webTRAC Guide - Applied Educational Systems

Transcription

Published By:
Applied Educational Systems, Inc.
208 Bucky Drive
Lititz, PA 17543
webTRAC Guide
TM
Version A.1
Part Number: 76152-330
Copyright © 2008, 2009 Applied Educational Systems, Inc.
All rights reserved.
No part of this publication may be duplicated or reproduced in any form
without specific written permission of Applied Educational Systems, Inc.
This pa
ge is blank
webTRAC
webTRAC Guide
TABLE OF CONTENTS
INTRODUCTION
I NTRODUCTION ........................................................................................... i-1
An introduction to the webTRAC system
SECTION 1: LAB SET-UP
WHAT IS WEBTRAC? .................................................................................. 1-1
B EFORE G ETTING S TARTED ........................................................................... 1-2
TEACHER P RIVILEGES ................................................................................... 1-3
SYSTEM ID AND PASSWORD DEFAULTS ........................................................... 1-4
F ULL A CCESS LAB SET-UP ............................................................................ 1-5
WEB TRAC H ELP ......................................................................................... 1-8
TEACHER LAB SET-UP .................................................................................. 1-9
SECTION 2: GRADE BOOK AND REPORTS
G RADE B OOK AND REPORTS OVERVIEW ....................................................... 2-1
C LASS P ERIODS AND P ROFILE AREA ............................................................. 2-2
UNITS AND E XAMS TAB ............................................................................... 2-3
SET UP UNITS AND E XAMS AREA .................................................................. 2-4
ACHIEVEMENT REPORTS TAB ....................................................................... 2-8
G RADE B OOK: G RADE N OTATIONS ............................................................. 2-9
G RADE B OOK: VIEWING G RADES ............................................................. 2-10
G RADE B OOK: VIEWING S TUDENT WORK FILES ............................................ 2-12
G RADE B OOK: A DD FILES TO A STUDENT’ S WORK AREA ................................ 2-13
G RADE B OOK: A SSESSING STUDENT WORK ................................................. 2-14
G RADE B OOK: O VERRIDING G RADES ........................................................ 2-15
G RADE B OOK: R ESETTING S TUDENT WORK .................................................. 2-16
G RADE B OOK: C LOSED -O UT OR I N-P ROGRESS UNITS ................................... 2-17
G RADE B OOK: E XPORTING STUDENT G RADES .............................................. 2-18
G RADE B OOK: P RINTING FROM THE G RADE B OOK ....................................... 2-19
C LASS P ERIODS : C REATING C LASS P ERIODS ............................................... 2-21
C LASS P ERIODS : MANAGE C LASS P ERIOD UNITS AND E XAMS ........................ 2-22
C LASS P ERIODS : TEACHER A SSIGNMENTS .................................................... 2-24
C LASS P ERIODS : C LASS C OMMON FILES ..................................................... 2-25
C LASS P ERIODS : MANAGE WEIGHTS AND P ROFILES ..................................... 2-26
C LASS P ERIODS : C REATE AN E XAM ............................................................ 2-27
C LASS P ERIODS : RENAME OR DELETE C LASS P ERIODS .................................. 2-28
MANAGING STUDENTS : E NTER S TUDENTS ..................................................... 2-29
MANAGING STUDENTS : FIND AND ASSIGN S TUDENTS .................................... 2-31
MANAGING STUDENTS : MOVE AND DELETE S TUDENTS .................................... 2-32
MANAGING STUDENTS : E DIT S TUDENT I NFORMATION ..................................... 2-33
ACHIEVEMENT REPORTS ........................................................................... 2-34
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TABLE OF CONTENTS
SECTION 3: MONITOR AND MESSAGES
MONITOR AND MESSAGES OVERVIEW .......................................................... 3-1
MONITOR S TUDENTS ................................................................................... 3-2
MESSAGING ............................................................................................. 3-3
SECTION 4: STUDENT PROFILES
S TUDENT P ROFILES OVERVIEW .....................................................................
SELECTING P ROFILE OPTIONS ......................................................................
REQUIREMENTS FOR C OMPLETING WORK ......................................................
Q UESTION SCORING ..................................................................................
C URRICULUM VIEWER P ACING ....................................................................
C REATE S TUDENT P ROFILES .........................................................................
ASSIGN S TUDENT P ROFILES ..........................................................................
MANAGE STUDENT P ROFILES .......................................................................
4-1
4-2
4-3
4-4
4-5
4-6
4-7
4-8
SECTION 5: PASSWORDS AND SECURITY
PASSWORDS AND SECURITY OVERVIEW ........................................................ 5-1
SET P ASSWORDS AND SECURITY ................................................................... 5-3
SECTION 6: SET UP TEACHERS
SET UP T EACHERS O VERVIEW ......................................................................
ADD AND DELETE TEACHERS .......................................................................
E DIT TEACHER I NFORMATION .......................................................................
S WITCH T EACHER VIEWS .............................................................................
6-1
6-2
6-3
6-4
SECTION 7: SYSTEM OPTIONS
SYSTEM OPTIONS O VERVIEW ....................................................................... 7-1
S UPPORT UTILITIES ...................................................................................... 7-2
DOWNLOAD AND APPLY SOFTWARE UPDATES ............................................... 7-3
DATA C LEAN-UP ....................................................................................... 7-4
DELETE S TUDENTS FROM THE SYSTEM ............................................................. 7-5
C URRICULUM VIEWER OPTIONS ................................................................... 7-6
SET UP C URRICULUM VIEWER OPTIONS ......................................................... 7-8
SET-UP OPTIONS ....................................................................................... 7-9
LICENSING ............................................................................................. 7-10
SECTION 8: CURRICULUM VIEWER F UNCTIONS
C URRICULUM VIEWER F UNCTIONS O VERVIEW ................................................
Q UICK G RADE ..........................................................................................
RESET S TUDENT WORK ................................................................................
TEACHER TIPS ............................................................................................
G O TO PAGE ...........................................................................................
R UN WEB TRAC MANAGER .........................................................................
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8-5
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webTRAC
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TABLE OF CONTENTS
SECTION 9: LAB CLEAN-UP
C OURSE C LEANUP .................................................................................... 9-1
SECTION 10: WARRANTY AND TECHNICAL SUPPORT
WARRANTY AND TECHNICAL S UPPORT ......................................................... 10-1
AES WARRANTY ...................................................................................... 10-2
TECHNICAL S UPPORT ................................................................................ 10-3
I NSTALLATION S UMMARY ........................................................................... 10-4
SECTION 11: GLOSSARY
G LOSSARY .............................................................................................. 11-1
Definitions of terms used throughout this guide, your Center21 curriculum
product, and webTRAC
APPENDIX: CURRICULUM BUILDER
C URRICULUM B UILDER .................................................................................A-1
T UTORIAL A: E XPLORING C URRICULUM B UILDER ..............................................A-6
T UTORIAL B: EDITING A UNIT ...................................................................... A-18
T UTORIAL C: C REATING A N EW UNIT .......................................................... A-35
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Introduction
webTRAC Guide
WEBTRAC
GUIDE
This webTRAC Guide provides the steps to prepare, set up, run, and clean up a Center21
course. In addition, this guide directs teachers to the features in webTRAC that will make
their labs unique, exciting, and powerful.
The webTRAC Guide is for:
E
•
New users who need to learn how to use the webTRAC system.
•
Experienced users who want to customize the curriculum and management tools.
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THE WEBTRAC SYSTEM
CURRICULUM PRODUCTS
Center21 curriculum products:
•
ITcenter21: Introduction to Computers and IT
•
ITcenter21: Computer Applications
•
ITcenter21: Introduction to Business
•
HealthCenter21: Health Care Foundations
•
HealthCenter21: Multi-Skilled Nursing Assistant
•
HealthCenter21: Medical Office Assistant
The curriculum provides a comprehensive course in the fundamental concepts of the
topic area. The system arrives ready to set up, so teachers can quickly begin running a
course. However, the curriculum also accommodates a unique range of classroom
scenarios and is adaptable to the needs of each school.
WEB TRAC
MANAGER
The webTRAC Manager is what makes classroom management more productive and
efficient. WebTRAC is an easy-to-use software program for teachers to track, report,
monitor, assess, grade, and control the classroom. Teachers and other school staff can
use webTRAC with the default settings. Or teachers can fully customize the webTRAC
system, using the on-screen Help and/or this guide to get started.
CURRICULUM VIEWER
Curriculum Viewer is the interface students use to interact with course content. The
Curriculum Viewer software is installed on each student computer. Students then use the
software to explore unit content, practice skills, and complete assessments such as
quizzes, unit tests, and course exams.
CURRICULUM BUILDER
Curriculum Builder is an interactive tool for very advanced webTRAC users. It allows you
to customize, create, and share curriculum. Using the specialized features of Curriculum
Builder, you can develop curriculum that includes media files, hands-on applications,
student instructions, and assessments. You can even preview new curriculum before
adding it to your class.
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THE WEBTRAC SYSTEM
MANUALS
Depending on which curriculum product you have, you may have teacher, student, and
procedural manuals. For more information on manuals, please see the appropriate
curriculum guide for your product.
TEACHER RESOURCE CD-ROM
Depending on which curriculum product you have, you may have a CD-ROM that
includes Microsoft® PowerPoint® presentations that can be used to introduce unit
content. It may also include editable, Microsoft® Word versions of manuals, allowing
teachers to customize the manuals to fit their needs. For more information on the
Teacher Resource CD-ROM, please see the curriculum guide for your product.
EQUIPMENT
Depending on which curriculum product you have, you may have equipment and
supplies that enable students to practice procedures. Actual equipment packages vary.
For more information on equipment and supplies, please see the curriculum guide for
your product.
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NOTES
I NSIGHTS AND I DEAS :
AREAS TO INVESTIGATE:
ACTIONS TO TAKE :
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WHAT IS WEBTRAC?
WebTRAC is designed to be a simple-to-use management system. Screens and controls
are laid out in a concise manner – allowing you to quickly perform daily tasks. The
webTRAC display has three areas:
Screen title bar
This title bar displays the name of the current screen and common controls, such as Print,
Help and Exit.
Navigation toolbar
This toolbar displays the controls used to open the available webTRAC screens. All
teachers have access to the following:
•
•
•
•
•
•
Home Page
Grade Book and Reports
Monitor and Messages
Student Profiles
Passwords and Security
System Options (with limited functionality)
Note: The Grade Book and Reports screen is where you will do most of your work; such as
creating class, adding students, viewing grades, and printing and exporting information.
Teachers with webTRAC system privileges have access to two additional screens:
• Set Up Teachers
• System Options (with full functionality)
Screen area
This area displays the content of the screen selected in the Navigation toolbar.
Screen Title Bar
Screen Area
Navigation
Toolbar
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BEFORE GETTING STARTED
Before logging on, it is a good idea to understand teacher privileges, IDs, and passwords.
W HAT ARE TEACHER PRIVILEGES?
Each webTRAC system user is assigned a level of teacher privileges, or teacher access.
Prior to performing Lab Set-Up, you must determine which of the following teacher
privileges you will have:
o
Full access, which fulfills the role of a webTRAC administrator.
o
Standard and Curriculum Builder access, which fulfills the role of a webTRAC
teacher with curriculum editing privileges.
o
Standard access, which fulfills the role of a webTRAC teacher with no editing
privileges.
NOTE: The webTRAC access levels do NOT correspond to teacher or administrator job
titles.
For the purpose of successful Lab Set-Up, webTRAC teacher privileges are defined as
follows:
W EB TRAC F ULL A CCESS U SERS
By default, the first person to log on to the system and begin set-up automatically has Full
Access, and is often referred to as the webTRAC administrator. Throughout Lab Set-Up,
this person will be referred to as a Full Access user. A Full Access user has access to all
areas in webTRAC and the curriculum editing software, Curriculum Builder. A Full Access
user often is a network administrator or school technician. However, a Full Access user
may also be a teacher. With systems that support several users, it is recommended that
only one or a few users have Full Access.
W EB TRAC S TANDARD AND C URRICULUM B UILDER A CCESS U SERS
Throughout Lab Set-Up, a Standard and Curriculum Builder Access user is any person
other than the Full Access user who will use webTRAC to run a course and have access
to the curriculum editing software, Curriculum Builder.
W EB TRAC S TANDARD A CCESS U SERS
Throughout Lab Setup, a Standard Access user is any person other than the Full Access
user who will use webTRAC to run a course. This user will not have access to the
curriculum editing software, Curriculum Builder.
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BEFORE GETTING STARTED (CONTINUED)
TEACHER PRIVILEGES
TEACHER PRIVILEGES
FULL
ACCESS
STANDARD
AND
CURRICULUM
BUILDER
ACCESS
STANDARD
ACCESS
Home Page
X
X
X
X
X
X
X
X
X
Student Profiles
X
X
X
X
X
X
Curriculum Builder
X
X
Set Up Teachers
X
System Options
X
PRIVILEGE
X*
X*
*With limited functionality
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BEFORE GETTING STARTED (CONTINUED)
SYSTEM DEFAULTS
ID: admin
Password: sea
TEACHER IDS
The Full Access user must enter a teacher ID for each teacher who will use the system.
Teacher IDs can include letters and numbers and contain up to 20 characters. After
teachers log on for the first time, they can change their IDs. You must give the IDs to the
teachers in order for them to log on.
PASSWORDS
The initial password for the Full Access user is sea. The initial password for all Standard
Access users is password. As the Full Access user, when entering teacher information,
you can leave the default teacher passwords as password. Or you can assign
passwords to teachers. After teachers log on for the first time, they can change their
passwords. However, you must give the passwords to the teachers in order for them to
log on.
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FULL ACCESS LAB SET-UP
WebTRAC Full Access Lab Set-Up must be performed by the individual with webTRAC Full
Access privileges before any other teachers can log on to the system.
S TEP 1: L OG ON TO WEB TRAC M ANAGER
E
1.
On the Windows® desktop, double-click the webTRAC Manager icon.
2.
When prompted, enter the default Teacher ID: admin and the default password:
sea, and then click Log On.
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STEP 2: EDIT TEACHER I NFORMATION
This area is only available to individuals with Full Access privileges. The Set Up Teachers
screen is where you can create and edit teachers.
T O EDIT YOUR TEACHER INFORMATION:
1.
On the Navigation toolbar, click Set Up Teachers.
2.
In the Teacher Information area, in the Name: field, highlight “Admin” and type
your teacher name. Then enter your title.
3.
In the Logon Information area, enter your Teacher ID, for example “jharper” for
Janet Harper. The Teacher ID must be unique.
4.
In the Logon Information area for the webTRAC administrator, the default Password
is: sea. You may update the password by clicking Change and following the
instructions.
5.
Click Save Teacher.
FAQ:
I have Full Access privileges AND I am a teacher. Should I set up one Full Access logon or two
logons—one logon with Full Access and one logon with Standard Access?
Two logons:
• PRO – Keeps Full Access privileges isolated, which helps prevent an accidental change to
a system-wide setting that would affect all users (students and teachers)
• CON – Both user names appear when students select their teacher during their first logon to
the system.
One logon:
• PRO – Only one teacher name appears when students log on for the first time
• CON – Can create confusion when applying system-wide setting that would affect all users
(students and teachers), such as downloading software updates
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STEP 3: ENTER TEACHER INFORMATION
Complete this step only if other teachers will be using the webTRAC system.
T O CREATE A NEW TEACHER :
1.
2.
In the toolbar, click New Teacher.
3.
Enter the Teacher Name, for example “Janet Harper.”
4.
Enter the Teacher ID, for example “jharper”. The Teacher ID must be unique.
5.
Click OK. The new teacher will appear as the selected teacher.
6.
In the Teacher Privileges area, select the desired options. The default option is
Standard.
7.
In the Logon Information area, the default Password is set to: password. You may
update the password by clicking Change and following the instructions.
8.
Click Save Teacher.
9.
New teachers must use their Teacher IDs and Passwords to log on to the webTRAC
Manager.
10. Remind new teachers to change their passwords as soon as they log on to
webTRAC Manager for the first time.
NOTE: By default, the first person to log on to the system and begin setup automatically
will have Full Access to webTRAC. By default all other users will have Standard Access;
however, that can be changed.
Continue…
If you have webTRAC Full Access privileges and you will be using webTRAC to teach
courses, then you are also a Teacher. Therefore, you must continue lab set-up to
complete Teacher Lab Setup. Turn to Teacher Lab Set-Up “Step 2: Enter Teacher
Information.”
If you have webTRAC Full Access privileges but you will not be using webTRAC to
teach courses, exit webTRAC Manager and then turn the Lab Set-Up process over to
the appropriate teacher(s). Instruct them to begin the process on Teacher Lab Set-Up
“Step 1: Log on to webTRAC Manager.” Be sure to give the teachers their IDs and
passwords so that they can log on successfully.
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WEBTRAC
HELP
The webTRAC Help feature is found at the top right corner of the webTRAC Manager
and on pop-up windows. On-screen Help provides a detailed description of a page’s
function and features and step-by-step instructions.
Information in Help can be found by using the table of Contents, looking through the
alphabetical Index, or by using Search to find key words. And, Help topics can be
printed.
Use Help daily as a reference for basic and advanced features in webTRAC.
T O USE H ELP :
1.
Access Help by clicking Help in the top right corner of any screen or pop-up
window in webTRAC Manager.
2.
If Show is displayed in the tool bar, click Show to display the full Help features.
3.
To use Contents:
4.
5.
1-8
o
Click the Contents tab.
o
Click plus (+) signs preceding topics to display the contents of that category.
o
At the question mark (?) level, select the topic title to display it on the right side
of the Help window.
To use Index:
o
Click the Index tab.
o
Scroll through the alphabetical list or enter a keyword in the available field.
o
Select a topic and then click Display.
To use Search:
o
Enter a keyword in the search field and press Enter or click List Topics.
o
Select a topic and click Display.
6.
To print a topic, in the Help tool bar, click Print.
7.
To exit Help, in the top right corner of the Help pop-up, click X.
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TEACHER LAB SET-UP
Every teacher who will use webTRAC to teach a course must complete the steps in
Teacher Lab Set-Up. If the individual with webTRAC Full Access privileges will teach a
course, then he or she must also complete Teacher Lab Set-Up.
Teachers will not be able to log on to webTRAC and create class periods until a user with
Full Access has completed the previous steps in webTRAC Full Access Lab Set-Up.
STEP 1: LOG ON TO WEBTRAC MANAGER
1.
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If needed, log on to webTRAC Manager. Use the following steps:
o
If needed, get your ID and password from the individual with webTRAC Full
Access.
o
If you are not already logged on, on the Windows® desktop, double-click the
webTRAC Manager icon.
o
When prompted, enter your ID and password, and then click Log On.
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TEACHER LAB SET-UP
STEP 2: CREATE CLASSES
A class is essentially a grouping of students in the webTRAC system. Additionally, units,
exams, assignments and profiles (or assessment settings) can be applied to classes.
Typically, teachers arrange webTRAC classes according to their class periods, where
each class period is a class in the webTRAC system.
T O CREATE A NEW CLASS :
1.
On the Navigation toolbar, click Grade Book and Reports.
2.
Click New Class.
3.
