance%2033015%20ADA.pdf Please be on the lookout for more information. Information on this mandate shall be distributed Fridays in the weekly news blast. Resources
VPK Pre and PostAssessments webpage: http://www.floridaearlylearning.com/providers/provider_menu/vpk_assessment.aspx VPK Pre and PostAssessments 201516 Flyer and AtAGlance: http://www.floridaearlylearning.com/sites/www/Uploads/files/VPK%20Pre%20and%20Post
Assessments%20201516%20Flyer%20%20AtAGlance%2033015%20ADA.pdf http://campaign.r20.constantcontact.com/render?ca=7421bb88-ca4b-4e1a-a4eb-96a227c26... 4/29/2015
29
30
Early Learning Coalition Finance Committee Meeting
April 29,2015
Resolution: 04292015-01
Action Requested: Authorize the President and CEO to receive and execute the grant agreement
with the Ocean Reef Community Foundation for the Monroe Early Childhood Conference.
Fiscal Impact: The grant is not-to-exceed amount of $6,500.00, subject to approval for legal
sufficiency and form.
Funding Source: Ocean Reef Community Foundation
Strategic Goal:
 Neediest Children
 Youngest Children
 Educate All
 Providers
 Internal Capacity
 Funding
══════════════════════════════════════════════════════════════════
RESOLUTION NO. 04292015-01
AUTHORIZATION FOR THE PRESIDENT AND CEO TO RECEIVE AND EXECUTE THE GRANT
AGREEMENT WITH THE OCEAN REEF COMMUNITY FOUNDATION FOR THE MONROE EARLY
CHILDHOOD CONFERENCE. THE GRANT IS A NOT-TO-EXCEED AMOUNT OF $6,500.00, SUBJECT
TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM.
WHEREAS, the Finance Committee has been apprised of the goals of the program through
the attached narrative, hereby incorporated by reference, and the Finance Committee is in agreement
with the goals described therein; and
WHEREAS, the President and CEO and staff recommend approving this action,
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF
MIAMI-DADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the
President and CEO to receive and execute the grant with the Ocean Reef Community Foundation.
The grant amount is a not to exceed amount of $6,500.00 and it is subject to approval for legal
sufficiency and form.
31
The foregoing resolution and attachment was offered by ____________, who moved its
approval. The motion was seconded by ___________, and upon being put to a vote, the vote was as
follows: ___________.
The vote was recorded as in the attached roll call sheet.
The Chairperson thereupon declared the resolution duly passed and adopted this 4th, day of
May, 2015.
EARLY LEARNING COALITION OF MIAMI-DADE/MONROE
MIAMI-DADE COUNTY, FLORIDA
BY_______________________________
BOARD SECRETARY
32
Background
The Ocean Reef Community Foundation (“ORCF”) Grant provides $6,500 to offset expenses of the
planned Monroe Early Childhood Conference on May 16, 2015 at the Murray Nelson Government
Center, Key Largo. Funds are available for use toward presenter fees/travel; facilitator rental and
purchase of curriculum materials for conference participants. The estimated value of the ELC
contribution to this project is $4,000, which includes the provision of Continuing Education Units
(CEUs) to participants and waiving the $10 registration fee for Key Largo participants (as the
targeted population served by the Foundation).
As a result, the Coalition is requesting authorization for the President and CEO to receive and
execute the Ocean Reef Community Foundation grant agreement in the approximate amount of
$6,500.00, for the 2015-2016 program year.
33
April 29,2015
Action Requested: Authorize the President and CEO to negotiate and execute the renewal of
the following contracts listed within the background section of this resolution.
Fiscal Impact: A total amount not to exceed $5,249,019.96 for the fiscal year 2015-2016, which
is subject to the availability of funding.
Funding Source: School Readiness, VPK, School Board of Miami-Dade County, TAPP
Strategic Goal:
 Neediest Children
 Youngest Children
 Educate All
 Providers
 Funding
══════════════════════════════════════════════════════════════════
AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE THE RENEWAL
OF THE FOLLOWING CONTRACTS LISTED WITHIN THE BACKGROUND SECTION OF THE
RESOLUTION. THE TOTAL CONTRACT AMOUNTS SHALL NOT EXCEED $5,249,019.96 FOR
FISCAL YEAR 2015-2016, SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMIDADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the
President and CEO to negotiate and execute the renewal of the following contracts: Citrus Health
Network, Inc. – Developmental Screening Follow-up and Intervention Services; The Devereux
Foundation, Inc., - Quality Counts Professional Development; United Way of Miami-Dade, Inc., -
34
Community Wide Training Services; Florida International University – Developmental Assessments
for Miami-Dade and Monroe; Bluejean Software, Inc., - Provider Portal Hosting and Dashboard and
Enhancement Services; PC Depot, Inc., - Enterprise Network Support and Hosting Services; Thorman
Strategy Group – School Readiness Consultant; University of Florida Board of Trustees – School
Readiness Consultant; Ana Sejeck – School Readiness Consultant – Automated Data Processing, Inc.,
- Human Resources Payroll; Nonprofit Technologies, Inc., - Financial Services Consultant; Teachstone
Training, LLC., - School Readiness Consultant; Quality Materials’ vendors’ - Becker’s School Supplies,
Kaplan Early Learning Company, Lakeshore Learning Materials; Curricula Materials and Training
vendors - Scholastic Inc., Pearson Education, Teaching Strategies; Shutts & Bowen LLP - Board
Counsel Services; Jeanne Askins – E-LAP & LAP-D Assessment Consultant; Watson Policy Solutions –
Independent Policy Information and Analysis Consultant – Trina Rodriguez – E-LAP & LAP-D
Assessment Consultant. The contract amounts shall not exceed $5,249,019.96 and it is subject to
approval for legal sufficiency and form.
follows: ___________.
May, 2015.
BY_______________________________
BOARD SECRETARY
35
Background
This resolution is requesting authorization for the President and CEO to negotiate and execute the
contract renewals listed in the chart below. The total amount of the contracts will not exceed
$5,249,019.96, subject to availability of funding.
