COL User Establishment Form

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Westpac Banking Corporation ABN 33 007 457 141
Australian Financial Services Licence: 233714
Corporate Online User Establishment
New / Amend User
Complete one copy of this form for each User being established in Corporate Online.
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If a list doesn’t have enough space, complete a Corporate Online Form Annexure and attach it to this form
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Only applications, features, accounts, services, authority models and levels that have been nominated at the
Organisation level can be nominated for this User
1.
Organisation Details
Full Name of Organisation:
1a. Establishing your Customer Number in Corporate Online
Complete this section if you are an existing Westpac personal banking customer. Not available to New Zealand residents.
If you have previously been identified at a Westpac branch please insert your customer number.
8-digit customer number:

Your existing personal customer number will not give you access to your personal accounts via Corporate Online
1b. User Details
Complete this section for all new Users. All fields are mandatory.
Given Name(s):
Surname:
Title:
Email Address:
Business Phone:
Mobile:
Primary Office Name:
(Corporate Online Primary Office used is for mailing & billing purposes)
 Please nominate the required session timeout period for this user in Corporate Online.
Session timeout period - displayed in minutes
10
15
20
30
45
60
90
120
150
180
240
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(default)
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Please nominate the times you want this User to be able to access Corporate Online. Nominated times are AEST.
Hours of availability
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24 hour, 7 day a week access
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Limited Access
(If no times are
selected standard
times of 8am to 5pm
will be given)
Availability
 Monday to Friday (select times below)
 Monday
 Tuesday
 Thursday
 Friday
 Wednesday
(select times below)
Finish Time: N/A
N/A
12:00am
Nominated times must be
on the half hour e.g. 8.30am to 5.00pm
Start Time:
1d. Personal Information
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This information is used for security verification purposes by your Organisation’s Corporate Online Administrators
and/or when you call the Corporate Helpdesk, for example when you request a password reset.
Residential Address:
Town/Suburb:
Country: AUSTRALIA
State:
Postal code:
Date of birth:
Corporate Online User Establishment (May 2015)
Page 1 of 11
2.
Corporate Online Applications for this User
Always complete this section.
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Choose the Applications you want to be available to this User in Corporate Online.
Application ( tick)
Description
Instruction
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Administration
Enables Administrators to act on behalf of the Organisation in respect of
all Users and all Accounts, Receipt services, Payment services and
Agency services nominated for access through Corporate Online.
Complete sections 3, 12 and 14
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Accounts
Enables you to view and/or export balance and transaction details for all
the accounts nominated, stop payment on cheques for applicable
accounts and view and/or export monthly billing statements.
Complete sections 4 and 12 or
13
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Receipts
Enables you to view and/or export receipt details for Inward Dishonours,
Direct Entry Returns, RECall, EFTPoS and Commercial Card reporting if
nominated.
Complete sections 6 and 12 or
13
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Payments
Enables you to make domestic and international payments and BPAY®
payments using a range of methods including creating a payment file
within Corporate Online, by entering a payment transaction manually,
using a template or importing a payment file.
Complete sections7, 12 or 13
and 14 (if authoriser and company
(if company holds New Zealand
accounts section 14 must be
completed)
holds New Zealand accounts section
14 must be completed)
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Online FX
Enables you to view FX deals as they happen, check, settle and
authorise deals online, obtain live quotes, request live process and
execute spot and forward deals.
Complete sections 8 and 12 or
13
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Deposits
Enables you to obtain quotes for term deposits, open a term deposit and
provide maturity instructions.
Complete sections 9. and 12 or
13
3.
Administrator User Profile
Complete this section only if the User will act as an Administrator for the Organisation.
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Administrators may act as a Verifying Officer on behalf of the Organisation and are authorised to identify, add,
amend or delete Users, assign accounts and services to Organisations, Offices and Users, reset passwords, lock
and unlock Users, manage billing statements, enable tokens for authenticating Users along with amend an existing
Daily Channel limit. Administrators must be employees of the Organisation or a Related Company.
3a. Administrator Authority Level
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Choose the authority level for this User relating to Administration tasks performed in your Organisation.
(Select one only)
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Creator only (default)
Primary authoriser only
Secondary authoriser only
Creator and primary authoriser
Creator and secondary authoriser
3b. Administrator Role

