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Tender for selection of Consultant for preparation of Feasibility Report on land at Financial City,
Bengaluru.
TENDER DOCUMENT
FOR
Tender for appointment of Consultant for preparation
of Feasibility Study with viability Reports for
construction on the land in Financial City, Devanahalli
Industrial Area, Bengaluru,
General Manager (Estates)
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi-110 019
IFCI LIMITED
Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019
Website: www.ifciltd.com
Telephone- 011-26487444/41732000
Signature of the Bidder with Company seal
Page 1 of 16
Bengaluru.
Tender No. IFCI/Estates/Tender/2015-16/02
Dated: 06.05.2015
1. IFCI Ltd., (IFCI) is the first Development Financial Institution of India (DFI), was
set up in 1948, having its Registered Office at IFCI Tower, 61 Nehru Place, New
Delhi-110019 with pan-India presence across 16 key locations. IFCI is a
Government of India Undertaking under the Ministry of Finance.
2. Name of Work: Tender for appointment of Consultant for preparation of Feasibility
Study with viability Reports for construction on the land in Financial City,
Devanahalli Industrial Area, Bengaluru.
3. Sealed tenders are invited by IFCI for the above mentioned work (in two bids
system) from experienced and reputed consultants/agencies/firms. The Technical
Bid and Financial Bid are to be submitted in a separate sealed covers and both
envelope kept in another big envelope duly sealed super-scribed on the top of all
envelopes ‘Name of the work’. Tender document is available and can be
downloaded from IFCI website: www: ifciltd.com. Corrigendum/addendum, if any
will be available on IFCI Website only.
4. IFCI reserves the right to reject all or any tender wholly or partly
without assigning any reason whatsoever.
5. IFCI reserve the right to change /modify/amend any or all provisions of this RFP
document. Such revision/ amendments etc. will be made available on IFCI
websites only.
6. Background of the site (Plot) : The Government of Karnataka had allotted 50 Acre
of Land through Karnataka Industrial Area Development Board (KIADB) to IFCI
Infrastructure Development Limited (IIDL), a 100% subsidiary of IFCI, for
developing the country’s first and only Financial City at Devanahalli Industrial Area,
Bengaluru, close to Bengaluru International Airport.
a) Lease-cum-Sale Agreement was entered into between KIADB and IIDL wherein
the above 50 acres of land was conveyed to IIDL on lease hold basis. IFCI has
acquired land on 28.03.2013, admeasuring 5.63 acre from IIDL with the
options to develop Convention Centre, Hotel, Commercial Space, Service
Apartments or any other activities as permissible.
b) As per Sub-Lease-cum-Sale-Agreement, (IFCI) shall have to complete civil
construction work, erect machinery and commence operation within 48 months
from the date of taking possession of the scheduled property after obtaining
necessary licenses/clearances/approvals from the concerned Authorities,
wherever required. The possession of land was taken by IFCI on March 28,
2013.
c) As per Sub-Lease-cum-Sale-Agreement, IFCI presently proposed to utilize
minimum 50% of the scheduled property which may include building, Roads,
Parking Areas & other allied activities. As per by-laws of the area, the
Page 2 of 16
Bengaluru.
tentative permissible FAR as per the building regulation is 3.25 for a plot
above 6000 sq. mtr. (IFCI plot is approx. 22779 sq. mtr. i.e. 5.63 Acres).
7. Address for submission of Bid:
The General Manager (Estates)
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
8. Last date of submission of Tender: Upto 27.05.2015 at 02:00 p.m.
9. Procedure for submission of bids: The bids shall be submitted as under:a) Envelope-A: Marked with “Technical Bid” consisting tender document cost
of Rs.1000/-(One Thousand Only) (non-refundable) and EMD of Rs.