Choose a create new class option. Your options are:
o
Create a class based on a class template. Templates are provided for the
curriculum product that is loaded (installed) on your server. The units, exams
and assignment weights for the class will be copied from the template you
choose.
o
Create a class based on an existing class. The units, exams and assignment
weights for the class will be copied from the existing class you choose.
NOTE: You can change the settings in the new class at any time after it is created.
The settings from the base class or template are copied into the new class.
4.
Click Next.
5.
Choose a template or existing class from the list and then click Next.
6.
Enter the Class Period, Title and class Default Profile. Each class must have a unique
Class Period. A profile defines how students are assessed and how they are
allowed to navigate through the curriculum. All students added to the class are
assigned the class default profile. You can override the class profile and assign
different profiles to individual students.
7.
Click Finish.
T O HIDE/ SHOW UNITS AND EXAMS IN C URRICULUM VIEWER :
Units and exams can be shown or hidden in the Curriculum Viewer, which is the part of
the webTRAC system that is used by students. When units or exams are hidden students
cannot see them. The units and exams will continue to be visible in the Grade Book.
1.
2.
Select the class from the Class Period drop-down menu.
3.
Click Set Up Units/Exams.
4.
Click the Units or Exams tab.
5.
Show the unit or exam in Curriculum Viewer by selecting the Show in Curriculum
Viewer checkbox associated with the unit or exam. Hide the unit or exam by
clearing checkbox.
6.
When finished, click Close.
NOTE: If all the items are hidden under a heading, the heading is also hidden.
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TEACHER LAB SET-UP
STEP 2: CREATE CLASSES ( CONTINUED)
T O ADD UNITS TO A CLASS :
Units in the Class Units list are displayed in the Grade Book and the Curriculum Viewer.
1.
2.
3.
4.
Click the Units tab.
5.
Click Add Unit. A pop-up window will open.
6.
Choose a product line from the Display Units for Product Line drop-down menu.
7.
Click the unit(s) you wish to add. To select multiple units, use the Ctrl or Shift keys.
8.
Click OK. The units will appear in the Class Units list.
9.
The order of the units in the Class Units list can be changed by selecting a unit and
clicking Move Up and Move Down.
10. When finished, click Close.
NOTE: If you want to insert a unit in the Class Units list, then select the unit or heading
where you want to add the unit. The added unit appears above the selected item. If
no items are selected the added units appear at the top of the list.
T O REMOVE A UNIT FROM A CLASS :
1.
2.
3.
4.
Click the Units tab.
5.
In the Class Units list, click the unit name. Use the CTL or SHIFT keys to select multiple
units.
6.
Click Remove.
7.
In the warning message pop-up window, click Yes. The units are removed from
Class Units list.
8.
NOTE: Units in the Class Units list are displayed in the Grade Book and the Curriculum
Viewer. Once you remove a unit you will not be able to view student work associated
with the units. To view student work that was associated with a removed unit, you must
add the unit back into the class.
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TEACHER LAB SET-UP
STEP 3: ENTER STUDENTS
In order to track student data, student information must be entered into webTRAC. There
are two methods for student entry—teacher entry or student entry.
Method
Description
Advantages
Disadvantages
Teacher
Entry
Before the first class, the
teacher enters student
information into webTRAC
via the Grade Book.
Upon student arrival, students
are already in the system and
need only to enter their names
and IDs to log on successfully.
If the teacher enters a
student name into the
system incorrectly, logon
could be disrupted during
the first class.
Student
Entry
During the first class of the
course, students enter their
names and IDs. Then a
teacher password or
Print/Test password is
required to proceed with
logon.
Students are entered into the
system without the teacher
typing in student information.
The Print/Test Password
eliminates the need for the
teacher to type in the teacher
password at each workstation.
If using the Print/Test
password approach,
students can complete
logon without the
teacher’s verification of
student information.
A SSIGN S TUDENT ID S:
1.
On a sheet of paper, assign each student a unique ID. You must give the IDs to the
students in order for them to log on.
o
IDs can be up to 20 alphanumeric characters.
o
Every student must have a unique ID, and IDs cannot be repeated.
o
Common IDs include school student IDs, lunch numbers, or even phone
numbers.
NOTE: Students must type their ID every time they log on to Curriculum Viewer. If
your
our school assigns student IDs, use them as IDs in the webTRAC system.
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TEACHER LAB SET-UP
STEP 3: ENTER STUDENTS ( CONTINUED)
T EACHER E NTRY M ETHOD:
This method is performed BEFORE students use Curriculum Viewer for the first time.
1.
2.
In the Class Period drop-down menu, select a class.
3.
Either click New Student or double-click in an empty Student Name field.
4.
Fill-in the Student Name (first and last name) and ID fields. Remember that the ID
must be unique for each student.
5.
Click Save when finished. The newly entered student will display on the grid in the
background.
6.
Enter another student or click Close to exit.
7.
Multiple students can be quickly entered using keyboard shortcuts:
o
Press the Tab key to move from the Student field to the ID field.
o
Press Enter to save a student and enter the next student.
S TUDENT ENTRY M ETHOD ( PERFORMED AT INDIVIDUAL STUDENT WORKSTATIONS ):
1.
During the first class, at each student workstation, instruct students to:
o
Launch Curriculum Viewer.
o
On the Log On screen, click Student. (Logging on as a Guest allows a user to
go through the curriculum without any pacing restrictions. Most importantly,
any grades or points acquired while logged on as a Guest will NOT be saved.)
o
Enter Logon Information, which includes the students’ First Name, Last Name,
and ID Number (which you will need to give to them). Then click Next Page.
o
When the New Student Log On pop-up displays, click OK.
o
Select a teacher, by clicking Select after the teacher name.
o
Select a class by clicking Join after the class.
2.
Students are then presented with a Check Information screen. Verify the
information on the screen, especially student ID.
3.
If needed, change information using the Change buttons.
4.
On the right side of the screen, enter your Teacher’s Password and click OK.
NOTE: If the Print/Test password is set up to allow new students to log in to the
system, then have the students enter the Print/Test password in the Teacher’s
Password field and click OK.
5.
The student will be entered in the system and allowed to proceed to the class.
NOTE: This student entry process will only occur the first time new students log on to
Curriculum Viewer. Once their information is entered into the system, they will be able
to log on by simply entering their names and IDs.
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TEACHER LAB SET-UP
STEP 4: SET UP PASSWORDS AND SECURITY
The Password and Security screen is where you can edit your teacher password and set
up special print and test passwords for the Curriculum Viewer. You can also set the
Print/Test password to allow new students to log on to Curriculum Viewer.
T O S ET UP THE P RINT /T EST PASSWORD FOR TESTS , PRINTING, OR NEW STUDENTS :
1.
On the Navigation toolbar, click Password and Security.
2.
In the Print/Test Password area, click Change next to the Password field.
3.
In the New Password field, enter a password and click OK.
4.
If you wish to set an expiration date:
5.
6.
o
Click Change next to the Expires On field.
o
Select an expiration date or choose the Never Expires option.
o
When you are done, click OK.
Set the applicable password option(s):
o
The password is needed to print from Curriculum Viewer. (This option will
control student use of the Print Page and Print Form buttons in Curriculum
Viewer. It will NOT control printing in Microsoft Office® applications.)
o
The password is needed to start Quizzes, Tests & Exams.
o
The print/test password can be used to accept new students during logon.
(This option is available in the New Student Password area of the screen.)
Click Save.
T O CREATE A T EACHER A CCESS D ISK :
A Teacher Access disk is a floppy disk that can be used to enter the teacher password at
a student or teacher workstation, instead of typing the password on the keyboard.
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1.
Get a floppy disk and insert it into the floppy disk drive.
2.
On the Navigation toolbar, click Passwords and Security.
3.
If needed, set up the Teacher Password.
4.
At the top of the screen, click Create Access Disk.
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TEACHER LAB SET-UP
STEP 5: STUDENT PROFILES
The Student Profiles screen is where you can create and edit profiles that are assigned to
classes or individual students. Profiles are used to control how students are assessed and
how they are allowed to navigate through the curriculum. A class has a default profile
that is assigned to all students in the class. Specific profiles can also be assigned to
individual students. Profile settings can be used to account for a variety of student skill
levels. Typically, you will define general profiles that are used for class defaults. These
profiles reflect the skill level of the general population in the classes.
For example, the Student Profile assigned to a class might have the following assessment
settings and navigation settings:
•
•
Question Scoring Settings
o
True/False = 12 points for first try, 0 points for second try
o
Multiple-Choice = 20 points for first try, 5 points for second try, 0 points for
subsequent tries
Curriculum Pacing Settings
o
Students must watch all multimedia presentations = No [allows students to
proceed to the next page in the Curriculum viewer before a presentation has
finished]
o
Students must check all (instructional) checkboxes = No
You can create profiles to assign to individual students based on their specific needs. For
example, a student who requires more attempts on multiple-choice questions and tighter
navigation restrictions might have the following profile:
•
•
o
o
subsequent tries
o
Students must watch all multimedia presentations = Yes [requires students to
wait until the presentation has finished before proceeding to the next page in
the Curriculum Viewer]
o
Students must check all (instructional) checkboxes = Yes
Important…
Once specialized profiles are defined or created, you can assign them to entire classes or to
individual students. To assign profiles, go to the Grade Book and Reports area.
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TEACHER LAB SET-UP
STEP 5: STUDENT PROFILES ( CONTINUED)
T O CREATE A NEW S TUDENT P ROFILE :
1.
In the Navigation toolbar, click Student Profiles.
2.
Click New Profile.
3.
Enter a name for the new profile.
4.
Click Next.
5.
Select a base profile.
NOTE: The settings from the base profile are copied into the new profile. You can
change the settings in the new profile at any time after it is created.
6.
Click Next.
7.
The new profile will be displayed. You can now change the options. The options
can be modified to account for various student skill levels.
8.
Click Finish.
T O ASSIGN A STUDENT PROFILE TO A CLASS PERIOD :
NOTE: To use a profile, it must be assigned to a class.
1.
2.
3.
In the toolbar, click the Class Profile drop-down menu, and select a profile.
T O ASSIGN A STUDENT PROFILE TO AN INDIVIDUAL STUDENT :
NOTE: To use a profile, it must be assigned to a student.
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1.
2.
In the Class Period drop-down menu, select the class where the student is located.
If you do not know the class where the student is located, use Find Student.
3.
In the grid, double-click the student name. You can also single-click the student
name and then click Student Information in the Units & Exams title bar.
4.
In the Student Information pop-up window, click the Profile drop-down menu, and
select a profile.
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TEACHER LAB SET-UP
STEP 5: STUDENT PROFILES ( CONTINUED)
T O EDIT A STUDENT PROFILE :
1.
2.
From the Student Profile drop down, select the profile you want to edit.
3.
Change the options.
4.
Click Save Profile.
NOTE: Changing a student profile does not affect the current work for students
using the changed profile. Only units started after the profile has been changed
will be affected. In other words, changes to student profiles are NOT retroactive.
T O DELETE A STUDENT PROFILE:
1.
2.
From the Student Profile drop down, select the profile you want to delete.
3.
Click Delete Profile.
NOTE: Profiles which are assigned to classes and students cannot be deleted.
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TEACHER LAB SET-UP
STEP 6: SET UP ALERTS
T O SET UP AUTOMATIC PROGRESS WARNINGS (Y ELLOW A LERTS ):
You can monitor student progress from the Monitor and Message screen. You can
automatically generate a system warning for students whose lesson scores drop below a
specified grade. This warning is referred to as a yellow alert.
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1.
In the Navigation toolbar, click Monitor and Messages.
2.
In the tool bar, click Set Up Alerts.
3.
Make sure the Generate a yellow alert… option is set.
4.
In the The student’s score is below: box, select a grade percentage.
5.
In the The student’s lesson progress is at least: box, select a progress percentage.
This setting determines when the lesson score will start being monitored. For
example, if the value is set to 25%, then the lesson has to be 25% complete before
the score is monitored.
6.
When finished, click OK.
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TEACHER LAB SET-UP
STEP 7: SET UP MESSAGES
T O CREATE AND SAVE A MESSAGE :
1.
2.
Click Edit Messages.
3.
Click New to create a new message.
4.
Fill-in the Message Title and the Message Text fields.
5.
Click OK.
6.
Click Close.
T O SEND A MESSAGE TO A LOGGED- ON STUDENT :
Messages are displayed to students in a pop-up window when they are received.
1.
2.
Select the student to whom you want to send a message. Use CTRL or SHIFT keys to
select multiple students. Click Select All to choose all students.
3.
Click Send Message.
4.
In the Messages list, select the saved message that you want to send.
NOTE: The Quick Message allows you to send a new message. Quick messages are
not saved.
5.
After the message has been selected, click Send.
T O S CHEDULE A MESSAGE :
Messages can also be scheduled or sent to students at a specified time.
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1.
2.
Click Scheduled Message.
3.
Click New.
4.
Select a message from the list of saved messages or create a new message by
selecting New Message.
5.
After the message is selected, click Next.
6.
If you selected New Message, the Enter Message window appears. Fill-in the
Message Title and Message Text fields. Click Next.
7.
Select a day to send the message from the Day drop-down menu.
8.
Enter a time to send the message in the Time field.
9.
Click Finish.
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TEACHER LAB SET-UP
STEP 8: EXIT WEBTRAC MANAGER
When you are finished with Lab Set-Up, follow the directions below.
1.
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At the top left corner of any webTRAC Manager screen, click Exit.
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GRADE BOOK AND REPORTS OVERVIEW
The Grade Book is where you will spend most of your time. From the Grade Book, you will
create classes, add students to those classes, view student work and print reports.
T HE G RADE B OOK IS MADE UP OF THE FOLLOWING AREAS:
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•
Class Periods and Class Profile – Allows you to create and edit class information,
including the units and exams that make up the class.
•
Units and Exams tab – Allows you to create and add students to the class, as well as
view their work.
•
Set Up Units and Exams area - Allows you to add and remove units from the class,
and hide/show them in the Curriculum Viewer.
•
Achievement tab – Allows you to select and view student achievement reports.
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CLASS PERIODS AND PROFILE AREA
The Class Periods and Profile area is used to create and edit class information.
T HIS AREA CONTAINS THE FOLLOWING :
•
Class Period drop-down menu – Allows you to select the class to display in the
Grade Book.
•
New Class – Allows you to create a new class.
•
Delete Class – Allows you delete the selected class. The students assigned to the
class are kept in the system. These students can be assigned to another class.
•
Rename Class – Allows you to rename the selected class.
•
Set Up Units and Exams – Allows you to setup units and exams for the selected class.
This includes hiding/showing units in the Curriculum Viewer, setting Assignment
weights and creating exams.
•
Class Profile drop-down menu – Allows you to choose a profile for the selected
class. Profiles are used to determine things such as student assessment and
navigation through the Curriculum Viewer. The class profile is assigned to each
student in the class. The class profile can be overridden for individual students.
T HE FOLLOWING TASKS CAN BE DONE FROM THIS AREA:
•
•
Class management tasks:
o
Add a new student to a class
o
Create a new class
o
Delete an existing class
o
Rename an existing class
o
Change a class profile
o
Add units to a class
o
Remove units from a class
o
Create an Exam for a class
o
Change assignment weights for a class
o
Set up Teacher Assignments for a class
Curriculum Viewer set up tasks:
o
Change the order units are listed in the Curriculum Viewer
o
Add/delete headings in the Curriculum Viewer
o
Hide/show units and exams in the Curriculum Viewer
NOTE: The Curriculum Viewer is used by the students to view and access
units/exams for their class.
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UNITS AND EXAMS TAB
The Units and Exams tab is used to enter new students in the class and view student
grades and work.
T HIS TAB CONTAINS THE FOLLOWING AREAS :
•
Units and Exams Controls Toolbar – This toolbar allows you to view units and exams
information in various ways.
•
Student Controls Toolbar – This toolbar allows you to manage and organize students
in the current class.
•
Grid Area – This area displays students and their grades for the current class.
T HE FOLLOWING TASKS CAN BE DONE FROM THE U NIT AND E XAM TAB :
•
•
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Student organization tasks:
o
Add a new student to a class
o
Assign an existing student to a class
o
Move a student to another class
o
Remove (or delete) students from a class
o
Add additional student information
o
Change a student password
o
Change a student profile
o
Export grades
Grade Management tasks:
o
View work for a specific date range
o
View all the units and exams for a class
o
View Total Grade
o
View detailed work in a unit/exam
o
View student work files
o
Add a file to a student’s work area
o
Assess student work that is not automatically graded
o
Override automatically graded work
o
Close-out or open a unit
o
Reset student work
o
Print Grade Book grades in a spreadsheet
o
Print paper tests with answer keys
o
Reviewing how a class is performing
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SET UP UNITS AND EXAMS AREA
The Set Up Unit & Exams Overview pop-up window allows you to set up units and exams
for the class. This includes selecting units, hiding/showing units in Curriculum Viewer,
setting Assignment weights and creating exams.
T HIS WINDOW HAS THE FOLLOWING TABS:
2-4
•
Units
•
Weights
•
Exams
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SET UP UNITS AND EXAMS AREA (CONTINUED)
UNITS TAB
The Units tab allows you to add and remove units from the class, and hide/show them in
the Curriculum Viewer.
•
Add Unit – Allows you add units to the class. The unit is visible in the Grade Book and
Curriculum Viewer.
•
Add Heading – Allows you to add a heading to the list of units. The heading is visible
in the Curriculum Viewer.
•
Edit Heading – Allows you to edit an existing heading.
•
Remove – Allows you to remove the selected item from the Class Units list. Items
include units and headings. Removing a unit means the grades will not show up in
the Grade Book.
•
Move Up and Move Down – Allows you to change the order of items in the Class
Units list. The changes are reflected in the Grade Book and Curriculum Viewer.
•
Class Units Table – This table shows all the units and headings that have been
added to the class. You can also hide and show units in the Curriculum Viewer from
this list by setting and clearing the appropriate check boxes. Hiding units allows you
to limit what the student sees.
•
Setup Teacher Assignments button – This button allows you to add Teacher
Assignments to the Grade Book. Teacher Assignments are displayed in green after
the units in the Grade Book.
•
Setup Class Common Files button – This button allows you to place files in the Class
Common folder. Students can then be instructed to copy the files to their own
folders.
T HE FOLLOWING TASKS CAN BE PERFORMED FROM THIS TAB:
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•
Add units to a class
•
Remove units from a class
•
Set up a Teacher Assignment for a class
•
Set up Class Common Files
•
Change the order units are listed in the Curriculum Viewer
•
Add headings to the Curriculum Viewer
•
Hide/Show units
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W EIGHTS TAB
The Weights tab allows you to change the assignments weights for all the units in the
class. Each unit contains various types of assignments, such as lessons, key questions and
a unit test. Each assignment is weighted by a default point value. You can use this tab to
adjust these assignment weights for every unit in the class at one time. For example, if
you change the lessons weight from 5 to 10 points it affects all the units in the class.
•
•
Automatically Assessed – An automatically assessed assignment is work that is
graded by the computer. There are three types of automatically assessed
assignments:
o
Lessons
o
Quizzes
o
Unit Tests
Teacher Assessed – A teacher assessed assignment is work that must be graded by
the teacher. If the teacher does not grade the work it does not count towards the
student grade. There are five types of teacher assessed assignments:
o
Participation
o
Key Questions
o
Class work – This type of assignment can be typically completed in a single
class period.
o
Minor projects – This type of assignment can be typically completed in 1 or 2
class periods.
o
Major projects – This type of assignment can be typically completed in 2 or 3+
class periods.
