nccasb job descriptions and specifications

NAIROBI CITY COUNTY ASSEMBLY
Telegraphic Address
Telephone 020 2216151
Email:[email protected]
Web: www.nrbcountyassembly.go.ke
County Assembly
City Hall Buildings
Second Floor Room273
P O Box 45844-00100
Nairobi, Kenya
COUNTY ASSEMBLY SERVICE BOARD
Job Descriptions and Specifications
VACANCIES
The Nairobi City County Assembly wishes to recruit staff for the vacancies listed below in
NCCASB scales 7 to 11. Persons interested in filling the positions should:1. Submit applications in own handwriting accompanied by two-page Curriculum
Vitae, Certified copies of relevant Academic and Professional Certificates, National
Identity Card or Passport, and other relevant supporting documents.
2. Fill the attached applicant’s details form which should accompany the application.
3. Clearly indicate the position applied for on the envelope and address it to:
The Clerk/ Secretary, County Assembly Service Board
Nairobi City County Assembly
PO BOX 45844-00100,
NAIROBI
4. The application should be hand delivered to the Office of the Clerk, Nairobi
County Assembly located at Main City Hall, 2nd floor Room 273 so as to reach him
not later than 6th April, 2015.
Only shortlisted candidates will be contacted.
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Contents
OFFICE OF THE CLERK……………………………………….............................................3
LEGAL SERVICES
……………………………………………………………………….……4
INTERNAL AUDIT………………………………………………………………………………4
COMMISSIONNAIRE……………………………………………………………………………7
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OFFICE OF THE CLERK
DEPUTY CLERK (NCCASB 11) – ONE POSITION
a) Duties and Responsibilities
i. Deputizing the Clerk to the County Assembly,
ii. General supervision of all Departments;
iii. External relations including international, inter-county Assemblies
relations, conferences and protocol affairs;
iv. Enhancing public understanding and knowledge of the work of the
County Assembly, increasing public accessibility and awareness and the
operations;
v. Offering procedural advice to the Speaker, other Presiding officers and
Members of County Assembly as required and overseeing the
Proceedings of the House;
vi. Preparation and presentation of orientation programmes for newly
elected members of County Assembly;
vii. Introduction and management of County Assembly internship
programme.
b) Requirements for Appointment
For appointment to this grade, must:
i.
ii.
iii.
iv.
Have meritoriously executed supervisory duties and responsibilities in
a related organization for at least three (5) years;
Have served in, and shown proven and enduring flair for
parliamentary procedure and practice, and have wide experience on
the role, functions and operation of a legislature or local authority,
through exhaustive service in all spheres of a legislative body;
Have a degree in a relevant field from a university recognized in
Kenya ;( a Masters Degree will be an added advantage).
Have attended a senior management course from a recognized
institution;
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v.
vi.
Meet the requirements of leadership and integrity set out in Chapter
Six of the Constitution;
Must be a Kenyan citizen.
LEGAL SERVICES
SENIOR LEGAL COUNSEL (NCCASB 9) - ONE POSITION
a) Duties and responsibilities
The Legal Counsel shall be responsible to the Assembly Clerk for(i)
Drafting of Private Members’ Bills;
(ii) Scrutiny of legislative proposals emanating from the County Executive.
(iii) Drafting of amendments to Bills to be proposed to the Assembly by
any Member of Assembly or any Committee of Assembly;
(iv) Giving legal interpretation of Acts and Bills and generally giving legal
advice on matters relating to the County Assembly;
(v) Providing legal advice to the County Assembly, Assembly Committees,
the Speaker, the County Assembly Service Board, individual Members
and the Clerk;
(vi) Ensuring that Bills passed by the County Assembly comply with the
Constitution;
(vii) Liaising with the external advocates and the Office of the County
Attorney on litigation matters involving the County Assembly;
(viii) Legal representation of the County Assembly and the County
Assembly Service Board in court proceedings;
(b) Requirements for Appointment
For appointment to this position, one must:(i)
(ii)
(iii)
(iv)
(v)
(vi)
Have a Bachelor of Laws degree;
Be admitted as an Advocate of the High Court of Kenya with a
minimum of 5 years’ post admission qualification;
Be registered as a Commissioner of Oaths;
Be in possession of a current practicing certificate;
Have proficiency in the use of basic computer applications.
A diploma in legislative drafting will be an added advantage
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LEGAL COUNSEL I (NCCASB 8) -ONE POSITION
(a) Duties and Responsibilities
i.
ii.
iii.
iv.
v.
vi.
vii.