The following table describes the contracts for fiscal year 2015-2016.
Contractor’s
Name/School
Readiness Funds
Services
Term
Term of
RFP
Award
Florida
International
University Board of
Trustees
Developmental
Assessments for
Miami-Dade and
Monroe
Counties
Quality Rating
Improvement
System
Developmental
Screening
Follow-up and
Interventions
Services
Community
Wide Training
Services
Provider Portal
Hosting &
Dashboard &
Enhancement
Services
Enterprise
Network Support
& Hosting
Services
Quality Material
July 1,
2015 –
June 30,
2016
1st
$111,697.33
$135,0000.00
$23,302.67
3RD
*
$650,000.00
$650,000.00
$0
3nd
$440,123.50
$880,247.00
$440,123.50
2014-2015
was a six
month
contract
3nd
$384,073.00
$369,073.00
($15,000.00)
Monroe
trainings are
in-house
2nd
$200,000.00
$200,000.00
$0
2nd
$92,500.00
$185,000.00
$92,500.00
2nd
$666,666.66
$666,666.66
$0
2014-20115
was a six
month
contract
N/A
The Devereux
Citrus Health
Network, Inc.
The United Way of
Miami-Dade, Inc.
Bluejean Software
Inc.
PC Depot, Inc.
Becker’s School
Supplies
Current FY
2014-2015
Dollar
Amount
Proposed FY
2015-2016
Dollar Amount
Difference
Justification
New RFP
award
Kaplan Early
Learning
Quality Material
2nd
$666,666.66
$666,666.66
$0
N/A
Lakeshore
Learning Materials
Quality Materials
2nd
$666,666.66
$666,666.66
$0
N/A
Scholastic Inc.
Curricula
Materials
Curricula
Materials
2nd
$166,666.66
166,666.66
$0
N/A
2nd
$166,666.66
166,666.66
$0
N/A
Teaching
Strategies, LLC
Curricula
Materials
2nd
$166,666.66
166,666.66
$0
N/A
Shutts & Bowen
LLP
Board Counsel
Services
2nd
$109,000.00
$109,000.00
$0
ADP
HR Payroll
$34,900.00
$34,900.00
$0
Board
Counsel
Services
N/A
Nonprofit
Technologies, Inc.
Financial
Services
$34,900.00
$34,900.00
$0
N/A
School
Readiness
Program
Consultant
Coaching
Mentoring
Consultant
$26,900.00
$26,900.00
$0
N/A
$32,685.72
$30,000.00
($2,685.72)
N/A
Pearson Education
Thorman Strategy,
Group
University of
Florida Board of
Trustees
36
Teachstone
Training, LLC
School
Readiness
Services
$36,293.15
$30,000.00
($6,293.15)
N/A
Ana Sejeck
SR Consultant
$20,000.00
$20,000.00
$0
N/A
Assessment
Consultant
Assessment
Consultant
$6,500.00
$6,500.00
$0
N/A
$6,500.00
$6,500.00
$0
N/A
$31,000.00
$31,000.00
$0
N/A
Jeanne Askins
Trina Rodriguez
Miami-Dade
Partnership, Inc.
TAP Services
**
TOTAL
NTE
$5,249,019.96
*
These services are provided year-to-year based on funding received from the Children’s Trust.
**These services are provided year-to-year based on funding received from the School Board of Miami-Dade County for the Teenage Parent
Program.
37
April 29,2015
Action Requested: Authorize the President and CEO to negotiate and execute the following
contracts listed within the background section of this resolution.
Fiscal Impact: A total amount not to exceed $3,800,000.00 for the fiscal year 2014-2015, which
is subject to the availability of funding.
Funding Source: The Children’s Trust - Quality Counts
Strategic Goal:
 Educate All
 Providers
 Funding
══════════════════════════════════════════════════════════════════
AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE THE
FOLLOWING CONTRACTS LISTED WITHIN THE BACKGROUND SECTION OF THE RESOLUTION.
THE TOTAL CONTRACT AMOUNTS SHALL NOT EXCEED $3,800,000.00 FOR FISCAL YEAR 20152016, SUBJECT TO APPROVAL FOR LEGAL SUFFICIENCY AND FORM.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF THE EARLY LEARNING COALITION OF MIAMIDADE/MONROE, MIAMI-DADE COUNTY, FLORIDA that this Finance Committee authorizes the
President and CEO to negotiate and execute the renewal of the following contracts: Quality Counts’
Program and Professional Development Network (TCT) - Family Central, Inc., Florida International
University, The Devereux Foundation, Inc., University of Florida, University of Miami, CCDH, Inc.;
38
Quality Counts Administration (TCT) – Wels System Foundation, LLC, CCDH, Inc., Early Learning
Coalition of Miami-Dade/Monroe, Inc. The contract amounts shall not exceed $3,800,000.00 and it
is subject to approval for legal sufficiency and form.
follows: ___________.
May, 2015.
BY_______________________________
BOARD SECRETARY
39
Background
In December 2014, The Children’s Trust posted a Request for Proposal (RFP) for Early Childhood
Development, which includes three sections: a) Quality Counts Administration, b) Program and
Professional Development Network and c) Short Term Intervention. The Children’s Trust has finalized
recommendations for this early childhood competitive solicitation, whereby the Coalition was
recommended for two sections. The Quality Counts Administration and the Quality Counts Program
and Professional Development. The Children’s Trust Board of Directors will consider these funding
initially at the Program Services and Childhood Health Committee on April 30, 2015. Subsequently,
the committee’s recommendations will be presented to the full Board on Monday, May 11, 2015.
The recommended amount of the Quality Counts Administration section is $1,200,000.00 and the
recommended amount of the Quality Counts Program and Professional Development section is $2,
600,000.00.
As such, the Coalition is requesting authorization for the President and CEO to negotiate and execute
the following contracts listed in the chart below. The total amount of the Quality Counts contracts
shall not exceed $3, 800,000.00, which is subject to the availability of funding.
The following table describes the contracts for fiscal year 2015-2016.