Choose the Administrator role for this User. (Select one only)

Super Administrator
Ability to manage all Offices and Users or create new Offices and Users within your Organisation

Local Administrator
Ability to manage existing Users or create new Users, and assign access within the assigned Offices
(default)
The Local Administrator manages the following Offices
(list Office Names for this Administrator in table below):
Corporate Online User Establishment (May 2015)
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4.
Accounts
Complete this section if you selected the Accounts application above.
4a. Accounts Features and Authority Levels
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Choose the Accounts features you want to be available to this User and the corresponding authority level.
Accounts Features ( tick)
Description of Feature

Transaction information
Account and transaction data available at a glance

Current Data update
Real time access to transactions that have occurred on the
current business day
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Account Statements
Previous 12 months of account statements are stored
electronically and are available for retrieval
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Voucher images
Retrieve images of paper vouchers related to transactions
where available
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Export and export schedule
maintenance
Account and transaction data available in a variety of
exportable formats

Amalgamate multiple data schedules into a single file for
download
Merge export files
Manage stop cheques
Request a stop payment to be placed on an un-presented
cheque
Authority Level (tick one)
Not Applicable
Not Applicable
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Creator only (default)
Primary authoriser only
Creator and primary
authoriser

View, print and export billing
statements
Access the previous 12 months of billing statements
Not Applicable

View and print account
segmentation information
18 months of data for segmented accounts available at a
glance
Not Applicable

Adjustments
Initiate transactions to adjust balances between segments
within an account’s segment layer
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Move transactions
Reallocate a transaction from one segment to another
segment within an account

Split transactions
Allocate a single transaction across multiple segments
within an account
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Manage segment level
segmentation set-up
Maintain the rules for individual segments within an
account

Maintain the rules for accounts with segmentation
Manage account level
segmentation set-up
Not Applicable

Export account segmentation
information
18 months of data for segmented accounts available in a
variety of exportable formats
Not Applicable

Prepare segment accounts
for export
Request Westpac to prepare data in exportable format for
download to an accounting software package
Not Applicable
4b. Account Groups available to this User

For each Office the User has access to, list the Account Group Names this User may access within that Office
(alongside the Office Name).
Office Name
Account Group Name
(indicate All or list individually by Office name)
(indicate All or list individually by Group Name)
Corporate Online User Establishment (May 2015)
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5.
Billing Statements
Complete this section for Billing Statements to be loaded to Corporate online.
Add
Delete


6.
Statement Ref
Add
Delete
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Statement Ref
Receipts
Complete this section if you selected the Receipts application above.
6a. Receipts Features

Choose the Receipts features you want to be available to this User in Corporate Online.
Receipts Features ( tick)
Description of Feature

View and print receipt
information
Balance and transaction information is available to view
and/or print

Retrieve images of paper vouchers related to transactions
where available


Voucher images
Authorisation Model (tick one)
Not Applicable
Commercial Cards
View and print Commercial Card information
Not Applicable
Export
Balance and transaction information can be made available
overnight to download to accounting software
Not Applicable

Amalgamate multiple data schedules into a single file for
download
Merge export files
6b. Receipt Services available to User

List the Receipt services you want to be available to this User via Corporate Online.
Office Name
(indicate All for this Office or list
specifically)
Service ID
(Please supply the relevant information
for each service as show in columns to
the right eg: AUPOS – BSB and
Account No.)
Corporate Online User Establishment (May 2015)
AUDER
AUICD
AUPOS
Direct Entry
Return
Reporting
Inward
Cheque
Dishonours
EFTPOS
Reporting
Specify a
6-digit Direct
Entry ID + BSB
& Account No.
Specify the
BSB &
Account
No
Specify an 8digit
Merchant ID
+ BSB &
Account No.
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AURRP
AUCCS
RECall
Remittance
Processing
Commercial
Cards
Specify a
6-digit
RECall ID
Specify a
6-digit
RECall ID
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7.
Payments
Complete this section if you selected the Payments application above.
7a. Payments Features and Authority Levels

Choose the Payments features you want to be available to this User in Corporate Online and the corresponding authority level.
Payment Features ( tick)
Description of Feature