NOTE: If any weights are changed, then all grades for all the students in the class
are recalculated when the window is closed.
•
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Change assignment weights for a class
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EXAMS TAB
The Exams tab allows you to add and remove exams from the class, and hide/show
them in the Curriculum Viewer.
•
New Exam – Allows you to create a new exam for the class. The exam is visible in
the Grade Book and Curriculum Viewer. The exam is placed under a separate
“Exam” heading in the Curriculum Viewer.
•
Edit Exam – Allows you edit an existing exam.
•
Delete Exam – Allows you to delete the selected exam from the Class. Grades for
deleted exams will not show up in the Grade Book.
•
Exam Table - This table shows all the exams created for the class. You can also hide
and show exams in the Curriculum Viewer from this list by setting and clearing the
appropriate check boxes. Hiding exams allows you to show them only when they
should be taken.
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•
Create an exam for a class
•
Hide/show exams
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ACHIEVEMENT REPORTS TAB
The Achievement Reports tab is used to display an Achievement Report for a selected
student.
T HE TAB CONTAINS THE FOLLOWING AREAS:
•
Report drop-down menu – Allows you to view an Achievement Report that has
been selected with the Select Reports control.
•
Student drop-down menu – Allows you to view an Achievement Report for a
specific student. You can easily change the student using the drop-down or
Previous and Next buttons.
•
Set Achievement Levels – Allows you to set the Achievement Level and grade
association.
•
Select Reports – Allows you to select the Achievement Reports that appear in the
Report drop-down menu. Also, allows you to download the latest Achievement
Reports from the AES Web site.
•
Achievement Reports Table – This table displays the Achievement Report
information for the selected report and student. The information includes the
individual standards and the Achievement Level reached by the student for each
standard.
T HE FOLLOWING TASKS CAN BE DONE FROM THIS TAB :
2-8
•
Select Achievement Reports for display
•
Set Achievement Levels
•
View Achievement reports
•
Print Achievement reports
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GRADE BOOK
GRADE NOTATIONS
The following grade notations are used in the Grade Book to provide additional
information about student work:
•
Blue text within blue brackets – Indicates the unit or assignment is in-progress and is
not complete.
•
Two dashes – Indicates work that has no grade available. This occurs if a student
starts a unit or assignment and the completed work requires teacher assessment.
•
Blue triangle in the grade cell – Indication depends on the information in the cell:
o
A blue triangle in a Student Name cell indicates the student has a different
profile from the class profile. If you hold your cursor over the student name cell
with the blue triangle, a bubble tip is displayed indicating the student’s profile.
o
A blue triangle in an assignment grade cell indicates work can be assessed by
the teacher. There are two instances when the blue triangle is displayed in a
grade cell:
•
A blue triangle will appear when a student completes a question that
requires teacher assessment. This occurs for open-ended questions that
appear in Lessons, and for Key Questions. If you hold the cursor over the
cell, a bubble tip is displayed saying “Work ready to be assessed.”
•
A blue triangle will appear for teacher-evaluated assignments, such as
Class Participation and projects. These types of assignments are associated
with work that the teacher must review to grade, such as creating a
document or performing a check list. After the student completes the work,
you can review it and then enter a grade. If you hold the cursor over the
cell, a bubble tip is displayed saying “Work is teacher assessed.”
NOTE: Questions and assignments that can be teacher-assessed but are not assessed, do
not affect the unit grade.
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GRADE BOOK
VIEWING GRADES
T O VIEW WORK FOR A SPECIFIC DATE RANGE:
You can filter the display of student work and grades based on a specified date range.
This date range can be associated with a marking period or shorter reporting periods.
Units and Exams that have a completed (or close-out) date that falls outside the
selected date range are shown in light gray text.
1.
In the Navigation toolbar, click Grade Book and Reports.
2.
Click Set Date Range. This opens a pop-up window.
3.
Select a beginning and end date from the appropriate calendars. The forward
and backward arrows on each calendar can be used to select previous and
future months.
4.
Click OK.
T O VIEW ALL THE UNITS AND EXAMS FOR A CLASS:
You can filter the display of unit/exam information using the Set Date Range control. ALL
the information can be displayed by clicking Show All Dates.
T O VIEW TOTAL G RADE :
You can use the Total Grade column to view a student’s Total Grade for the course.
To view Total Grade details for a student, double-click a student’s Total Grade. The
Grade Details: Total Grade window will be displayed. Click Close to close the detail
window.
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GRADE BOOK
VIEWING GRADES
T O VIEW DETAILED STUDENT WORK IN A UNIT OR EXAM:
The details pop-up window provides more information and controls than the details grid,
including the ability to override grades and reset work. However, the grid displays ALL the
students at once. The pop-up window shows a single student. In the pop-up window, you
can move among students using the Previous and Next controls. Typically, you will use
the grids as an overview of the class work and the detailed pop-up windows to manually
grade and reset work.
1.
2.
In the Class Period drop down menu, select a class.
3.
Locate the unit/exam in the grid.
4.
To view details for the unit/exam:
o
Click the grade cell containing the unit/exam to select it, and then click
Grade Details. A grade details pop-up window for the unit/exam is displayed.
OR
o
5.
E
Double-click the cell containing the unit or exam. A details grid showing the
grade details for the unit/exam is displayed.
From either the pop-up window or details grid, you can see more information by
double-clicking a row (in the pop-up window) or a cell (in the details grid). A final
pop-up window showing the work for the item is displayed.
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GRADES BOOK
VIEWING STUDENT W ORK FILES
T O VIEW STUDENT FILES FOR A UNIT:
1.
2.
In the Class Period drop down menu, select a class.
3.
Click the unit grade cell.
4.
In the toolbar area, click Grade Details.
5.
In the toolbar area, click View Student Files. The Student Files pop-up window
opens. It contains a list of files for the unit for the current student.
6.
Double-click a file to open it using the associated application.
NOTE: File edits are NOT saved.
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GRADES BOOK
ADD FILES TO A STUDENT ’ S W ORK AREA
T O ADD FILES TO A STUDENT ’ S WORK AREA :
1.
2.
3.
Click the unit grade cell.
4.
In the toolbar area, click Grade Details.
5.
In the toolbar area, click View Student Files. The Student Files pop-up window
opens. It contains a list of files for the unit for the current student.
6.
Click Add Files.
7.
In the Add Files window, browse to the file you want to add to the student’s work
area.
8.
Select the file and click OK.
9.
NOTE: In order to add files to a student’s work area, the unit must be in-progress for the
student, but the student cannot be logged on to Curriculum Viewer.
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GRADE BOOK
ASSESSING STUDENT W ORK
Although much of student work is automatically graded, there is some work that must be
manually graded by the teacher. Work that can be graded by the teacher is indicated
by a blue triangle in the Grade Book.
Blue triangles are only displayed in the grade details grid or pop-up windows. Blue
triangles appear for lessons with open-ended questions, key questions, class participation
and other teacher-evaluated assignments, such as projects.
T O ASSESS STUDENT WORK :
1.
2.
In the Class Period drop down menu, select the class.
3.
In the Grade Book grid, double-click the unit where the work is located. This
displays the grade details grid for the unit.
4.
Locate the assignment that you want to grade. If you are scanning for lessons or
key questions that need to be graded look for the blue triangles.
5.
When you find a grade cell with an assignment you will grade (indicated by a blue
triangle), then double-click the cell.
6.
A pop-up window is displayed. Depending on the assignment you are grading, do
the following:
For lessons:
o
Scan the list for a question with a blue triangle. Click the question to display its
details.
o
Review the question and enter a grade in the Earned field.
o
You can move to a different student using the Previous and Next controls.
For key questions:
o
Review the question and enter a grade in the Earned field. Grade both
questions.
o
For class participation and other teacher-evaluated assignments that you have
already reviewed:
o
Enter a grade in the Earned field.
o
For rubrics, when you have already reviewed the student work:
7.
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o
For each row of the rubric, click the cell for the appropriate point value.
o
To review the rubric description, click View Rubric Description. When finished
reviewing, click X to close it.
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GRADE BOOK
OVERRIDING GRADES
Units, tests, lessons and individual questions that are automatically graded can be
overridden. A student must already have a grade for a category in order for it to be
overridden.
T O OVERRIDE AUTOMATICALLY GRADED WORK :
E
1.
2.
3.
4.
In the grade details grid, locate the assignment column and double-click the
grade cell for the student. This displays the Detail Grade pop-up window for the
assignment.
5.
For questions, locate and click the question in the list to display its details. Enter the
override grade in the Override field under Question Details.
6.
If you are overriding anything but a question, in the Detail Grade pop-up window,
locate the Override field and enter an override grade.
7.
8.
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GRADE BOOK
RESETTING STUDENT WORK
You can reset any type or level of work, from an entire unit to an individual lesson.
T O RESET STUDENT WORK :
2 - 16
1.
2.
In the Class Period drop-down menu, select a class. If you do not know the class
where the student is located, then use Find Student.
3.
In the Grade Book grid, double-click the unit where the work is located. The grade
details grid for the unit is displayed.
4.
Locate the assignment column and double-click the grade cell for the student.
5.
Click Reset.
o
For lesson questions, locate and click the question to display its details. Click
Reset Question under Question Details.
o
You cannot reset individual questions within exams, unit tests, or quizzes.
6.
7.
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GRADE BOOK
CLOSED-OUT OR IN-PROGRESS UNITS
T O CLOSE OUT OR OPEN A UNIT:
1.
2.
3.
4.
Locate the unit grade column and double-click the desired grade cell. This displays
the Detail Grade pop-up window for the unit.
5.
Using the Status drop-down menu, change the unit to either: Completed or Inprogress.
o
Completed (closed-out) – Setting the status to Completed closes out the unit.
Depending on the student profile, the final grade for in-progress or not-started
lessons is then determined. Students are also prevented from entering the unit
and completing any more work. However, students can re-enter the unit in a
review mode, where they can view the curriculum and questions, but not
change anything.
o
In-progress (open) – Setting the unit to In-Progress “opens” the unit.
Depending on the student profile, the grades for in-progress or not-started
lessons that were previously set to a final grade are set back to their original
grade. Students are also allowed to enter the unit and complete work.
NOTE: A closed-out unit can also be opened from Curriculum Viewer. In this case, if
students attempt to open closed units, they are presented with options to 1)
choose another unit, 2) review the unit, and 3) open the unit. If they select to open
the unit, the teacher password is needed to complete the process.
6.
E
If you are closing the unit, you can set the completed date using the Completed
field. By default, the date is set to the current date. The Completed date is used to
determine if the unit is “visible” when setting the date range for viewing grades.
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GRADE BOOK
EXPORTING STUDENT GRADES
You can export columns of grades from the Grade Book into properly formatted files,
which includes several types of school grade books and Microsoft Excel. Microsoft Excel
files can then be exported into your school grade book.
T O EXPORT A GRADE COLUMN:
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1.
2.
3.
Double-click the unit to display the grade details grid.
4.
Locate the assignment you wish to export and click on the column header to
select the whole column. If you want to export the unit grade, click the Unit Grade
column header.
5.
Click Export Grades.
6.
Chose the Export Format, and then click Export.
7.
In the Save window, browse to the folder were you want to save the file and click
Save. The file name includes the class period, unit name and assignment name.
8.
Open your school’s grade book, import the file, associating it with the proper class
and assignment. Consult your grade book Help or your software administrator as
needed.
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GRADE BOOK
PRINTING FROM THE GRADE BOOK
WARNING: The reports indicated with a + (plus) in front of their description can be very
long depending on the information included in the report. Therefore, check the total
number of pages in these reports (using the preview window) before sending the report
to the printer.
The following reports are available from the Units & Exams tab:
•
Class Roster – Prints a list of students in the class.
•
Grade Summary – Prints the Unit and Exam grades for the selected students or the
whole class. These reports can be distributed to students or parents. Typically one page is
needed per student.
•
+Grade Details – Prints the detail grades for a single Unit or Exam; for the selected
students or the whole class. These reports can be distributed to students or parents.
Typically one unit/exam fits on a page. If students have done 6 units then one student will
take about 6 pages to print; a whole class may take more than 150 pages.
•
Grade Summary (Excel Output) – Outputs the Unit and Exam grade for all the
students in the class to Microsoft Excel®. In Microsoft Excel® you can print the results. This
is a convenient way to print out the grid information.
•
Grade Details (Excel Output) – Outputs the grade details for a single Unit or Exam for
all the students in the class to Microsoft Excel®. In Microsoft Excel® you can print the
results. This is a convenient way to print out the grid information.
•
+Key Question Responses – Prints the Key Question answers for the selected student
or the whole class. Typically, a single student fits on a page.
•
Analysis – Assignment Grades – Prints the average grade for each assignment for
the selected unit. You can use this report to determine in which lesson the class is having
trouble.
•
Analysis – Unit Question – Prints the 25 questions on which the student received the
lowest score for the selected unit. You can use this report to determine on which
questions the class is having trouble.
•
+Quiz/Test/Exam with Answer Key – Prints blank questions and an answer key for a
selected quiz, test or exam. This report is handy if you want to give paper tests or hand in
a copy to the office.
About 4 questions can typically fit on a page, and two sets of pages are needed – one
for the blank questions and one for the answer key. So, a unit test with 25 questions may
take 12 pages to print, where an exam with 100 questions may take 50 pages.
•
+Unit Answer Key – Prints all the lesson questions, including the answers and settings
for a unit. About 4 questions can typically fit on a page. So a unit with 200 questions may
take 50 pages to print.
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GRADE BOOK
PRINTING FROM THE GRADE BOOK
T O PRINT G RADE B OOK GRADES TO AN E XCEL SPREADSHEET :
You can print Grade Book grades to a Microsoft Excel® spreadsheet. This requires that
Microsoft Excel® is installed on the computer you are using.
1.
2.
3.
Click Print.
4.
Select either the Grade Summary (Excel Output) or Grade Details (Excel Output)
report.
5.
Click Next and follow the on-screen instructions.
6.
Once the report has been generated in Excel®, you have the option to print or
save the report.
T O PRINT PAPER TESTS WITH THE ANSWER KEY :
1.
2.
3.
Click Print.
4.
Select the Blank Test with Answer Key report.
5.
6.
WARNING: Because this may be a long report, click Last Page to check the total
number of pages in the report before printing.
7.
Click Print.
8.
After the report has been printed, close the Print Preview window.
T O PRINT ANALYSIS REPORTS :
Analysis reports are available to determine how a class is performing. The analysis reports
show the average class grade for different types of information. You can use these
reports to see in what areas the class is having trouble.
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1.
2.
3.
Click Print.
4.
Select an Analysis report.
5.
6.
Click Print.
7.
After the report has been printed, close the Print Preview window.
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CLASS PERIODS
CREATING CLASS PERIODS
T O CREATE A NEW CLASS :
1.
2.
Click New Class.
3.
Choose a create new class option. Your options are:
o
Create a class based on a class template. Templates are provided for the
curriculum product that is loaded (installed) on your server. The units, exams
and assignment weights for the class will be copied from the template you
choose.
o
Create a class based on an existing class. The units, exams and assignment
weights for the class will be copied from the existing class you choose.
4.
Click Next.
5.
Depending on your selected option, choose the specific template or existing class
from the list and then click Next.
6.
Enter the Class Period, Title and class Default Profile. Each class must have a unique
Class Period.
A profile defines how students are assessed and how they are allowed to navigate
through the curriculum. All students added to the class are assigned the class
default profile. You can override the class profile and assign individual students
different profiles. Profiles can be used to account for various skill levels of classes or
students.
7.
E
Click Finish.
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CLASS PERIODS
MANAGE CLASS PERIOD UNITS AND EXAMS
T O ADD MORE UNITS TO A CLASS:
Units in the Class Units list are displayed in the Grade Book and the Curriculum Viewer.
1.
2.
3.
4.
If you want to insert a unit in the Class Units list, then select the unit or heading
where you want to add the unit. The added unit appears above the selected item.
If no items are selected the added units appear at the top of the list.
5.
In the Units tab, click Add Unit. A pop-up window will open.
6.
Choose a product line in the drop-down menu to see the available units.
7.
Click the unit(s) you wish to add. To select multiple units, use the Ctrl key.
8.
Click OK. The units will appear in the Class Units list.
9.
The order of the units in the Class Units list can be changed by selecting a unit and
clicking Move Up and Move Down.
T O REMOVE A UNIT FROM A CLASS :
1.
2.
3.
4.
In the Class Units list click the unit to select it. Use the CTL or SHIFT keys to select
multiple units.
5.
Click Remove.
6.
In the warning message pop-up window, click Yes. The units are removed from
Class Units list.
NOTE: Units in the Class Units list are displayed in the Grade Book and the
Curriculum Viewer. Once you remove a unit you will not be able to view student
work associated with the units. Add a unit back to the class to view student work
that was associated with a removed unit.
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CLASS PERIODS
MANAGE CLASS PERIOD UNITS AND EXAMS ( CONTINUED)
T O HIDE/ SHOW UNITS AND EXAMS IN C URRICULUM VIEWER :
Units and exams can be shown or hidden in the Curriculum Viewer. When units or exams
are hidden students cannot see them. Showing and hiding units and exams is a way to
control what information is displayed to the students.
1.
2.
3.
4.
Click on the Units or Exams tab.
5.
Show the unit/exam by setting the Show in cViewer check box associated with the
unit/exam. Hide the unit/exam by clearing check box.
6.
When complete, click Close.
NOTE: If all the items are hidden under a heading, the heading is also hidden.
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CLASS PERIODS
TEACHER ASSIGNMENTS
T O SET UP A T EACHER A SSIGNMENT FOR A CLASS :
The teacher assignments are displayed to the far right in the Grade Book. You may need
to use the scroll bar to see teacher assignments. To grade the Teacher Assignment
double-click the cell and then enter a grade.
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1.
2.
3.
Click Set Up Units/Exam.
4.
Click Setup Teacher Assignments.
5.
Click New Assignment in the Class Assignments window.
6.
Enter the title in the Assignment Title field.
7.
Select a score from the Possible Score drop down.
8.
Click OK.
9.
Click Close to exit the windows.
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CLASS PERIODS
CLASS COMMON FILES
T O SET UP CLASS COMMON FILES:
The Setup Class Common Files button allows you to place files in the Class Common
folder. Students can then be instructed to copy the files to their own folders. WARNING:
This feature can take some time to arrange AND gives students access to other students'
photo files.
1.
2.
3.
4.
Click Set Up Class Common Files.
5.
For each file:
o
Click Add File.
o
Wait while the explorer window opens.
o
Browse to the file on your computer hard-drive or network.
o
Click OK.
6.
Repeat the above for ALL files.
7.
Click Close, and then click Close.
When students need to use their photo, they will need to browse to Class Common and
copy the file to their personal folder.
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CLASS PERIODS
MANAGE W EIGHTS AND PROFILES
T O CHANGE WEIGHTS :
Each unit contains various types of assignments, such as lessons, key questions and a unit
test. Each assignment is weighted by a certain point value. These weighted point values
can be changed for the class as a whole. This means, for example, if you change the
lesson weights from 5 to 10 points it affects all the units in the class.