100,000/- (One Lakh Only) in the form of Demand Draft/Pay Order (PO)
drawn on any Nationalized/Schedule bank in favour of “IFCI Ltd. ” payable
at New Delhi. Technical formats i.e. Annexures-1 to 9 and any other relevant
supporting documents. All the pages of tender document must be duly
stamped and signed along with date as token of acceptance of the terms &
conditions of tender.
b) Envelope-B: Marked with “Financial Bid” consisting only Financial bid i.e.
Annexure- 10 duly stamped and signed along with date.
c) All Bid documents must be submitted in properly paginated with indexed
duly stamped and signed along with date by authorized person.
d) The Technical Bid envelope and Financial Bid envelope are to be submitted
in separate sealed covers and both envelope kept in another big envelope
duly sealed super-scribed on the top of envelope ‘Name of the work’.
e) The tender are to be dropped in the tender box kept at Ground floor, IFCI
Tower. However, tenders may be submitted by `SPEED/REGISTERED POST
/ BY COURIER’ and shall be posted with due allowance for any postal/courier
delays. IFCI takes no responsibility for delay, loss or non-receipt of tenders
sent by post/courier. The tenders received after the specified time of
their submission are treated as `Late Tenders’ and shall not be
considered under any circumstances.
10. The Sequence for opening the sealed bids would be on random basis.
11. Only one bid would be considered from one firm.
Page 3 of 16
Bengaluru.
12. Opening of Technical Bids: Envelope-A will be opened at IFCI Tower, Nehru Place,
New Delhi on 27.05.2015 at 02:30 p.m. by the Tender Committee. IFCI shall
evaluate the technical bid to pre-qualify the bidders.
13. Opening of Financial Bids: Exact date and time shall be communicated through
official E-mail address given in the bid document.
14. Opening of bids: The firms may depute their representatives during opening of
bids by issuing an authorization letter.
15. Validity of bids: Tender submitted by Bidders shall remain valid for acceptance
for a minimum period of 90 (ninety) days from the last date of submission of Bid.
16. IFCI reserves the right to reject any or all the offers without assigning any
reasons thereof.
17. Conditional bids would be summarily rejected.
18. Pre-bid Meeting: For any clarification on the Bidding Document, a pre bid meeting
will be held on 15.05.2015 at 02:30 p.m. at in IFCI Tower, Nehru Place, New
Delhi.
19. Contact Person: In case of any query, you may contact any of the following
officials:
a) Shri Gautam Meour, GM at Head Office, New Delhi (08527192394) & E-mail:
[email protected]
b) Shri Satish Chandra, DGM at Head Office, New Delhi (09990725963) & Email: [email protected]
20. Earnest Money Deposit(EMD):Bidder should pay specified amount towards
Earnest Money deposit as follows:
i) Rs. 1,00,000/-(One Lakh Only) in the form of Demand Draft/PO drawn on any
Nationalized /Schedule bank in favour of “IFCI Ltd. ” Payable at New Delhi.
ii) EMD will not carry any interest.
iii) EMD will be refunded to unsuccessful bidders after finalization of bid.
iv) The Earnest Money Deposit submitted by the bidder will be forfeited
if,
a) If successful bidder fails to execute an of awarded work within
specified time as per intimation/request of the IFCI,
b) He withdraws his tender or backs out after acceptance,
c) He withdraws his tender before the expiry of validity period stipulated in
the bidding document,
d) He violates any of the terms and conditions of the tender,
e) He revises any of the items quoted during the validity period,
f) Evidences are found to be fraudulent/non-genuine
21. Scope of Work:
a) IFCI desirous for construction of any one activity out of most three suitable
options suggested by consultant viz., Convention Centre/Hotel/Commercial
Page 4 of 16
Bengaluru.
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
Space/Service Apartments/any other permissible activities on the land
acquired in Financial City, Devanahalli Industrial Area, Bangaluru. Minimum
permissible i.e. 50% of the scheduled property i.e 2.81 acres, as per rules of
Government of Karnataka more specifically KIADB as applicable for the said
land/area.
Presently, IFCI plan to construction only 2.81 acres out of 5.63 acres.
