JOB DESCRIPTIONS/ SPECIFICATIONS FOR VACANT POSITIONS

JOB DESCRIPTIONS/ SPECIFICATIONS FOR VACANT POSITIONS
KNOWLEDGE MANAGEMENT OFFICER I JG: RF10 – 1 POST
I.
a) Duties and Responsibilities
 To lead, plan and support implementation of the Institute‟s knowledge
management strategy;
 To develop and implement a knowledge management system
 To create and streamline the process of systematically capturing, documenting,
accessing, reviewing and sharing information
 To develop knowledge management policies for KEFRI;
 To provide training, advice, technical assistance and backstopping for the
improvement of knowledge management across the organisation
 To create awareness on the behavior and culture needed to promote knowledge
management
 To ensure that systems supporting Knowledge management are integrated and
appropriately supported;
 To undertake Monitoring and Evaluation on implementation of Knowledge
Management in the Institute
b) Requirements for Appointment
i) At least three (3) years in the grade of Knowledge Management Officer II or in a
comparable position;
ii) Kenya Certificate of Secondary Education (KCSE) minimum aggregate „C+‟ (
plus) or its equivalent qualification;
iii) BSc in Forestry/Natural Resource Management/ Environmental
Studies/Agriculture/Information Science (Second Class -Upper Division) or its
equivalent from a recognized institution;
iv) Master‟s degree in Knowledge Management or related field from a recognized
institution;
v) A team player, good written and oral communication and report writing skills;
vi) Proven track record of designing, planning and implementing Knowledge
management initiatives; and
vii) Certificate in Computer Applications from a recognised institution.
COMMUNICATION AND PUBLIC RELATIONS OFFICER I - JG: RF9 – 1
POST
a) Duties and Responsibilities
 Prepare and edit the Institute‟s newsletter;
 Prepare media features and supplements;
 Identify fora for publicity;
 Creating awareness to the public on the Institute activities, services and products;
II.
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Consulting with scientists to arrange promotional campaigns on Institute
technologies;
Dissemination of information to stakeholders through publications and website
and social Media.
b) Requirements for Appointment
i) At least three (3) years in the grade of Communications and Public Relations Officer
II or in a comparable position;
ii) Kenya Certificate of Secondary Education (KCSE) minimum grade “C plain” or its
equivalent;
iii) Bachelor‟s degree in communication studies/ Public Relations or its equivalent from a
recognized institution; and
iv) Certificate in Computer Applications from a recognised institution.
III.
PERSONAL SECRETARY I JG:RF 9 – 1 POST
a) Duties and Responsibilities
 Security of records, documents, equipment and furniture;
 Operate office equipment;
 Respond to routine correspondences;
 Handle telephone calls and appointments;
 Attend to visitors/clients;
 Manage office petty cash;
 Record dictation in shorthand and transcribe in typewritten form.
b) Requirements for Appointment
i) At least three (3) years in the grade of Personal Secretary II or in a comparable
position;
ii) Kenya Certificate of Secondary Education (KCSE) mean grade C (minus)
with at least C plain in English or Kiswahili;
iii) Passed the following examinations from the Kenya National Examinations
Council (KNEC):
 Shorthand III (minimum 110 w.p.m.)
 Typewriting III (50 w.p.m.)/Computerized Document Processing II
 Business English III/Communications II
 Commerce II
 Office Management III/Office Administration and Management III
 Secretarial Duties II.
OR
Diploma in Secretarial Studies from the Kenya National Examination council (KNEC) or
its equivalent from a recognized Institution;
iv) Bachelor‟s Degree in Secretarial Studies or its equivalent qualifications from a
recognized Institution; and
v) Certificate in Computer Applications (Windows, MS-Word, MS-Excel, MSAccess, Internet) from a recognized Institution.
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IV.