1.
2.
In the Class Period drop-down menu select a class.
3.
4.
Click the Weights tab.
5.
Next to the appropriate assignment group, select the new weight from the Points
drop-down menu.
NOTE: The assignments are divided into two categories: Automatically Assessed
and Teacher Assessed. Automatically-assessed assignments is work that is graded
by the computer. Teacher-assessed assignments is work that must be graded by
the teacher. If the teacher does not enter a grade for the work, then it does not
count towards the student grade.
6.
Click Close to exit the window. Upon closing the window, all grades for all the
students in the class are recalculated to account for the new weights.
T O CHANGE A PROFILE :
Profiles are used to determine student assessments and control how they can proceed
through the curriculum. Profiles can be used to account for various skill levels of classes or
students.
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1.
2.
3.
In the toolbar, click on the Class Profile drop-down menu, and select a profile.
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CLASS PERIODS
CREATE AN EXAM
You can create an exam for a class. Exams are displayed in the Grade Book and the
Curriculum Viewer. When a student takes an exam, it is created by randomly, but evenly,
pulling questions from each lesson of the appropriate units until the exam has reached
the required number of questions. Because questions are randomly pulled from the units,
a unique exam is created for each student.
For example, if 5 units each with 10 lessons are in the exam and the exam is 100
questions, then about 2 questions per lesson are pulled from each unit to make up the
100 questions (5 units x 10 lessons x 2 questions = 100)
T O CREATE AN EXAM :
E
1.
2.
In the Class Period drop-down menu select a class.
3.
4.
In the Exams tab, click Add Exam. A pop-up window will open.
5.
Enter the Exam Title and the Number of Questions you want in the exam.
6.
Choose the units you want to include in the exam from the Class Units list.
7.
If you only want students to be tested on units they have completed, then check
the “Students will not be tested on units…” option. A unit is considered complete
when the student has taken the unit test.
8.
Click OK to save the new exam.
9.
You can update an exam by selecting the exam from the Exam Title list and
clicking Edit Exam.
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CLASS PERIODS
RENAME OR DELETE CLASS PERIODS
T O DELETE AN EXISTING CLASS:
1.
2.
3.
Click Delete Class. A pop-up window will open. READ THE MESSAGE in the pop-up
window!
4.
If you want to continue deleting the class, type “yes” in the box and click OK.
5.
Students in the deleted classes are kept in the system. These students can be
assigned to another class.
T O RENAME AN EXISTING CLASS :
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1.
2.
3.
Click Rename Class.
4.
Enter the new name and click OK.
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MANAGING STUDENTS
ENTER STUDENTS
In order to track student data, student information must be entered into webTRAC. There
are two methods for student entry—teacher entry or student entry.
Method
Description
Advantages
Disadvantages
Teacher
Entry
Before the first class, the
teacher enters student
information into webTRAC
via the Grade Book.
Upon student arrival, students
are already in the system and
need only to enter their names
and IDs to log on successfully.
If the teacher enters a
student name into the
system incorrectly, logon
could be disrupted during
the first class.
Student
Entry
During the first class of the
course, students enter their
names and IDs. Then a
teacher password or
Print/Test password is
required to proceed with
logon.
Students are entered into the
system without the teacher
typing in student information.
The Print/Test Password
eliminates the need for the
teacher to type in the teacher
password at each workstation.
If using the Print/Test
password approach,
students can complete
logon without the
teacher’s verification of
student information.
T O ENTER STUDENTS VIA T EACHER E NTRY :
E
1.
2.
3.
Either click New Student or double-click in an empty Student Name.
4.
Fill-in the Student Name (first and last name) and ID fields.
5.
The ID has to be unique for each student. If you enter a non-unique ID an error
message is displayed.
6.
Click Save when finished. The newly entered student should be visible on the grid in
the background.
7.
You can enter another student or click Close to exit.
8.
Multiple students can be quickly entered using keyboard shortcuts. Press the Tab
key to move from the Student to the ID field. Press Enter to save a student and
enter the next student.
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MANAGING STUDENTS
ENTER STUDENTS ( CONTINUED)
S TUDENT ENTRY ( PERFORMED AT INDIVIDUAL STUDENT WORKSTATIONS ):
1.
During the first class, at each student workstation, instruct students to:
o
Launch Curriculum Viewer.
o
On the Log On screen, click Student. (Logging on as a Guest allows a user to
go through the curriculum without any pacing restrictions. Most importantly,
any grades or points acquired while logged on as a Guest will NOT be saved.)
o
Enter Logon Information, which includes the students’ First Name, Last Name,
and ID Number (which you will need to give to them). Then click Next Page.
o
When the New Student Log On pop-up displays, click OK.
o
Select a teacher, by clicking Select after the teacher name.
o
Select a class by clicking Join after the class.
2.
Students are then presented with a Check Information screen. Verify the
information on the screen, especially student ID.
3.
If needed, change information using the Change buttons.
4.
On the right side of the screen, enter your Teacher’s Password and click OK.
NOTE: If the Print/Test password is set up to allow new students to log in to the
system, then have the students enter the Print/Test password in the Teacher’s
Password field and click OK.
5.
The student will be entered in the system and allowed to proceed to the class.
NOTE: This student entry process will only occur the first time new students log on to
Curriculum Viewer. Once their information is entered into the system, they will be able to
log on by simply entering their names and IDs.
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MANAGING STUDENTS
FIND AND ASSIGN STUDENTS
T O FIND A STUDENT :
1.
2.
3.
Click Find Student.
4.
Locate the student using one of these methods:
o
Browse the list until you find the student.
o
Enter the student last name, in the Find Last Name field.
o
Enter the student ID in the Find Student ID field.
5.
Double-click the student to go to the student.
6.
Click the student and then click Go to Student or double-click the student.
7.
If the student you are attempting to find is in one of your class periods, the class is
displayed with the student highlighted. If the student is not in any of your classes,
an error message is displayed.
T O ASSIGN AN EXISTING STUDENT TO A CLASS:
E
1.
2.
3.
Click Assign Students.
4.
In the Assign Student pop-up window, locate a student using the Find Last Name
field, Find Student ID field or scrolling in the student list. Students already assigned to
the selected class will appear in bold blue text in the list.
5.
Once found, select student name. Use the CTRL and SHIFT keys to select multiple
students.
6.
Click Assign or double-click the student name. The student name will appear in the
Grade Book.
7.
If you are assigning students with “unassigned” work that matches units already in
the class, you will get an Import Student Work dialog window. This window allows
you to import the unassigned work into the class.
8.
Click Import to import the work of one student. Set the Apply to all Students option
and click Import to import work for all the students.
9.
Once all the students have been assigned click Close.
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MANAGING STUDENTS
MOVE AND DELETE STUDENTS
T O MOVE A STUDENT TO ANOTHER CLASS :
Moving a student to another class is a two-step process. The student must first be
removed or deleted from a class, and then the student must be assigned to the other
class.
1.
2.
In the Class Period drop-down menu select the class where the student is located.
3.
In the grid, click the student name. Use the CTRL or SHIFT key to select multiple
students to remove.
4.
In the Units & Exams tool bar, click Move Student. A Move Students pop-up window
is displayed.
5.
In the Show Classes For Teacher: box, select the appropriate teacher.
6.
In the list of class periods, select the appropriate class period.
7.
Click Move.
T O DELETE/ REMOVE A STUDENT FROM A CLASS :
Students that are deleted/removed from a class are still in the system. The students can
be assigned to a class when desired
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1.
2.
In the Class Period drop-down menu select the class where the student is located.
3.
In the grid, click the student name. Use the CTRL or SHIFT key to select multiple
students to remove.
4.
In the Units & Exams tool bar, click Remove Student. This removes the student(s)
from the class.
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MANAGING STUDENTS
EDIT STUDENT I NFORMATION
T O ADD ADDITIONAL INFORMATION FOR A STUDENT :
1.
2.
3.
name and then click Student Information in the Units & Exam title bar.
4.
In the Student Information pop-up window, update the student information.
5.
6.
When you are finished, click Close.
T O CHANGE A STUDENT PASSWORD :
1.
2.
3.
4.
In the Student Information pop-up window, click Change next to the Password
field.
5.
Enter the new password and confirm. Click OK.
6.
Close the Student Information pop-up window.
T O CHANGE A STUDENT PROFILE:
Profiles are used to determine student assessments and control how students navigate
through the curriculum. You can change a student profile to account for a variety of
student skill levels.
E
1.
2.
3.
4.
select a profile.
5.
The profile assigned to the class is indicated by the words: (Class Profile) after the
profile name.
6.
Students that are assigned individual profiles that do not match the class profile are
indicated by a blue triangle in the Grade Book.
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ACHIEVEMENT REPORTS
T O SELECT A CHIEVEMENT R EPORTS FOR DISPLAY :
You can select various reports to be visible in the Report drop-down menu. After the
reports have been selected, you can run an Achievement Report for an individual
student.
1.
2.
Click the Achievement Reports tab.
3.
Click Select Reports.
4.
Click Download Reports to get the latest reports from the AES Web site. This feature
requires an Internet connection.
5.
Choose the desired product line from the Display Reports for Product drop-down
menu. Only the product lines loaded on your server are displayed.
6.
Set the Include Report check boxes for the Reports you want.
7.
The default setting for Achievement Levels is:
Minimum Score
Description
90.0
Exceeds Standard
70.0
Meets Standard
60.0
Approaching Standard
<
Below Standard
A possible pass/fail option for Achievement Levels can be:
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Minimum Score
Description
70.0
Pass
<
Fail
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ACHIEVEMENT REPORTS
T O ADD A CHIEVEMENT L EVELS :
Student grades can be associated with Achievement Level descriptions.
1.
2.
3.
Click Set Up Achievement Level.
4.
Click New to add an achievement level (minimum score and description).
5.
Double-click the Minimum Score cell to enter a minimum score.
6.
Double-click the Description cell to enter a description.
7.
T O E DIT ACHIEVEMENT L EVELS :
1.
2.
3.
4.
Double-click a Minimum Score cell to edit a minimum score.
5.
Double-click a Description cell to edit a description.
6.
T O D ELETE A CHIEVEMENT L EVELS :
E
1.
2.
3.
4.
Click an achievement level row, and then click Delete.
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ACHIEVEMENT REPORTS
T O VIEW AN A CHIEVEMENT R EPORT :
You can view a single Achievement Report for individual students.
1.
2.
3.
Select a report in the Report drop-down menu and a student from the Student
drop-down menu. Use the Previous and Next buttons to change students.
T O PRINT ACHIEVEMENT R EPORTS:
You can print a selected Achievement Report for the current student or all students in the
class. Typically, a single student will take 5-6 pages to print depending on the number of
standards.
WARNING: The reports indicated with a + (plus) in front of their description can be very
long depending on the information included in the report. Therefore, check the total
number of pages in these reports (using the preview window) before sending the report
to the printer.
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1.
2.
3.
Click Print.
4.
Follow the on-screen instructions.
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MONITOR AND MESSAGES OVERVIEW
The Monitor and Messages screen is where you can view the progress of logged-on
students, as well as send and schedule messages.
T HIS SCREEN CONTAINS THE FOLLOWING AREAS :
•
Class Period drop-down menu – Allows you to select the class to display in the
Student Monitor list.
•
Display – Allows you to control what information is displayed on the monitor
window.
•
Log Off Students – Allows you to log off students from the Curriculum Viewer.
•
Send Message – Allows you to send messages to any logged-on students. Messages
sent to students are instantly displayed on their Curriculum Viewer.
•
Scheduled Messages – Allows you to automatically send messages at specified
times to any logged-on students. These messages, for example, can be used to
notify students when the class is almost over.
•
Edit Messages – Allows you to create new messages that can then be sent or
scheduled.
•
Select All – Allows you to select all logged-on students in the class.
•
Set Up Alerts – Allows you to set yellow alert levels.
•
Student Monitor Table – This table displays the progress of logged-on students in the
selected class. The students that are logged-on are shown in bold text. Students not
logged-on are displayed in shaded text. The grades and progress of the logged-on
students are displayed in this list. If the student grade falls below a specified grade,
then a yellow alert is displayed in the Alert column. Students can also ask for
assistance by clicking the Call Teacher button in the Curriculum Viewer. A Teacher
Alert is displayed in the Alert column.
T HE FOLLOWING TASKS CAN BE PERFORMED FROM THIS SCREEN:
E
•
Log off students from the Curriculum Viewer
•
Send a message to logged on students
•
Schedule a message
•
Create and save a new message
•
Set up yellow alerts
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MONITOR STUDENTS
You can monitor student progress and grades during lessons and tests. You can also log
students off Curriculum Viewer.
T O MONITOR STUDENT PROGRESS :
1.
2.
In the Class Period drop down select the class.
3.
Click Display to customize what information is displayed in the monitor window.
4.
A list of students assigned to the class is displayed. The progress for logged-on
students is shown in the table. Students who are not logged on are dimmed.
5.
If the student grade falls below a specified value, a yellow alert is displayed.
6.
A student can also request help; in this case a red alert is displayed.
T O SET UP AUTOMATIC PROGRESS WARNINGS (Y ELLOW A LERTS ):
You can monitor student progress from the Monitor and Message screen. You can
automatically generate a system warning for students whose lesson scores drop below a
specified percentage. This warning is referred to as a yellow alert.
1.
2.
In the toolbar, click Set Up Alerts.
3.
Make sure the Generate a yellow alert… option is set.
4.
In the The student’s score is below: box, select a grade percentage.
5.
In the The student’s lesson progress is at least: box, select a progress percentage.
This setting determines when the lesson score will start being monitored. For
example, if the value is set to 25%, then the lesson has to be 25% complete before
the score is monitored.
6.
T O LOG STUDENTS OFF C URRICULUM VIEWER :
3-2
1.
2.
Click a student that is logged on. Use the CTRL and SHIFT keys to select multiple
students.
3.
In the toolbar, click Log-off Students. Then click OK.
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MESSAGING
T O CREATE, EDIT AND SAVE A MESSAGE:
1.
2.
Click Edit Messages.
3.
Click an edit message option:
4.
E
o
Click New to create a new message. Then fill in the Message Title and the
Message Text fields and then click OK.
o
Click Edit to edit an existing message and then click OK.
o
Click Delete to delete a message and then click Yes.
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MESSAGING
T O SEND A MESSAGE TO A LOGGED- ON STUDENT :
Messages are displayed to students in a pop-up window when they are received.
1.
2.
Select the student to whom you want to send a message. Use CTRL or SHIFT keys to
select multiple students. Click Select All to choose all students.
3.
Click Send Message.
4.
In the Messages list, select the saved message you want to send. The Quick
Message allows you to send a new message. Quick messages are not saved.
5.
After the message has been selected, click Send.
T O S CHEDULE A MESSAGE :
Messages can also be scheduled; that is, sent to students at a specified time.
3-4
1.
2.
Click Scheduled Message.
3.
Click New.
4.
Select a message from the list of saved messages or create a new message by
selecting New Message.
5.
After the message is selected, click Next.
6.
If you selected New Message, the Enter Message window appears. Fill-in the
Message Title and Message Text fields. Click Next.
7.
Select a day to send the message from the Day drop-down menu.
8.
Enter a time to send the message in the Time field.
9.
Click Finish.
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STUDENT PROFILES OVERVIEW
The Student Profiles screen is where you can create and edit profiles that are assigned to
classes or individual students. The profiles define how students should be assessed and
how they can navigate through the Curriculum Viewer. Profiles can be used to account
for a variety of student skill levels.
•
Student Profile drop-down menu – Shows the name of the currently displayed
profile. You can select to view other profiles using this drop-down menu.
•
New Profile – Allows you to create a new profile.
•
Save Profile – Allows you to save any changes made to the current profile.
•
Delete Profile – Allows you to delete the current profile.
•
Rename Profile – Allows you to rename the current profile.
•
Requirements for Completing Work – Allows you to set lesson and quiz assessments.
•
Question Scoring – Allows you to set lesson question assessments.
•
Curriculum Viewer Pacing – Allows you to set navigation control in Curriculum
Viewer.
•
Unit Test Options – Allows you to specify the number of questions that will be given
on the Unit Test.
E
•
Create a new student profile
•
Edit a student profile
•
Rename a student profile
•
Delete a student profile
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SELECTING PROFILE OPTIONS
Profiles are used to control how students are assessed and how they are allowed to
navigate through the curriculum. A class has a default profile that is assigned to all
students in the class. Specific profiles can also be assigned to individual students. Profile
settings can be used to account for a variety of student skill levels. Typically, you will
define general profiles that are used for class defaults. These profiles reflect the skill level
of the general population in the classes.
For example, the Student Profile assigned to a class might have the following assessment
settings and navigation settings:
•
•
o
o
subsequent tries
o
Students must watch all multimedia presentations = No [allows students to
proceed to the next page in the Curriculum Viewer before a presentation has
finished]
o
Students must check all (instructional) checkboxes = No
You can create profiles to assign to individual students based on their specific needs. For
example, a student who requires more attempts on multiple-choice questions and tighter
navigation restrictions might have the following profile:
•
•
o
o
subsequent tries
o
Students must watch all multimedia presentations = Yes [requires students to
wait until the presentation has finished before proceeding to the next page in
the Curriculum Viewer]
o
Students must check all (instructional) checkboxes = Yes
Once specialized profiles are defined, you can assign them to individual students in your
classes.
4-2
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REQUIREMENTS FOR COMPLETING WORK
R EQUIREMENTS FOR C OMPLETING W ORK OPTIONS :
•
•
E
Lessons – Allows you to specify how lessons are graded within the unit. There are
three options:
o
Students are not required to complete lessons – Choosing this option means
the student is only graded on the work they perform. Work they do not
complete does not count toward their unit grade.
o
Students are required to complete lessons that have been started – Choosing
this option means the student is graded on the complete lesson once they
have started it. When a unit is manually closed-out, any unanswered questions
in lessons that have been started are given a zero. If the unit is not manually
closed-out the unit grade is not affected.
o
Students are required to complete all lessons – Choosing this option means the
student is graded on all the lessons whether they have been completed or
not. When a unit is manually closed-out, any unfinished questions in any lesson
are given a zero. If the unit is not manually closed-out the unit grade is not
affected.
Quizzes & Tests – Allows you to specify how quizzes and tests are graded within the
unit. There are two options:
o
Students are not required to complete quizzes or tests – Choosing this option
means the student is not required to complete the quizzes or tests. Quizzes and
tests that are not complete do not count towards the unit grade.
o
Students are required to complete quizzes or tests – Choosing this option
means the student is required to complete all quizzes or unit tests. When a unit
is manually closed-out, any unfinished quiz or unit test is given a zero. If the unit
is not manually closed-out the unit grade is not affected.
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QUESTION SCORING
The Question Scoring area on the Student Profiles screen contains options that allow you
to specify how students are assessed.
The main question options are the True/False (T/F), Multiple Choice (MC) and Fill-in
options. These are question types that are automatically graded.
The Short Answer and Key Question options are used to give a range of point values
when manually grading these types of questions.
Q UESTION S CORING OPTIONS :
•
True/False options – Allows you to specify the points automatically given to students
when answering true/false questions. The value in the FIRST try field is the maximum
possible value for these type of questions.