The Consultants shall prepare feasibility Study with viability Reports of three
most suitable options permitted as per Karnataka Industrial Area Development
Board (KIADB) with preliminary cost estimates along with cost benefit
analysis.
The consultants will undertake detailed assessment and market analysis for
various components of proposals.
The consultant shall prepare preliminary cost estimates covering all project
components related to project & other allied facilities.
Provide
feasibility
reports
with
preliminary
design/layout
plan,
recommendations and analysis of the project features, structure and way
forward strategy on project development.
The consultant shall suggest the project structuring options keeping in mind
all the relevant policies and guidelines of Government of Karnataka & KIADB
issued from time to time.
Based on the project structuring option, as approved by the IFCI, the
necessary statutory/administrative clearances required for setting up project
from different agencies like environmental authorities, Central/State
Governments and its bodies etc. shall also be indentified and listed.
The consultant shall deliberate various service providers/regulatory
bodies/government agencies role in setting up of the project along with
necessary statutory provisions and recommend ways for smooth functioning of
the project as a single window facilitation location.
In case, the Consultant engage qualified and competent reputed structural/ or
any other consultant(s), as per requirement of the job, to assist them in the
preparation of report and other related work/ services. The fees payable to
these consultants shall be borne by the consultant out of the fees received by
them. The consultant shall be fully responsible for the works of such
consultants(s) and shall also co-ordinate the activities of such consultants
Based on the exercise carried out as above, the consultant shall prepare all 3
3os. feasibility study reports with preliminary cost estimates along with cost
benefit analysis.
The selected consultant have to submit two copies of each feasibility reports
in bound volume and soft copies in CDs or as may be required by IFCI.
The duties and functions mentioned above are only indicative and not
exhaustive. Any other services usually and normally rendered by the
consultant with regard to the said work may also be provided as per need of
IFCI.
Page 5 of 16
Bengaluru.
n) The Selected Consultant has to give detailed presentation at IFCI New
Delhi/Bengaluru Office and explain and represent the merits and demerits of
all the 3 nos. feasibility reports.
On the basis of presentation and
recommendation of consultant, IFCI will finalize suitable proposal.
Presentation of all 3 nos. feasibility reports with preliminary cost estimates
along with cost benefit analysis is also in the scope of work of selected
consultants.
Please note that the Scope of work shall be as per above section. The bidder has to
quote their rates/consultancy charges, keeping in view the above scope of work.
Project implementation shall be only one or two activities, as the case may be, out of
3 nos. suitable options.
Further, Please note that consultants will not include the fees of project
implementation expenses such as, design & drawing, Layout, preparation
of tender document, BOQ, supervision & monitoring of work etc. The
implementation part is not in the scope of selected consultant.
If any of the activity/activities found suitable, IFCI is not bound to avail further
services of the selected consultant for implementation of the proposal.
22. Minimum pre-Qualification Criteria:
a) The bidder should have experience of preparation of feasibility Reports of
minimum 2 no. of projects of Govt. Organizations/PSU/Bank/Financial Institutions
and other reputed institutions in the last 5 years for similar projects with an area
of around 3 acres.
b) Average annual turnover of the bidder for last 3 financial years i.e. 2011-12,
2012-13, 2013-14 should be at least Rs.60.00 lakh.
23. IMPORTANT NOTE:
a) Similar Project means Convention Centre/Hotel/Commercial Space/Service
Apartments/any other feasibility reports.
b) The bidder shall submit authenticated documentary proof in support of financial
turnover certificates/annual audited reports of last 3 years certified by Chartered
Accountant.
c) The bidder shall submit copies of Purchase Order, Work order, completion/
performance certificate issued by client in support of satisfactory completion of
similar works during the last 5 years.
d) The Bidder should be having adequate manpower, equipment etc.
e) The bidder shall be summarily disqualified in case of non-submission of required
documents.
Page 6 of 16
Bengaluru.