Preparing and reviewing contracts, tender documents and other
related documents to ensure compliance with legal obligations;
Preparation of all documentation required for court sessions;
Ensuring safe custody of all contractual documents of the Assembly;
Preparing and reviewing agreements and all other related documents
to ensure that all the obligations are met and Assembly’s interests
safeguarded;
Reviewing and examining claims, litigations, arbitrations and prepare
draft responses for review by the Clerk of the Assembly;
Implementing court awards and resolutions with user departments;
Working closely with user departments by providing legal guidance in
the Interpretation;
b) Requirements for Appointment
For appointment to this grade, a candidate must:
i.
ii.
iii.
iv.
v.
vi.
Have a bachelor’s degree in Law recognized by the Law Society of
Kenya and by the
Public Service of Kenya and a diploma in law from Kenya School of
Law;
Be an advocate of the High Court ;
Have at least 3 years post admission experience ;
Have a current practicing certificate;
A Diploma in Legislative Drafting will be an added advantage.
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LEGAL COUNSEL II (NCCASB 7) -ONE POSITION
a) Duties and Responsibilities:
i.
ii.
iii.
iv.
v.
Drafting private Members bill;
Drafting amendments to Bills to be proposed to the house by any
member of County Assembly or any committee of the Assembly;
Giving legal interpretation of Acts and Bills and generally giving legal
advice on matters relating to County Assembly;
Providing legal advice to the County Assembly Service Board, County
Assembly and It’s Committees;
Providing any other legal services that may be required by County
Assembly, the Committees, the Speaker, the County Assembly Service
Board or the Clerk;
Ensuring that the Bills passed by the County Assembly comply with the
Constitution.
b) Requirements for Appointment
For appointment to this grade, a candidate must:
i.
ii.
iii.
iv.
Have a Bachelor of Laws degree;
Be admitted as an advocate of the High court of Kenya;
Be in possession of a current practicing certificate;
Be Proficient in the use of basic computer application;
INTERNAL AUDIT
SENIOR INTERNAL AUDITOR (NCCASB 8) – ONE POSITION
The Internal Auditor is directly responsible to the County Assembly Service
Board for;
(i)
The reconciliation of budgetary allocations with monthly expenditure
summaries;
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(ii)
(iii)
(iv)
(v)
Ensuring County Assembly assets i.e. plant and equipment, supplies,
stores etc are appropriately recorded in the relevant registers and are
maintained and kept safely;
Undertaking a variety of audit assignments relating to pre-audit of
payments, evaluation and review of internal control systems and
report on any weaknesses;
Evaluation of the effectiveness of existing financial regulations and
establish the level of compliance in practice;
Compiling and preparing monthly reports to the County Assembly
Board based on audit observations made.
Requirements for appointment:
(i)
(ii)
(iii)
A Bachelor of Commerce degree Accounting option;
Certified Public Accountant (K) or its acceptable equivalent with
current; registration with the Institute of Certified Public Accountants
of Kenya;
A minimum of five years progressive, post-qualification experience in
the public service or in a large organization.
INTERNAL AUDITOR I (NCCASB 7) – ONE POSITION)
a) Duties and Responsibilities
i. Preparation, implementation and supervision of all audit programmes
used by the department;
ii. Reviewing all reports submitted by various sections of the department
to confirm the accuracy and correctness of figures included therein
before certification or signature;
iii. Ensuring maintenance of high audit standards of performance in the
department;
iv. Compiling audit reports;
v. Reconciliation: Tallying of expenditure with budget allocations;
vi. Ensuring compliance with organizational procedures and regulations;
and physical tallying of assets with records;
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c) Requirements for Appointment
For appointment to this grade, a candidate must:
i.
ii.
iii.
iv.
v.
vi.
vii.
Have a Bachelor’s degree relevant to Audit function such as
Commerce, Accounting,
Economics, Statistics, Mathematics, Finance or Computer Science and
in possession of CPA I;
Be a Certified Public Accountant (K) or its acceptable equivalent;
Have a Current registration with the Institute of Certified Public
Accountants of Kenya;
A minimum of three (3) years progressive, post-qualification
experience in
the public service or in a large organization;
Demonstrated capabilities and a high degree of competence in
conducting and supervising both financial and management audit;
COMMISSIONAIRE/ SECURITY WARDEN (NCCASB 5) –TWO POSITIONS
a) Duties and responsibilities
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
Allocation of mail to MCA's Pigeon hole;
Booking of visitors/guests at the entrances;
Issuance of entry badges;
Screening of strangers;
Storage of stranger's baggage;
Prevent removal of institutional property without proper and
authorized documentation;
Handling of telephone services;
Control of vehicular traffic/parking;
Patrolling of car parks;
Perform periodical security night duties.
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(a)
Requirements Appointment
For appointment to this grade, a candidate must:
i.
ii.
iii.
iv.
