vendor packet - Maine Building Officials and Inspectors Association

Maine Building Officials & Inspectors Association
6th Annual Maine
Code Conference
Co-sponsored by:
Maine Fire Chiefs’ Association
Sebasco Harbor Resort
Sebasco Estates, Maine
VENDOR PACKET
MBOIA
BOARD
Maine Building Officials & Inspectors Association
President
Paul A. Demers
985-2102 ext. 1311
[email protected]
Co-sponsored by: Maine Fire Chiefs’ Association
6th Annual Maine Code Conference
Vice President
Tom Lister
725-1724
[email protected]
Secretary
Freeman F. Abbott
222-1605
[email protected]
Treasurer
Benjamin McDougal
799-1619
benjamin.mcdougal@
capeelizabeth.org
Immediate Past President
Michael J. Nugent C.B.O.
“Former” OOB CEO
Directors
Tom Maynard
513-3125 ext. 3226
[email protected]
Jason Lundstrom
862-8422
[email protected]
John Root
594-0308
[email protected]
Nicholas L. Adams
998-4604
[email protected]
Mark Stambach
333-6601 ext. 1160
[email protected]
David Twomey
284-6983
[email protected]
Justin Brown
699-5310
[email protected]
Barbara Skelton
582-6892
[email protected]
Kathryn Joiner, AIBD
783-7021
[email protected]
Dear Friends & Colleagues:
The Maine Building Officials & Inspectors Association’s 2015 Maine Code
Conference School (Co-sponsored by Maine Fire Chiefs’ Association) will
be held at the Sebasco Harbor Resort, Sebasco Estates, Maine on May
18-19, 2015. It is the only MBOIA sponsored event that offers vendor
representation. This is a great opportunity to exhibit your products and
services to potential clients. Prompt registration is strongly recommended,
as vendor space is limited. The exhibit area is an open format so doors
will be locked after the close of exhibition hours to ensure the security of
equipment, displays and materials.
The MBOIA has blocked rooms at the Sebasco Harbor Resort for May 17
and May 18. See the Overnight Accommodations insert in this packet for
room rates.
Monday, May 18th during the luncheon, MBOIA will sponsor a vendor
showcase. Each vendor will be given the opportunity to do a short
presentation regarding their product and services. Also, there will be a
vendor reception on Monday from 4-5 p.m. in the vendor area. If you
are interested in contributing a door prize, please specify on the attached
registration form.
Should you have any questions or concerns, please contact Joan Kiszely
at 207-623-8428 ext. 2297, or toll-free at 1-800-452-8786, or by e-mail:
[email protected].
We appreciate your support and look forward to seeing you at the Sebasco
Harbor Resort.
Sincerely,
Paul Demers
MBOIA President
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Coffee Station
Continental Breakfast Buffet
Luncheon Buffet
A.M./P.M. Breaks
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Sebasco Harbor Resort
Cornelius Room — Vendor Area
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Maine Building Officials & Inspectors Association
6th Annual Maine Code Conference • May 18-19, 2015
Co-sponsored by Maine Fire Chiefs’ Association
Sebasco Harbor Resort, Sebasco Estates, Maine
EXHIBIT SPACE APPLICATION AND REGISTRATION FORM
(1) Name:____________________________________________________ Title:______________________________________
E-mail:_______________________________________________________ Phone:_____________________________________
*All correspondence will be emailed to this person (invoice, confirmation, etc.)
(2) Name:____________________________________________________ Title:______________________________________
E-mail:_______________________________________________________ Phone:_____________________________________
Company Name:_________________________________________________________________________________________
Address:________________________________________________________________________________________________
City:__________________________________________________ State:_________ Zip:_______________________________
 Please check here if you DO NOT need a table at your booth
Please fill in your booth choice. First Choice:_______________ Second Choice:_______________
Vendors you DO NOT want to be placed adjacent to: __________________________________________________________
Exhibitor Set up: Monday: 6:30 a.m. / Tuesday: 7:00 a.m.