24. Authorization and Attestation:
The bidder has to submit an authorization letter or valid Power of Attorney on
behalf of company/firm for signing the document.
25. Completion of Work: The work is to be completed within 30 days from the
date of issue of LOI/Award Letter, to the satisfaction of IFCI.
26. Abnormal Rates: In case, it is noticed that the rates quoted by the bidder for
the said job are unusually high or unusually low, it will be sufficient case for the
rejection of the tender unless the reasonableness of the rates is convincing. For
scrutiny, the analysis for such rates is to be furnished by the bidder on demand.
27. Acceptance / Rejection of Bid:
i) IFCI does not bind itself to accept the lowest tender.
ii) IFCI also reserves the right to accept or reject any tender in part or full
without assigning any reason whatsoever.
iii) IFCI also reserves the absolute right to reject any or all the Bids at any time
solely based on the past unsatisfactory performance by the bidder(s). The
opinion/decision of IFCI regarding the same shall be final and conclusive.
28. Bidders are advised to study the tender documents carefully and accordingly
submit the bid. If any doubt in the tender document or find discrepancies or
omissions in the scope of work or require clarification on any of the technical
aspect, in the scope of work etc., bidder shall contact to the authority inviting the
tender well in time for clarification, before the submission of the tender. The
specifications and terms and conditions shall be deemed to have been accepted
by the bidders in his offer. Non-compliance with any of the requirements and
instructions of the tender enquiry may result in the rejection of the tender.
29. The successful firm’s responsibility under this contract commences work from the
date of issue of the Letter of Intent by IFCI. The successful firm shall be required
to execute an agreement (in the prescribed form) with IFCI within 7 days after
the acceptance of the Letter of Intent/Award.
30. The Consultant for the said work will have to give detailed presentation before the
committee of experts as appointed by IFCI. The venue of presentation may at
New Delhi/Bengaluru.
31. It will not be binding on IFCI to engage/appoint the same consultant
for implementation of the selected project by IFCI for further work.
32. The quoted fees should be inclusive of all charges including incidental expenses,
preparation of reports, engaging any other consultant etc., site visit, visit at IFCI
Head Office New Delhi/ Bengaluru Regional Office etc. However, the applicable
service tax is payable extra by IFCI
33. Before submission of quotation/bid, you are advised to inspect the site of work
and the environments and be well acquainted with the actual working and other
prevalent conditions, facilities available at site, rules regulations, applicable for the
Page 7 of 16
Bengaluru.
said site of Govt. of Karnataka, KIADB, local authorities etc. No claim will be
entertained later on the grounds of lack of knowledge of any of these conditions.
34. Payment Terms:
i)
50% payment after submission, presentation of all 3 nos. feasibility
reports preliminary cost estimates along with cost benefit analysis.
ii) Balance, 50% payment after incorporation the comments, suggestions,
modification as per IFCI requirement and submission of revised final
feasibility report and further presentation, if any.
35. Income tax and other taxes and surcharge at source, as applicable will be
deducted from your payments at the prevailing rates.
36. The Consultant shall agree to revise the study report as per requirement of IFCI.
37. In case where the consultant perform partial services for any reason, including
the abandonment, deferment, substitution or omission of any project and /or
work, or part thereof, and if the services of the consultant are terminated, the
payment will be made in accordance with the payment clause and for the stages
that have been completed. For the incomplete stage, payment will be made on
quantum-merit basis in which case assessment of fees will be made with due
regard to all relevant factors.
38. In case at any stage, if it is found that Consultant is not adhering to the time
schedule for completion of work, delivering things with inordinate delay and not
co-operating, IFCI may terminate the contract any stage giving short notice and
IFCI may impose penalty as deemed fit.
