GENERAL INFORMATION All fun fair applications must

GENERAL INFORMATION
All fun fair applications must be accompanied by a fully completed application form, photos of your product and a copy of your
ID document/Passport. Please ensure that you give a clear description of the items that you are applying for and the measurements
and space you require as this will form part of the selection criteria. Only certain products will be approved as we try to limit the
number of products that are similar in order to prevent over supply. Upon receipt of your application, the festival management will
determine the cost of your stand. You will be informed of the outcome by 15 May 2015 and this letter will also inform you which
products have been approved. In case of your application being unsuccessful your money will be refunded within 14 working days from
notice. Please ensure that you apply for adequate space. If you apply for more than one stall and at different locations, a separate
application form must accompany each and every application.
CLOSING DATE: 30 April 2015
SELECTION RESULTS: 15 May 2015
PAYMENT
After the festival management has notified you of the price of your stand, you must make the payment into our account no later than 25
May 2015. No deposits will be accepted. No cheques will be accepted. You must send the proof of payment (original deposit slip or
proof of internet payment) to [email protected] or post it to Gariep Arts Festival, P.O. Box 1281, Kimberley, 8300.
(NO FAXED APPLICATIONS WILL BE ACCEPTED!)
Banking details: Gariep Arts Festival, Absa Bank, Acc Nr: 4055 220 861, Branch code: 500 902
TRADING HOURS
The fun fair trades from 10h00 - 21h00 daily. Exhibitors with the necessary permits will be allowed onto the premises from 07h30 to
unload stock and by 09h30 all vehicles must be off the premises. During the evenings vehicles can enter the terrain at 21h00 and must
be out again by 22h00. All exhibitors must trade until 14h00 on Sunday, 30 August 2015. No vehicles will be allowed into the premises
before 14h00.
PERMITS
You will receive two complimentary stall owner permits per application, not per stand, which will allow you entry to the terrain for two
people for the duration of the festival. In the event that you require more than two permits per stall, you can purchase it during
registration at R110-00 per person for the duration of the festival. You will also receive a compulsory stall number at R30-00 during
registration. This will be refunded on Sunday on return of the number without any damage to it. All stall numbers must be handed back
to the office on Sunday between 12h00 and 14h00. No refunds after that!
ELECTRICAL SUPPLY
Every stall has one 15 amp electricity point and only one electrical appliance per plug is allowed. If you require a second 15 amp
electricity point, you can apply for it in writing at an additional cost of R500-00 per electricity point – subject to availability. Stall
keepers must bring their own extension cords (maximum length) and it has to be in a good working condition. No extension cords over
the walkways. No equipment that requires more than 15 amps will be allowed. Please also ensure that all electrical appliances are
switched off at night. No three phase power is available. Any stall keeper who does not comply with these rules will be asked to
terminate their stall immediately without any refund. If you are the cause that an electrical contractor has to be called out, you will be
liable for the cost incurred.
Please note: If you make an unauthorised three phase connection, you will be fined with an amount of R2000-00.
SECURITY
The management of the festival does everything in its power to ensure optimal security on the terrain during regular trading hours, but
cannot be held liable for any losses. Stall keepers that require security services must contact Likrü Security. This service is for your
own account. You can also contact them on the day of registration if you require a night watch. Their number is 053-832 1675. No
stall keeper will be allowed to appoint their own night watch at their stalls as Likrü Security is the sole appointed service provider to the
festival.
SLEEPING ON THE PREMISES
No stall keeper will be allowed to sleep on the premises. The exhibitors with caravans must please take note of this. The terrain does
not have adequate ablution facilities. The premises will be patrolled to ensure that everyone complies with this rule. Failure to comply
with this rule will result in the disownment of your stall, no money will be refunded to you and there will be no further correspondence in
that regard.
REGISTRATION
Registration details will be given through after selection on your approval form. Please take note that NO REGISTRATION WILL TAKE
PLACE ON THURSDAY, 27 AUGUST 2015. If you haven’t registered by Wednesday, you will lose both your stall and your stall fee.
No one will be allowed onto the festival premises before Wednesday, 26 August 2015. Please indicate on the application form how
many extra permits you’ll need.
CANCELLATION
In the event that you would have to cancel your application before the closing date of 30 April 2015, a 10% cancellation fee + VAT will
be charged from your stall fee. If you were to cancel after 15 May 2015, we regret that NO MONEY WILL BE REFUNDED to you.
Cancellations of applications must be addressed to the Manager of Markets.
TERMS AND CONDITIONS
 The festival does everything possible to ensure the best security service, but cannot be held accountable for any losses,
damages or injuries.
 No subletting will be allowed.
 No stall keeper may overnight on the premises.
 Right of admission is reserved. The managing committee reserves the right to suspend any exhibitor who does not comply
with the rules or makes him/herself guilty of any misconduct.
 The festival management does not accept any responsibility to maintain concession rights between exhibitors. No competitive
logos, with regards to the festival’s official sponsors, will be allowed. No fake brand names.
 Branding material (umbrellas, pamphlets, banners) with unauthorised logos or unauthorised sales will be confiscated.