•
Multiple Choice and Fill-In options – Allows you to specify the points automatically
given to students when answering multiple choice and fill-in questions. The value in
the FIRST try field is the maximum possible value for these type of questions.
•
Short Answer Question options – Allows you to specify the range of points available
for manually grading short answer questions. The value in the option field is the
maximum possible value for this type of question.
•
Key Question options – Allows you to set the range of points available for manually
grading key questions. The value in the option field is the maximum possible value
for this type of question.
Typically, the average student will have stricter grade settings for the T/F, MC and Fill-in
questions. Students that require more attempts when answering multiple-choice options
will have less strict grade settings. For example:
•
•
4-4
Stricter grading
o
o
subsequent tries
Less strict grading
o
o
subsequent tries
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CURRICULUM VIEWER PACING
C URRICULUM V IEWER P ACING OPTIONS :
•
Students Must Watch All Multimedia Presentations option – Allows you to control
whether or not the students must watch and listen to all the multimedia
presentations. Setting this option requires the student to watch all the presentations.
Clearing this option means they can proceed without watching the complete
presentations.
You can clear this option for fast readers so they can proceed more rapidly through
the presentations. You can set it for slower readers or readers who may skip
presentations.
•
Students Must Check Checkboxes option – Some of the pages in Curriculum Viewer
are instructional pages that have steps that can be performed by the student.
Checkboxes are associated with the steps on these instructional pages. Setting this
option means a student has to check the checkboxes on the page before being
allowed to go to the next page.
You can set this option for students who easily lose focus – requiring them to check
the checkboxes may help them focus.
•
E
Fill-In the Blank Attempts option – Allows you to choose how many attempts a
student can make to answer a fill-in-the-blank question before the answer is
automatically given.
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CREATE STUDENT PROFILES
T O CREATE A NEW S TUDENT P ROFILE :
NOTE: Once a student profile is created, you can apply it to a class period or an
individual student.
1.
2.
Click New Profile.
3.
Enter a name for the new profile in the Name field.
4.
Click Next.
5.
Select a base profile.
NOTE: You can change the settings in the new profile at any time after it is created.
The settings from the base profile are copied into the new profile.
6.
Click Next.
7.
The new profile will be displayed. You can now change the options. The options
can be modified to account for various student skill levels.
8.
Click Finish.
NOTE: Changing a student profile does not affect the current work for students using the
changed profile. Only units started after the profile has been changed will be affected.
4-6
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ASSIGN STUDENT PROFILES
T O ASSIGN A STUDENT PROFILE TO A CLASS PERIOD :
NOTE: Once a student profile is created, you can apply it to a class period.
1.
2.
3.
In the toolbar, click on the Class Profile drop-down menu, and select a profile.
T O ASSIGN A STUDENT PROFILE TO AN INDIVIDUAL STUDENT :
NOTE: Once a student profile is created, you can apply it to an individual student.
1.
2.
3.
4.
select a profile.
E
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webTRAC Guide
MANAGE STUDENT PROFILES
T O EDIT A STUDENT PROFILE :
1.
2.
From the Student Profile drop down, select the profile you want to edit.
3.
Change the options.
4.
Click Save Profile.
T O RENAME A STUDENT PROFILE:
1.
2.
From the Student Profile drop down, select the profile you want to rename.
3.
Click Rename Profile.
4.
Enter a new name in the New Name field.
5.
Click OK.
T O DELETE A STUDENT PROFILE:
NOTE: Profiles which are assigned to classes and students cannot be deleted.
4-8
1.
2.
From the Student Profile drop down, select the profile you want to delete.
3.
Click Delete Profile.
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NOTES
ACTIONS TO TAKE :
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webTRAC Guide
PASSWORDS AND SECURITY OVERVIEW
The Password and Security screen is where you can edit your teacher password and
setup special print and test passwords for the Curriculum Viewer. You can also set the
Print/Test password to allow new students to log on to Curriculum Viewer.
•
Save – Allows you to save any changes to the checkbox options.
•
Create Access Disk – Allows you to copy the teacher password onto a floppy disk.
The floppy disk can be used to enter the teacher password at a client station,
instead of typing the password on the keyboard.
•
Teacher Password – Allows you to change your password.
•
Print/Test Password – Allows you to set up a common password that can be used by
all students to enter the print and test areas in the Curriculum Viewer. The password
can be set to automatically expire so that students only have a limited time to use
the password.
For example, on a test day you can set the password to expire at the end the day.
During classes the password can be announced. The students can enter the
specific test without teacher interaction. At the end of the day the password
expires, so that students cannot accidentally enter the test on the next unit.
If the Print/Test password is not set, then the only way to enter the print and test
areas in the Curriculum Viewer is by using your Teacher Password. This requires your
interaction at the student station.
This area has the following controls:
•
E
o
Password field and Change button – Allows you to change the student
Print/Test password in Curriculum Viewer.
o
Expires On field and Change button – Allows you to change the expiration
date for the Print/Test password.
o
Disable Password – Allows you to disable the Print/Test password prior to the
expiration
o
The password is needed to print from the Curriculum Viewer option – Allows
you to choose whether or not the Print/Test password can be used to access
the print features in the Curriculum Viewer.
o
The password is needed to start Quizzes, Tests & Exams option – Allows you to
choose whether or not the Print/Test password can be used to access the test
features in the Curriculum Viewer.
New Student Password – Allows you to set the Print/Test Password to be used to log
new students into the system. This is helpful if you want a whole class of new
students to enter their own names and IDs. This setting can save you some time
rather than manually entering the students. Caution should be used in using this
feature as students are able to enter their name and ID data freely.
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webTRAC Guide
PASSWORDS AND SECURITY OVERVIEW
5-2
•
Change my log-on password
•
Allow student access to tests in the Curriculum Viewer
•
Allow student access to printing in the Curriculum Viewer
•
Allow new students to log on to Curriculum Viewer using the Print/Test password
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webTRAC Guide
SET PASSWORDS AND SECURITY
T O CHANGE MY LOG - ON PASSWORD :
1.
2.
In the Teacher Password area, click Change.
3.
Follow the on-screen instructions.
T O CREATE A T EACHER A CCESS D ISK :
A Teacher Access disk is a floppy disk that can be used to enter the teacher password at
a client station, instead of typing the password on the keyboard.
1.
Get a floppy disk and insert it into the floppy disk drive.
2.
3.
If needed, set the teacher password.
4.
At the top of the screen, click Create Access Disk.
T O S ET THE P RINT /T EST PASSWORD FOR TESTS , PRINTING , OR NEW STUDENTS :
1.
On the Navigation toolbar, click Password and Security.
2.
In the Print/Test Password area, click Change next to the Password field.
3.
In the New Password field, enter a password and click OK.
4.
If you wish to set an expiration date:
5.
E
o
Click Change next to the Expires On field.
o
Select an expiration date or choose the Never Expires option.
o
Set the applicable password option(s):
o
The password is needed to print from Curriculum Viewer.
o
The password is needed to start Quizzes, Tests & Exams.
o
The print/test password can be used to accept new students during logon.
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NOTES
ACTIONS TO TAKE :
5-4
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Set Up Teachers
webTRAC Guide
SET UP TEACHERS OVERVIEW
This area is only available to teachers with Full Access privileges.
The Set Up Teachers screen is where you can create and edit teachers.
•
Teacher drop-down menu – Allows you to select and view information for an
existing teacher.
•
New Teacher – Allows you to create new teachers.
•
Save Teacher – Allows you to save any changes that you have made to the current
teachers.
•
Delete Teacher – Allows you to delete the current teachers.
•
Switch Teacher – Allows you to impersonate a teacher. This allows you to view the
classes, students, profiles, etc. for another teacher.
•
Teacher Information – Displays the name and title for the current teacher. The name
is displayed in the Curriculum Viewer as students log on, in the webTRAC Manager
title bar, and in printed reports.
•
Logon Information – Displays the logon ID for the current teacher and allows you to
change the logon password for the current teacher.
•
Teacher Privileges – These options allow you to set the system privileges for the
current teacher.
E
•
Create a new teacher
•
Delete a teacher
•
Change a teacher name
•
Change a teacher logon ID
•
Reset/change a teacher password
•
Set teacher privileges
•
Switch teacher views (impersonate a teacher)
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Set Up Teachers
webTRAC Guide
ADD AND DELETE TEACHERS
T O CREATE A NEW TEACHER :
New teachers must use their Teacher IDs and Passwords to log on to the webTRAC
Manager. Remind new teachers to change their passwords as soon as they log on to
webTRAC Manager for the first time.
1.
2.
In the toolbar, click New Teacher.
3.
Enter the Teacher Name, for example “Janet Harper.”
4.
Enter the Teacher ID, for example “jharper”. The Teacher ID must be unique.
5.
Click OK. The new teacher will appear as the selected teacher.
6.
In the Teacher Privileges area, select the desired options. The default option is
Standard.
7.
In the Logon Information area, the default Password is set to “password.” You may
update the password by clicking Change and following the instructions.
T O DELETE AN EXISTING TEACHER:
When teachers are deleted, all of their classes are also deleted. Students in the deleted
classes are kept in the system. These students can be assigned to another class. You can
also permanently delete students from the system from the System Options screen.
6-2
1.
2.
In the Teacher drop-down menu, select a teacher.
3.
Click Delete Teacher. A pop-up window will open.
4.
READ THE MESSAGE in the pop-up window!
5.
If you want to continue deleting the teacher, type “yes” in the box and click OK.
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EDIT TEACHER INFORMATION
T O CHANGE A TEACHER NAME :
1.
2.
3.
In the Teacher Information area, click in the appropriate field and update the
teacher’s name and/or title.
4.
In the toolbar, click Save Teacher.
T O CHANGE A TEACHER LOGON ID:
1.
2.
3.
In the Logon Information area, click in the Teacher ID field and enter the new ID.
4.
T O CHANGE A TEACHER LOGON PASSWORD :
1.
2.
3.
In the Logon Information area, click Change.
4.
In the Change Teacher Password pop-up window, enter and confirm the new
Teacher Password.
5.
T O CHANGE A TEACHER PRIVILEGE :
You can restrict or allow teacher access to certain areas of webTRAC. This can be done
by setting teacher privileges. These areas include the Setup Teachers and System
Options pages in webTRAC Manager and the Curriculum Builder.
E
1.
2.
3.
In the Teacher Privileges area, set a privilege.
4.
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webTRAC Guide
SWITCH TEACHER VIEWS
You can impersonate another teacher and view their webTRAC manager screens. This is
especially helpful if you are deleting a teacher. Before deleting a teacher, you can
review the teacher classes and perform any clean-up work that may be needed.
T O SWITCH TEACHERS :
6-4
1.
2.
Click Switch Teacher. This opens a pop-up window.
3.
Double-click the teacher you want to impersonate.
4.
The webTRAC Manager title bar will now display the impersonated teacher name.
5.
To switch back to your own view, repeat this process, choosing your own name.
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NOTES
ACTIONS TO TAKE :
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Version A.1
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System Options
webTRAC Guide
SYSTEM OPTIONS OVERVIEW
Portions of this area are only available to teachers with Full Access privileges.
The System Options screen contains the following tabs:
E
•
Support Utilities
•
Data Clean Up
•
Curriculum Viewer Options
•
Set-up Options
•
Licensing
Version A.1
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System Options
webTRAC Guide
SUPPORT UTILITIES
Portions of this area are only available to teachers with Full Access privileges.
T HE S UPPORT UTILITIES TAB CONTAINS THE FOLLOWING AREAS:
•
•
Software Updates
o
Current Version – Indicates the current version of webTRAC loaded on the
server.
o
Available Version – Indicates the available version from the AES Web site.
o
Download and Apply – Allows you to download the available patch and
apply it to the server. The patch is then automatically downloaded and
applied to the client stations when either the webTRAC Manager or
Curriculum Viewer is started at the client stations. NOTE: All client stations are
disconnected from the webTRAC server while a patch is downloaded.
Compress Log Files
Do not use these controls unless directed by an AES Support Representative.
•
o
Server Log – Allows you to include the server logs in a compressed file.
o
WebTRAC Database – Allows you to include the webTRAC database in a
compressed file.
o
Compress and Save Files – Allows you to compresses the station logs and any
additional information as indicated by the selections above into a
compressed file. This file can be saved and e-mailed to AES for diagnostics.
Data Collection Settings
o
Collect Server Performance Data – Allows you to collect additional
performance data in the log files.
o
Collect Session Debug Data – Allows you to collect additional debug tracking
data in the log files.
•
7-2
Download and apply webTRAC software updates
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System Options
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DOWNLOAD AND APPLY SOFTWARE UPDATES
This feature is only available to teachers with Full Access privileges.
When a software update is available, an alert triangle appears in the Navigation toolbar
next to the System Options control.
NOTE: When downloading a software update, the webTRAC Server application will stop
services. Do NOT download software updates while students or teachers are using the
software. If you do so, they will not be able to continue using any webTRAC software.
T O DOWNLOAD THE CURRENT WEB TRAC PATCH :
E
1.
On the Navigation toolbar, click System Options.
2.
Click the Support Utilities tab.
3.
In the Software Updates area, verify the Available Version number is greater than
the Current Version number.
4.
If yes, click Download and Apply.
5.
Click OK to start. The software update is downloaded and applied to the server.
6.
Start webTRAC Manager or the Curriculum Viewer on each client station to apply
the software update to each station.
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System Options
webTRAC Guide
DATA CLEAN-UP
T HE D ATA C LEAN -U P TAB CONTAINS THE FOLLOWING AREAS :
NOTE: The delete process may take a long time to complete.
•
Delete Students – Allows you to clean up inactive students to free up space in the
database. The task of cleaning up inactive students should be done at least once a
year (i.e. after the last semester).
o
Student Selection Filter drop-down menu – Allows you to select which students
will be deleted. Options include inactive students, students not assigned to a
class, or all students.
o
Search – Allows you to search for the students that fit the filter selected in the
Student Selection Filter drop-down menu.
o
Results – Displays the cumulative results of the search.
o
Delete Selected Students – Deletes the selected students from the system.
These students are permanently deleted from the system – their work cannot
be retrieved.
•
7-4
Delete/clean-up students from the system
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DELETE STUDENTS FROM THE SYSTEM
When students are removed from a class (or a class is deleted), the students are still in the
system and can be reassigned to another class. To permanently delete students from the
system, you must use the Data Clean Up tab in System Options.
T O DELETE STUDENTS FROM THE SYSTEM :
E
1.
2.
Click the Data Clean Up tab.
3.
In the Student Selection Filter drop-down menu, choose a filter. The term “inactive”
refers to students who have not logged on to the system within the given time
frame.
4.
Click Search. The system is searched for students who match the filter criteria. The
results total is then displayed.
5.
Review the Results.
6.
If the numbers look appropriate, then click Delete Selected Students.
7.
READ THE WARNING MESSAGE! If you wish to continue, click Yes. The students and
their work will be permanently deleted from the system. The delete process may
take awhile to complete.
8.
Click OK when the process is complete.
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webTRAC Guide
CURRICULUM VIEWER OPTIONS
T HE C URRICULUM V IEWER O PTIONS TAB CONTAINS THE FOLLOWING AREAS :
•
Logon Options
o
Hide student IDs with asterisks during logon – By default the student ID is visible
when they log on to the Curriculum Viewer. Setting this option will hide student
IDs during logon by displaying asterisks.
o
Students must log on using a personal password (along with their names and
ID) – By default the student must enter their names (last name is sufficient) and
student IDs when logging on to the Curriculum Viewer. Setting this option also
requires that they enter a personal password when logging on.
NOTE: Students cannot change their own passwords, only the teacher can
change the student password.
7-6
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CURRICULUM VIEWER OPTIONS
T HE C URRICULUM V IEWER O PTIONS TAB CONTAINS THE FOLLOWING AREAS :
•
Curriculum Viewer Settings
o
Enable the spell checker for students in key and short answer questions –
Displays a spell checker feature for key questions and short answer questions in
the Curriculum Viewer. NOTE: The spell checker takes a considerable amount
of processing memory to open. So, degraded performance on client stations
may be noticed when this option is used.
o
All unrestricted browsing in the AES Browser – In the Curriculum Viewer a
specialized browser is used to “restrict” student access to the Web site being
used for the lesson. This helps them maintain their focus on the activity. Setting
this option removes any restrictions and allows the students to browse to other
sites.
o
Change the AES Work Folder path – In the curriculum students are directed to
save work they created in third-party applications to the AES Work folder. This
folder is typically located on the client station hard drive (e.g. C:\AES Work).
When students log on and off a unit in the Curriculum Viewer, their work is
automatically transferred back and forth between a safe area on the
webTRAC Server and the AES Work folder.
However, because of security reasons, it may not be desirable to use the client
station hard drive for the AES Work folder. In this situation, the AES Work folder
must be created in another place, such as the student network area.
This option is used to change the AES Work folder location.
o
Limit the automatic setup… – When the Curriculum Viewer is started on a client
station it automatically sets up Microsoft® Office applications to make them
easier for the students to use with the curriculum instructions. However,
sometimes this automatic setup interferes with startup. These options allow you
to experiment with turning off some of the options in order to improve the
startup sequence.
o
Disable automatic proxy server detection – WebTRAC automatically detects
whether or not a proxy server is being used by the network. WebTRAC makes
adjustments to work within this environment. However, sometimes this
automatic detection interferers with webTRAC. This option allows you to
experiment with turning off the detection in order to improve the
performance.
E
•
Require a student password during logon
•
Hide the student ID with asterisks during logon
•
Change the location of the AES Work folder
Version A.1
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System Options
webTRAC Guide
SET UP CURRICULUM VIEWER OPTIONS
T O REQUIRE A STUDENT PASSWORD DURING LOG ON :
1.
2.
Click the Curriculum Viewer Options tab.
3.
To require the student password, in the Logon Options area, set the Students must
log on using a personal password… check box. Clearing the check box removes
the requirements for the student password.
T O HIDE THE STUDENT ID WITH ASTERISKS DURING LOG ON :
1.
2.
3.
In the Logon Options area, hide the student ID by clearing the Hide student ID with
asterisk… check box. Show the student ID by setting the check box.
T O CHANGE THE LOCATION OF THE AES W ORK FOLDER :
In the curriculum students are directed to save work they performed in third-party
applications, such as Microsoft Office. This work is saved in the AES Work folder. The AES
Work folder is typically located on the client station hard drive (e.g. C:\AES Work).
However, because of security reasons, the client station hard drive sometimes cannot be
the location for the AES Work folder. In this situation the AES Work Folder must be located
in another place, such as the student network area.
1.
2.
3.
In the Curriculum Viewer Settings area, set the Change the AES Work folder path
option.
NOTE: Clearing the check box sets the AES Work folder back to the default on the
client station (typically C:\AES Work).
4.
5.
7-8
Enter the alternative path in the field next to the option. The path must always end
with the text “\AES Work”. The path may also contain Windows system variables
(enclosed in %). Some example of alternate AES Work folder locations are:
o
H:\AES Work
o
%userprofile%\AES Work
o
%temp%\AES Work
Click Save Options.
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SET-UP OPTIONS
T HE S ETUP O PTIONS TAB CONTAINS THE FOLLOWING AREAS :
E
•
Macro Security – Allows you to automatically set up macro security options on the
client station when downloading curriculum using the 8080 setup. These setting are
only valid for Microsoft® Office XP and 2003 curriculum.
