OVGTSL 2015 Business Meeting Agenda - Library

OVGTSL 2015 Business Meeting Agenda
May 19, 2015
Terre Haute, Indiana
1. Call to order
2. Introductions and recognitions
a. Executive Committee
b. Conference Committee
c. Scholarship Recipients
d. Sponsors
3. Approval of the minutes of the 2014 Business Meeting
4. Treasurer's report: Heather Rayl
5. 2015/16 Officers
a. Chairperson: Natalie Bulick, Indiana State University
b. Vice-Chairperson (Chairperson-Elect): Diana Reid, University of Louisville
c. Secretary: Daphne Miller, Xavier University
d. Treasurer: Claudene Sproles, University of Louisville
e. Archivist: Kathryn Lybarger, University of Kentucky
f. Webmaster: Joan Milligan, University of Dayton
6. Changes to bylaws language re: ALCTS affiliation, as requested by ALCTS (see back of this page)
7. OVGTSL non-profit status: Heather Rayl
8. Interest in creating an OVGTSL diversity policy
9. Announcement of 2016 Conference: Diana Reid
10. Door prizes
11. Adjournment
AFFILIATIONS
Section A. The Ohio Valley Group of Technical Services Librarians shall affiliate with
the Association for Library Collections & Technical Services (ALCTS), a division of the
American Library Association. The Chairperson of the Ohio Valley Group of
Technical Service Librarians shall be considered the Group’s primary contact
person to ALCTS. The Secretary in office at the annual meeting shall send one copy of
each paper presented and minutes of the meeting to the Chairperson of the Council of
Regional Groups, the Executive Secretary of ALCTS, the newly elected Chairperson of
the Group, and to the OVGSTL Archives at the University of Kentucky. This shall be
done within one month after the meeting.
Section B. The Chairperson of the Ohio Valley Group of Technical Services Librarians
shall be considered the Groups representative at the ALSCTS Council of Regional
Groups, if able to attend; if not she/he may appoint a delegate in her/his place. Such a
delegate shall be a member of the Association for Library Collections & Technical
Services (ALCTS) of the American Library Association.
OFFICERS AND COMMITTEES
Section B. 3. The Secretary shall record the minutes of the meeting and assume the
responsibility for any necessary correspondence which arises, e.g. business letters,
letters of congratulation, condolence, etc. Also note duties recorded under Article VI.
The Secretary shall also send one copy of materials distributed at the conference
(including but not limited to the conference booklet, business meeting minutes,
and treasurer’s report) to the Executive Secretary of the Association for Library
Collections and Technical Services (ALCTS) and to the OVGTSL Archivist.