NOTICE OF MEETING - Mother Lode Fair

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NOTICE OF MEETING
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29 District Agricultural Association/Mother Lode Fairgrounds
BOARD OF DIRECTORS MEETING
May 27, 2015 at 5:30 pm
Conference Room - Mother Lode Fairgrounds Administrative Office, Sonora, CA 95370
Contact Information: CEO, Stacey Dodge (209)532-7428 www.motherlodefair.org
Board of Directors
Toni Wagner, Board President
Wes Wittman, Board Vice President
Missy Marino – Director
Dan Brown - Director
Peggy Lee - Director
Marge Kiriluk - Director
Kevin Day - Director
Jan Costa - Director
“The mission of the Mother Lode Fairgrounds is to provide excellent facilities and events for
the enrichment of our community”
Those persons wishing to attend the meeting and who may require special accommodations pursuant to the provisions of the
Americans with Disabilities Act are requested to contact the office of the 29th District Agricultural Association (209)532-7428, at
least five working days prior to the meeting to insure the proper arrangements can be made.
At the discretion of the Board of Directors, all items appearing on this Agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board of Directors. The Board may convene to closed session pursuant to
Government Code Section 11126, subdivisions (a)(c)(7) and (e) to consider personnel evaluations, possible litigation and/or lease
negotiations. Items may not necessarily be taken up in the order shown on this Agenda. This Agenda, and all notices required by
the Bagley-Keene Open Meeting Act are available on the internet at: www.motherlodefair.org
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A regular meeting of the Board of Directors of the 29th District Agricultural Association, Mother Lode Fair, will
be held at 5:30 p.m., May 27, 2015 in the Board Room of the Administration Office at the Mother Lode
Fairgrounds in Sonora.
1.
Call to Order
All matters noticed on this agenda, in any category, may be considered for action as
listed. Any item not so noticed may not be considered. Items listed on this Agenda may
be considered in any order, at the discretion of the President.
2.
Pledge of Allegiance
3.
Roll Call/Declaration of a Quorum
4.
Public Comment - This portion of the meeting is designated for individuals or groups
who wish to address the Board on items not on the agenda. There is a five (5) minute
time limit per person. No action may be taken by the Board.
5.
Approval of minutes of Board Meeting held April 22, 2015 - Action item
6.
Consent Calendar - Action item
All matters listed under Consent Calendar are considered by the Board of Directors to
be routine and will be enacted in one motion by category in the order listed below. There
will be no discussion of these items prior to the time the Board of Directors votes on the
motion, unless members of the Board, staff or public request specific items to be
discussed separately and/or removed from this section.
a.
b.
Bills - April 2015
Monthly Contract Report – April 2015
7.
New business
a.
Policy & Procedures- Discussion/Further discussion on Policy & Procedures
8.
Old Business
a. ATCAA’s Shower Proposal – Action/ Further action on livestock shower usage
b.
c.
d.
Bylaws- Action Item/ Vote on new Bylaws
MeWuk Bash Destruction Derby- Discussion/ Review past year’s performance
STOP Report- Discussion/Introduction to Board what report is used for.
220 Southgate Drive • Sonora, California 95370
(209) 532-7428 • Fax (209) 532-3573 • motherlodefair.org • [email protected]
Agenda
May 27, 2015
Page 2
9.
10.
11.
12.
13.
Committee Reports
a.
Finance Committee
b.
Building & Grounds/Interim Events Committee
c.
Exhibit Committee
d.
Entertainment/Marketing & Promotions Committee
e.
Policy & Procedure, & Bylaws Committee
Matters of Information
a.
Manager’s Report
b.
Friends of the Mother Lode Fairgrounds Report
c.
Jr. Livestock Auction Committee Report
d.
Director’s Comments
Future Agenda Items
a.
Outreach Program- October 2015 Agenda /Discuss Action Plan for Outreach
Program
Notification of upcoming Board Meeting: Wednesday, June 24, 2015, 5:30 p.m.
Adjournment
Executive Session: A closed session may be held for the purpose of reaching decisions
regarding personnel as authorized by Government Code Section 11126.
Contact: Stacey Dodge, 220 Southgate Drive, Sonora, CA 95370, (209) 532-7428