Quality Counts Administration Contracts:
Contractor’s Name/The
Children’s Trust Funds
WELS System Foundation, LLC
CCDH, Inc.
Early Learning Coalition of
Miami-Dade/Monroe
Services
Quality Counts
Administration
Quality Counts
Administration
Quality Counts
Administration
Term
Term of
RFP
Award
July 1, 2015 –
June 30,
2016
1st
1st
1st
TOTAL NTE
Quality Counts Program and Professional Development Network:
Contractor’s Name/The
Services
Term
Children’s Trust
Florida International
University Board of Trustees
Family Central, Inc.
The Devereux
University of Miami
CCDH, Inc.
QC Program and
Professional
Development
QC Program and
Professional
Development
QC Program and
Professional
Development
QC Program and
Professional
Development
QC Program and
Professional
Development
July 1, 2015 –
June 30,
2016
$1,200,000.00
Term of
RFP
Award
Proposed FY 20152016 Dollar
Amount
1st
1st
1st
1st
1st
TOTAL NTE
*
Proposed FY 20152016 Dollar
Amount
$2,600,000.00
These services are provided year-to-year based on funding received from the Children’s Trust.
40
April 29, 2015
Action Requested: Authorize the President and CEO to negotiate and execute an amendment
to Contract PSA14-106 with Goldstein, Schechter, Koch, P.A..
Fiscal Impact: The contract amount increases by $35,845.00, for a total contract amount not
to exceed $188,245.00 for the fiscal year 2014-2015, which is subject to the availability of
funding.
Funding Source: School Readiness & VPK
Strategic Goal:
 Educate All
 Providers
 Internal Capacity
 Funding
══════════════════════════════════════════════════════════════════
AUTHORIZATION FOR THE PRESIDENT AND CEO TO NEGOTIATE AND EXECUTE AN
AMENDMENT TO CONTRACT PSA14-106 WITH GOLDSTEIN, SCHECHTER, KOCH, P.A.. THE
AMENDMENT WILL NOT EXCEED $35,845.00, WHICH IS SUBJECT TO THE AVAILABILITY OF
FUNDING.
President and CEO to negotiate and execute an amendment to the Contract PSA14-106 with
Goldstein, Schechter, Koch, P.A.. The amendment will add $35,845.00, for a total contract amount
not exceed $188,245.00 for fiscal year 2014-2015, which is subject to availability of funding.
41
follows: ___________.
The Chairperson thereupon declared the resolution duly passed and adopted this 4th day of
May, 2015.
BY_______________________________
BOARD SECRETARY
42
Background
On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a contractor
agreement with Goldstein Schechter Koch, P.A. for the provision of Sub-recipient Financial and
Programmatic Monitoring Services. The initial agreement amount was $146,900.00, followed by an
increase of $5,500.00 (First Budget Amendment) for work on special projects. The proposed
amendment will increase the contract by $35,845.00. Below please find a detailed account of current
expenditures to date and the proposed second amendment increase of $35,845.00.
BREAKDOWN FOR ADDITIONAL $35,845.00:
 $12,465.00
o Litigation Analysis and Early Head Start special meetings.
 $23,380.00
o Additional Monitoring Services in Miami-Dade and Monroe County
SPECIAL PROJECTS EXPENSES (Litigation and Early Head Start):
Amount added SPECIAL PROJECTS SPECIAL PROJECTS Amount Paid Amount added Initial Jun‐14
Initial Jun‐14
Jul‐14
Jul‐14
Aug‐14
Amount Billed $0 Aug‐14
Sep‐14
$ 6,750.00 Oct‐14
$ 5,500.00 Sep‐14
$ 6,750.00 Oct‐14
$ 5,500.00 Nov‐14
$ 6,100.00 Nov‐14
$ 6,100.00 Dec‐14
$ 1,600.00 Dec‐14
$ 1,600.00 Jan‐15
Jan‐15
Feb‐15
Feb‐15
Mar‐15
Mar‐15
$ 2,715.00 Apr‐15
Apr‐15
May‐15
May‐15
Jun‐15
Jun‐15
Total
$ 5,500.00 $ 14,450.00 $ 800.00 $ 12,465.00 Total
$ 17,965.00 $ 17,965.00  An additional $12,465.00 for work performed on litigation matters and Early Head Start grant.
TRADITIONAL WORK EXPENSES:
TRADITIONAL Amount added Initial Jun‐14
Amount added Amount Paid $ 146,900.00 Initial Jun‐14
TRADITIONAL Amount Billed $ 146,900.00 Jul‐14
$ 8,007.81
Jul‐14
$ 8,007.81
Aug‐14
$ 69,030.64
Aug‐14
$ 69,030.64
Sep‐14
Sep‐14
Oct‐14
$ 20,812.50
Oct‐14
$ 20,812.50
Nov‐14
$ 30,649.00
Nov‐14
$ 30,649.00
Dec‐14
$ 2,216.00
Dec‐14
$ 4,743.50
Jan‐15
$ 8,084.00
Jan‐15
$ 8,084.00
$ 15,795.00 Feb‐15
Feb‐15
Mar‐15
Mar‐15
Apr‐15
Apr‐15
May‐15
May‐15
Jun‐15
Jun‐15
Total
$ 146,900.00 $ 138,799.95 $ 23,380.00 Total
$ 170,280.00 $ 157,122.45 43
 An additional $23,380.00 for additional monitoring services in Miami-Dade and Monroe County
with an increased focus on Monroe County as it relates to CCR&R Shopper Calls, School
Readiness/VPK/TAP Payment Testing which Contractor will perform until the end of June 2015.
44
April 29, 2015
to Contract PSA14-106 with WELS System Foundation, LLC.
funding.
Funding Source: The Children’s Trust
Strategic Goal:
 Educate All
 Providers
 Funding
══════════════════════════════════════════════════════════════════
AMENDMENT TO CONTRACT PSA14-118 WITH WELS SYSTEM FOUNDATION, LLC.
THE
AMENDMENT WILL NOT EXCEED $258,568.25, WHICH IS SUBJECT TO THE AVAILABILITY OF
FUNDING.