REGISTRATION DEADLINE ­– MAY 8, 2015
COST / PAYMENT INFORMATION
Exhibit Space Reservation – includes 2 registrations, 2 tickets for Luncheons and
Continental Breakfast, 2 Vendor Reception Drink Tickets, and Breaks (Monday and Tuesday)
Exhibit Booth Reservation:
@ $300.00 each booth X __________ (# of booths)
 Advertisement on website (website link): @ $200.00
= $____________ (total)
= $____________ (total)
 Platinum Sponsorship:
@ $500.00
= $____________ (total)
 Gold Sponsorship:
@ $250.00
= $____________ (total)
 Bronze Sponsorship:
@ $100.00
= $____________ (total)
Additional Vendor Reception Drink Ticket(s): @ $6.00 each X (Monday, May 18, 2015 from 4:00 - 5:00 p.m.)
 Check Enclosed Check #: _______________ PO #:_______________ __________ (# of tickets)
TOTAL DUE
=$_____________ (total)
=$_________________
Sponsorship monies will go towards the following: Breaks, Breakfast & Program Booklet, Game Room, Networking-Cottage, Sponsorhip
* Sponsors for the Platinum, Gold or Bronze will be recognized in the Conference Program, and MBOIA will run an ad for one month on their website
I will contribute a prize/gift for a door prize giveaway:
 Yes
 No
QUESTIONS / CANCELLATIONS
If you have any questions or wish to cancel, call Joan Kiszely or Denise Kolreg at MMA at 1-800-452-8786 (Augusta area, call 623-8428).
Notification must be given before May 8, 2015 to the Conference to receive a refund if you cannot attend. All cancellations are
subject to a $10.00 administrative/processing fee. Fax: 624-0128 or e-mail: [email protected] or [email protected].
Make Check Payable To: Maine Building Officials & Inspectors Association
Mail payment along with this form to: MBOIA Spring Conference, 60 Community Dr., Augusta, ME 04330
Exhibit Terms
Location of Exhibits
The 2015 Maine Code Conference will be held at Sebasco Harbor Resort, Sebasco Estates,
Maine. MBOIA reserves the right to make such modifications and changes in exhibit space
assignments and floor plan as may be necessary to meet the needs of the exhibitors and
registrants. Space is limited, and exhibit space will be assigned by date received on a “first
come - first paid” basis.
Exhibit Space Equipment and Service Information
Each exhibit space rented will include an 8-foot skirted table (see exhibit floor plan for
placement). Power will be provided.
Exhibitors’ Representative Admission
Each exhibit space rented will include an 8’x6’ space, 8' table with cover and two chairs,
standard 110 power, (2) tickets for Monday and Tuesday’s luncheons, Continental Breakfast
for both days and breaks.
Installation and Removal Time
Exhibitors will be allowed to set up between the hours of 9:00 AM to 11:00 AM on Monday,
May 18, 2015. Displays must be installed by 11:00 AM on Monday, May 18. There is no space
available for storage of empty cartons, crates, etc.
Exhibit Hours
Monday, May 18, 2015: 11:00 AM – 4:00 PM
Monday, May 18, 2015: 4:00 PM – 5:00 PM Vendor Reception
Monday, May 18, 2015: 5:00 PM Raffle Drawing
Tuesday, May 19, 2015: 8:30 AM – 3:00 PM
(Optional for those who would like to stay & exhibit)
Exhibit Facility
The Exhibitor assumes responsibility and liability for losses, damages and claims arising out of
injury or damage to the Exhibitors’ displays, equipment and other property brought upon the
premises of Sebasco Harbor Resort. The Exhibitor shall indemnify and hold harmless Sebasco
Harbor Resort and MBOIA and their agents, servants and employees from any and all such
losses, damages and claims. There are no other agreements of warranty between the Exhibitor
and MBOIA except as set forth in this document. The rights of MBOIA, under this contract,
shall not be deemed waived except as specifically stated, in writing, and signed by an
authorized officer of MBOIA.
Security and Insurance
The Exhibitor is solely and fully responsible for its own exhibit material and should insure its
exhibit against loss or damage from any causes whatsoever. All property of the Exhibitor is
understood to remain in its care, custody, and control, in transit to or from within the confines
of the facility.
Cancellation of Event
In the event it is necessary to cancel all, or a portion of the Spring Conference and/or the
exhibits due to any cause beyond the direct control of the MBOIA including, but not limited to,
damage to, or destruction of, the convention and exhibit building, labor strikes, adverse
weather conditions, the Exhibitor shall be reimbursed for actual direct costs not incurred by
MBOIA.