•
Trusted Source – Allows you to automatically set up trusted sources on the client
station when downloading curriculum using the 8080 setup. These setting are only
valid for Microsoft® Office XP and 2003 curriculum.
•
Client Installation Folder – Allows you to install the software on the client stations to
the default folder (C:\Program Files\AES\webTRAC) or be prompted for the install
folder when downloading using the 8080 setup.
•
Server Memory Allocation – Allows you to configure the memory allocation for the
webTRAC software on the server.
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webTRAC Guide
LICENSING
This area is used to activate licenses during the initial webTRAC installation. Directions for
activating a license are provided in the webTRAC Installation Guide.
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Curriculum Viewer Functions
webTRAC Guide
CURRICULUM VIEWER FUNCTIONS OVERVIEW
Some teacher functions are available in the Curriculum Viewer. These functions are
available to teachers on any workstation that can run Curriculum Viewer. To access the
Teacher’s Area, in Curriculum Viewer, double-click the aes icon in the top left corner.
T HE T EACHER ’ S A REA CONTAINS THE FOLLOWING FEATURES :
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•
Quick Grade – Allows you to give students a grade for a project using the rubric or
for other teacher-entered assignments, such as participation. You must be on a unit
home page or on a page in a lesson to have access to this function.
•
Reset Student Work – Allows you to reset the unit, lesson, or current question for the
selected student. You must be on a unit home page or on a page in a lesson to
have access to this function.
•
Enter Teacher Tips – Allows you to enter tips for students for the current curriculum
page. You can create a teacher tip by simply typing the tip text, or remove an
existing teacher tip by deleting the tip text. You must be on a page in a lesson to
have access to this function.
•
Go to Page – Allows you to jump to a specific page in the curriculum. You must be
on a page in a lesson to have access to this function.
•
Run webTRAC Manager – Allows you to open the webTRAC Manager software on
that station. Curriculum Viewer is hidden until you exit webTRAC Manager. You will
have access to this function from any page in Curriculum Viewer.
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QUICK GRADE
T O ENTER A Q UICK G RADE :
8-2
1.
From a unit home page or any lesson page, double-click the AES icon in the top
left corner of Curriculum Viewer.
2.
Enter your Teacher’s ID and Teacher’s Password and click OK.
3.
On the Teacher’s Area pop-up window, click Quick Grade.
4.
Click the unit and then click Continue.
5.
Follow the on-screen Help Instructions to apply a Quick Grade.
6.
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RESET STUDENT WORK
T O RESET STUDENT WORK :
1.
From a unit home page or any lesson page, double-click the AES icon in the top
left corner of Curriculum Viewer.
2.
3.
On the Teacher’s Area pop-up window, click Reset Student Work.
4.
Select a student from the Selected Students box.
5.
Select the student work you want to reset.
NOTE: The Work to Reset options are determined from which page in the unit you
accessed the Reset Student Work function. For example, if you access the Reset
Student Work function from the unit home page, you can reset the entire unit or
select a lesson. If you access the function from a lesson page that contains a
question, you can only reset the question on that page.
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6.
Click Reset Work.
7.
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TEACHER TIPS
T O ENTER
8-4
OR DELETE
T EACHER T IPS :
1.
From any lesson page, double-click the AES icon in the top left corner of
Curriculum Viewer.
2.
3.
On the Teacher’s Area pop-up window, click Enter Teacher Tips.
4.
Enter or delete tips.
5.
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webTRAC Guide
GO TO PAGE
T O G O TO P AGE :
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1.
From any lesson page, double-click the AES icon in the top left corner of
Curriculum Viewer.
2.
3.
On the Teacher’s Area pop-up window, click Go to Page.
4.
In the Go To Page: box, enter a page number.
5.
Click OK.
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RUN WEBTRAC MANAGER
T O R UN WEB TRAC M ANAGER :
8-6
1.
From any screen in Curriculum Viewer, double-click the AES icon in the top left
corner.
2.
3.
On the Teacher’s Area pop-up window, click Run webTRAC Manager.
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NOTES
ACTIONS TO TAKE :
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Clean Up
webTRAC Guide
COURSE CLEANUP
Course cleanup includes recommended tasks that should occur at the end of a course.
This could be at the end of a marking period, the end of a semester, or at the end of the
school year.
STEP 1: EDIT GRADES
1.
2.
Make any necessary final edits to student grades.
3.
Click Save to save your edits.
STEP 2: CLOSE OUT UNITS
1.
2.
3.
4.
Locate the unit grade column and double-click the desired grade cell. This displays
the Detail Grade pop-up window for the unit.
5.
Using the Status drop-down menu, change the unit to Completed.
NOTE: A closed-out unit can also be opened from Curriculum Viewer. In this case, if
students attempt to open closed units, they are presented with options to 1)
choose another unit, 2) review the unit, and 3) open the unit. If they select to open
the unit, the teacher password is needed to complete the process.
6.
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If you are closing the unit, you can set the completed date using the Completed
field. By default, the date is set to the current date. The Completed date is used to
determine if the unit is “visible” when setting the date range for viewing grades.
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CLEAN UP A COURSE (CONTINUED)
STEP 3: CLEAN UP CLASSES
In order to prepare for the next year, it is recommended to archive the class period with
the student data. Some teachers prefer to rename the class period with the year (i.e.
2008 – 2009 Class.)
1.
2.
3.
Click Rename Class.
4.
Enter the new name. Label the class period with the school year/term dates. Click
OK.
5.
Click Save.
NOTE: For next year, you may create new class periods based on the archived
class periods.
STEP 5: PERMANENTLY DELETE STUDENT DATA
To permanently delete students and their data from the system:
9-2
1.
2.
Click the Data Clean Up tab.
3.
In the Student Selection Filter drop-down menu, choose a filter. The term “inactive”
refers to students who have not logged on to the system within the given time
frame.
4.
Click Search. The system is searched for students who match the filter criteria. The
results total is then displayed.
5.
Review the Results.
6.
If the numbers look appropriate, then click Delete Selected Students.
7.
READ THE WARNING MESSAGE! If you wish to continue, click Yes. The students will
be permanently deleted from the system. The delete process may take awhile to
complete.
8.
Click OK when the process is complete.
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NOTES
ACTIONS TO TAKE :
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Warranty and Technical Support
webTRAC Guide
WARRANTY AND TECHNICAL SUPPORT
This section gives teachers the technical information they need to solve potential
problems.
•
Warranty
•
Technical Support
•
Installation Summary
•
Maintenance Tips
AES W ARRANTY
L IMITATION OF L IABILITY
Neither Applied Educational Systems, Inc. (AES) nor its authorized representatives shall be
liable for any direct, indirect, incidental, special or consequential damages, whether in
action or in contract, such as but not limited to, loss of anticipated profits or benefits
resulting from the use of the Product or any breach of any warranty, even if AES or its
authorized representatives have been advised of the possibility of such damages. In no
event will AES or its authorized representatives’ liability exceed the price paid for the
product. Some states do not allow the exclusion or limitation of incidental or
consequential damages, so the above exclusion or limitations may not apply to you.
AES W ARRANTY
Your AES Product Warranty appears on the next page. It is recommended that you
become familiar with it before using the AES lab.
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webTRAC Guide
AES WARRANTY
Three Year Limited Warranty
Applied Educational Systems, Inc. (AES) Product Warranty
Applied Educational Systems, Inc. (AES) warrants its own branded products - products manufactured by or for AES – to
be free from defects in material and workmanship for a period of three (3) years from the original date of shipment, when
installed by an Authorized Representative, except as noted. The warranty period begins on the date of shipment. There
is no warranty with respect to the following, which may be supplied with the AES products you purchased; all consumable
items, as specified in the Material Order Form provided with your purchase; AES provided paper products and
rd
documents, including Student and Teacher manuals; glass parts; glass containers; 3 -party items (contact AES to
rd
determine which components are considered 3 -party). Your licensing allows you to make copies of, or print from AES
provided electronic files, all documents published by AES, which are included in your purchase, limited to copying and
printing for their intended application within an AES Lab only.
This warranty extends only to the original purchaser and does not cover damage from abuse, neglect, use for commercial
purposes, normal wear and tear, mishandling, improper installation, or any other use not intended by AES, as specified in
the documentation provided with AES products.
APPLIED EDUCATIONAL SYSTEMS, INC. DISCLAIMS ALL RESPONSIBILITY FOR CONSEQUENTIAL DAMAGES OR
RD
INCIDENTAL LOSSES CAUSED BY THE USE OF ANY AES PRODUCTS OR ANY 3 -PARTY PRODUCTS INCLUDED
WITH AES PRODUCT PURCHASES. Some states, or provinces, do not allow this exclusion or limitation of incidental or
consequential losses, so the foregoing disclaimer may not apply to you. If you have a claim under this warranty, DO NOT
RETURN THE PRODUCT TO THE REPRESENTATIVE FROM WHOM YOU PURCHASED IT! Please call our
CUSTOMER SERVICE NUMBER at (800) 220-2175 extension 8.
Software:
AES warrants its software for ninety (90) days from the date of shipment and warrants that the software will execute its
programming instructions when properly installed on the computer for which it is intended, and that the media upon which
the software is provided will be free from defects in materials and workmanship under normal use. AES may issue
software updates, which are then made available for up to three (3) years from the date of shipment at no additional
charge to current license owners of the related software product. AES does not warrant compatibility of its software with
any other software or hardware products other than that specified in the requirements documentation published by AES
for your specific version. Any remedy to this warranty will be solely at the discretion of AES. The purchase of any AES
software does not constitute the ownership of the software but is limited to ownership of a license to use it as intended by
Hardware:
AES.
During the warranty period, AES will, at its option, either repair or replace hardware products that prove to be defective.
Procedures for warranty service, damaged shipments, returns, and non-warranty service are available by calling AES
Customer Service at (800) 220-2175 ext. 8, or by visiting the AES web site at www.aeseducation.com. When sending
AES products to an AES authorized service provider, follow the repackaging instructions stated on your Request for
Service (RFS) or Return Materials Authorization (RMA) forms in order to assure you the benefits of this warranty.
rd
This Warranty Does Not Apply to Non-AES (3 -Party) Manufactured and Branded Products
rd
AES does not warrant 3 -Party products, which come with, or are sold in combination with, AES products. Non-AES
rd
manufactured or branded products - 3 -Party Products, such as AutoCAD™, microwave ovens, cameras, CNC Mill, etc, are covered by the specific manufacturer’s warranty. Customers are responsible for completing and submitting all
rd
rd
required registration forms for all 3 -Party products. AES recommends that the customer become familiar with all 3 Party manufacturer’s warranties and procedures at the time of purchase, as well as for Technical Support. AES is
rd
st
no longer a party to the 3 -Party manufacturer’s warranty process beginning on the 31 day after the date of
rd
shipment. AES is not responsible for the failure of a 3 -Party manufacturer to comply with the terms of its own warranty.
rd
Contact AES to determine which components are considered 3 -party.
AES Toll-Free Telephone Support
AES Technical Support Web Site
(800) 220-2175 ext. 8
www.aeseducation.com
THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY PROVIDED BY AES IN
CONNECTION WITH AES PRODUCTS, AND SUPERCEDES ALL OTHER PREVIOUS WARRANTIES. TO THE FULLEST
EXTENT PERMITTED BY LAW, AES HEREBY DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED,
INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
This warranty gives you specific legal rights, and you may also have other legal rights, which vary from area to area.
8-AES Three Year Limited Warranty-Formal.doc
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webTRAC Guide
TECHNICAL SUPPORT
AES provides several avenues of technical support to customers. These include: customer
documentation, the AES warranty, the AES Web Site, and AES Support reached by email, fax, or phone.
CUSTOMER DOCUMENTATION
The webTRAC Guide you are now reading should be your first source for answering
questions about the management software. In addition, always check the on-screen
Help for more information. The on-screen Help included with the webTRAC software can
answer questions about the management software. Individual unit Teacher Manuals can
provide assistance with curriculum issues.
AES W ARRANTY
For more information about the product warranty, see the AES Warranty in this section.
AES W EB SITE
Additional information is provided on the Support section of the AES Web site. It includes
the most recent Tech Tips in a searchable knowledge base and software updates. The
AES Web Site is located at www.aeseducation.com.
AES TOLL -FREE SUPPORT
If you have any questions, after carefully reading this guide and attempting to follow the
instructions, you may contact AES Support by:
Phone: Toll-free (800) 220-2175 or locally (717) 627-7710, extension 8.
AES Support office hours are from 8:00 A.M. to 5:00 P.M. EST, Monday through Friday.
Voice-mail is available 24 hours a day.
Fax: (717) 627-5643
E-mail: [email protected]
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webTRAC Guide
INSTALLATION SUMMARY
A lab contains several types of stations, which include the following types:
•
WebTRAC Server Station: A station that controls the resources of the Curriculum
Viewer and webTRAC software.
•
Student Station: A webTRAC client station used by students.
•
Teacher Station: A webTRAC client station where the teacher uses the webTRAC
Manager to control the lab.
•
Resource Station: A webTRAC client station used by students and teachers to
operate the digital scanner and digital camera. This station is not included in all
Center21 curriculum products.
webTRAC Server Station
Teacher Station
Resource
Station
Student Stations
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INSTALLATION SUMMARY (CONTINUED)
As a teacher in the webTRAC lab, a familiarity with the installation process will help you
understand how your lab operates. The steps taken to install the lab include the
following:
•
Verify that the lab meets requirements and make important installation decisions.
•
For more information about the decisions made in your lab, see the Installation
Decision Chart in the Installation Guide.
•
Install the webTRAC Server Application on the server computer.
•
Verify that all client computers—student, teacher, and resource stations—meet the
requirements, and then install the webTRAC software.
•
For more information about the process followed in your lab, see the Installation
Guide.
•
Set up teacher station display and install Teacher Presentations if they are included
in your Center21 curriculum product.
•
Set up resource stations’ digital cameras and scanners if they are included in your
Center21 curriculum product.
•
Test client stations, the real-time monitor, macros settings, and resource stations.
If you make changes in your lab or add additional workstations, you may need to make
sure the stations are installed correctly.
For more information about the process followed in your lab, see the Installation Guide.
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Glossary
webTRAC Guide
GLOSSARY
Some terms used in this course guide are technical or unique to webTRAC. This glossary is
a tool to understand those words and their meanings.
T ERM
D EFINITION
Acceptable Use Policy Document that describes what people may and may not do
while using an organization’s computer network.
Achievement Report Displays progress based on performance criteria.
AES E-mail Simulation Software that allows students to learn how to use e-mail without
using a real e-mail program, used in Communications.
AES Internet Browser WebTRAC Web browser application included with Healthcenter21
that enables teachers to control what information students can access on the Internet.
Teachers can add and delete authorized Web sites and change the default search
engine.
AES Work Folder on the students’ computer used to store files while they work on a unit.
Alerts Warnings displayed in the Real-Time Monitor.
Assessment Process of measuring the learning and performance of students.
Assignments Evaluation classification used to assess student understanding; includes key
questions, rubrics, lesson questions, unit tests, and teacher-evaluated assignments, such
as participation.
Backward Design Process that first determines and explores the desired understandings,
knowledge, and skills that students should learn before designing learning activities.
Benchmark Standard for judging performance.
Bookmark Feature in the Curriculum Viewer that tracks student progress. When students
come back to a lesson, they can click the bookmark to return to the page of the lesson
from which they previously left.
Weight Assignment’s importance when compared to other assignments in the unit or
project.
Class Home Page First page students see after logging on to the Curriculum Viewer. Lists
the curriculum the students will cover and is where students can access messages from
the teacher.
Class Period Unit sequence to which students are assigned.
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webTRAC Guide
D EFINITION
T ERM
Client Station Any computer on the network other than the server, which includes student
workstations, the teacher station, and the resource station; these stations cannot run
Microsoft® Outlook or Word while operating Curriculum Viewer or webTRAC Manager.
Close Out Process of finishing a unit. At the end of every unit, students close out the unit.
The close out process places an end date on student work, which is used by the Grade
Book when calculating marking period and final grades.
Constructed-Response Questions that students must provide an answer to, rather than
select from among answers provided. Constructed-response questions, including shortanswer questions and key questions, can be assessed by the teacher or by the computer
using keywords and word-count.
Curriculum What students are being taught in the lesson and how it is being taught,
which includes what students see in the Curriculum Viewer and information in individual
unit teacher manuals and teacher presentations.
Curriculum Browser A tool in the Curriculum Builder that is used to navigate, organize,
and create curriculum.
Curriculum Builder WebTRAC application where teachers view, interact with, and edit
the curriculum. Also called cBuilder.
Curriculum Hour Method to measure the curriculum included in a unit. A curriculum hour
is equal to approximately 45 minutes of instruction.
Curriculum Viewer Where students view and interact with curriculum. Using the
Curriculum Viewer, students review multimedia content, answer questions, and complete
hands-on procedures.
Default Settings established in the webTRAC Manager system upon delivery and
installation.
Exam Assessment in which students demonstrate that they understand key concepts of
the course with a series of selected-response questions, which are automatically
assessed by the computer.
Exit Lesson Button that allows users to leave the current lesson in Curriculum Viewer.
Full Access Teacher privileges category that allows teachers access to all areas of the
webTRAC Manager and Curriculum Builder.
Grade Average User’s current grade for the lesson; displayed on the top toolbar in
Curriculum Viewer.
Grade Book and Reports webTRAC Manager screen where you will spend most of your
time creating classes, adding students to those classes, viewing student work and printing
reports.
Help Online instructions about features and processes that are located in all areas of
webTRAC Manager.
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D EFINITION
T ERM
Home Page The first screen you view when webTRAC Manager is opened.
Install Clients Site Page on the webTRAC Server application software where student,
teacher, and resource stations are installed.
Instructional Text Detailed and specific directions for how to complete a task.
Key Question Constructed-response question that helps students focus on big ideas.
Students answer key questions throughout the course. Key questions pre-assess students,
allow students to link to previous knowledge, provide evidence of student understanding,
and promote key ideas as enduring understanding.
Lesson Period of instruction within a unit that accomplishes instruction.
Lesson Plan Describes what is being taught in the lesson and how it is being taught.
Lesson Progress Area on the top Curriculum Viewer toolbar that shows how much of a
lesson a user has completed.
Lesson Questions Selected-response and constructed-response questions included in the
lessons.
Monitor and Messages webTRAC Manager screen where you can view the progress of
logged-on students, as well as send and schedule messages.
Network Group of computers that are connected to share resources.
Network Test Utility program that checks that the server where the webTRAC Server
application software is installed is properly connected to the network.
Next Page Button on the bottom Curriculum Viewer toolbar that users click to move to
the next page in the lesson.
Object Questions, images, links, and buttons that can be added to a curriculum page in
Curriculum Builder.
Page Editor Tool in the Curriculum Builder that is used to add, edit, and delete content
from a curriculum page.
Page Sets Page sets contain the individual pages of curriculum. Page sets can be lessons
or non-lessons.
Page Types Page types determine the layout of the text, media, and questions on a
curriculum page.
Page Viewer Tool in the Curriculum Builder that is used to view the curriculum as students
will see it.