Goldstein, Schechter, Koch, P.A.. The amendment will add $50,218.25, for a total contract amount
not exceed $258,568.25 for fiscal year 2014-2015, which is subject to availability of funding.
45
follows: ___________.
May, 2015.
BY_______________________________
BOARD SECRETARY
46
Background
On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a
professional services agreement with WELS System Foundation, LLC for the provision of System
Upgrade, Maintenance and Support Services. The initial agreement amount was $208,350.00,
inclusive of travel and related expense. The proposed amendment will increase the contract by
$50,218.25, for a total contract amount of $258,568.25, subject to the availability of funding.

WELS data system holds all the data to the programs in quality counts, such as: demographics
for classrooms and teaching staff, classrooms assessments and program ratings.
The proposed amendment for $50,218.25 shall cover the additional work Consultant will undertake
as a result of new changes made to the Quality Counts program standards and rating, including
provider applications. Consultant’s support of changes made to the Quality Counts program will
result in increased hours worked on portal 2.0 adjustments, reporting, and website maintenance, as
reflected in below table.
Portal 2.0 Adjustments
Reporting
Website Maintenance
Original Hours Allotted
300.00 Hours
150.00 Hours
160.00 Hours
New Estimated Hours
613.25 Hours
282.75 Hours
214.00 Hours
47
April 29, 2015
to Contract PSA14-117 with University of Florida Board of Trustees.
funding.
Funding Source: The Children’s Trust
Strategic Goal:
 Educate All
 Providers
 Funding
══════════════════════════════════════════════════════════════════
AMENDMENT TO CONTRACT PSA14-117 WITH UNIVERSITY OF FLORIDA BOARD OF TRUSTEES.
THE AMENDMENT WILL NOT EXCEED $10,500.00, WHICH IS SUBJECT TO THE AVAILABILITY OF
FUNDING.
University of Florida Board of Trustees. The amendment will add $10,500.00, for a total contract
amount not exceed $43,185.72 for fiscal year 2014-2015, which is subject to availability of funding.
48
follows: ___________.
May, 2015.
BY_______________________________
BOARD SECRETARY
49
Background
On July 1, 2014, the Early Learning Coalition of Miami-Dade/Monroe County entered into a
professional services agreement with University of Florida Board of Trustees for the provision of
Certified Early Learning Coaching Services. The proposed amendment will increase the contract by
$10,500.00, for a total contract amount of $43,185.72, subject to the availability of funding. The
proposed amendment amount for $10,500.00 will enhance our Quality Counts program by providing
additional professional development sessions meant to introduce the concept of facilitative
leadership and explore its implications for participants’ leadership mental models and current
practice. Consultant will co-design and co-facilitate blended (in person and virtual) regularly
scheduled Community of Practice (COP) work sessions to support and expand leadership
development and practices consistent with facilitative leadership. In addition, the Consultant will
support the Coalition’s technical assistance providers, managers and selected program directors as
they implement changes to Quality Counts 2.0.
As such, the Coalition is requesting authorization for the President and CEO to negotiate and execute
an amendment to the contract.
50
Early Learning Coalition of Miami-Dade and Monroe Counties
Statement of Revenues and Expenditures at
March 31, 2015
In 000's
Current Month
Actual
Current Year
Actual
Annual Budget
State of Florida
The Children's Trust
13,186
220
117,661
2,109
166,858
3,641
29.48%
42.07%
Other
Refugee
MDCPS Teen Parent
Total Revenue
131
128
29
13,693
513
1,161
180
121,623
700
2,500
1,175
174,875
26.82%
53.56%
84.71%
30.45%
TOTAL
% Budget
Remaining
Target % Budget
Remaining
Variance
25.00%
-5.45%
Revenue
Expenditures
Salary and Fringe
901
8,067
11,564
30.24%
12,058
107,458
152,717
29.64%
Contractual Services
405
3,910
5,427
27.95%
Occupancy/Infrastructure
129
1,155
2,146
46.19%
Travel and Conference
Program and Activity Expenses
13
30
204
172
235
2,164
13.11%
92.05%
IT
Other Expenses
77
45
199
240
290
332
31.25%
27.81%
13,658
35
121,405
218
174,875
-
30.58%
25.00%
-5.58%
% Budget Remaining
Target % Budget
Remaining
Variance
25.00%
-3.41%
State of Florida Child Care
Accrued Expenses Other
Total Expenditures
Net Revenue Over Expenditure
School Readiness
Current Month Actual
Current Year Actual
Annual Budget
Revenue
State of Florida
Total Revenue
Expenditures
Salary and Fringe
Occupancy and Infrastructure
IT
Other Expenses
Total Expenditures
Net Revenue over Expenditure
