Annual Membership Meeting McLean Community Center
Transcription
Annual Membership Meeting McLean Community Center
Annual Membership Meeting McLean Community Center, Wednesday, May 27, 2015, 7:30 PM Dear MCA members, On behalf of your Board of Directors, I cordially invite you to attend our Annual Membership Meeting on Wednesday, May 27, at the McLean Community Center, beginning at 7:30 pm. We will elect officers and board members for our 2015-16 Board, along with trustees for our charitable affiliate, the McLean Community Foundation. The slate of nominees is enclosed. After we finish our business agenda, our guest speakers will be the leadership of the McLean Community Center, who will address the planned renovation of the Community Center and programming at the Center. There will be ample time for your questions. I encourage you to bring your friends and neighbors for what promises to be a most informative dialogue. 2014 marked 100 years of MCA’s active engagement on issues that matter to the residents of the McLean area. In November, we held a Centennial Celebration, attended by about 145 members and friends of MCA. It was a great celebration, enjoyed by all. And, two of our members, Merrily Pierce and Paul Kohlenberger produced an outstanding history of our 100 years of service to the community. Since our last Annual meeting, our Committees and Board have continued to research issues that you have told us are important to you. Additionally, we have continued to participate actively in local, county and state affairs and forge strong, cooperative relationships with other county organizations and dedicated volunteers. This approach has allowed us to remain an effective voice for McLean on critical issues: On zoning matters, including the proposed Noise Ordinance, we have communicated the significant concerns of McLean area residents to County staff and John Foust, Dranesville District Supervisor. We will continue to engage and to seek modifications that are responsive to your concerns. We re-constituted the Greater Tysons Citizens Coalition, which includes membership of the surrounding communities of Vienna and in the Providence District. The GTCC is monitoring the implementation and consideration of amendments to the Tysons Comprehensive Plan implementation and amendments, as Tysons redevelops, and provides MCA with yet another vehicle to advocate and collaborate with other stakeholders to protect the interests and concerns of the surrounding communities. We continued to track local development projects in our membership area, encourage developers who have submitted applications for modification of their existing zoning to address concerns that we may raise, and testified before the Planning and Zoning Commission and Board of Supervisors on local zoning cases that affect our quality of life. For a seventh year, we participated on Supervisor Foust’s county budget task force, urging increased efficiency, while shielding important government services and keeping the residential real estate tax rate at its current level. We continued to engage with the County Park Authority, with a focus issues affecting McLean-area parks, including Langley Fork, and stream restoration projects. We continued to urge the Fairfax County School Board to employ an independent auditor, comparable to the auditor employed by the Board of Supervisors, to help the School Board assess program results and find ways to save money. We also called for changes to permanently reduce elementary school class sizes in schools, including in McLean, with over 30 students in a class. We began to investigate your concerns regarding and possible steps to mitigate excessive noise as metro trains enter McLean and aircraft fly over McLean. At our Winter Membership meeting, we made a technical correction to our Bylaws to reflect the decision taken at the May 2014 Annual meeting to appoint three current Board members and two non-Board members to the Nominating Committee. Additionally, since our last Annual meeting, we have continued our outreach by hosting and co-hosting nine meetings on a wide range of issues about which you have expressed interest. This has included: A September panel discussion on emergency preparedness and disaster recovery, featuring the Director of the Fairfax County Office of Emergency Management, Commander of the McLean District Station of the Fairfax County Police Department, Chief of the Fairfax County Fire Department, and Emergency Management Coordinator of the Fairfax County Department of Health. An early October “Meet-and-Greet forum, co-sponsored with the League of Women Voters, to allow you to meet and question candidates for the 8 th and 10th Congressional District seats in the U.S. House of Representatives. A standing-room only Candidates Night in late October, co-sponsored with the Great Falls Citizens Association, featuring the Republican and Democratic Party candidates running to represent the 10th Congressional District in the U.S. House of Representatives; An October meeting with Fairfax County Department of