How to Update My eMail Address
Transcription
How to Update My eMail Address
How to Update My e-Mail Address via Employee Self Service Employee Self Service (ESS): Employee Self Service is an online module within PeopleSoft where employees have access to view and update their personal information, including their e-mail address (es). Please note: your Business email address is used as the primary form of communication. U PAGES 2-4: PAGES 5-8: PAGES 9-12: PAGES 13-15: U U U U TABLE OF CONTENTS LOGGING INTO EMPLOYEE SELF SERVICE ADDING A NEW E-MAIL ADDRESS DELETING AN E-MAIL ADDRESS MODIFYING AN E-MAIL ADDRESS Human Resources Shared Services Page 1 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Logging into Employee Self Service – PeopleSoft After successfully logging into the Workstation, the Internet Explorer browser displays with the Employee Self Service (ESS) Website (http:/ESS.NYCHHC.ORG) opened on one tab, and the GroupWise e-mail system opened on another tab. 1. Click on the Employee Self Service blue and white computer icon on the top right corner, as shown below. 2. The sign-in page for PeopleSoft displays. Enter your User ID and Password in the correct fields, as shown below. Human Resources Shared Services Page 2 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service NOTE: Your User name/User ID can be found on your paystubs. If you do not have a Password, or do not remember your Password, please call the Enterprise Service Desk at 1-877-934-8442 or email the ESD at [email protected] with the Subject: ESS to get one. 3. After entering your log-in information, click the Sign In button, or press Enter on the keyboard as shown below, to continue. Human Resources Shared Services Page 3 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service 4. If this is your first time logging into PeopleSoft, you will be asked to Authenticate your identity using the last four digits of your Social Security Number. Enter the last four digits of your Social Security Number in the correct field and click Submit to continue. Due to the sensitive nature of the information available, this is required for all employees. NOTE: Employees will be asked to “re-authenticate” periodically. If you failed to authenticate or cannot log in, please call the Help Desk at 1-877934-8442 or email them at [email protected]. 5. After successfully authenticating and logging into PeopleSoft, your Home page displays as shown below. Human Resources Shared Services Page 4 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Adding a New e-Mail Address 1. To view your Personal Information, click on the Blue tab labelled “My Personal Information.” 1. The Personal Information Summary page displays with your current information. Scroll down to the Email Addresses section. Click the Change email addresses pushbutton. Human Resources Shared Services Page 5 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Adding a New e-Mail Address Cont. 2. The Email Addresses page displays with your current email address(es). Click the Add Email Address pushbutton to add a new email address. 3. A new row appears under your current email address (Business Email Type). Select the Email Type you are entering from the drop down menu, and enter the email address in the Email Address field. 4. Repeat Steps 3 and 4 to add another email address. Human Resources Shared Services Page 6 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Adding a New e-Mail Address Cont. 5. Click the Save pushbutton to save the changes. [Click the Delete icon (trash can) to remove the new email address]. 6. The Save Confirmation page displays. Click the OK pushbutton to finish adding your email address (es). Human Resources Shared Services Page 7 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Adding a New e-Mail Address Cont. 7. The Email Addresses page displays with the new email address(es) added. You may click on the Return to Personal Information link to view the rest of your personal information. You have successfully added a new e-mail address to your Personal Information page via ESS! Human Resources Shared Services Page 8 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Deleting an e-Mail Address 1. To view your Personal Information, click on the Blue tab labelled “My Personal Information.” 2. The Personal Information Summary page displays with your current information. Scroll down to the Email Addresses section. Click the Change email addresses pushbutton. Human Resources Shared Services Page 9 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Deleting an e-Mail Address Cont. 3. The Email Addresses page displays with your current email address(es). 4. Click the Delete icon (trash can) for the email address you would like to remove from your Personal Information page. You cannot delete your Business/preferred email address. Please note: your Business email address is used as the primary form of communication. Human Resources Shared Services Page 10 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Deleting an e-Mail Address Cont. 5. The Delete Confirmation page displays. Click the Yes - Delete pushbutton to delete the selected email address. [Click the No – Do Not Delete pushbutton to cancel]. 6. Repeat Steps 4 and 5 to delete additional email addresses. 7. The Email Addresses page displays. Click the Save pushbutton to save the deletion of the email address(es). 8. The Save Confirmation page displays. Click the OK pushbutton to finish deleting the email address(es). Human Resources Shared Services Page 11 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Deleting an e-Mail Address Cont. 9. The Email Addresses page displays with the changes; the deleted email address does not display. You may click on the Return to Personal Information link to view the rest of your personal information. You have successfully deleted/removed an e-mail address from your Personal Information page via ESS! Human Resources Shared Services Page 12 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Modifying an e-Mail Address 1. To view your Personal Information, click on the Blue tab labelled “My Personal Information.” 2. The Personal Information Summary page displays with your current information. Scroll down to the Email Addresses section. Click the Change email addresses pushbutton. Human Resources Shared Services Page 13 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Modifying an e-Mail Address Cont. 3. The Email Addresses page displays. Click the Email Address field of the Email Type you would like to modify. Delete the email address inside the Email Address field, and type in the new email address. Repeat this step to modify other Email Types. You cannot modify your Business/preferred email address. Please note: your Business email address is used as the primary form of communication. 4. Click the Save pushbutton to save the email address change for the selected Email Type(s). 5. The Save Confirmation page displays. Click the OK pushbutton to finish modifying the selected Email Type(s). Human Resources Shared Services Page 14 of 15 RETURN TO TABLE OF CONTENTS How to Update My e-Mail Address via Employee Self Service Modifying an e-Mail Address Cont. 6. The Email Addresses page displays with the changes. You may click on the Return to Personal Information link to view the rest of your personal information. You have successfully modified an e-mail address on your Personal Information page via ESS! Human Resources Shared Services Page 15 of 15 RETURN TO TABLE OF CONTENTS