SM (Ops – IT Infrastructure) Role Description Key Responsibilities

SM (Ops – IT Infrastructure)
Role
SM (IT – Commercial)
Reporting to
VP (IT Operations)
Function
Technology
Level
L4
Grade
G6
Experience
9 – 11 Years
Age Criteria
Maximum age 35 years (till 30 May 2015)
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Role Description
This role shall handle all commercial matters in Technology function from Procure to Pay cycle i.e.
coordinating various material, services procurements, IT Vendors development & management,
evaluating requirements, RFP process and coordination with procurement department, contract
management, bids valuations in assistance from technical teams, PO placements with assistance
from Procurement department, coordination with procurement, finance &other teams, budget controls,
payment issues etc. The role requires access to confidential procurement and payment related
activities.
Key Responsibilities
►
To manage the complete life cycle of IT procurements in Technology function
►
To coordinate entire lifecycle of IT procurement e.g. finalizing specifications, RFP process,
PO placement, coordinating with vendors for timely deliveries, contract management
payments etc. for procurements in Technology function
►
To ensure that the IT infrastructure procurement is aligned to the needs as specified by
Enterprise Architect, user groups, application groups etc.
►
Ensure consumables purchase quantities with inputs from service delivery manager and
capacity manager.
►
To assist in budget estimates for IT procurements
►
To prepare Purchase requisitions and inputs to Purchase Orders for IT procurement.
►
Manage Budgetary controls
►
Vendors management, manage vendor quality and performance.
►
Verify acceptance of IT assets and confirm satisfactory delivery
Day to Day Operations
►
Ensuring timely Procurement for establishing world-class IT Infrastructure for all projects
►
Deployment of Right IT infrastructure for Business imperatives by doing comparative IT
Procurement analysis w.r.t Specifications and cost.
►
Effective Cost & time management for all procurements
►
Timely Processing of IOM & follow-up with all departments for timely payment of all invoices.
►
Timely Proposal, Quotes, Delivery & Invoices from vendors.
►
Vendor development and coordination on regular basis
►
Assessment and ensuring timely availability of IT assetsor contracts for continued and
uninterrupted services in GSTN
►
Prepare specification for all IT procurements and get the quote from vendors.
►
Effective coordination between IT , finance,Procurement and vendor team for timely raising of
PO's and associated delivery.
►
Develop, maintain and continually improve SOPs for Procure to pay Processes
►
All Budget controls and ensuring optimal consumption of available budget.
►
All controls related to payments
►
Develop, manage and Control of all Pos and contracts related aspects in IT department
►
All misc. liasoning matters with Telecom companies and other concerned agencies
People Development
►
Take an active role in recruitment of incumbents into own team
►
Conduct formal performance appraisal and provide developmental feedback for own team
►
Identify training needs of subordinates and provide functional training inputs through internal
and external sources
Others
►
Budgetory controls for the department
►
Updation of all relevant documentations
►
Ensure timely preparation of MIS and Status Updates for circulation to the Top Management
and other authorities as may be required
►
Ensure adherence to the departmental budget
Key Interfaces:
External:
Internal:
► Internal
►
MSPs
Departments
Procurements
and
i.e.
Contracts;
Services;
Customer
Service, Technology; R&D, Technology
Key Attributes & Skills:
Educational Qualifications :
The applicant should be a B.E./B.Tech/MCA/M.Com/MBA with good exposure to IT.
Experience
►
8 – 12 years’ experience out of which minimum 5 years’ experience in IT procurements
►
Must have hands-on experience in Microsoft office. Experience in software based PR, PO,
Payments, Reports, GRN, Service entries etc. is a must.
►
Must have experience in major/minor hardware and software procurement for project related
as well as consumables procurement.
►
Must have handled IT ‘Procure to Pay’ process on end to end basis