Voluntary Pre-K
8,207
8,207
75,930
75,930
106,064
106,064
28.41%
28.41%
718
7,049
214
120
8
25
31
42
6,543
65,429
2,331
1,049
155
90
130
203
8,681
91,778
3,039
1,605
185
424
169
183
24.62%
28.71%
23.31%
34.62%
16.46%
78.74%
22.95%
-10.86%
8,207
75,930
106,065
28.41%
25.00%
-3.41%
% Budget Remaining
Target % Budget
Remaining
Variance
25.00%
-6.36%
Current Year Actual
Annual Budget
Revenue
State of Florida
Total Revenue
Expenditures
Salary and Fringe
IT
Other Expenses
Total Expenditures
4,978
4,978
41,731
41,731
60,794
60,794
31.36%
31.36%
121
4,822
2
5
1
965
40,532
81
81
15
27
1
47
10
1,737
58,504
151
214
20
8
87
74
44.45%
30.72%
46.08%
62.07%
24.35%
100.00%
45.86%
86.38%
4,978
41,731
60,794
31.36%
25.00%
-6.36%
% Budget Remaining
Target % Budget
Remaining
Variance
25.00%
-25.57%
25.00%
-28.30%
Other
Current Year Actual
Annual Budget
Revenue
The Children's Trust
Other
Refugee
MDCPS Teen Parent
Total Revenue
Expenditures
Salary and Fringe
IT
Other Expenses
Total Expenditures
220
131
128
29
507
2,109
513
1,161
180
3,962
3,641
700
2,500
1,175
8,016
42.07%
26.82%
53.56%
84.71%
50.57%
62
187
188
4
4
5
19
2
559
1,498
1,498
24
34
82
22
27
1,146
2,435
2,237
327
30
1,733
34
75
51.23%
38.48%
33.04%
92.53%
-14.88%
95.27%
35.18%
64.45%
472
35
3,744
219
8,016
53.30%
51
Early Learning Coalition of Miami-Dade/Monroe
School Readiness Slot Utilization Snapshot - Miami-Dade
March 2015
(all dollar amounts in thousands '000)
Children Served
Amount
Total actual paid - YTD
Total actual paid - March 2015
Eligibility Breakdown
30,247
20,980
Net Slot Payment and Gold Seal
Match (BG8 and CCEP)
Total cost (in thousands) (incl match)
Change month over month
Total Net Increase(decrease) children
Net increase/(decrease) dollars
$
$
$
6,115
157
7,013
$
490
845
Monthly Activity
Beginning Census
Amount
20,490
NET Increase/(Decrease)
490
Type
AT Risk
Income Eligible
Florida One Parent
Transitional Child Care
Work Force Development
CCEP (Purchasing Pool)
ARRA
BGSNT
p
categories above)
SFW GOLD SEAL
Enrolled As of April 27, 2015
20,880
Age Break Down
Projected Paid for April (96% of enrolled)
Ready Pool and Waitlist
Ready Pool as of April 27, 2015
20,045
Type
-
Infant
21,130
SISP
Regular
12
21,042
Summer
-
Receiving
Diff Prior % Change
Service
% of Total
Month
Prior Month
2,600
12.27%
15
0.58%
14,139
66.71%
403
2.93%
0.00%
1,815
8.56%
(44)
-2.37%
1,605
7.57%
(7)
-0.43%
1,035
4.88%
141
15.77%
0.00%
0.00%
-
% of
Diff Prior
% Change
Amount*
Total
Month
Prior Month
$942.87 13.75%
$95.14
11.22%
$4,671.72 68.13%
$629.28
15.57%
$
0.00% $
$587.87
8.57%
$49.09
9.11%
$497.25
7.25%
$34.27
7.40%
$156.86
2.29%
$37.46
31.38%
$
0.00%
$0.00
$
0.00%
$0.00 -
21,194
20,980
SISP
Regular
Summer
15
22,595
425
Children By Age Group
508
-
2.46%
$6,856.57
100%
$845.24
14.06%
-
$741.18
10.81%
$105.31
16.56%
- $
$
-
All Eligible Clients-Paid
% of
Total
22.07%
Diff Prior
Month
$235.09
% Change
Prior Month
18.37%
91
105
275
796
(22)
(4)
(19)
2.58%
2.61%
4.90%
4.70%
-1.02%
-1.06%
-6.15%
$1,277.30
$1,376.94
$1,725.58
$5,894.70
$480.49
$73.77
$54.14
18.61%
20.06%
25.14%
85.88%
7.00%
1.07%
0.79%
$120.96
$130.29
$256.12
$742.46
$55.20
$5.54
$0.30
10.46%
10.45%
17.43%
14.41%
12.98%
8.12%
0.55%
17.93%
2.13%
(239)
(18)
-5.66%
-3.67%
$885.74
$84.84
12.90%
1.24%
$57.58
$6.57
6.95%
8.39%
4,453
20.06%
(257)
-5.46%
$970.58
14.14%
$64.15
7.08%
4,413
19.92%
(258)
-5.52%
$970.58
14.14%
$64.15
7.08%
0.01%
19.92%
100%
2 (256)
540
3,623
4,121
5,888
17,744
2,141
373
290
16.35%
18.60%
26.57%
80.08%
9.64%
1.68%
1.31%
3,981
472
Sub-Total
School Age: 6 yrs
School Age: 7 yrs
School Age: 8 yrs
Unduplicated School Age: 6 - 8
yrs**
School Age: 9 yrs and above
School Age Total Includes 40
duplicates
Other
Sub-Total
Total
Minus 1160 Duplicates
-
Dollars Paid by Age Category
Amount-$
$1,514.88
% of Total
18.56%
Toddler
Three Year Old
Pre-School
$0.00 $0.00 -
% Change
Prior Month
8.58%
Receiving
Service
4,112
School Age (Unduplicated)
VPK Total Actual Paid - YTD
100%
GOLD SEAL
20,980
794
3,549
6,020
Dollars Paid by BG Group
Total
Minus 214 Duplicates
Total
Current Data
Waitlist as of April 27, 2015
Waitlist as of March 23, 2015
Waitlist as of February 17, 2015
VPK Enrolled As of April 27, 2015
Regular
Summer
VPK Total Actual Paid - March 2015
Children Paid by BG Group
2
4,415
22,159
20,999
Diff Prior
Month
325
-5.48%
2.50%
($1.46) -0.02%
$969.12 14.12%
$6,863.81
100%
($1.46) $62.69
$805.14
**There are 1185 5-year-old within this count.
Children 0 - 5
472 / 2%
School Age 6 -8
Florida One Parent
2 / 0%
School Age 9 and
Above
3,981 / 18%
17,744 / 80%
1,815
Income Eligible
1,035
1,605
2,600
-
Other
14,139
Note: Legends with too small percentage are not shown on the pie chart.
