Details - IRWA Chapter 72

Region 3 Spring Forum
Date: April 24, 2015
Location: Hotel Phillips
Address: 106 W. 12th St.
Kansas City, MO 64105
Vision: The IRWA creates awareness of and trust and confidence in right of way
professionals, who contribute to building a better world.
Mission: The IRWA is the central authority of the right of way profession, serving our
members, the users of our services and the general public.
Key Objectives:
1. Membership: Increase the value of IRWA membership.
2. Professional Development: Increase the impact of IRWA education and
credentials.
3. Marketing: Increase the reach of IRWA marketing.
4. Structure: Strengthen the infrastructure of the association.
1) Call to Order……………….…………..…..Mike Murray, SR/WA, Region 3 Chair
2) Housekeeping: 9:00 - 9:05…………………………………………………..Chapter 5
3) Welcome Special Guests: 9:05 - 9:10……………………..………….Mike Murray
4) Roll Call of Chapter & Directors Present: 9:10 - 9:15……..…….Jake Farrell,
Region 3 Secretary/Treasurer
5) Approval of 2014 Fall Forum Minutes: 9:15 - 9:20………………..Jake Farrell
6) Approval of Treasurers Report: 9:20 - 9:25………………………….Jake Farrell
7) View Leadership Video: Becoming a Top Performing Chapter: 9:25 9:40………………………………………………………………………..……..Mike Murray
Support Material: DVD as backup if internet connection does not work.
Background: On the IRWA University page, there are 7 videos that have been
created by the IRWA Leadership Institute to assist chapter leaders in their roles.
Action: View one of the seven videos “Becoming a Top Performing Chapter”.
Then a live view of where these videos are located so you can further enhance
your leadership skills.
8) Resolutions & Bylaw Amendments: 9:40 - 9:55…………….….…Mike Murray
Support Material: Resolutions and bylaw amendments documents.
Background: At its September 2014 meeting, the IGC took action on several
resolutions and amendments.
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Action: A conference call will be held inviting all voting directors to review and
discuss these resolutions and bylaw amendments so they fully understand what
they are and what they mean prior to casting their votes at the Board of Director
Meeting in San Diego in June.
9) Strategic Plan: 9:55 - 10:25……………………..………..…..Jeff Jones, SR/WA,
IEC Secretary
Support Material: Draft Strategic Plan document
Background: The International Governing Council has developed a new threeyear plan to guide the Association through fiscal year 2018. The plan will be
presented to the IGC for approval in June, following chapter input.
Action: Review IRWA’s draft plan and record input on goals and strategies.
Conduct group exercise on plan execution at the chapter level.
Break: 10:25 - 10:35
10) Chapter Reports: 10:35 - 11:05………………..……..Lou Ann Dollar, SR/WA,
Region 3 Vice Chair
Action: Updates from each Chapter on key chapter activities, goals and best
practices.
Chapter
Chapter
Chapter
Chapter
Chapter
Chapter
5: Kent Fredlund, SR/WA
20: Michelle MacMillan, ARWP
37: Mike Collier
41: Shelly Whiteing, SR/WA, R/W-RAC
72: Kelly Anderson, SR/WA
78: Stacey Kroeger, SR/WA, R/W-RAC
11) Fiscal Year End Chapter Leadership Transition Planning: 11:05 - 11:30
……………….…Mike Murray and Tim Drennan, Manager of Field Operations
Support Material: Checklist for Chapter Leaders
Background: The new fiscal year that begins each July 1st gives us the
opportunity to ensure that all chapter and regional officers understand the roles
they will be taking on July 1st. At all future Spring Forums we will spend some
time familiarizing the outgoing chapter leadership with their responsibilities prior
to handing over the reins and what to provide to the incoming leadership.
Action: Review fiscal year-end 2014 – 15 tax filing requirements. Review all
required financial uploads for the year as well as board agendas & minutes.
Ensure that incoming officers have reviewed and understand their role
descriptions, duties and commitments.
12) Committee/CoP Updates: 11:30 - Noon……………….……….Lou Ann Dollar
Action: Updates from each Committee on key member value committee
activities and CoP involvement.