Transportation Chief Tom Biesiadny to address transportation concerns and issues in and around McLean; A December “Conversation with Dr. Karen Garza,” Superintendent of Fairfax County Public Schools; A February forum featuring presentations by four local non-profits – the McLean Community Foundation, the McLean Trees Foundation, the Safe Community Coalition, and Fairfax 2015 -- who are making a difference in our community. A March meeting on the FY 2016 County Advertised Budget, co-hosted with Supervisor Foust, that featured presentations by the Deputy Director of Management and Budget for the County and Assistant Superintendent of Financial Services for Fairfax County Public Schools; A March meeting, co-sponsored with the Fairfax County Tree Commission, Virginia Cooperative Extension Service, McLean Trees Foundation, and the McLean Trees Foundation, that provided all of us with invaluable information on protecting neighborhood tree cover; and An April forum with County staff on the County’s proposal to create a County Noise Ordinance that would raise the permitted maximum noise level for activities on school and recreations grounds from 55 decibels to 72 decibels, and allow 65 decibels in Mixed-Use areas 24 hours a day, the same level allowed in Commercial districts. More information about our activities can be found on our website, www.mcleancitizens.org. Further, our latest written Committee Report, covering activities from December 2014-February 2015 is posted on our website, and was mailed/emailed to all members in March. Please remember to visit the MCA Booth at McLean Day, a community celebration that has been a McLean tradition since 1915. We would appreciate hearing directly from you. The event takes place Saturday, May 16 at Lewinsville Park. Our Teen Character Awards will be presented during the festivities. Finally, if you have not paid your dues for 2015, it is important that you do so. Please use the form included in this mailing, download a dues form from the MCA Webpage at www.mcleancitizens.org, or follow the instructions on our Webpage for dues payment through PayPal. These dues help the MCA fund mailings and other activities that are critical to achieving our mission to improve the quality of life in our area and ensure that local government addresses resident concerns. We have been the voice of McLean since 1914 and we need the support of all of our citizens in order to continue to make our voices heard. Sincerely, Sally Horn President Annual Meeting Agenda Wednesday, May 27, 2015 7:30 PM McLean Community Center 1234 Ingleside Road McLean, VA 22101 Call to Order Sally Horn, MCA President McLean Community Foundation Report Amee Burgoyne, MCF President McLean Citizens Association Report Sally Horn, MCA President Approval of 2014 Annual Meeting Minutes Sally Horn, MCA President Treasurer’s Report, including 2015-16 Budget Bill Crosby, MCA Treasurer Nominating Committee Report Jim Phelps, Nominating Committee Chair - Election of MCA Board of Directors and Officers - Election of MCF Trustees Guest Speakers: McLean Community Center Leadership MCA Annual Meeting Minutes 7:30 PM MAY 22, 2014 McLean Community Center President Sally Horn called the meeting to order at 7:30 PM and confirmed that a quorum was present. Demitra Matthews, President of the McLean Community Foundation (MCF), reported on the activities of the MCF over the prior twelve months and introduced the incoming President, Amee Burgoyne. Ms. Horn reported the highlights of MCA’s activities over the prior twelve months. First VP Glenn Harris then summarized the proposed update to the MCAS Bylaws, which were subsequently approved by the Membership by voice vote. Mrs. Horn then called on Jim Robertson, Chair of the Nominating Committee, to present the slate of nominees for the MCF Board of Trustees, the MCA Board of Directors, including officers, Directors representing Homeowner Associations and Citizen Associations, and at-large members. There having been no write-in or additional nominations received in accordance with the MCA ByLaws, the nominees were elected by acclamation by voice vote. Ms. Horn then introduced the speaker for the Annual Meeting, Dranesville District Supervisor John Foust, who discussed issues affecting McLean, including the status of downtown redevelopment, the County’s approved budget for 2015, and transportation, sidewalks and parks.. Following Supervisor Foust’s remarks and Q and A, the meeting adjourned. MCLEAN CITIZENS ASSOCIATION BUDGET JUNE 1, 2015-MAY 31, 2016 REVENUES AND ASSETS 2013-14 Actual Budget (5/1/13-5/7/14) 2014-15 Actual Budget (5/7/14-3/26/15) 2015-16 Estimated Budget Dues $13,362.04 Checking Account (balance) Certificates of Deposit NET ASSETS $12,760.36 $9,622.96 $10,000.00 $17,583.90 $17,671.28 $17,750.00 $30,344.26 $7,654.48 $10,000.00 $27,334.24 $30,000.00 EXPENDITURES 2013-14 Actual (5/1/13-5/7/14) 2014-15 Actual (5/7/14-3/26/15) 2015-16 Budget Mailing Costs $8,598.36 $5,415.35 $4,000.00* Insurance $1,166.00 $500.00 $1,200.00 Community Support $1,754.54 $1,275.66 $1,400.00 Administrative $342.24 $366.62 $ 360.00 Various each year Website Maintenance $71.88 History Booklets $591.87 Centennial Celebration - $6,341.91 - Total $11,933.02 $14,491.41 $7,460.00 Orientation Meeting and Meal $500.00 *Assumes: 2 “snail” mail mailings -- dues renewal and annual meeting -- to all members (approximately $1,200 per group mailing) and 8 additional “snail” mailings to individual members who opted out of email communications (approximately $200 per mailing). April 13, 2015 Ms. Sally K. Horn President McLEAN CITIZENS ASSOCIATION Subject: Nominations for the 2015/2016 MCA and MCF Boards of Directors Dear Sally: The 2015/2016 Nominating Committee was appointed by the MCA Board of Directors to develop a comprehensive list of candidates for the McLean Citizens Association Board of Directors for oneyear or two-year terms; and for the McLean Community Foundation Board of Trustees for three-year terms, all starting in June 2015. Members of the Nominating Committee are: Jim Phelps, Chairman Dan Alcorn Louise Epstein Nika Feldman Jim Robertson The committee met in formal sessions on March 26, April 2 and April 8, plus informally by telephone and e-mail during the process of developing the slate of nominees. The committee received valuable support from the members of the MCA Board’s Executive Committee, for which we are most grateful. We would also like to thank the nominees for their prompt application submittal, which made our job so much easier. Attached is the list of MCA and MCF nominees, approved by vote of the Committee on April 12th, which we are presenting to the Board for consideration in advance of the MCA Annual Meeting to be held on May 27, 2015. We are pleased with the slates for both Boards and appreciate the opportunity to contribute to the future of the MCA and MCF. Sincerely, signed James S. Phelps Chairman SLATE OF NOMINEES MCA Executive Committee President First Vice-President Second Vice-President Recording Secretary Corresponding Secretary Treasurer Jeff Barnett Glenn Harris Animesh Gupta Katherine Probst Marissa Zalmanis Bill Crosby 2 yrs 2 yrs 2 yrs 1yr 1 yr 2 yrs Members Representing HOAs/CAs John Adams Elizabeth Baird Steve DelBianco Louise Epstein Darren Ewing Jane Greenstein Francesca Gutowski Bonnie Heebner Robert Heilen Ron Hutchinson 2 yrs 1 yr 2 yrs 1 yr 2 yrs 2 yrs 2 yrs 2 yrs 2 yrs 2 yrs Bruce Jones David Pritchett Jim Robertson Suzanne Samuels John Schaefer Behram Shroff Dale Stein Jim Turner Linda Walsh David Wuehrmann 1 yr 2 yrs 2 yrs 1 yr 2 yrs 2 yrs 2 yrs 2 yrs 1yr 2 yrs Sally Horn Rob Jackson Paul Kohlenberger Jane Scott-Jones Patrick Smaldore Andrea Young Mark Zetts 1 yr 2 yrs 2 yrs 2 yrs 2 yrs 2 yrs 2 yrs At-Large Board Members Irv Auerbach Roshan Badii Tom Brock Thomas Culligan Andrea Del Vecchio Madge Gazzola Anne Gruner 1 yr 1 yr 2 yrs 2 yrs 2 yrs 2 yrs 1 yr MCF Board of Trustees – 3-year term Tom Jacobi Katherine Barnett Ali Khazai MCA MEMBERSHIP RENEWAL APPLICATION ANNUAL DUES – $15.00 per member/$30 per couple Please make your check payable to MCA and mail it with this invoice to McLean Citizens Association, P.O. Box 273, McLean, VA 22101-0273. Or, to pay by PayPal, log into PayPal, designate [email protected] as the “To” email address and include in your email all of the information requested below (name, address, email, HOA/CA, email and committee preference, and issues of concern) so we can properly register your household. PLEASE PRINT ALL INFORMATION LEGIBLY MEMBER NAME(S) AND PHONE NUMBER(S): _______________________________________________________________________________ _______________________________________________________________________________ Home Address: _______________________________________________________________________________ Homeowner/Condo/Civic Association (if any): _______________________________________________________________________________ Email address(es): _______________________________________________________________________________ _______________________________________________________________________________ Totals: Number of members ____ Payment @ $15 per member _______ Important Note: To reduce mailing costs and improve communications, MCA will be switching to email for future communications, including our newsletters and meeting notices. We promise to use email judiciously and not to inundate you. Please check here if you do not have an email account or only wish to receive MCA communications by post. ________ Please indicate if you are interested in joining a MCA committee (not required for membership): ______ Budget & Taxation _______ Transportation ______ Education & Youth _______ Public Safety Liaison ______ Environment, Parks & Recreation _______ Seniors Advisory Council Liaison ______ Membership _______ Tysons Liaison ______ Planning & Zoning I/We would like the MCA to investigate the following issue(s): _____________________________ _________________________________________________________________________________ THANK YOU FOR YOUR CONTINUING SUPPORT! Your information will not be shared with or distributed to other organizations