39. In case amicable settlement is not reached in the event of any dispute of
difference arising out of the execution of the work/contract or the respective
rights and liabilities of the parties or in relation to interpretation of any provision
by the consultant in any manner touching upon the contract, such dispute or
difference shall (except as to any matters, the decision of which is specifically
provided for therein) be referred to the arbitration of a single arbitrator, to be
appointed by IFCI, as per the provisions of The Arbitration & Conciliation Act 1996
and the Parties shall bear the costs of such arbitration in equal shares. Such
arbitration shall be held at Delhi and the language of the proceedings shall be in
English. Subject to the above, the Courts at Delhi alone shall have the jurisdiction
to deal any disputes between the Parties pertaining to the contract/agreement.
Page 8 of 16
Bengaluru.
Annexure-1
BIDDER INFORMATION
Dated:______________
S. No.
Particulars/Details
1.
Name of the Bidders/ Firm
2.
Communication Address
3.
Telephone No. Office
Mobile
Fax
E-Mail
Website
Authorised Person - Name
Designation
Mobile
E-Mail ID
Alternate Authorised Person - Name
Designation
Mobile
E-Mail ID
4.
5.
6.
PAN No.
7.
TIN No.
8.
Service Tax Registration No.
9.
Beneficiary Bank Details
Bank Account No
IFSC/NEFT Code
Name of Bank
Address of Branch
10.
Particular of Tender Fee
Amount
(DD/PO) No.
Date
Name of the Bank
Address of Bank
Rs.
Page 9 of 16
Bengaluru.
11.
12.
Particular of Earnest Money Deposit
(EMD)
Amount
(DD/PO) No.
Date
Name of the Bank
Address of Bank
Rs.
13.
Furnish the names with address &
telephone nos. of three responsible
persons who will be in a position to
certify about the services/quality as well
as the past performance of your
organization.
Attached Detailed Company/Firm Profile
Yes
14.
Name of Proposed suitable options
Give details compulsory
a
b
c
Date:
Place:
Signature of authorized person
Full Name & Designation:
Company’s Seal
Page 10 of 16
Bengaluru.
Annexure-2
A. List of feasibility Reports: Feasibility reports carried out during the last 5 years
Sl.
No.
1
Name &
Address of the
client with
contact No.
2
Location of
feasibility
report
Type of
feasibility report
Estimated
cost (Rs. In
lakh)
Whether
implemente
d or not
4
5
6
3
Any
other
informat
ion
7
Note: The bidder has to provide details of minimum 2 nos. of similar type of
Feasibility reports with documentary proof in the above format. Non-Submission of
valid document may result in rejection of bids.
B. List of feasibility Reports: Feasibility reports in hands
Sl.
No.
1
Name &
Address of the
client with
contact No.
2
Location of
feasibility
report
Type of
feasibility report
Estimated
cost (Rs. In
lakh)
Whether
implemente
d or not
4
5
6
3
Any
other
informat
ion
7
Note: The bidder has to provide details in the above format.
C. Financial Capability: Average Annual Turnover of the bidder in the last 3 years.
SL. No.
1.
2.
Financial Year
2011-12
2012-13
3.
2013-14
Turnover (Rs. in lakh)
Average
(Fill up the above table and Enclose copy of Turn over certificates, profit/loss statement
certified by any Chartered Accountant.)
Date:
Place:
Company’s Seal
Page 11 of 16
Bengaluru.
Annexure: 3
DECLARATION
(TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM)
Dated: ____ , 2015.
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
Re: Tender for appointment of Consultant for preparation of Feasibility Study with
viability Reports for construction on the land in Financial City, Devanahalli Industrial Area,
Bengaluru.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/02 dated
06.05.2015 on the above subject that:1. We have carefully read and understood all the terms and conditions of the
tender and hereby convey our acceptance to the same.
2. The information / documents furnished along with the above offer are true
and authentic to the best of my knowledge and belief. We are well aware of
the fact that furnishing of any false information / fabricated document would
lead to rejection of our tender at any stage besides liabilities towards
prosecution under appropriate law.