ACCOUNTANT II JG: RF9 – 2 POSTS
c) Duties and Responsibilities
 Ensure financial records are maintained in compliance with accepted policies and
procedures;
 Perform general accounting duties: collect revenue, process payments, monitor
revenue collection and expenditures based on approved budgets;
 Prepare accurate and timely monthly and quarterly financial reports;
 Compile and analyze financial information to prepare financial statements
including monthly and annual accounts;
 Provide safe keeping of invoices, receipts and other accounts records;
 Carry out regular stock takes and report accordingly;
 Perform monthly bank reconciliation;
 Posting of cash books;
 Control of vote book (expenditure control);
 Maintenance and reconciliation of debtor‟s ledger.
d) Requirements for Appointment
viii)
At least three (3) years in the grade of Accountant III or in a comparable
position;
ix) Part II of the Certified Public Accountant of Kenya or its equivalent from a
recognized institution;
x) Bachelor of Commerce degree (Accounting Option/Finance) or its equivalent;
xi) Certificate in Computer Applications from a recognised institution. Knowledge of
Accpacc accounting system will be an added advantage.
ADMINISTRATIVE OFFICER II JG: RF9 – 1 POST
V.
a) Duties and Responsibilities
 Supervision of office services – telephone, cleaning, messengerial and registry;
 Allocation of office accommodation, furniture and equipment and keep records
thereof;
 Effective management and administration of transport services including
allocation of vehicles and supervision of drivers;
 Undertake coordinated maintenance of office buildings;
 Coordinate vehicle maintenance and servicing, cleaning services;
 Authorize vehicle journeys and administer work tickets;
 Insurance for motor vehicles;
 Settle utility bills – water and electricity – and keep records thereof;
 Coordinate security matters in the centre;
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Coordinate the conduct of the drills in consultation with the appropriate safety
agent and put in place safety equipment like fire extinguishers;
Discharge of postal services;
Supervise communication services.
b) Requirements for Appointment
i) At least three (3) years in the grade of Administrative Officer III or in a
comparable position;
ii) Bachelor‟s Degree in any of the Social Sciences from a recognized Institution;
iii) Part I of the Certified Public Secretaries of Kenya OR Diploma in Management
from a recognized Institution.
iv) Certificate in Computer Applications from a recognised institution.
VI.
DATA TECHNICIAN II JG: RF6 – 1 POST
a) Duties and Responsibilities
 Assist the Biometrician in designing research tools for data collection and
management
 Assist scientists in data entry, preparation and analysis
 Assist in developing and maintaining the research database,
 Maintain files and records
b) Requirements for Appointment
i) At least one (1) year experience in data management;
ii) Kenya Certificate of Secondary Education (KCSE) minimum grade “C” ( Plain) or its
equivalent;
iii) Diploma in Statistics or its equivalent from a recognized institution; and
iv) Certificate in Computer Applications from a recognized institution.
VII.
CATERESS III JG: RF6 – I POST (ON CONTRACT)
a) Duties and Responsibilities
i) Undertaking catering duties;
ii) preparing menus and supervising meal preparation,
iii) Cooking and serving of food;
iv) Maintaining cleanliness and sanitation;
v) Supervising maintenance of linen and furniture;
vi) Ordering of foodstuffs;
vii) Security of the equipment and facilities;
viii) Keeping records of stores;
ix) Ensuring general welfare of clients.
b) Requirements for Appointment
 At least three (3) years‟ experience in catering and housekeeping;
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Kenya Certificate of Secondary Education (KCSE) minimum grade “C” ( Plain) with
a “C” in English or Kiswahili;
Diploma in Catering or its equivalent from a recognised institution;
A team player and good communication skills;
Certificate in Computer Applications from a recognised institution.
Interested persons should send their applications and attach their Curriculum Vitae containing
details of qualifications, experience, present position as well as copies of relevant
professional/academic certificates and national identification card.
They should also include their day and evening telephone numbers, e-mail address and names
and addresses of three referees and reach the Director KEFRI on or before 17th June 2015.
Envelopes containing the documents should be clearly marked and addressed to:The Director,
Kenya Forestry Research Institute,
P.O BOX 20412-00200, City Square,
NAIROBI
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