AT Risk
ARRA
BGSNT
6.92%
13.29%
52
Early Learning Coalition of Miami-Dade/Monroe
School Readiness Slot Utilization Snapshot - Monroe
March 2015
(all dollar amounts in thousands '000)
Eligibility Breakdown
Children Served
Amount
Total actual paid - March 2015
633
Net Slot Payment and Gold Seal
Match (BG8 and CCEP)
Total cost (in thousands) (incl match)
Change month over month
Total Net Increase(decrease) children
Net increase/(decrease) dollars
Monthly Activity
$
$
$
192
3
200
$
(19)
5
Amount
Type
AT Risk
Income Eligible
Florida One Parent
ARRA
Total
Minus 5 Duplicates
Age Break Down
Total
633
Type
0
0
0
422
VPK Total Actual Paid - March 2015
450
Diff Prior
Month
21.47%
72.88%
0.00%
1.72%
0.94%
2.98%
0.00%
100%
-
Dollars Paid by BG Group
% Change
Prior Month
(2)
(15)
0
2
0
0
(15)
-1.44%
-3.13%
$48.46
$140.21
$
22.22%
$3.77
0.00%
$1.76
0.00%
$2.96
$0.00
-2.30%
$197.15
-
-
$5.59
All Eligible Clients-Paid
Receiving % of
Service
Total
Diff Prior
Month
% of
Total
Amount
Diff Prior % Change
Month
Prior Month
24.58%
71.12%
0.00% $
1.91%
0.89%
1.50%
0.00%
100%
2.84%
$0.66
$2.49
$1.20
$0.10
$0.61
$0.00 $5.06
1.39%
1.81%
46.53%
6.20%
25.83%
2.64%
$0.47
9.28%
Dollars Paid by Age Category
% Change
Prior Month
Amount-$
% of
Total
Diff Prior % Change
Month
Prior Month
Infant
120
17.78%
(5)
-4.00%
$49.69
25.20%
($0.05)
-0.11%
Toddler
Three Year Old
Pre-School
105
111
153
15.56%
16.44%
22.67%
11
(7)
0.00%
11.00%
-4.38%
$38.94
$32.22
$38.42
19.75%
16.34%
19.49%
$0.38
$1.99
($0.38)
0.98%
6.58%
-0.98%
489
51
51
37
171
13
2
0
186
186
675
633
72.44%
7.56%
7.56%
5.48%
25.33%
1.93%
0.30%
0.00%
27.56%
0.00%
27.56%
100%
(1)
-6
(3)
80.78%
$1.93
5.25%
($0.73)
5.49%
$0.77
3.71%
$0.66
17.84%
$2.36
1.25%
$0.49
0.13%
$0.05
0.00%
$0.00
19.22%
$2.90
0.00% $
19.22%
$2.90
100%
$4.84
1.23%
-6.57%
7.69%
10.00%
7.18%
25.15%
26.73%
8.30%
8.30%
2.52%
608
Waitlist
Waitlist as of April 27, 2015
Waitlist as of March 27, 2015
Waitlist as of February 19, 2015
VPK Enrolled as of April 27, 2015
137
465
11
6
19
638
633
-
652
(19)
633
Receiving % of
Service
Total
GOLD SEAL
Beginning Census
Net Increase/(Decrease)
Current Data
Enrolled as of April 27, 2015
Projected Paid for April (96% of enrolled)
School
School
School
School
School
School
School
School
Other
Sub-Total
Age: 6
Age: 7
Age: 8
Age: 6 - 8**
Age: 9 - 10
Age: 11 - 12
Age: Other Age
Age Total
Sub-Total
Total
Minus 42 Duplicates
(4)
0
0
0
(4)
(4)
(5)
-0.20%
$159.26
-10.53%
$10.34
-5.56%
$10.83
0.00%
$7.30
-2.29%
$35.17
0.00%
$2.46
0.00%
$0.26
$0.00
-2.11%
$37.89
- $
-2.11%
$37.89
-0.74%
$197.15
**There are 32 5-year-old within this count.
Children By Age Group
13 / 1.93%
11
Children 0 - 5
2 / 0.30%
171 / 25.33%
Income Eligible
Florida One Parent
School Age 6 - 8
6
465
-
School Age 9 - 10
489 / 72.44%
AT Risk
School Age 11 - 12
137
19
ARRA
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
Child Care Facility Information
Name: Vankara A Learning Exchange. Inc ID Number: C11MD0628
Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054Phone Number: (305) 681-6121 Capacity: 213
Owner/Director/Staff Responsible: Margaret Spann-Taylor
Inspection Information
Type: Reinspection Date: 01/12/2015 Arrival/Departure Time: 02:45 PM to 05:35 PM
Staff Present: 5 Children Present: 28
INSPECTION CHECKLIST
GENERAL REQUIREMENTS
01. License Displayed/Citation Posted/Advertising ss. 402.3125, 402.318, F.S.
Compliance
02. Licensed Capacity ss. 402.305(6), rule 65C-22.002(3), F.A.C.
Compliance
03. Minimum Age Requirements ss. 402.305(2), F.S. & rule 65C-22.001(3), F.A.C.
Compliance
04. Ratio Sufficient ss. 402.305(4), F.S. & rule 65C-22.001(4), F.A.C.
Compliance
Compliance Comments 2 yr old 1 sta 6 children 1 yr old 2 sta 8 children 3/4 yr old 1 sta 14 children
05. Supervision rule 65C-22.001(5), 65C-22.001(6), 65C-22.002(4) & 65C-22.007 (2), F.A.C.
Compliance
06. Driver's License, Physician Certification & First Aid/CPR Training rule 65C-22.001(6)
65C-22.006(4), F.A.C.
Not Monitored
Not Monitored Comments Transporta on is not provided
07. Vehicle Insurance and Inspection ss. 402.305(10), F.S. & rule 65C-22.001(6) F.A.C.
Not Monitored
08. Seat Belts/Child Restraints ss. 402.305(10), F.S. & rule 65C-22.001(6), F.A.C.
Not Monitored
09. Transportation rule 65C-22.001(6), F.A.C.
Not Monitored
10. Planned Activities ss. 402.305(13), F.S. & rule 65C-22.001(7), F.A.C.
Page 1 of 6
Not Monitored
129
Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 11. Field Trip Permission rule 65C-22.001(7), 65C-22.001(6), F.A.C.
Not Monitored
Not Monitored Comments No eld trips
12. Child Discipline ss. 402.305(12), F.S. & rule 65C-22.001(8), F.A.C.
Not Monitored
13. Discipline Policy rule 65C-22.001(8), F.A.C.
Not Monitored
PHYSICAL ENVIRONMENT
14. Facility Environment rule 65C-22.002(1), 65C-22.002(7) - (9), F.A.C.
Noncompliance
Non-Compliance Description
14-01 Areas of the facility were found to be in need of cleaning.