Transfer
Move funds between multiple Westpac accounts of the
same currency held by the Organisation

Move funds from your AUD accounts with Westpac to
your Commercial Cards with Westpac
Commercial Cards
Authority Level (tick one)

BPAY®
Initiate bill payments to BPAY® billers and manage
biller details

Existing beneficiary payments
Initiate payment to third parties using previously saved
beneficiary details including tax payments

New beneficiary payments
Initiate payments to third parties not previously saved
as beneficiaries

Manage beneficiary details
Save and store the payment details for third parties you
frequently pay

Cross-currency payments
(all available currencies)
Initiate payments in different currency than that of your
OR Select allowable currencies below
 AED
 ARS
 AUD
 BDT
 BND
 BRL
 CAD
 CHF
 CLP
 CNH
 CNY
 DKK
 EUR
 FJD
 GBP
 GRD
 HKD
 IDR
‘from’ account
 INR
 JPY
 KRW
 LKR
 MYR
 NOK
 NZD
 PGK
 PHP
 PKR
 SAR
 SBD
 SEK
 SGD
 THB
 TOP
 TWD
 USD
Manage templates
Save and store payment details of groups or third
parties you frequently pay using payment files

Import payment files
Process payment files you have generated using your
own accounting systems

Create payment files with
templates
Generate payment files using your previously saved file
templates

Create payment files
without templates
Generate payment files to third parties not already
saved as file templates
Extendable cut-offs
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Creator only (default)
Primary authoriser only
Secondary authoriser only
Creator and primary authoriser
Creator and secondary
authoriser
Note: If any authoriser authority
level is selected above and the
company holds New Zealand
accounts section 14 MUST be
completed.
 VND
 VUV
 WST
 XPF
 ZAR


The authority level selected below will apply
to all the features selected on the left.
Allow authorisers to request that Westpac accept a
payment or file after the standard cut-off time
7b. Payments Authorisation Limits
Complete this section if you have nominated this User to be an authoriser for Payments above.

The amounts nominated below must be in line with the Daily Channel limit nominated at the Organisation level
Payment daily limit:
Payment transaction limit:
File daily limit:
File individual transaction limit:
$
The maximum this User will be allowed to authorise
for any calendar day relating to BPAY® payments,
beneficiary and/or tax payments. Future dated
payments are taken into account on the day they are
authorised not the value date of the payment
$
The maximum this User will be allowed to authorise
for any single transaction for BPAY®, beneficiary
and tax payments
$
The maximum this User will be allowed to authorise
for any calendar day relating to payment files (both
imported and created)
$
The maximum this User will be allowed to authorise
for any single transaction within a file (both imported
and created)
Corporate Online User Establishment (May 2015)
Page 5 of 11
7c. Payment Accounts available to User

List the Payment accounts you want to be available to this User along with the name of the Office you want the
User to access the account through.
BSB and Account number (s)
Office Name (s)
(indicate All or list individually by account number)
(indicate All or list individually by Office name)
7d. Trade Finance Agreement for Payments
Complete this section if you selected the Payments application above.
Do you want this User to access the Organisation’s Trade Finance facility to fund Payments?
 Yes
 No
If yes, list the Office Name you want the User to access the facility from
7e. Payment Services available to User

List the payment service ID(s) and service type you want to make available to this User along with the name of the
Office you want the User to access the service through.
Office Name
Service ID*
(List specifically)
(Please supply the relevant information for each
service eg: AUDES six digit Direct Entry ID No.)
8.
AUDES
AUPPS
AUCCP
Australia Direct
Entry Services
Australia Payment
Processing Service
Australian
Commercial Cards
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Online FX
Complete this section if you selected the Online FX application above.
8a. Online FX Features and Authority Levels

Choose the Online FX features you want to be available to this User in Corporate Online.
Online FX Features ( tick)
Description of Feature

Deal outright
Request the purchase or sale of a currency for delivery
on a selected date

Extend deals
Extend the value of a deal (or part of a deal) beyond its
current date

Pre-deliver deals
Bring forward the value date of a deal (or part of a
deal) to before its current date

Confirm deals
View and confirm the status of any deals you have
already executed
Corporate Online User Establishment (May 2015)
Authority Level (tick one)
Not Applicable
Page 6 of 11
9.
Deposits
Complete this section if you selected the Term Deposit application in above.
9a. Deposit Features and Authority Levels

Choose the Term Deposit features you want to be available to this User in Corporate Online and the corresponding
authority level.
Accounts Features ( tick)
Description of Feature


Get quotes for Term Deposits
Request a new interest rate quote for a term deposit.
Manage Term Deposits
Open, provide maturity instructions and terminate a term
deposit.