Nominations & Elections: (Vacant)

New INEC Region 3 Representative
Professional Development: Melissa Wurtz
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Electric & Utilities: Dave Hingtgen
Oil & Gas Pipelines: Steve Grandon, SR/WA
International Public Agency: Janice Collier, SR/WA
Transportation: Penny Rolf
Lunch: Noon - 12:45
13) 2015-2016 Draft Budget Presentation: 12:45 - 1:00.………....Mike Murray
Support Material: Draft Budget and Budget Narrative documents
Background: A balanced budget draft has been developed by the Finance
Committee and approved by the IGC for presentation at region forums.
Action: Present budget draft for feedback prior to presentation at the June Board
of Directors meeting.
14) Election of Region Officers: 1:00 - 1:15…...…………..…INEC Chair (Vacant)
Background: Each year the region presents region officers to the Board of
Directors for ratification.
Action: Present current slate of officers for the 2015-2016 fiscal year for
ratification.
Action: Vote for Region 3 Secretary/Treasurer for the 2015-2016 fiscal year.
15) Secretary/Treasurer Travel Funding: 1:15 - 1:30………Lou Ann Dollar and
Jake Farrell
Background: A proposal for Region 3 to help fund the Region 3
Secretary/Treasurer with costs associated with required travel by increasing
member dues by $1 per member was discussed during the 2014 Region 3 Fall
Forum at which time a motion and a second were approved and then tabled for
chapters to go back and visit with their membership to see if they supported the
motion.
Action: Discuss the motion on the table for potential support of assisting the
Region 3 Secretary/Treasurer with costs associated with required travel.
16) IEC Candidate Presentations: 1:30 - 1:45……………………….IEC Candidates
Background: We have two candidate’s running for election to the International
Executive Committee at the June Board of Directors Meeting.
Action: IEC Candidates will present their case for support to region and chapter
leadership.
17) Region 3 Young Professionals Report: 1:45 - 2:00........…Jake Farrell and
Aimie Mims
Background: Region 3 Young Professionals Committee is actively working on
establishing the goals and mission of the committee in an effort to help build and
guide future leaders of the IRWA.
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Action: The committee will give an update on their April 23 rd YP Committee
Event, the Annual Conference YP Event, and other activities and goals.
18) Foundation Presentation and Chapter Support Checks for Conference
Monday Night Auction items: 2:00 - 2:15……….…...Craig Poorker, SR/WA,
R/W-NAC
Support Material: Letter from 2015 Conference Co-Host regarding chapter ask
Background: Each forum our foundation partners provide an update on
foundation activities and this year we have a new education funding initiative that
chapters and companies may participate in.
Action: Receive foundation presentation and learn about the IRWA Education
Funding Initiative. Also, a reminder for chapters to send their checks to IRWA
HQ, Attention Daniel Stekol in support of the “ask” from San Diego Co-Hosts for
the Monday Night Event Auction items.
Break: 2:15 - 2:25
19) Region 3 Professional of the Year: 2:25 - 2:35…………INEC Chair (Vacant)
Background: Region 3 Professional of the year nominations submitted by the
Region 3 Chapters. Application are reviewed and voted on by the Region Chair,
INEC Region 3 Rep. and by the previous year’s Region 3 Award recipient.
Action: Announce the 2014 Region 3 Professional of the Year
20) 2016 Conference: 2:35 - 2:40……..…………………......…………….Mike Murray
Background: Next year’s conference will be in Nashville, TN June 12-15, 2016.
Action: It’s never too early to begin planning for the Annual Conference. Save
the above date and discuss with your chapters who beyond your officers can
attend.
21) Thank You Kansas City and Chapter 5!: 2:40 - 2:45………….....Mike Murray
22) Other Business: 2:45 - 2:55………………………………………….…..Mike Murray
Action: Other business should be presented at this time.
23) Upcoming Meetings: 2:55 - 3:10.……………….………………………Mike Murray
Support Material: IRWA Meeting Calendar
Background: Time to identify our 2015 Fall Forum date and location.
Discussion: Region 3 was approached by Region 10 to have a joint 2015 Region
3/10 Fall Forum in Regina, Saskatchewan. Discuss this opportunity and future
opportunities for joint Forums.
Action: Identify 2015 Fall Forum date and location…Stacey Kroeger, SR/WA
and Brent Lundgren, SR/WA
Adjourn until Region 3 Caucus in San Diego, CA on Sunday, June 14, 2015
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