Get Started: New Hire Onboarding
Transcription
Get Started: New Hire Onboarding
Get Started: New Hire Onboarding Onboarding Overview Employee Job Aid First Time Login Screen 1st Task Flight Edit Government IDs (Add Social Security Number) Update My Contact Information Personal Information Change 2nd Task Flight *Add Payment Elections (Direct Deposit) *Complete Federal Withholding Elections rd 3 Task Flight * Complete I-9 th 4 Task Flight (will not start till I-9 is complete) * OneCard & Parking Request * Schedule New Hire Orientation Ensuring a Respectful Workplace FERPA Training 5th Task Flight Change Emergency Contacts *Review Employee Handbook th 6 Task Flight *Change Benefit Elections (includes TSA retirement options) th 7 Task Flight Onboarding Complete! Click, "Let's Get Started!" Access Onboarding Tasks From the Getting Started worklet: 1. Click on Take Me There * Not all employees see this. Visit that section for details. myMadisonCollege gives you access to: • Initiate your employee account with your employee id (OneCard) number • A link to sign into Workday More at: http://madisoncollege.edu/in/inside-matc-faqs 4/17/2015 Questions? x6666 – Learn more: http://madisoncollege.edu/in/get-started-workday | 1 Get Started: New Hire Onboarding Employee Job Aid 2. The landing page will give you more information about the onboarding tasks that you need to complete. Add My Contact Information 3. From the landing page, click on View Inbox. 1. Click on The remaining instructions all begin from the Inbox. 2. Click the Edit icon Note: Depending on your employee type, you may receive additional on-boarding tasks. 3. Click Submit. Edit Government IDs (Required before Time Entry) 1. Under "Proposed IDs", add your Social Security card information by clicking the Plus icon button. to update home contact information. 4. Navigate back to the inbox and click Submit on the Contact Change To Do. Note: By clicking on the ‘submit’ button, you are acknowledging that you completed the requested task(s). . 2. Select United States of America for Country. Quickly search in prompt boxes by entering text and hitting Enter on your keyboard. Example: "USA" for country will find United States of America. "SSN" will find Social Security Number in National ID Type. Tab to move between boxes. 3. Select Social Security Number (SSN) for National ID Type. 4. Enter your Social Security Number in the Identification #. 5. Click Submit. Personal Information Change 1. Enter your Date of Birth and any other Personal Information. 2. Click each grey section to edit existing information, or the Add button icon to add new information. You can also click the edit to edit. 3. Click Submit. 4/17/2015 Questions? x6666 – Learn more: http://madisoncollege.edu/in/get-started-workday | 2 Get Started: New Hire Onboarding Employee Job Aid End of 1st Flight After this section of onboarding tasks have been successfully completed and submitted, refresh your Inbox to view additional onboarding tasks. Add Payment Elections (Direct Deposit) Contracted contingent workers will not receive this item. 5. Click on Add Account to add an additional account for direct deposit. Click Ok to save. Find more about with the job aid Manage Your Payroll Options (including View Payslip & Direct Deposit) at the website below. If electing payments to two accounts and you'd like one to receive the balance (net) it must be the second account in the list. 1. Click on 2. Enter Account Information- Account Nickname (optional), Account Type, Bank Name, Routing Transit Number and Account Number. 6. Navigate back to the inbox and click Submit on the Add Payment Elections To Do. Complete Federal Withholding Elections 3. Enter Bank Identification Code, if known. Contracted contingent workers will not receive this item. 4. Click Ok. 1. Click on the Complete Federal Withholding Elections Action in your inbox. Note: Don't forget your allowances! Federal Form W-4 2. Complete all required information that is marked with an * asterisk. 4/17/2015 Questions? x6666 – Learn more: http://madisoncollege.edu/in/get-started-workday | 3 Get Started: New Hire Onboarding Employee Job Aid End of 2nd Flight After this section of onboarding tasks have been successfully completed and submitted, refresh your Inbox to view additional onboarding tasks. Complete Form I-9 Contracted contingent workers will not receive this item. 1. Complete Section 1 of Form I-9. Instructions to fill Section 1 can be found on the ‘Form I-9’ hyperlink. Form I-9 is used for verifying identity and employment authorization. The form must be completed and electronically signed no later than first day of your employment. 2. To complete Section 2 of the Form I-9, please submit the acceptable documents to the applicable regional campus main office or the Human Resources office at Truax. 3. Click Submit. 3. Click Submit. State Withholding Changes Contracted contingent workers will not receive this item. 1. Workday does not provide a self-service option for State or Local withholding changes. If there are changes that need to be made to your State Withholdings, please complete the form that is linked from your Workday Inbox. Note: Once HR or your hiring office validates your documents, they complete I-9 section 2. More onboarding tasks will populate when section 2 is marked complete. 2. Click Submit 4/17/2015 Questions? x6666 – Learn more: http://madisoncollege.edu/in/get-started-workday | 4 Get Started: New Hire Onboarding Employee Job Aid End of 3rd Flight: Section 2 of I-9 Must Be Complete After this section of onboarding tasks have been successfully completed and submitted, refresh your Inbox to view additional onboarding tasks. Note: Once HR or your hiring office validates your documents, they complete I-9 section 2. More onboarding tasks will populate when section 2 is marked complete. Parking Request Student employees will not receive this item. 1. Click on the Parking Request hyperlink to navigate to the employee parking request form. 2. Click Submit. OneCard Student employees will not receive this item. 1. Click on the OneCard hyperlink to view more information on obtaining an employee ID OneCard. 2. Click Submit. Family Educational Rights & Privacy Act (FERPA) Training 1. Click on the FERPA Training hyperlink to view more information for completing FERPA training. 2. Click Submit. 4/17/2015 Questions? x6666 – Learn more: http://madisoncollege.edu/in/get-started-workday | 5 Get Started: New Hire Onboarding Ensuring a Respectful Workplace Training Employee Job Aid Change Emergency Contacts 1. Click on the ‘Ensuring a Respectful Workplace’ hyperlink to view more information on completing the training. 2. Click Submit. 1. Click the grey blocks or Edit icon Contact information. to add Primary Emergency End of 4th Flight 2. Click the Add button After this section of onboarding tasks have been successfully completed and submitted, refresh your Inbox to view additional onboarding tasks. Note: at least one emergency contact is required. 4/17/2015 to add at least one contact type. 3. Click Submit. Questions? x6666 – Learn more: http://madisoncollege.edu/in/get-started-workday | 6 Get Started: New Hire Onboarding Review Employee Handbook Contracted contingent workers will not receive this item. 1. Click on the Employee Handbook hyperlink to review the Employee Handbook. 2. Upon completion of employee handbook review, come back to your Workday Inbox. 3. Click on the ‘I agree’ checkbox to acknowledge receipt and review of the employee handbook. Employee Job Aid Change Benefit Elections Contracted contingent and Casual workers will not receive this item. Note: All employees are eligible for TSA retirement saving elections. You must have a TSA account with an approved provider to begin this election. You can set this up at any time in the future in the Benefits worklet. More on benefit options: http://madisoncollege.edu/in/employee-benefits-pay . More on Managing your Benefits with Workday: http://madisoncollege.edu/in/benefits-workday 1. For each benefit you are eligible, Elect or Waive your coverage. Continue with Next button until complete. Congrats! You have now completed your Onboarding. Welcome to Madison College! 1. Submit this message to be done. End of 5th Flight After this section of onboarding tasks have been successfully completed and submitted, refresh your Inbox to view additional onboarding tasks. 4/17/2015 Questions? x6666 – Learn more: http://madisoncollege.edu/in/get-started-workday | 7