Disburse principal to
other Bank at maturity
Authority Level (tick one)
Not Applicable



Creator only (default)
Primary authoriser only
Creator and primary
authoriser
Allow the principal of a maturing term deposit to be
disbursed to an account at another Bank.
Not Applicable
Not Applicable

View and Print Evergreen /
Notice Saver
View and print Notices of Withdrawal

Manage Evergreen / Notice
Saver
Create or cancel Notices of Withdrawal
As Above Authority Level for
Manage Term Deposits
9b. Term Deposit Authorisation Limits
Complete this section if you have nominated this User to disburse the principal for Term Deposits above.
Principal disbursement daily limit:
Principal disbursement transaction
limit:
$
The maximum this User will be allowed to authorise
for any calendar day relating to the disbursement of
the Term Deposit principal to another Bank.
$
The maximum this User will be allowed to authorise
for any single transaction relating to the
disbursement of Term Deposit principal to another
Bank.
10. Nominate Administrator to receive token
Always complete this section.

Please nominate the name of the Administrator to receive the token (if applicable) for this User.
* Full Name of Nominated
Administrator:
If the User being created requires a token to access applications within Corporate Online, the nominated Administrator will receive this token and
associated paperwork.
11. Authorisation and Acknowledgement Administrator/User Privacy Statement
Always complete this section

Administrators/Users are to read and sign this section
Administrator/User Privacy Statement
Personal information
We collect personal information from you to process your application, provide you with your product or service, and manage your product or service.
We may also use your information to comply with legislative or regulatory requirements in any jurisdiction, prevent fraud, crime or other activity that
may cause harm in relation to our products or services and help us run our business.
If you do not provide all the information we request, we may need to reject this application.
We may disclose your personal information to other members of the Westpac Group, anyone we engage to do something on our behalf, and other
organisations that assist us with our business.
We may disclose your personal information to an entity which is located outside Australia. Details of the countries where the overseas recipients are
likely to be located are in our privacy policy.
As a provider of financial services, we have obligations to disclose some personal information to government agencies and regulators in Australia, and in
some cases offshore. We are not able to ensure that foreign government agencies or regulators will comply with Australian privacy laws, although they
may have their own privacy laws. By using our products or services, you consent to these disclosures.
We are required or authorised to collect personal information from you by certain laws. Details of these laws are in our privacy policy.
Our privacy policy is available at westpac.com.au or by calling 132 032. It covers:
 how you can access the personal information we hold about you and ask for it to be corrected;
 how you may complain about a breach of the Australian Privacy Principles or a registered privacy code and how we will deal with your complaint;
Corporate Online User Establishment (May 2015)
Page 7 of 11

how we collect, hold, use and disclose your personal information in more detail.
We will update our privacy policy from time to time.
We will use or disclose your personal information to contact you or send you information about other products and services offered by the Westpac
Group or its preferred suppliers. Please call 132 032 or visit any of our branches if you do not wish to receive marketing communications from us.
The personal information we have collected on these forms will be used to register you as an Administrator/User of Corporate online. It may be
disclosed to your organisation’s Corporate online administrators, to subsidiaries of the Westpac Group, to service providers who do things on our behalf
(e.g. mailing house), or to other third parties where it is required or allowed by law or where you have otherwise consented. You can access the
personal information we have collected, if we have retained it, by calling the Corporate Helpdesk on 1300 134 291.
OTHER ACKNOWLEDGMENTS AND CONSENTS
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
We may confirm the details of the information provided in this application which includes contacting your employer.
Where you have provided information about another individual, you must make them aware of that fact and the contents of the Privacy Statement.
DEFINITIONS
"We", "our", "us" means Westpac Banking Corporation ABN 33 007 457 141. "Westpac Group" means Westpac Banking Corporation and its related
bodies corporate.
Given Name:
Signature:
Surname:
Date:
sign the paper copy
date the paper copy
12. Administrator Authorisation
Complete this section if this User will act as an Administrator for your Organisation. Authority must be received by the Organisations
Executive Officers to enable this User to undertake this responsibility.
This section must also be completed if an Administrator is being downgraded to a User and as such this User will no longer act as an
Administrator for this Organisation.