Password A string of text and/or numbers entered by a user to verify his or her identity.
Passwords and Security webTRAC screen where you can edit your password and setup
special print and test passwords for the Curriculum Viewer.
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D EFINITION
T ERM
Pedagogy Art of teaching, including the conscious use of particular instructional
methods.
Performance Assessment Task designed to assess what students know through their ability
to perform certain tasks.
Performance Tasks Activities that require students to show what they can do.
Previous Page Button on the bottom Curriculum Viewer toolbar that users click to move
to the prior page in the lesson.
Print Page Button on the bottom Curriculum Viewer toolbar that users use to print a copy
of the current page in the lesson.
Print/Test Password A common password that can be used by all students to enter the
print and test areas in the Curriculum Viewer and by new students to log on to
Curriculum Viewer for the first time. The password can be set to automatically expire so
that students only have a limited time to use the password.
Project Curriculum in which students apply their knowledge and skills.
Properties Settings for folders, units, page-sets, and pages that can be changed in
Curriculum Builder.
Question Bookmark Tool in the Curriculum Viewer that marks student progress. When
students return to a unit, clicking a question bookmark takes them to the last unanswered
question in the lesson.
Quick Grade Method of entering student assessments at the student workstation. Quick
grade is ideal when assessing student presentations or when electronic output is difficult
to assess using a printout alone. Quick grade allows students to see their assessments
immediately.
Quiz Assessment in which students demonstrate that they understand key concepts of a
unit topic with a series of selected-response questions, which are automatically assessed
by the computer.
Repeat Button Tool in Curriculum Viewer that users click to review a section of text on a
page.
Rubric Set of guidelines used to evaluate student work in the Explore projects. Students
use the rubric to understand performance expectations and then self-assess their work.
Teachers use the same rubric to assess student work and assign a performance grade.
Selected-Response Type of question that students answer by selecting from among
answers provided. Selected-response questions, including multiple-choice and true-false
questions, are used to check understanding of factual information, concepts, and skills.
They are assessed by the computer.
Server Computer that controls the resources of the network; the webTRAC server
application can be installed on a server or on a computer that will control the resources
of the webTRAC lab.
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D EFINITION
T ERM
Set Up Teachers webTRAC Manager screen where you can create and edit teachers.
Standard Access The default Teacher privileges category that allows teachers access to
the first five areas in the webTRAC Manager: Home Page, Grade Book and Reports,
Monitor and Messages, Student Profiles, and Password and Security.
Standard and Curriculum Builder Access Teacher privileges category that allows
teachers access to the first five areas in the webTRAC Manager: Home Page, Grade
Book and Reports, Monitor and Messages, Student Profiles, and Password and Security, as
well as access the Curriculum Builder which can be used to edit curriculum.
Standards Set of definitions of what students should learn and be able to do related to a
specific area of study; ensure that schools can account for student achievement.
Student Info Button on the bottom Curriculum Viewer toolbar that gives details about a
student’s performance.
Student Profile Saved group of settings that control how a class or an individual student is
assessed and allowed to proceed through the curriculum. Three master profiles are
included in the system upon delivery and installation—easy, moderate, and difficult.
Teachers can create new profiles and edit existing profiles.
Student Profiles webTRAC Manager screen where you can create and edit profiles that
are assigned to classes or individual students.
Student Station WebTRAC client station used by a student; this station cannot run
Microsoft® Outlook or Word while operating webTRAC Manager.
System Options webTRAC Manager screen where users with Full Access privileges can
make system-wide changes, including downloading software updates and setting
Curriculum Viewer options.
Teacher Access Disk Floppy disk that contains the teacher password. When an access
disk is inserted into a computer, it will override a password request without the need to
type a password.
Teacher-Evaluated Assignments Optional assessments, such as participation, forms, or
presentations, that are not included in a student’s grade unless entered by the teacher.
Teacher ID String of text and/or numbers entered by a user to log on to webTRAC
Manager with the teacher security level.
Teacher Password String of text and/or numbers that allows a teacher to access
otherwise restricted areas in webTRAC. Teacher passwords override daily passwords.
Teacher Privileges Restricts or allows teacher access to certain areas of webTRAC
Manager. Privileges include: Standard Access, Standard and Curriculum Builder Access,
and Full Access.
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D EFINITION
T ERM
Teacher Station WebTRAC client station where the teacher uses the webTRAC Manager
to control the lab; this station cannot run Microsoft® Outlook or Word while operating
webTRAC Manager.
Tip Button that a user can click to find additional information about an instruction in the
Curriculum Viewer. Tips must be closed before continuing a lesson.
Unit Part of a course that focuses on a central theme that is connected to broader
course objectives.
Unit Grade Score determined by dividing the total number of points that students earn by
the total possible points for a unit.
Unit Test Assessment in which students demonstrate that they understand key concepts
of a unit with a series of selected-response questions, which are automatically assessed
by the computer.
View Button that a user can click to find an image that corresponds to an instruction in
the Curriculum Viewer. Views must be closed before continuing a lesson.
View Tips Button on the bottom Curriculum Viewer toolbar that is active when a teacher
adds additional curriculum hints for the current page.
WebTRAC Complete software system. See “WebTRAC Manager.”
WebTRAC Manager Easy-to-use software system that includes management
applications, such as the Curriculum Viewer, the Journal Viewer, and the AES Internet
Browser; in addition, webTRAC includes applications for teachers to track, report, assess,
and control lab functions.
WebTRAC Server Application Runs the webTRAC Manager and controls the resources of
Curriculum Viewer and webTRAC; application software, and not a network operating
system.
WebTRAC Server Station WebTRAC station that controls the resources of Curriculum
Viewer and webTRAC software.
Yellow Alerts Warnings displayed in the Real-Time Monitor that indicate that a student
has fallen below a grade percentage that has been set on the Alerts page.
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CURRICULUM BUILDER
Curriculum Builder is an interactive tool that allows you to customize and create
curriculum. Using the specialized features of Curriculum Builder, you will be able to
develop curriculum that includes media files, hands-on applications, student instructions,
and assessments. You can even preview new curriculum before adding it to your class.
Throughout this section, you will be directed to the following locations in Curriculum
Builder:
•
Main Toolbar
•
Navigation Toolbar
•
Help
Use the image below as a guide to find these items.
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webTRAC Guide
CURRICULUM BUILDER DESIGN
The Curriculum Builder system has three components: Browser, Page Viewer, and Page
Editor. The Browser is used to navigate to specific areas within the curriculum.
Once you have selected a page in the Browser, you can use Page Viewer to view it or
use Page Editor to edit the page. You can also navigate to different pages from the
Page Viewer and Page Editor.
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ACCESSING CURRICULUM BUILDER
To access Curriculum Builder:
1.
Click on Start in the Windows Task Bar.
2.
Point to Programs, point to webTRAC, and then click Curriculum Builder.
3.
Enter you teacher ID and password, and then click Log On.
Help for the Curriculum Builder is provided within the Curriculum Builder program.
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TUTORIALS
The following pages include three tutorials to help you learn to use Curriculum Builder.
When editing your own curriculum, you can use the tutorials as a reference. Note that
not all of the features available in Curriculum Builder are covered in the tutorials. For
advanced settings, use the Help instructions provided in Curriculum Builder.
o
Tutorial A: Exploring Curriculum Builder – This tutorial provides an introduction
to Curriculum Builder and presents several essential concepts. This tutorial is
strongly recommended.
o
Tutorial B: Editing a Unit – This tutorial provides details of making changes and
adding content to a unit. You will use the Help instructions as a guide to make
edits to a sample unit.
o
Tutorial C: Creating a New Unit – This tutorial allows you to practice creating a
unit from scratch. You will use the Help instructions as a guide to create a
sample unit and then prepare the unit to be used in a class.
Although the tutorials can be completed in any order, you should consider completing
Tutorial A: Exploring Curriculum Builder first, as it provides a knowledge base for the
Tutorial B: Editing a Unit and Tutorial C: Creating a New Unit.
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TUTORIAL TABLE OF CONTENTS
Tutorial A:
Exploring Curriculum Builder ................................. A-6
Step 1 – Access Curriculum Builder ............................................. A-6
Step 2 – The Curriculum Structure................................................ A-7
Step 3 – Unit Organization ............................................................ A-8
Step 4 – Page Types ...................................................................... A-10
Step 5 – Application Pages .......................................................... A-16
Step 6 – Finish Tutorial and Exit Curriculum Builder .................... A-17
Tutorial B:
Editing a Unit ........................................................... A-18
Step 1 – Copying a Unit ................................................................ A-19
Step 2 – Navigating Curriculum Builder ...................................... A-20
Step 3 – Editing Text....................................................................... A-21
Step 4 – Adding Media Objects .................................................. A-22
Step 5 – Adding Views .................................................................. A-23
Step 6 – Adding Tips ...................................................................... A-24
Step 7 – Adding Questions ........................................................... A-25
Step 8 – Adding Print Form Buttons ............................................. A-27
Step 9 – Linking Glossary Words ................................................... A-28
Step 10 – Editing an Existing Object ............................................ A-29
Step 11 – Using Single Application Pages................................... A-30
Step 12 – Linking Web Sites........................................................... A-31
Step 13 – Authorizing Web Sites ................................................... A-32
Step 14 – Finish Tutorial B and Exit Curriculum Builder ............... A-34
Tutorial C:
Creating a New Unit ............................................... A-35
Step 1 – webTRAC Manager Logon............................................ A-36
Step 2 – Set Up Unit Structure ....................................................... A-36
Step 3 – Unit and Version Properties............................................ A-37
Step 4 – Unit Rubric ........................................................................ A-38
Step 5 – Teacher Evaluated Category ....................................... A-39
Step 6 – Finish Tutorial C and Exit Curriculum Builder ................ A-39
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TUTORIAL A: EXPLORING CURRICULUM BUILDER
This introductory tutorial is recommended for all users who will be editing or creating
curriculum.
W HAT YOU’ LL LEARN
After you finish this tutorial, you will be able to:
•
Describe the curriculum structure, including units, page-sets, and pages.
•
Locate items in the Curriculum Builder Browser.
•
Differentiate between page types.
•
Identify applications supported by webTRAC.
S TEP 1: C URRICULUM B UILDER LOGON
A-6
1.
2.
3.
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TUTORIAL A: EXPLORING CURRICULUM BUILDER (
CONTINUED )
STEP 2: THE CURRICULUM STRUCTURE
The curriculum structure includes three levels – units, page-sets, and pages.
Understanding the structure will help you locate curriculum in Curriculum Builder.
U NIT
A unit is part of a course that focuses on a central theme that is connected to broader
course objectives. A unit consists of several lessons.
P AGE -S ET
A page-set is a series of one or more pages that present instructional or content
information concerning a topic. Page-sets can be designated as either a Lesson or NonLesson types. Non-Lesson page-sets are usually support information for a Lesson.
Lesson
Non-Lesson
Examples of Lesson page-sets are Lesson 1 and Lesson 2. Questions in Lesson page-sets
are included in the unit assessment.
Non-Lesson page-sets are usually numbered sequentially and then named with a
description of the page-set, such as 03Overview. Questions in Non-Lesson page-sets are
not included in the unit assessment.
P AGE
A page is the most basic part of the curriculum, and contains the text and media that
are shown in the Curriculum Viewer. Most of the editing in Curriculum Builder occurs on
pages.
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CONTINUED )
STEP 3: UNIT ORGANIZATION
The Curriculum Builder Browser organizes units into three main folders – Master Units, My
Units, and Teacher Shared Units. Subfolders can exist under each main folder. In this step,
you will become familiar with each folder and practice navigating the folder structure.
M ASTER UNITS
The Master Units folder contains all of the units installed on the server, as well as units that
have been created by the school. Master Units are available to all teachers for use in
their classes. Units supplied by AES appear in the Master Units folder under the
appropriate product line subfolders.
Although AES units can be viewed and copied, they cannot be edited. Units created by
the school in the master area can be edited.
M Y U NITS
The My Units folder is the teacher work area, where units are created and edited.
Teachers can copy units from the Master Units and Other Teacher Shared Units folders
into their My Units folder, and then edit them to be used in their classes.
Each teacher has his or her own My Units folder, which is visible to only the individual
teacher while he or she is logged on. All units in the My Units folder are available to the
teacher for use in his or her classes.
O THER T EACHER S HARED U NITS
The Other Teacher Shared Units folder contains units that teachers have chosen to share.
Teachers can use a shared unit in their classes by copying the unit to the My Units folder.
Only the original author can edit a unit in the Shared Units folder, although all teachers
can view the units.
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CONTINUED )
STEP 3: UNIT ORGANIZATION ( CONTINUED)
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1.
Click the + symbol beside the Master Units folder. The folder will open and the
subfolders will be shown.
2.
Click the + symbol beside the Templates subfolder. The folder will open and the
units will be shown.
3.
Click the + symbol beside the cBuilder Tutorial unit.
4.
Click the + symbol beside All Office Versions. The unit will open and the page-sets
will be shown. Notice that there are both Lesson page-sets and Non-Lesson pagesets.
5.
Click Lesson 1 in the cBuilder Tutorial unit. The Lesson will open and the pages will
be shown in the details pane on the right.
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CONTINUED )
STEP 4: PAGE TYPES
The page type determines the layout of the text, media, and questions on a curriculum
page. The page types can be grouped into four categories: Instructional, Presentation,
Application and Key Question. In this step, you will learn about and view the various
page types.
I NSTRUCTIONAL P AGES
Instructional pages are used to provide step-by-step instructions for students. Media, such
as images and presentations, can be used with most of these page types. There are four
types of Instructional pages.
Instructional Pages
Instruction Only
50/50 Instruction
Media
Question
• Text appears in middle of page
• Questions display fully
• No media
• View images display in pop-up
boxes
75/25 Instruction – Type A
Media
I
n
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t
r
u
c
t
i
o
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• View images replace main media
image
Ins
Question
tru
cti
on
Text
• Initial media shown when page is
displayed
• View images replace main media
image
• Questions display fully in instruction
area
75/25 Instruction – Type B
Media
I
n
s
t
r
u
c
t
i
o
n
• View images display in pop-up boxes
• Questions display in pop-up boxes
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CONTINUED )
STEP 4: PAGE TYPES ( CONTINUED)
P RESENTATION P AGES
Presentation pages are used to provide content to students. The media area is used to
display videos, flash presentations, or slide shows. There are two types of Presentation
pages.
Presentation Pages
50/50 Presentation
Media
75/25 Presentation
Media
Text
• Media objects run when page is
displayed
• Questions display fully in text area
T
e
x
t
• Media objects run when page is
displayed
• Type B only plays Macromedia
Authorware media
A PPLICATION P AGES
Application pages are used to provide step-by-step instructions for using 3rd party
software applications. There are two types of Application pages.
Application Pages
Single Application
Application
Multiple Application
I
n
s
t
r
u
c
t
i
o
n
Application
I
n
s
t
r
u
c
t
i
o
n
• Allows only one application to be
open
• Allows more than one application to
be open
• Referred to as Overlay mode
because applications appear
overtop each other on the screen
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CONTINUED )
K EY Q UESTION P AGES
A Key Question page is used to ask students essential questions about the unit. Key
questions include an initial and final answer. Asking the Key Questions at the beginning
and end of a unit provides a measurement of how much a student has learned.
Key Question Pages
Key Question
Key
Question
Key
Question
I
n
s
t
r
u
c
t
i
o
n
• Only key questions display; other
question types not permitted
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CONTINUED )
1.
o
Master Units folder
o
Templates subfolder
o
cBuilder Tutorial unit
o
All Office Versions
o
Select Lesson 1 in the Curriculum Builder Tutorial unit
2.
On the main toolbar, click Page Viewer. The Page Viewer will open and display
Page 1 of Lesson 1.
3.
Notice that Page 1 contains questions and text in the middle of the page and that
there are no images. This page type is Instruction Only.
4.
In the lower-right corner of Page Viewer, click Next Page. Notice that Page 2 has
equal space on the left for an image and on the right for instructions. This page
type is 50/50 Instruction.
5.
Click Next Page. Notice that Page 3 has a larger space on the left for an image
and a smaller space on the right for instructions. Click the View button in the text
area. Notice that the initial media (an image of a single group of index cards) is
replaced with another image (three groups of index cards). This page type is 75/25
Instruction – Type A.
6.
Click Next Page. Notice that Page 4 has equal space on the left for an image and
on the right for content information. The narration plays automatically. This page
type is 50/50 Presentation.
7.
and a smaller space on the right for content information. This page type is 75/25
Presentation.
View
Button
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Make sure the following items are opened in the Browser.
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CONTINUED )
8.
and a smaller space on the right for instructions. Click the View button and notice it
is displayed as a “pop-up” dialog box. Click Close to close the box. This page type
is 75/25 Instructional – Type B.
9.
Click Next Page. Notice that Page 7 has a larger space on the left and a smaller
space on the right for instructions. Double-click the Microsoft® Word icon. Notice
that the application opens on the left. Click Close to exit Microsoft® Word. This
page type is Single Application.
10. Click Next Page. Notice that Page 8 has a larger space on the left for key questions
and a smaller space on the right for instructions. This page type is Key Question.
11. In the upper-right corner, click Go To Browser.
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CONTINUED )
STEP 5: APPLICATION PAGES
In this step, you will learn about and identify application pages. As you read in the last
step, Application pages open an application within Curriculum Viewer. The following
applications can be used.
Applications
Microsoft® Word
Microsoft® Excel
Microsoft® Access
Microsoft® PowerPoint®
Microsoft® Publisher
Microsoft® FrontPage®
AES Internet Browser
Virtual Explorer
Microsoft® Paint
Single Application Pages – Applications are launched either manually when the student
clicks an application icon or automatically when the student opens the page.
Multiple Application Pages – Applications on a Multiple Application page, or Overlay
mode page, are launched manually when the student clicks an application icon.
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CONTINUED )
STEP 5: APPLICATIONS PAGES (CONTINUED)
1.
Make sure the following items are opened in the Browser.
o
Master Units folder
o
Templates subfolder
o
cBuilder Tutorial unit
o
All Office Versions
o
Lesson 1
2.
In the window on the right, click Page 9.
3.
On the main toolbar, click Page Viewer. Page Viewer will open and display Page 9
of Lesson 1. This is a Single Application page.
4.
Double-click the Microsoft® Word icon. Notice that the application opens within the
Viewer. The application on this page is set to open manually.
5.
Click a view button and notice that the image appears in a pop-up dialog box.
6.
Click Close to close the box.
7.
Click Close to close the application.
8.
Click Next Page. Notice that the application automatically opens on this page. The
application on this Single Application page is set to open automatically.
9.
Click Close to close the application.
10. Click Go To Browser.
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CONTINUED )
STEP 6: FINISH TUTORIAL AND EXIT WEBTRAC MANAGER
Complete this step only if you have finished working in the webTRAC Manager. Skip this
step if you are continuing with another tutorial.
1.
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In the upper-right corner, click Close to close Curriculum Builder.
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TUTORIAL B: EDITING A UNIT
There are many ways you can edit curriculum using Curriculum Builder. This tutorial will
step you through making basic edits. Then you will apply what you have learned to
create an entire page of curriculum.