 You must trade for the FULL duration of the festival – no exceptions.
 Please take note that accessibility for vehicles is not possible everywhere, thus you should ensure that your products can be
moved to your stall easily. You may only enter through your allocated entrance as specified on your permit.
 Exhibitors are responsible to erect their own stall – the festival only provides the allocated space. Please also ensure that
you fit into your allocated space.
 No exhibitor is guaranteed to be allocated to the same stall as in the past – the allocation of the stalls is subject to
change due to changes in the outlay of the festival grounds. Allocations are final and no one will be allowed to
simply move to another spot.
 Complaints can be discussed and taken up with the Manager of Markets.
 No pets/animals, liquor or tobacco / related products will be allowed at the stalls.
 We work on a first come first serve basis with fully completed applications.
 Only the product(s) described on your approval form will be allowed.
 No vehicles may park inside of the festival terrain. All vehicles must be out of the terrain by 09h30.
 Further details will be given after the selection process.
INSTRUCTIONS
Print the application form as shown below, read it carefully and make sure you fully understand everything in this document. Complete
the form/contract in full and email it to [email protected] or post it to: Gariep Arts Festival, P.O. Box 1281, Kimberley,
8300 before 30 April 2015.
Please ensure that you sign the contract and provide a detailed description of your product. Also attach a copy of your ID
document/Passport. Applications that reach the festival office after 30 April 2015 will be liable to pay a 10% penalty fee on late
application.
NO FAXED APPLICATIONS, NO CHEQUES.
It is the applicant’s responsibility to enquire if you do not receive any correspondence from the festival.
YOUR APPLICATION IS COMPLETE WHEN THE FOLLOWING DOCUMENTS ARE ATTACHED:
Proof of full payment (after notification only).
Fully completed application form with a clear description and photos of your product.
A copy of your ID document/Passport.
APPLICATIONS WITHOUT THE ABOVE MENTIONED DOCUMENTATION WILL NOT BE TAKEN INTO CONSIDERATION AND
WILL BE DISPOSED OF WITHOUT ANY NOTICE.
Please initial at the bottom of every page as this is a binding contract.
GARIEP KUNSTEFEES (NWM) /
GARIEP ARTS FESTIVAL (NPC)
REG NO. 2000/014187/08
157 Du Toitspanweg / Rd, Kimberley, 8301
Posbus / P.O. Box 1281, Kimberley, 8300
T: 053-832 5014/7 / F: 053-832 5015
e-pos / e-mail:[email protected]
web: www.gariepfees.co.za
FUNFAIR APPLICATION FORM/CONTRACT
For office use:
Date form received: …….……Type of payment: ……… Date of payment: ……..…..…. Amount: ……………… Reference nr: …..……
Stall nr 2014: ………… Type of stall requested: …………………..……. Type of Stall allocated: …………………. Stall nr: …………….
THIS APPLICATION MUST BE ACCOMPANIED BY A COMPLETE DESCRIPTION AND PHOTOS OF PRODUCTS YOU ARE
APPLYING FOR AND COPY OF ID/PASSPORT. APPLICATIONS WITHOUT THE ABOVE MENTIONED DOCUMENTATION WILL
NOT BE TAKEN INTO CONSIDERATION AND WILL BE DISPOSED OF WITHOUT ANY NOTICE!
Trading name of stall:…………………………………………………………………………………………………….……………………………
Your Name & Surname: ..…………………………..……………………..………………………………………………………………………….
E-mail: ........................................................................................ Postal address: ………………………..…………………………………..
Tel (h):……………………………………... Cell: ……………….………………….……………………...
How do you prefer your correspondence? Email …… Post .….. (Please mark with x)
This form also serves as a VAT invoice.
ITEM YOU ARE APPLYING
FOR
(Eg.jumping castles,trains etc.)
SIZE
Space you’ll
need
Prices include VAT
PRICE
(As determined by
festival)
VAT NR: 4920210384
QUANTITY
TOTAL
AMOUNT
only 15 amp electricity points available, bring your own extension cord.
Were you approved for the Gariep Arts Festival before? If yes, what was your stall number?
2012 Stall nr.
2013
Stall nr.
2014
Stall nr.
Quantity of extra permits you should need to purchase @ R120 each with registration …….
You must trade until 14h00 on Sunday, 30 August 2015.
Complete description of the products you are applying for:
…………………………………………………………………………………………………………………………………………………………..…
……………………………………………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………………………………………….
Your banking details – (in case your applications is unsuccessful you will be refunded within 14 working days of notification):
Account name:…………………………………………………………………….Account nr:…..……………………………………………………
Bank: ………………………………………….. Branch: …………………………………………… Branch code:……………………………….
Contract
I, ……………………………………………………, (full names and surname) ID/Passport nr: ………………………….., the owner of the
above mentioned stall, accept all the rules, terms and conditions explained in this document. I completely understand everything in this
document and I hereby undertake to comply with this at all times.
Signed on the …………….…….. day of ……………………………………… (month) 2015 at ………………..……………… (town/city).
……...……………………………..
Signature
Applicant
…………………………………………
Signature
Manager: Markets