Executive Officers of this Organisation are to read and sign this section
We nominate and authorise the individual nominated as an Administrator and whose signature appears on Page 8, to be an
Administrator/Verifying Officer on behalf of the Organisation in respect of all Users and all Accounts, Receipt services, Import services
and Agency services nominated for access through Corporate Online. We authorise the Administrator to:
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Identify, add, amend or delete Users;
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Add, amend or delete Offices;
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Nominate billing accounts for new Offices;
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Add and assign accounts and services;
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Amend the existing daily channel limit for the Organisation;
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Enable tokens for Authenticating Users;
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Amend account access (via Accounts and/or Payments);
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Manage billing statements (via Accounts);
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Reset passwords, lock and unlock Users.
We have been advised of the Bank’s Verifying Officer Criteria and we certify that the Organisation is eligible under those criteria to
nominate Administrators/ Verifying Officers for the purpose of authorising Users.
We undertake to advise you as soon as practicable should the authorisation/nomination of the Administrator/Verifying Officer be
revoked or the individual cease to be an employee, agent or contractor of the Organisation.
Where we have indicated on page 1 to downgrade an Administrator to a User, we acknowledge that by signing the below section the
functions of an Administrator listed above will no longer be available to this User.
Where a preferred option is required to be selected and a selection has not been made, we accept the stated default setting on this
form as our chosen option.
We undertake to ensure that the Administrator will inform each User of the Privacy Statement located in Section 11.
By a legally constituted meeting of the Organisation or Directors of the company as the case may be, authority was given to the person
named to act in terms of the nomination.
All Super and Local Administrators need to be Westpac identified before they can be established on Corporate Online. Before

sending this form to Westpac please ensure that the User has been identified by Westpac. Please contact your Westpac
Representative should you require further information on the identification process.
Signed for and on behalf of the Organisation
Executive Officer # 1
Executive Officer # 2
Duly authorised signatory (e.g. Director, Trustee, Partner)
(Director, Partner, Trustee, Company Secretary)
Name:
Name:
Position:
Position:
Signature:
Date
sign the paper copy
date the paper copy
Corporate Online User Establishment (May 2015)
Signature:
Date
sign the paper copy
date the paper copy
Page 8 of 11
13. User Authorisation
Complete this section if this User will not act as an Administrator for your Organisation. Authority must be received by the
Organisations Administrators to enable this User access to Corporate Online as nominated on this form.

Authorised Administrators for this Organisation are to read and sign this section
I/We certify that I/we are satisfied that the individual nominated as a User and whose signature appears on Page 8 is
authorised by the Organisation to access the Corporate Online applications selected above in respect of Accounts,
Receipt and Import services (if applicable) indicated on this form.
I/We undertake to advise you as soon as practicable should the nomination of this User be revoked or the individual
ceases to be an employee of the Organisation.
Administrator # 1
Administrator # 2
Verifying Officer (i.e. the person(s) nominated by your
Organisation to identify Users of Corporate Online)
If required by your Organisation
Name:
Name:
Position:
Position:
Signature:
Date
sign the paper copy
date the paper copy
Corporate Online User Establishment (May 2015)
Signature:
Date
sign the paper copy
date the paper copy
Page 9 of 11
14. User Identification Requirements
If the organisation holds New Zealand Accounts all Administrators and Payment Authorisers must be identified as
per New Zealand AML requirements as per the below.
New Zealand Certified Copy Certificate - Corporate Online
Customer Identification Documents
(To be completed for all Australian and Pacific Corporate Online (COL) users who are having New Zealand domiciled
accounts assigned.)
This form is to be used by an employee of Westpac Banking Corporation to certify the identity of an individual for the
purposes of transacting on New Zealand domiciled accounts via Corporate Online.
If the individual is unable to meet with a Westpac employee they can get a copy of their relevant identification document/s
certified by a Trusted Referee, for details refer to: www.westpac.co.nz/AML
Part A: Applicant Details
Given names
Title (Mr/Mrs etc)
Surname
Date of birth
Residential Address:
Town/Suburb:
State:
Country: AUSTRALIA
Postal code:
Full Name of Organisation
Relationship to Customer (Job role)
Signature of applicant
(to be signed in the presence of the certifier or Trusted Referee)
sign the paper copy in front of certifier
The personal information collected on this form and copies of relevant supporting documentation, will be held by Westpac Banking Corporation ABN 33
007 457 141 (“Westpac”) and made available to Westpac New Zealand Limited. The relevant privacy policies are available at www.westpac.co.nz/wib
(Westpac New Zealand) and www.westpac.com.au/privacy/ (Westpac).
Part B: Details of the identification document to be certified (by Westpac or Trusted Referee)