A NOTE ABOUT PLANNING
Developing curriculum requires a thorough, well-planned approach. This becomes even
more important when you are creating the curriculum using a tool such as Curriculum
Builder. A solid plan will save you time and help you to create top-quality curriculum.
Before you make an edit to the actual curriculum, spend the time to plan it carefully.
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•
Copy units to folders in order to make edits.
•
Navigate Curriculum Builder screens used to make edits.
•
Edit and add text, media, and other objects in the curriculum.
•
Set up applications to run in the curriculum.
•
Choose and authorize Web sites for the curriculum.
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TUTORIAL B: EDITING A UNIT (
CONTINUED )
STEP 1: COPYING A UNIT
In order to edit an existing unit, teachers must copy the unit from the Master Units or
Other Teacher Shared Units folder to their My Units folder. Note that only webTRAC
Administrators can edit units in the Master Units folder. In this step you will copy a unit to
your My Units folder.
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1.
2.
3.
4.
If needed, click the + symbol beside the Master Units folder. The folder will open
and the subfolders will be shown.
5.
If needed, click the + symbol beside the Templates subfolder. The folder will open
and the units will be shown.
6.
Click cBuilder Tutorial.
7.
On the main toolbar, click Copy.
8.
In the Folders window, click My Units. If necessary, use the scroll bar to locate the
My Units folder in the Folders window.
9.
On the main toolbar, click Paste. The cBuilder Tutorial unit will appear in the My
Units folder. You will be editing the copy of the unit.
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CONTINUED )
STEP 2: NAVIGATING CURRICULUM BUILDER
When editing, you will need to navigate between the Browser, the Page Viewer, and the
Page Editor. In this step, you will practice navigating the three areas of Curriculum
Builder.
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1.
Make sure that you have copied the cBuilder Tutorial unit to the My Units folder. If
you have not copied the unit, follow the instructions for Step 1 – Copying a Unit in
this tutorial.
2.
In the My Units folder, click the + symbol beside cBuilder Tutorial.
3.
In the My Units folder, click the + symbol beside All Office Versions. The page-sets of
the unit will be displayed below the unit title.
4.
Click Lesson 1, and then click Page 1 in the details window.
5.
Click the Page Editor tab. The Page Editor will display the details of the page. This is
the work area in which you will edit pages.
6.
On the main toolbar, click Pg. Viewer. Page Viewer will open and display the page
as students will see it. You should review the page before and after you make edits
in Page Viewer.
7.
In the upper-right corner, click Go To Browser. You will be returned to the Browser.
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CONTINUED )
STEP 3: EDITING TEXT
In this step, you will edit instructional text.
1.
Close Button
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Make sure that you have copied the cBuilder Tutorial unit to the My Units folder. If
you have not copied the unit, follow the instructions for Step 1 – Copying a Unit in
this tutorial, and then open the following items in the Browser.
o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 10 in Page Viewer.
3.
Click Close to exit Microsoft® Word, and then go to the page in Page Editor.
4.
In the Help window, scroll down to Tasks- Page Content, and then click Add or
change text.
5.
Use the help text to make the following changes to the instructional text.
o
In the third instruction, change Form.doc to Careers.doc.
o
In the fourth instruction, change Form.doc to Careers.doc.
o
Add a fifth instruction: Make sure the IT Careers document is open.
6.
Review the edits in Page Viewer.
7.
Click Close to exit the application, and then return to the Browser.
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CONTINUED )
STEP 4: ADDING MEDIA OBJECTS
Images, presentations, and narration can be added to curriculum pages. These items
are called media objects. In this step, you will add a media object to a page.
1.
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o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 11 in Page Viewer. Notice that the page is missing an image on the
left side.
3.
Go to the page in Page Editor.
4.
In the Help window, scroll down to Tasks- Page Content, and then click Add Page
Content. Read the help text.
5.
Use the help text to insert the presentation WPScreen.dcr. Use the instructions
below to locate the presentation.
Browse
Play
Make sure the cBuilder Tutorial unit has been copied to the My Units folder. If it has
not been copied, follow the instructions for Step 1 – Copying a Unit, and then open
the following item in the Browser.
o
On the Media Object dialog box, click the browse button beside the
Image/Video: box. The Browse for Image/Video window will open.
o
Click the + symbol beside cBuilder Tutorial.
o
Click the Media folder. The available image files will be shown in the right
window.
o
Click WPScreen.dcr, and then click OK. The DCR file is a shockwave
presentation. You can view the presentation by clicking the Play button.
6.
Notice that M appears in a small box on the page. This icon means that the
selected presentation will appear on the page when it is viewed.
7.
Review the edit in Page Viewer, and then return to the Browser.
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CONTINUED )
STEP 5: ADDING VIEWS
Views point to a location in the student work or show the student work after completing a
specific instruction. Views are displayed in either a pop-up dialog box or in the media
area, depending on the page type. In this step, you will add a View to an instruction.
1.
View Button
o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 7 in Page Viewer. At the end of the second instruction, click the View
button. Notice that a dialog box containing an image is shown. Click Close to
close the box.
3.
4.
Content.
5.
Use the help text to insert a View at the end of the first instruction, using
openworddesk.JPG as the image. Use the instructions below to locate the image
file.
6.
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the following items in the Browser.
o
Click the browse button beside the Image/Video: box. The Browse for
Image/Video window will open.
o
If needed, click the + symbol beside cBuilder Tutorial to open the folder.
o
Click the Media folder. The available image files will be shown.
o
Click openworddesk.JPG, and then click OK.
Review the edits in Page Viewer, and then return to the Browser.
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CONTINUED )
STEP 6: ADDING TIPS
Tips provide helpful information as students work. Tips display text in a pop-up dialog box.
In this step, you will add a tip to an instruction.
1.
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o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 13 in Page Viewer. At the end of the first instruction, click the Tip
button and read the text. Click Close to close the box.
3.
Click Close to exit the AES Internet Browser, and then go to the page in Page
Editor.
4.
Content.
5.
Use the help text to add the following tip at the end of the second instruction: Ask
your teacher if you are not sure how to format a Web site reference.
6.
Review the edits in Page Viewer, and then return to the Browser.
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CONTINUED )
STEP 7: ADDING QUESTIONS
There are five types of questions that can be used in the curriculum: short-answer, fill-in
the word, fill-in the number, multiple-choice, and true/false. Questions are displayed
either in a pop-up dialog box or are fully displayed on the page, depending on the
page type. In this step, you will create several questions.
1.
o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 12 in Page Viewer. Notice that there are no questions on the page.
3.
4.
Content.
5.
Use the help text to add the following short-answer question.
Question: What is your IT career?
Expected Answer: Students will type their IT careers.
Keywords: career
Options: Display question
Include question in lesson grade
6.
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CONTINUED )
STEP 7: ADDING QUESTIONS ( CONTINUED)
Now you will practice creating a multiple-choice question.
7.
Review Page 3 in Page Viewer. Notice that there are no questions on the page.
8.
9.
Content.
10. Use the help text to add the following multiple-choice question at the bottom of
the page.
Question: Into what piles did you group your note cards?
Answers: Job description
Education and training
Salary
All of the above
Most Correct Answer: All of the above
Options: Display question
Include question in lesson grade
Include in unit test – Always
11. Review the edit in Page Viewer, and then return to the Browser.
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CONTINUED )
STEP 8: ADDING PRINT FORM BUTTON
Print Form buttons print documents from the Transfer folder for the unit. In this step, you
will add a print form button that will print a unit checklist.
1.
o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 2 in Page Viewer. Notice that there is no Print Form button on the
page.
3.
4.
Content.
5.
Use the help text to add a print form button after the first instruction that prints the
file IT Carer03Checklist.doc. Use the instructions below to locate the document.
6.
E
o
Click the browse button beside the File: box. The Browse for print button path
window will open.
o
If needed, click the + symbol beside cBuilder Tutorial to open the folder.
o
Click Transfer.
o
Click IT Carer03Checklist.doc, and then click OK.
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CONTINUED )
STEP 9: LINKING GLOSSARY W ORDS
Glossary words display an image and a definition of the word in a dialog box. In this step,
you will add a word to the unit glossary.
1.
o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 11 in Page Viewer. In the text, click Menu bar. A dialog box will
appear with a definition of a menu bar. Click Close to close the dialog box.
3.
4.
In the Help window, scroll down to Tasks- Page Content, and then click Link a
glossary word.
5.
Use the Help Instructions to add the word software, located in the first sentence, to
the glossary.
Word: Software
Definition: Software is a set of instructions that makes computer hardware
work. Software is also known as programs.
Image: Software.jpg
(located in Desktop\cBuilder Tutorial\Media\Glossary)
Audio: Software.wma
(located in Desktop\cBuilder Tutorial\Media\Glossary)
6.
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CONTINUED )
STEP 10: EDITING AN EXISTING OBJECT
Questions, tips, views, media, etc. are considered objects. Objects are items you add to
a page to make the curriculum more effective and interesting. All objects are edited by
double-clicking the object in the Page Content window. In this step, you will edit a
question.
1.
o
cBuilder Tutorial
o
All Office Versions
o
Lesson 1
2.
Review Page 15 in Page Viewer. Answer the question.
3.
4.
In the Help window, scroll down to Tasks- Page Content, and then click Edit page
content.
5.
Use the Help Instructions to make the following edits to the question.
6.
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o
Change the word one to two.
o
Change the word card to cards.
o
Change the answer to False.
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CONTINUED )
STEP 11: USING SINGLE APPLICATION PAGES
S INGLE A PPLICATION P AGES
In this step, you will create a curriculum page that uses an application.
Recall that an application on a Single Application page can be opened manually or
automatically. On manual launch pages, the student must double-click an icon to open
the application. On automatic launch pages, the application is opened when the page
is displayed.
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1.
Make sure that you copied the cBuilder Tutorial unit to the My Units folder. If you
have not copied the unit, follow the instructions in Step 1 – Copying a Unit of this
tutorial, and then open the cBuilder Tutorial unit and the All Office Versions folder.
The page-sets should be displayed.
2.
In the Folders window, double-click Lesson 2.
3.
Review Page 2 in Page Viewer. Notice that the page is currently set as an
Instruction page.
4.
Open the page in Page Editor.
5.
In the Help window, scroll down to Tasks- Page Setup, and then click Change a
page type.
6.
Use the Help Instructions to make the following edits to the page setup.
o
Page Type: Single Application
o
Launch Method: Manual
o
Application: Microsoft Word
7.
Review the edit in Page Viewer. Notice the application does not open.
8.
Double-click the Microsoft® Word icon to open the application.
9.
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CONTINUED )
STEP 12: LINKING W EB SITES
The Internet can be used in the curriculum when the AES Internet Browser is selected on a
Single Application page. The AES Internet Browser is a custom Internet browser that can
be setup to limit browsing by the student. This limited browsing will help the student
maintain focus on the task at hand. In this step, you will practice setting up a Web site in
the curriculum.
1.
Make sure you have copied the cBuilder Tutorial unit to the My Units folder. If you
have not copied the unit, follow the instructions for
Step 1 – Copying a Unit in
this tutorial, and then open the cBuilder Tutorial unit and the All Office Versions
folder. The page-sets should be displayed.
2.
In the Folders window, double-click Lesson 1.
3.
Review Page 16 in the Page Viewer. Notice that the AES Internet Browser
automatically opens to the AES Internet Browser Home Page.
4.
Click Close to exit the Browser, and then go to the page in the Page Editor.
5.
Notice that Single Application is selected under Page Type, and that Automatic is
selected under Launch Method.
6.
Click Advanced Settings. The Application Advanced Settings dialog box will open.
7.
If needed, click the Custom option.
8.
In the Application Input Parameter: box, enter your school’s Web site. For example,
www.lakeview.edu. The Application Input Parameter is where you need to type the
Web site you want to display in the browser. The default is /U, with the browser
opening to the AES home page.
9.
Click OK, and then click Save.
10. Review the edit in Page Viewer. Keep the Web site and Page Viewer open as you
continue to the next step.
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CONTINUED )
STEP 13: AUTHORIZING W EB SITES
In this step, you will authorize the site you chose in the previous step.
When you change or add Web sites in the curriculum, you must authorize the site to
allow students to access the site. If the site is not authorized, the student will receive an
error and will not be able to browse the site. There are three levels to which you can
authorize Web sites- System, Class, and Unit.
AES icon
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o
System: Web sites added to the System level can be accessed by all students
using the webTRAC system. If a Web site is authorized on the System level, it
does not need to be authorized on the Class or Unit level. Only a webTRAC
Administrator can add System-level Web sites.
o
Class: Web sites added to the Class level can be accessed only by students in
a specific teacher’s class. Students in other teachers’ classes will not be able
to access the Web site.
o
Unit: Web sites added to the Unit level can be accessed only by students using
a specific unit. Students using other units will not be able to access the Web
site.
1.
On the right side of the AES Internet Browser toolbar, double-click the AES icon.
2.
Enter your Teacher ID and Password.
3.
Click OK. Notice that a new toolbar appears below the Address: field. This is the
Teacher Mode toolbar.
4.
Click Add Authorized Sites. The Add Authorized Site dialog box will appear.
5.
Under Authorized Site, make sure the title for the Web site is shown in the Title: box.
If the title is not shown or you wish to update it, type a title in the box.
6.
In the URL: box, enter the site you wish to authorize by typing the address without
the www. and without the extension (e.g., .org, .com, .edu). For example, to
authorize the site www.lakeview.edu, you would type lakeview.
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CONTINUED )
STEP 13: AUTHORIZING W EB SITES ( CONTINUED)
E
1.
Under Create in Group, click Unit. This will authorize the site in the copied cBuilder
Tutorial unit only. Note that the site will not be authorized for the master cBuilder
Tutorial unit.
2.
Click Save and Close. The dialog box will close.
3.
On the Teacher toolbar, click Close teacher’s toolbar.
4.
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CONTINUED )
STEP 14 – FINISH TUTORIAL B AND EXIT WEBTRAC MANAGER
1.
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TUTORIAL C: CREATING A NEW UNIT
PLANNING A NEW UNIT
When creating a unit from scratch, you are working with a blank template. You have to
add lessons, pages, and page content, as well as set the properties. To ensure that you
produce quality curriculum, it is important that you take the time to carefully plan.
Although it is easy to make changes to curriculum in Curriculum Builder, you can save
time by preparing the items you need ahead of time.
You will need to think about the items below when you are creating a new unit.
•
Unit name
•
Number of lessons
•
Names of any non-lesson page-sets. Recall that non-lesson page-sets are accessed
by links within a lesson
•
Assessment methods (key questions, lesson questions, rubric, etc.)
•
Sequence and content of each curriculum page
•
Forms or other work students will complete within the lesson
E
•
Set up the basic structure of a unit.
•
Select general Unit Properties, such as the unit title and home page menu.
•
Create and edit a unit rubric.
•
Create and edit a teacher evaluated category.
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TUTORIAL C: CREATING A NEW UNIT (
CONTINUED )
STEP 1: WEBTRAC MANAGER LOGON
1.
2.
3.
STEP 2: SET UP UNIT STRUCTURE
In this tutorial, you will create a practice unit.
1.
In the Browser, click the My Units folder.
2.
Click New, and then click New Unit.
3.
In the Unit Title: box, type Hero. This will be the title of the unit.
4.
Click OK. Notice that the Hero unit appears in the My Units folder.
5.
If needed, click the + symbol beside the Hero unit.
6.
If needed, click the + symbol beside All Office Versions. Notice that the unit
contains the Lesson 1 and Overview page-sets.
7.
Click Lesson 1. Notice that the page-set contains one page.
8.
Click New, click New Page, and then click Insert after last page. Notice that a
second page was added to the Lesson 1 page-set.
9.
Click the All Office Versions folder for the Hero unit.
10. Click New, and then click New Page-Set.
11. Under Page-Set Type:, make sure Lesson is selected. If it is not, click to select it.
12. Make sure the File Name: box shows Lesson 2. If it does not, click the down arrow
and then click Lesson 2.
13. Click OK. Notice in the Folders window that a Lesson 2 page-set was added to the
unit.
14. Click the All Office Versions folder for the Hero unit.
15. Click New, and then click New Page-Set. Under Page-Set Type:, click Non-Lesson.
16. In the File Name: box, type 01Review.
17. In the Additional Title for Page-Set in Curriculum Viewer: box, type Unit Review.
18. Click OK. Notice in the Folders window that the 01Review page-set was added to
the unit. The text in parentheses indicates the title that will be shown at the top of
Curriculum Viewer when the page set is viewed.
You have created the structure for a new unit, complete with page-sets and pages. At
this point, you should begin adding content to the individual pages within the page-sets.
For more information on adding content, see “Tutorial B: Editing a Unit” in this section.
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CONTINUED )
STEP 3: UNIT AND VERSION PROPERTIES
Before you can use a new unit in a class, you need to set up the unit and version
properties. Unit Properties is an area that contains general information about the unit. In
Version Properties, you can set up the unit’s home page and assignments. Keep in mind
that the content you have planned for the unit will affect the settings and options you will
select. All of the Unit and Version Properties edits can be made to existing units, as well as
newly created units. In this step, you will practice customizing the Unit Properties and
Version Properties.
1.
In the Browser, click the Hero unit created in Step 2.
2.
On the main toolbar, click Properties, and then click Unit Properties. The Unit
Properties dialog box will appear.
3.
Review the information in the dialog box. Use the Help instructions to understand
the purpose of each selection.
4.
Click OK.
5.
Click the All Office Versions folder for the Hero unit.
6.
On the main toolbar, click Properties, and then click Version Properties. The Version
Properties dialog box will appear.
7.
Click the Unit Home Page tab and review the options, again using the Help
instructions as a resource.
8.
Under Menu Items, click Lesson 2, and then click Edit. The Unit Menu Editor will
appear.
9.
Under Prerequisites, click Lesson 1. By setting this prerequisite, students will be
required to complete Lesson 1 before beginning Lesson 2.
10. Click OK.
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CONTINUED )
STEP 4: UNIT RUBRIC
In this step, you will enter a rubric for the unit into the system. Rubrics for existing units can
be customized using the same process.
1.
In the Version Properties dialog box, click the Assessment tab, and then read the
Help instructions.
2.
On the Assessment tab, click New.
3.
Make sure the New Rubric Category option is selected.
4.
Click Next.
5.
Use the Help instructions to create the rubric below.
Rubric Title: Hero Rubric
Possible Score: Minor Project
Assessment Criteria:
Not
Emerging Improving Good Excellent
Attempted
6.
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Research and
Notes
0
1
2
3
4
Document
Formatting
0
1
2
3
4
Presentation
0
1
2
3
4
When completed, click OK.
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CONTINUED )
STEP 5: TEACHER EVALUATED CATEGORY
In this step, you will create a teacher evaluated category. Teacher evaluated categories
are added to existing units using the same process.
1.
On the Assessment tab, click New.
2.
Select the New Teacher Evaluated Category option.
3.
Click Next.
4.
Use the Help instructions to add Participation as a new Teacher Evaluated
Category. Assign a score of 5.
5.
Use the Help instructions to create a new Teacher Evaluated Category.
Title: Participation
Score: Participation
6.
When completed, click OK. Then click OK again.
STEP 6 – FINISH TUTORIAL C AND EXIT WEBTRAC MANAGER
1.
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NOTES
ACTIONS TO TAKE :
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Transcription

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