Cancellation of Registration
All cancellations received after the deadline of May 8, 2015 are 100% non-refundable.
Overnight Accommodations
MBOIA 2015 Maine Code Conference – May 18-19, 2015
Co-sponsored by: Maine Fire Chiefs’ Association
Sebasco Harbor Resort, Sebasco Estates, ME • FAX: 207-389-2004 • www.sebasco.com
Sebasco Harbor Resort has special overnight rates for the convention. You are welcome to stay any or all nights. Simply complete the form
below. Remember to also complete the seminar registration form to make sure we have you registered for the conference.
•
Reservation Deadline: THIS FORM MUST BE FAXED OR MAILED DIRECTLY TO SEBASCO HARBOR RESORT BY FRIDAY, May 1, 2015.
(FAX: 207-389-2004)
•
Deposit/Confirmation: In order to guarantee your reservation, either a credit card number with an expiration date and signature,
or a check made out to Sebasco Harbor must accompany this form. Your room is not confirmed without this pre-payment. Once
your reservation has been processed you will receive a confirmation from the Reservations Office.
•
Cancellation Policy: All room cancellations are subject to a $25.00 fee and cottages are subject to a $50.00 fee. For a refund—
minus the fee—cancellations must be received 30 days prior to the date of arrival. No refunds will be made after that time.
Check-in time: 3:00 p.m. Check-out time: 10:30 a.m.
ARRIVAL: May 17, 2015
DEPARTURE: May 19, 2015
FOR INQUIRIES PLEASE CALL: 207-389-1161
Last Name:______________________________________ First Name:__________________________ No. in Party:________________
Daytime Phone:_____________________________________________ Email:______________________________________________
Billing Address: ________________________________________________________________________________________________
City: __________________________________________ State: ______________ Zip:_______________________________________
Arrival Date: __________________________________________ Departure Date: ___________________________________________
Name of Person(s) Sharing Room: __________________________________________________________________________________
Special Request: ________________________________________________________________________________________________
MasterCard, Visa, American Express, and Discover Cards are accepted
Credit Card Number:______________________________ Security Code: ________ Expiration Date:______________________________
Signature of cardholder: ___________________________________________ Amount enclosed/authorized: $ ____________________
Rooms are subject to Maine Lodging tax, currently at 8%. For rooms with more than two adults, for each additional person
over the age of 10 there will be a $15.00 per day room charge added, plus tax. (Children 10 years and under stay free in the
same room with an adult). Please note that check-in time is 3:00 PM and check-out is at 10:30 AM. Guests arriving earlier
than 3:00 PM will be accommodated as rooms become available. Guests checking out after 10:30 AM will be subject to a late
check-out fee unless arrangements have been made prior to check-out (based on availability).
With 8% Tax Included
Standard Main Lodge Room:
Shared Bath Cottage Room: Junior Suites (Captains): Spa Suites: Full Suites (Admiral): Early Bird Cottage (price per room): Main Lodge Balcony Double: Main Lodge Balcony King: Main Lodge Standard Double: Main Lodge Standard King: Main Lodge Standard Queen: $99.00/night
$99.00/night
$199.00/night
$219.00/night
$279.00/night
$89.00/night
$109.00/night
$109.00/night
$99.00/night
$99.00/night
$99.00/night
$106.92/night $______________
$106.92/night $______________
$214.92/night $______________
$236.52/night $______________
$301.32/night $______________
$96.12/night$______________
$117.72/night $______________
$117.72/night $______________
$106.92/night $______________
$106.92/night $______________
$106.92/night $______________
Amount enclosed/authorized:$______________
If you are interested in saving money, consider sharing a room. *Early Arrival: Those wanting to arrive on Friday, May 18th will need to
contact Sebasco Harbor Resort. Inquiries only: 1-800-225-3819.
If tax-exempt, enclose a copy of the municipality’s tax-exempt number. THIS MUST BE ACCOMPANIED BY A TOWN/CITY CHECK.
6th Annual Maine Code Conference
Co-sponsored by: Maine Fire Chiefs’ Association
Sebasco Harbor Resort
Sebasco Estates, Maine
May 18-19, 2015
6th Annual Maine Code Conference
Vendor Materials Enclosed
MBOIA
60 COMMUNITY DRIVE
AUGUSTA, ME 04330