Be in possession of KCSE Grade D+ or equivalent;
Have served satisfactorily in the grade of Security Warden for a period
of not less than three (3) years;
Have served satisfactorily as a Security Warden in a public or private
organization for a period not less than two(2) years;
Shown merit and ability in work performance and results;
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NAIROBI CITY COUNTY ASSEMBLY
NAIROBI CITY COUNTY ASSEMBLY SERVICE BOARD
APPLICATION FOR EMPLOYMENT-APPLICANTS DETAILS FORM
Please complete this form in BLOCK letters as appropriate and submit it with your application
1. Vacancy Applied For
Vacancy/Post: …………………………………………………………………………..Vacancy No:……………….…………………….
Ministry/Local Authority:……………………………...Department……………………………………………………………………….
2. Personal Details
Name of applicant: ……………………………….…. …………..………….….………… … ………… Title:………………………..…
(Surname)
First Name
Other Name(s)
(Prof/Dr/Mr/Mrs/Miss/Ms/Rev)
Date of Birth:………………………….. Gender: Male
Female
(dd-mm-yyyy)
Nationality:……………………………….…………………ID No/Passport No:………………………….…………………………..…......………
Address:……………………………………………Postal Code:…………………………………..………………………………..…….…
County :…………………………………………………..Division:……………………….Constituency:.……….…………….….……….
Telephone:…………………………Mobile:…………………………E-mail address:…………………….…….……………..……….…...
Alternative contact person:……….………………....................Telephone:…………………………………………………………………
3. Applicants in the Public Service only
Ministry/Department /Other Public Institutions:……………....………………………..Station:………………………..…………………...
Present Substantive Post:……………………………………………Job group:…………………… effective date:……………………..….
(dd-mm-yyyy)
Terms of Service: Permanent & Pensionable
Contract
Temporary
4. Applicants in Private/NGO/ Other Sectors
Current employer:……………………………………..………Position held:……………………………….effective date:……………….
(dd-mm-yyyy)
Salary (monthly) Ksh.…………………………………………………………………………………….
5. Other Details
Indicate the language(s) you are proficient in…………………………………………………………………………………………………
Do you suffer from any physical impairment?
Yes
No
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If yes give details:………………………………………………………………………………………………...………………………….
Have you ever been convicted of any criminal offences or a subject of probation order? Yes
Have you ever been dismissed or otherwise removed from employment?
Yes
No
No
If Yes, State reason (s) for dismissal/removal ………………………………………………………………………………………..……....
…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………
……….…………………..…………………………………………………………………………………effectivedate……………………
(dd-mm-yyyy)
Have you ever been interviewed by the County Assembly Service Board before?
Yes
No
If Yes, State the Post:…………………………………………………………… Interview date:……………………….…………
(dd-mm-yyyy)
(Declaring the above information will not necessarily debar an applicant from employment in the County Assembly Service. Each
case will be considered on its own merit)
6. Academic/Profession/Technical Qualification(Starting with the Highest)
Year
Award/Attainment
Courses(e.g
(e.g Degree, Diploma,
PHD,Msc, BA)
Subject
(Econ,Maths e.t.c)
Certificate
From
To
7. Other Relevant Courses and Training/Registration/ Membership to Professional Bodies/Institution
Year
Institution/College
Courses
Details
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Class/ Grade
8. Employment Details (starting with the most recent)
Year
Employer’s Name
Position/Rank/Designation
Job Group/Gross Monthly
Salary (Ksh.)
9. Briefly state your current duties, responsibilities and assignments
..………..…………………...…………………………………………………………………………………..…………….………………
…………………………………………………………………………………………………………………………….…..…………….…
…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………….….
10. Please give details of your abilities, skills and experience which you consider are relevant to the position applied for. The information
may include an outline of your most recent achievements and your reasons for applying …………………………….…..………...………
………….………………………………………………………………………………………………………………………...……………
…………..……………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………...….……
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11. Personal References
The names of distinguished persons should not be used unless they really know you well; the names of relatives or of those from whom
you send testimonials should not be used. The names of staff or members of the County Assembly Service Board should also not be
used.
1. Full Name………………………………………………………..…………………………………………………………………………
Address:…………………………………………………………………………………………..……………………………………………
Telephone No:…………………………………………………………… E-mail address:…………………………………………..............
Occupation:…………………………………………………………………………………...……………………………….………………
Period for which he/she has known you:……………………………………………………………………………………..……………….
2. Full Name:…………………………………………………………………….……………….……………………………………………
Address:…………………………………………………………………….………………..………………………………………………..
Telephone No:……………………………………………. E-mail address:……………………………………………………….…………
Occupation:………………………………………………………………………………………………..…………………………….……
Period for which he/she has known you:……………………………………………….…………………………………….….……………
Declaration:
I hereby certify to the best of my knowledge that the particulars given on this form are correct and I understand that any incorrect
information may lead to disqualification/legal action.
Date: …………………………………………….……………….……
(dd-mm-yyyy)
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…………………………………………………….……
Signature of the Applicant