One identification document from the table below must be copied and certified.
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Certify the first page of the identification document copy with "Original sighted" followed by the certifier's name, title,
signature, the date and place of signing. Initial any subsequent pages.
The identification document must be current unless specified otherwise.
If any identification document is written in a language other than English, it must be accompanied by an English
translation prepared by an accredited translator.
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
Identification documents – please tick () which document has been certified.
Document
Australian licence/permit (can either be a driver licence, learner permit, boat licence or taxi licence)*
Australian passport (can either be current or expired within the last 2 years but must not be cancelled,
defaced or mutilated)*
Foreign passport issued by a foreign government, the United Nations or an agency of the United Nations
(must not be cancelled, defaced or mutilated)*
Foreign travel document issued by a foreign government, the United Nations or an agency of the United
Nations (must not be cancelled, defaced or mutilated)*
Birth card issued by an Australian State/Territory Registrar of Births, Deaths and Marriages
Certified
18+ Proof of age card issued by an Australian State or Territory (includes NSW RTA Photo card)*
National identity card issued by a foreign government, the United Nations or an agency of the United
Nations*
* Must contain a photograph and signature.
Other types of identification acceptable under Westpac’s ID&V standard will need to be escalated to Westpac New Zealand Limited for approval under
its AML Exceptions process.
Corporate Online User Establishment (May 2015)
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Checklist for Certifier
(must be completed by the certifier i.e. Employee of Westpac Banking Corporation or Trusted Referee)
Please review each item and tick () to confirm completion.
All parts of this form have been completed.
Identification document has been certified as ’Original sighted’.
The identification document certified contains the applicant’s full name and date of birth.
This form was signed by the applicant in your presence.
The certified copy is attached to this form.
Part C: Certifier/Trusted Referee Details
Note: The certifier must be an employee of Westpac Banking Corporation or a Trusted Referee (as defined under the NZ AML/CFT
and as set out on www.westpac.co.nz/AML).
Certifier full name
Position
Business area
Business fax number
Business address
(not a PO Box)
Business phone number
Email address
Signature of Certifier





I am an employee of Westpac Banking Corporation or a Trusted Referee.
I have examined the originals of all the identification documents which are set out in Part B of this form.
The document copy of the attached identification document is a true and correct copy of the original document
examined by me.
The applicant signed this form in my presence.
If User is not a Westpac customer an 8 digit customer number must be created with a valid IDV number and supplied
below.
Date
The following is Mandatory and MUST be completed by employees of the Westpac Banking Corporation
Applicant 8 digit customer
number
Applicant Customer IDV
Number (if applicable)
Scan and email this form and verified copy of the identification document to ‘COL NZ Helpdesk’
NZ Bank Use Only
Note: Must be completed by an employee of Westpac New Zealand Limited.
Bank officer’s name
Salary number
Department
Signature
Date
Related Party
NZ CRS number
Next steps:
1.
2.
Load the individual as a Related Party to the organisation in Part A.
Write the CRS Number on the certified copy of the identification document(s) and this form and send via internal bag to ‘Transaction
Operations’.
Corporate Online User Establishment (May 2015)
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