TENDER DOCUMENT - Energy Department, Govt. of the Punjab

OFFICE OF THE
Director Technical Reconciliation
Energy Department, Lahore
32-C Jail Road, Lahore.
TENDER NOTICE
FOR SUPPLY OF GENERATOR
FOR THE YEAR 2014-15
Sealed tenders / bids are invited from the sales tax and income tax registered firms for the supply of the under
noted Generator so as to reach the office of Director Technical Reconciliation, Govt. of the Punjab, Energy
Department, 32-C Jail Road, Lahore at 2:00 pm on 06-05-2015. The tender will be opened in the presence of
bidders representatives on the same day at 2:30 pm. Full particulars of each item and terms & conditions are
given in the tender notice. In case any further clarification regarding tender, please contact the undersigned
during office hours
Generator
1
10 KVA Diesel Generator (including ATS Panel, Canopy,
Power Cable, fitting, earthing, installation / configuration).
Prime Output: 8KW / 10 KVA
Standby Output: 9KW / 11 KVA
Voltage: 400 / 230 V
Phase: 3-Phase 4-Wires
Rated Power Factor: 0.8 (lagging)
Maximum Output Current: 43 Amp.
Manufacturer: Cummins, Mitsubishi, F.G. Wilson, Siemens.
SDMO or equal
Warranty: 01 year.
Tender
Price Rs.
Due on
Earnest
Money
Rs.
F.O.R
Description
Quantity
Sr. #
Tender No. AMI/03/2015
01
Conditions:
1.
2.
3.
4.
5.
6.
The delivery of the afore mentioned items shall be required immediately, so the lowest technical compliant bidder should be
in a position to deliver the aforesaid items immediately after award of the contract ( at most within a week)
Quoted prices must be inclusive of all taxes and other charges/expenses like handling, loading, and transportation etc.
Quoted prices must also be inclusive of cost for the free maintenance of above mentioned items during warranty period of
one year.
Quoted price shall be valid for Three (3) months from the opening date of the bids.
Income tax and GST will be deducted as per rules
Energy Department has the right to cancel the tender inquiry without assigning any reason thereof
PAYMENT:
100% payment of the total value of the bill/purchase order will be released subject to:
6.1
Completion of the delivery in accordance with the specifications mentioned in the Purchase Order;
6.2
Submission of Bank Guarantee (to be issued by any renowned schedule bank) being 10% of the total bid value
for the warranty period. Guarantee shall be released after successful completion of warranty period. Failing to
submit the Bank Guarantee 10% of the bids value, bidder shall be liable to deposit 10% amount of the bid value
with Directorate of Reconciliation Cell, Energy Department which shall be retained by Energy Department till to
the successful completion of warranty period.
7.
SEALING AND MARKING OF BIDS.
The bids shall be submitted in sealed envelope on the following address, clearly showing the name of tender and
enquiry number:
Director Technical Reconciliation,
GOVERNMENT OF THE PUNJAB,
ENERGY DEPARTMENT,
32-C Jail Road, LAHORE
08.
EARNEST MONEY: (Refundable in case of failure to win the tender)
The Bidder shall furnish as part of his bid, a Call Deposit/Pay Order equivalent to 2% of the total bid value as Earnest
Money crossed in favor of “Director Technical Reconciliation, Govt. of the Punjab, Energy Department,”. Any bid not
accompanied by Earnest Money shall be rejected without any right of appeal. In case of cancellation of Purchase Order
as default of the Supplier the earnest money shall be forfeited in favor of Energy Department.
09.
PENALTY:
For failure to comply with the delivery schedule of Purchase Order (s), to be issued against this tender, a penalty will be
imposed on defaulting Supplier as under:
09.1
1% of the cost of entire purchase order or of such item as remains un-supplied/un-completed for every day up
to maximum of 5% for 10 days exceeding the delivery period.
09.2
If the item is not supplied even after payment of penalty for 10 consecutive days Directorate of Reconciliation
Cell Energy Department reserves the right to cancel the purchase order and to purchase required equipments
from elsewhere at risk and cost of the defaulting Supplier.
10.
All bids should include:
10.1
Company’s profile, list of clients with their telephone number and address.
10.2
Copies of Income Tax and Sales Tax registration certificates.
10.3
A call deposit being 2% of the bid value as Earnest Money crossed in favor of “Director Technical
Reconciliation” Govt. of the Punjab, Energy Department,”
Brochures and other technical material of the quoted equipment.
10.4
11.
12.
13.
Bidding Form which can be obtained from the undersigned must also be duly filled in, stamped and signed by authorized
representative of the bidder and submitted with the bid to this office.
Purchaser- reserves the right to accept or reject any bid under the PPRA Rules No. 35, and to annul the bidding
process and reject all bids at any time prior to award of Contract (s) without thereby incurring any liability to the
affected Bidder or Bidders or any obligation to inform the affected Bidder or of the grounds for ENERGY
Department‘s action.
In case of holiday on the closing or opening date, next date shall be considered as closing or opening day, as the case
may be.
Director Technical Reconciliation
32-C Jail Road, Energy Department
Lahore
PH # 042-37425915
BIDDING FORM
Date: __________/2015
Tender No. AMI/03/2015
OFFICE OF THE
DIRECTOR TECHNICAL RECONCILIATION
ENERGY DEPARTMENT
32-C Jail Road, LAHORE
Gentlemen,
1.
Having examined the conditions to Tender and Specifications of Tender No. AMI/03/2015 dated
_________/2015, the receipt of which is hereby acknowledged. We, the undersigned, offer to
install, supply and deliver in conformity with specifications mentioned in tender documents and
conditions of Tender, for the sum of Rs._________________________(Rupees
_____________________________).
2.
If our Bid is accepted we shall deliver the equipment mentioned in the tender documents within a
week from the date of receipt of your Purchase Order.
3.
We agree to abide by the terms and conditions of the Tender for the period of one year, from the
date fixed for receiving the same and it shall remain binding upon us and may be accepted at any
time before the expiration of that period.
4.
Until a formal Purchase order(s) is placed, this Bid, together with your written acceptance thereof,
shall constitute a binding contract between us.
5.
We understand that you are not bound to accept the lowest or any proposal you may receive or to
inform us of the rejection of our bid or to give any reasons therefore.
Dated this __________________________ day of ________________________________ 2015.
Signature _______________________ in the capacity of ______________________________ duly
authorized to sign Tender for and on behalf of
______________________________________________________________________________
(NAME OF FIRM IN BLOCK CAPITALS)
Complete address: _______________________________________________________________
Fax No.____________________________ Telephone No.________________________________
______________________
(SIGNATURE )
Witness:1)
__________________________________
__________________________________
2) __________________________________
__________________________________