Comments
Areas of the facility needed cleaning windows, screen and window sill were not clean dust and dirt were on windows and screen strip and
clean stained floors and carpeting
.
Due Date 01/30/2015.
Violation Level Class 3 - Technical Support
.
14-02 There was evidence of rodent or vermin infestation observed.
Comments
evidence of termite dropping in classroom beneath life size of the actor " the Rock"
.
Due Date 01/30/2015.
.
14-03 An area(s) of the facility was observed to not be in good repair.
Comments
repair face board to wall in middle class room area. doors leading to exits were not properly sealed. replace missing ceiling tile in boys
bathroom
.
Due Date 01/30/2015.
.
15. Toxic Substances and Hazardous Materials rule 65C-22.002(1), F.A.C.
Not Monitored
16. Supplies Labeled/Stored rule 65C-22.002(1), F.A.C.
Not Monitored
17. Lighting rule 65C-22.002(2), F.A.C.
Compliance
18. Temperature and Ventilation rule 65C-22.002(2), F.A.C.
Not Monitored
19. Indoor Floor Space ss. 402.305(6)F.S., rule 65C-22.002(3), 65C-22.007(3)(a), 65C-22.008(3)
F.A.C.
Page 2 of 6
Not Monitored
130
Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 20. Outdoor Area/Square Footage ss. 402.305(6), F.S. & rule 65C-22.002(4), F.A.C.
Compliance
Compliance Comments Ample out door space
21. Outdoor Play Area rule 65C-22.002(4), F.A.C.
Not Monitored
22. Fencing rule 65C-22.002(4), F.A.C.
Not Monitored
23. Individual Bedding rule 65C-22.002(5), 65C-22.002(5), 65C-22.002(10), 65C-22.008(3), F.A.C.
Not Monitored
24. Bedding and Linens rule 65C-22.002(10), F.A.C.
Not Monitored
25. Nap/Sleep Space Requirements rule 65C-22.002(5), F.A.C.
Not Monitored
26. Exit Area Clear rule 65C-22.002(5) and (7), F.A.C.
Not Monitored
27. Crib Requirements rule 65C-22.002(5), F.A.C.
Not Monitored
28. Toilets and Sinks rule 65C-22.002(6), F.A.C.
Compliance
29. Potty Chairs rule 65C-22.002(6), F.A.C. Not Monitored
30. Bath Facilities and Supervision rule 65C-22.002(6), F.A.C.
Not Monitored
31. Bathroom Supplies and Equipment rule 65C-22.002(6), F.A.C.
Not Monitored
32. Operable Phone rule 65C-22.002(7), F.A.C.
Not Monitored
33. Fire Drills & Emergency Preparedness rule 65C-22.002(7) F.A.C.
Page 3 of 6
Noncompliance
131
Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 Non-Compliance Description
33-09 The facility operator had a fire safety inspection by the local fire authority that was not approved. The inspection reflects outstanding
fire safety violations.
Comments
Local Fire authority completed an inspection on 10/9/2014 and issued a Final NOV Facility does not have an approved fire inspection.
.
Due Date 02/04/2015.
.
34. Food Preparation Area 65C-22.002(8), F.A.C.
Not Monitored
35. Health and Sanitation rule 65C-22.002(10), F.A.C.
Not Monitored
36. Drinking Water Available rule 65C-22.002(10), F.A.C.
Not Monitored
37. Sanitary Diapering rule 65C-22.002(10), F.A.C.
Not Monitored
38. Diaper Disposal rule 65C-22.002(10), F.A.C.
Not Monitored
39. Indoor Equipment rule 65C-22.002(11), F.A.C.
Not Monitored
40. Outdoor Equipment rule 65C-22.002(11), F.A.C.
Noncompliance
40-02 The play equipment was not safe for the children to use in that [Remove broken plastic side from playground ].
Comments
Outdoor equipment was broken sand box area contained a plastic barrier which was broken onside of barrier was broken and fallen piece
of slat was protruding out . Concrete footing for swing was exposed. The concrete footing was covered with mulch, the broken barrier was
removed from the play area 1/12/15 Corrected by 1/13/15
.
Due Date Completed at time of inspection.
.
TRAINING
41. Training Requirements ss. 402.305(2) - (3), F.S. & rule 65C-22.003(2) – (3), F.A.C.
Not Monitored
42. 10-Hour In-Service rule 65C-22.003(6), F.A.C.
Not Monitored
43. Credentialed Staff ss.402.305(3), F.S. & rule 65C-22.003(7)-(8), F.A.C.
HEALTH REQUIREMENTS
Page 4 of 6
Not Monitored
132
Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 44. Communicable Disease Control rule 65C-22.004(1), F.A.C.
Not Monitored
45. First Aid Requirements rule 65C-22.004(2), F.A.C.
Not Monitored
46. CPR Requirements rule 65C-22.004(2), F.A.C.
Not Monitored
47. Emergency Telephone Numbers rule 65C-22.004(2), F.A.C.
Not Monitored
48. Accident/Incident Notification and Documentation rule 65C-22.004(2), F.A.C.
Not Monitored
49. Medication rule 65C-22.004(3), F.A.C.
Not Monitored
FOOD AND NUTRITION
50. Meals and Snacks rule 65C-22.005(1), F.A.C.
Not Monitored
51. Meal and Snack Menus rule 65C-22.005(1), F.A.C.
Not Monitored
52. Food Service rule 65C-22.005(3), F.A.C.
Not Monitored
53. Bottles Sanitary and Labeled rule 65C-22.005(2), F.A.C.
Not Monitored
54. Catered Food and Food Provided by Parents 65C-22.005(1), F.A.C.
Not Monitored
55. Single Service Items rule 65C-22.0011(8), 65C-22.002(10), F.A.C.
Not Monitored
RECORD KEEPING
56. Records ss. 402.3054(2), F.S., rule 65C-22.006(3)(c)5., F.A.C.
Page 5 of 6
Not Monitored
133
Name: Vankara A Learning Exchange. Inc License #: C11MD0628 Address: 13485 Alexandria Drive City: Opa Locka State: FL Zip Code: 33054- Type: Reinspec on Date: 01/12/2015 57. Children's Health/Immunization and Records ss. 402.305(9), F.S.& rule 65C-22.006(2) - (3)
F.A.C.