3. We have apprised our self fully about the job to be done during the currency
of the period of agreement and also acknowledge to bear consequences to of
nonperformance or deficiencies in the services on our part.
4. We have no objection, if enquiries are made about the work listed by us.
5. We have not been blacklisted by IFCI or any other organization where we
have worked. Further, if any of the partners/directors of the organization /firm
is blacklisted or having any criminal case against them, our bid shall not be
considered. At any later point of time, if this information is found to be false,
IFCI may terminate the assigned contract immediately.
6. We have not been found guilty by a court of law in India for fraud, dishonesty
or moral turpitude.
7. We agree that the decision of IFCI in selection of Bidders will be final and
binding to us.
Date:
Place:
Company’s Seal:
Page 12 of 16
Bengaluru.
Annexure-4
TENDER FORM
Dated: ____ , 2015.
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
Bengaluru.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/02
dated 06.05.2015 on the above subject. After reading above documents, Amendments/
Clarifications/ Corrigenda/Errata/etc issued in respect of tender document by IFCI, your
requirement, scope of work, site inspection and after discussions, we have understood
them fully and we accept all the terms and conditions mentioned therein.
We are also enclosing duly stamped and signed copy of the above form along with
annexures as token of acceptance of the terms indicated therein.
Name & Address of
the Bidders
______________________________
______________________________
Contact phone Nos.
of the key person.
______________________________
Official E-mail ID:
______________________________
Signature of Authorized
Signatory with date and seal
______________________________
Page 13 of 16
Bengaluru.
Annexure-5
Details of Proprietor/Partners/Directors
Sl.
No
1
Name
Designation
2
Qualification
3
4
Any other
information
5
(Name, Signature, Seal of the agency/firm with date)
Annexure-6
List of Key personnel permanently employed in your firm
Sl.
No
Name and
Designatio
n
1
Qualification
2
Experience
3
Particular
s of Work
Done
Employed n
Your Firm
Since
5
6
4
Any
Other
Informa
tion
7
Annexure-7
List of Associates
Sl.
No
1
Name and
address of
the
Associate
2
Specify the
field (area of
operation)
3
Experience
4
Associated
in the
project
(give name
of work)
5
Any other
information
6
Page 14 of 16
Bengaluru.
Annexure-8
Details of Empanelment, if any (with Govt. Organization/PSUs/Banks etc.)
with proof
Sl.
No
1
Name and
address of the
Organization
and Contact No.
of concerned
official
2
Nature of
Works
Value of
Works
3
Date of
Registration
Any
other
informa
tion
5
6
4
Annexure-9
Details of Major Clients
Sl.
No
1
Name and
address of
the
Organizatio
n
2
Name of the
concerned
official
3
Contact
no.
4
Give nature
of work
carried out
5
Any other
information
7
Page 15 of 16
Bengaluru.
Annexure-10
Financial Bid
Dated: ____ , 2015
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
Bengaluru.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/02
dated 06.05.2015 on the above subject. After reading above documents, Amendments/
Clarifications/Corrigenda/ Errata/etc issued in respect of tender document by IFCI, your
requirement, scope of work, site inspection and after discussions, we have understood
them fully and we accept all the terms and conditions mentioned therein. We quote our
lump
sum/consolidated
consultancy
charges/
professional
fee
of
Rs._________________(Rupees ______________________________________________
_________________________________only) for the above said work.
The fees quoted
by us are inclusive of all other charges and incidental expenses for the site visit, visit to
IFCI Head Office at New Delhi/Regional Office at Bengaluru etc. However, the service
tax, as applicable, is to be payable extra by IFCI on the fees payable to us.
We are also enclosing duly stamped and signed copy of the above letter along
with annexures as token of acceptance of the terms indicated therein.
Name & Address of
the Bidders
Contact phone Nos.
of the key person.
Official E-mail ID:
Signature of Authorized
Signatory with date and seal
______________________________
______________________________
______________________________
______________________________
______________________________
Page 16 of 16

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