Not Monitored
58. Enrollment Information on File/Current ss. 402.3125(5), 402.305(12), F.S. & rule 65C-22.006(3)
F.A.C.
Not Monitored
59. Personnel Records ss. 402.3055(1), F.S., rule 65C-22.003(4), & rule 65C-22.006(4) - (5), F.A.C.
Not Monitored
60. Background Screening Documents ss. 402.3054, F.S. & rule 65C-22.006(4), F.A.C.
Not Monitored
61. Daily Attendance rule 65C-22.001(10) & rule 65C-22.006(5), F.A.C.
Not Monitored
62. Emergency Plan/Posted rule 65C-22.002(7), F.A.C.
Not Monitored
ENFORCEMENT
63. Access/Child Abuse or Neglect/Misrepresentation ss. 402.311, 402.319, F.S. & rul
65C-22.001(9),(11), F.A.C.
Compliance
_____________________________________________
Received by: Margaret Spann-Taylor Date: 01/12/2015
______________________________________________
Inspected by: Ian Fleary Date: 01/12/2015
Page 6 of 6
134
135
136
137
StrategicPlanningCommitteeMeeting
Monday,April20,2015
2:00‐3:00PM
Attendance:
Dr.MaraZapata,Chair
Dr.AbilioRodriguez
AlexSoto
HeleneGood
ShaleenFagundo(viatelephone)
Dr.JudithSchaechter(viatelephone)
CharlesAuslander(viatelephone)
GladysMontes(viatelephone)
Summary:TheStrategicPlanningCommitteemettoreviewpertinentinformation
relatedtotheELC’scurrentStrategicPlan.MicheleWatsonwasintroducedasthe
facilitatorforthestrategicplanningprocess.
StaffsharedbackgroundinformationonhowthecurrentStrategicPlanwas
centeredonitspriorityofplacingchildrenfirst.Staffthenproceededtoprovidean
updateofprogressoftheELC’spriorityinitiativesandsecondaryinitiativestogive
boardmembersanunderstandingofworkefforts.Stafffollowedupwith
informationregardingreducingthewaitlistfortheSchoolReadinessprogramand
therewassomediscussionabouttheimpactoftheproposedreimbursementrate
increase.
InformationwasthensharedregardingcurrentcapacityfortheSchoolReadiness
programandbasedoncurrentdatafromtheUniversityofFlorida,bothMiamiand
Monroecountieshadmoreavailablechildcareslotsthanchildren,exceptforthe
middlekeys.
InformationwasalsosharedshowingtheELC’sPaymentRatescomparedtotherest
ofthecountryincludingDC.Thedatahighlightedhowdepressedthemarketisdue
tothelowpaymentratesandthatitisdifficulttobeabletoaffordqualityonthe
SchoolReadinessProviderPaymentRatealone.
Staffandtheprivateproviderrepresentativethensharedthatmanytimeswhen
paymentrateincreaseshavecomeupinthepast,providershavechosentoserve
morechildreninsteadofreceivingarateincrease.Thisledtomoreinformation
beingsharedregardingthebreakoutofwhereSchoolReadinesschildrenare
attendingandtheactualcostoftheircare.Thisdatashowsthatmanyparentsare
havingtopaybeyondtherequiredco‐paymenttomakeupthedifferencebetween
138
whattheELCreimbursesandtheprovider’sprivatepayrate.Discussionsalsotook
placeregardinghowatthistimetherearenobarrierstoentryforproviderswhich
makesitdifficultfortheELCtodirectparentstoqualitychildcaresettingssincethe
ELCcontractswitheveryproviderwhoexpressesaninterest.
TheCEOsharedinformationregardingfundingsourcesandprovidedabreakoutof
ELCspending.Ofnotewasthefactthatthecoalitionspends85%offundinginchild
careslots,whilethestatemandateis78%.ThisallowstheELCtoconsider
potentiallyreducingthepercentagefundedinchildcareslotstoutilizemoneyin
otherareassuchasqualityoroutreachandawareness.TheCEOsharedthathehas
hadtwooccasionsinthecommunitywithinthelastweekwhensomeonehastold
himthattheELCisnotknowndespitethefactthatitissolarge.Discussion
followedabouttheELCssubstantialcommunitypresenceintheworkthatitdoes
andthatoutreachinthecommunitymaybeagoodinvestment,especiallyiftheELC
wantstoencourageprivatefundingtosupportprogramsandinitiatives.
ThisinformationcreatedadiscussionabouthowtheELCcanpromotequalitywith
parentsandhowtheELCcansupportprovidersthroughtechnicalassistance.Topics
includedhelpingprovidersidentifyotherfundingthroughgrants,creatingprovider
budgetingtools,completingneedsassessmentsbyzipcodes,creatinga
mentor/menteesystemandconductinggrant‐writingworkshopsforproviders.
InordertoaccomplishthisanddetermineotherpotentialprioritiesAngeloParrino
wasaskedtoprepareinformationfortheStrategicPlanningCommitteethat
outlineshowmuchmoneyareductioninchildcareslotpercentagescouldfreeupto
prioritizesomeoftheseotheractivities.
Focusgroupswithparentsandproviderswillbeconductedoverthenextfew
weeks.BoardmemberswillbecontactedindividuallybyMicheleWatsonwhois
conductingabriefboardsurvey.
TheStrategicPlanningCommitteethenrequestedthatstaffputtogetheranagenda
fortheApril27thconferencecalltocontinuediscussingtheELC’sStrategicPlanning
efforts.
2

ELC Board of Directors Meeting: May 4, 2015

Transcription

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