EXECUTIVE BOARD MEETING AGENDA Date

EXECUTIVE BOARD MEETING AGENDA
Date:
Location:
May 11, 2015; 3:30-5:00 pm
Salt Lake County, 2001 S State Street, Room N2800
DISCUSSION ITEMS:
1. Welcome, Introductions, Updates – Mayor McAdams
2. Public Comment Summary
3. Summary of Key Issues to Resolve for Scope of EIS/ Proposed Action
a. Purpose
i. Centers around environmental preservation, recreation, and economy
ii. Transportation is a tool to achieve these larger goals/ purposes
b. Does the scope of the EIS include a connection to Park City?
c. Does the scope of the EIS include the land exchange parcels in American Fork?
d. How is congressional action integrated into the NEPA process?
e. How is Grizzly Gulch addressed?
f. One EIS or two EIS’s for land preservation and transportation actions?
4. What does the next phase look like?
5. What do the next 60-90 days look like?
a. Decide on scope of EIS/ Proposed Action
i. Executive Board Retreat
ii. CEQ NEPA planning meeting
iii. Agreement between federal agencies
b. Adopt a Path Forward – June or July Executive Board meeting
c. Roll Out Plan/ Path Forward
i. Target Audiences
ii. System Groups
iii. Public
d. Scope Team, Structure for Next Phase
e. Industry Outreach - APTA Industry Review Forum
6. Administration
a. GOED Funding Update
i. Grant currently being executed, $3 million invoice sent to GOED
b. Executive Board membership
i. Joan DeGiorgio recommended by Management Team
c. Approval for Transition Scope/ Funding
Page 1 of 1
Date:
Topic:
To:
Prepared By:
May 5, 2015
Big Cottonwood Canyon and Park City/ Summit County Connection
Approach (DRAFT)
Mountain Accord Executive Board
Buck Swaney, Mountain Accord Project Team
Laynee Jones, Program Manager
Background
Mountain Accord’s Draft Blueprint contemplates several ways to connect Big Cottonwood
Canyon to Park City/Summit County, including fixed-guideway (rail or bus operating in its own
right of way), tunnels, or aerial solutions. Transit tunnels were proposed in higher elevation areas
to preserve iconic ridgelines, watershed, and hiking/backcountry skiing areas.
Park City and Summit County have concerns with tunnel connections and Salt Lake City and
Salt Lake County have concerns aerial connections. These entities have been collaborating on an
approach to move forward; the following is offered for Executive Board consideration.
Potential Approach
1. The BCC-PC segment is not included in the Mountain Accord Phase II NEPA scope
(neither tunnel nor aerial options). A separate technical study of the costs, benefits, and
value of this segment can be undertaken if desired.
2. The SLC/BCC/LCC segments are comprehensively studied in the Phase II EIS under
Mountain Accord.
3. The SLC/Parleys/PC segment receives a full transportation study, identifying corridor
needs, timeframes, and strategic planning.
Key Considerations for Executive Board





Would eliminating the Park City connection affect project’s overall economic
case/purpose?
The concept offers simpler and less controversial process, jurisdiction, and decisionmaking.
What are the implications to the Royal Street parcel and ONE Wasatch?
If a transit connection is not on the table, is there increased pressure to open the
Guardsman Pass road year round?
Who ultimately has jurisdiction over the decision? Is an EIS needed for an aerial
connections?
Page 1 of 2
Summary
A recommendation on this issue is needed from the Executive Board to update the Blueprint and
frame the scope of the EIS. The following language pertaining to local jurisdictional authority is
proposed in the revised Blueprint:
Mountain Accord decisions are consensus based and do not supersede federal, state, and
local jurisdictions’ authorities. Local jurisdictions that have consented in the consensusbased process shall seek to implement agreed-up scenarios or actions within their
jurisdiction through zoning, general plan, and other tools available. Local jurisdictions
are not obligated to implement actions with which they are not in agreement.
Page 2 of 2
BRIEFING PAPER
Date:
Topic:
Prepared By:
April 8, 2015
Mountain Accord and American Fork Vision Effort
Laynee Jones, Program Manager
Summary:
Mountain Accord is a collaborative initiative to make critical decisions about the Central
Wasatch that began formally in January 2014. The study area extends from Parleys to the
southern ridge of Little Cottonwood Canyon. The American Fork Visioning effort began at a
later date, and includes the area immediately south of the Mountain Accord study area (see
blue arrow below).
The Mountain Accord Cottonwoods Negotiation Task Force proposed a land exchange that put
upper watershed lands currently owned by the four Cottonwood ski resorts into USFS hands. In
exchange, the resorts would gain land at their base areas, and Snowbird would also gain land in
American Fork Canyon. (There are also other conditions outlined in the Cottonwoods Scenario
document.) The following issues have been raised on the American Fork area during the public
comment period for Mountain Accord:





How do parcels that Snowbird would acquire in American Fork canyon fit into larger
American Fork Canyon vision?
What are Snowbird’s plans for these parcels?
Will there be protections against development/resort expansion in Utah County and are
those desired?
Has the public in Utah County been involved enough for the USFS to execute this
exchange?
Would the problems in Little Cottonwood be different/ reduced if there were transit
and ticketing/ ski access to Snowbird from American Fork Canyon?
The land exchange is a critical piece of Mountain Accord and potentially to the American Fork
Vision effort. A more integrated approach between may be beneficial to both efforts. The
following can be considered pending agreement from the Mountain Accord Executive Board
and American Fork Vision Steering Committee:
1. Identify/map full plan for American Fork Canyon (transit, ski lifts, development, federal
protections, parcels for trading, etc) – Snowbird has some mapping showing possible
configurations. Clearly show relationships between Mountain Accord and American
Fork.
Page 1 of 2
2. Engage public on American Fork plan in accordance with USFS needs, and integrate with
Mountain Accord public engagement effort. (Additional public engagement efforts are
coming on Mountain Accord.)
3. Commit to evaluating American Fork transit/ ski area configurations in Mountain Accord
transportation modeling/evaluation in Phase II, to understand effect on traffic in Little
Cottonwood Canyon
4. Consider incorporating American Fork land trades/protections into Mountain Accord
land bill and NEPA process pending additional negotiations and public feedback
5. Consider providing support/ resources to American Fork effort if needed
Page 2 of 2
To: Mayor Ben McAdams Chair, Mountain Accord Councilman Christopher Robinson V. Chair, Mountain Accord Laynee Jones Project Coordinator, Mountain Accord Cc: Mountain Accord Executive Board April 28, 2015 Re: Environmental Representation on Mountain Accord Dear Mayor McAdams, Councilman Robinson, and Ms. Jones, At the Mountain Accord’s April Executive Board Meeting, there was discussion of adding an additional environmental voice to the Mountain Accord’s Executive Board in effort to maintain balance of interest on this body. As members of the leading environmental and recreation groups working within and around the Mountain Accord study area who have both great appreciation and great concern for our environment, we wholeheartedly support the additional voice to represent our environment to the Mountain Accord’s Executive Board. We the undersigned groups at a meeting in early April, unanimously supported the appointment on Joan Degiorgio to fill this position. Joan has collaboratively represented the protection of Utah’s iconic landscapes in various positions over the 30 years. This experience has made her an invaluable candidate in representing our natural environment and has given her the on the ground experience to understand the intricacies of the NEPA process, federal land management plans, community planning efforts, and state wide land plans. Additionally, her background lends itself well to information-­‐based, or perhaps more importantly, science-­‐based decision making processes. Joan has also participated extensively in the Mountain Accord process, as co-­‐lead of the Environmental Systems group, in development of the Environmental Scorecard & Monitoring effort Mountain Accord has prioritized, and most recently, as part of the Federal Designations Taskforce. As this high level synopsis of Joan’s achievements demonstrates, she is extremely qualified to represent this important perspective on the Mountain Accord board. Many, if not all of our organizations, have a history of working with Joan, giving us confidence she is perhaps the most qualified person in the region to help ensure that the important decisions being made by Mountain Accord not only avoid harm to the environment but protect and restore it. Thank you for your consideration of this nomination. Sincerely, Allison Jones, Executive Director Wild Utah Project Ari Ioannides, Board Chair Recycle Utah Carl Fisher, Executive Director Save Our Canyons Charlie Sturgis, Executive Director Mountain Trails Foundation Cheryl Fox, Executive Director Summit Land Conservancy Jamie Kent, President Wasatch Backcountry Alliance Jennifer Clancy, Executive Director Friends of Alta Julia Geisler, Executive Director Salt Lake Climbers Alliance Mark Clemens, Manager Utah Chapter Sierra Club Peter Metcalf Outdoor Industry Will McCarvill, President Wasatch Mountain Club Hear updates on the
Mountain Accord process
Participate in Discussions
Who should attend?
Specialists in Finance,
Construction, Transit, Landuse and Preservation
Hosted by
Mountain Accord
MOUNTAIN ACCORD
INDUSTRY FORUM
MOUNTAIN ACCORD would like to invite you to participate in the
Mountain Accord and Industry Forum. This half-day event will outline
the work done to date and include a panel of state and local officials.
We invite open discussion and ideas from Industry Leaders on how to
move forward, what has worked and what has not worked elsewhere.
½ day event following the
2015 APTA Conference
Extend your stay 1 more day
and RSVP
Please review the materials prior to the event available on the webpage
listed below.
http://mountainaccord.com/
Mountain Accord
www.mountainaccord.com
June 24th, 2015
9 am – 1 pm (lunch included)
Grand America Ballroom
Memo
To:
From:
Date:
Re:
Attachments:

Mountain Accord Management Team
Laynee Jones, Program Manager
May 7, 2015
Transition Scope/ Budget
Resume for Hadley Dynak, Public Engagement Consultant
The following documents outline scope and budget for limited activities during the transition to
Phase II. Only minimal activities are included until a more defined approach for Phase II is
developed.
Scope
Parametrix

Communications/ Facilitation for Cottonwoods Negotiation Task Force, Town of Alta

Revised Blueprint and Mapping/GIS

Public Comments, Website, and Reporting
Program Management (LJ Consulting)

Facilitation of Federal Lands Task Force Lead, Brad Barber

Media and Communications Support, Mike Grass

Public Engagement Approach for Transition/Phase II, Hadley Dynak

Program Management until end of August 2015
Budget
Transition Activity
Program Management
Budget
Brad Barber, Barber Consulting - Federal Lands
$
15,000
Grassroots - Communications/ Media Relations
$
20,000
Hadley Dynak - Public Engagement
$
5,000
Misc Direct Expenses
Laynee Jones, Program Manager
$
$
1,500
58,500
Sub Total Program Management
$
100,000
Parametrix
Total
$
$
49,995
149,995
www.mountainaccord.com
Page 1 of 5
Program Management Transition Scope of Work
The Program Management contract amount will be reached at about the end of May 2015 (as
of the end of April 2015, there is an estimated $30,000 remaining). The following minimal
resources are proposed during the transition. Public outreach and roll out for the Revised
Blueprint is not included.

Federal Lands Facilitation - Barber Consulting
o Brad Barber is facilitating a task force to address federal land designations, per
Management Team approval.
o Barber Consulting was put under contract to LJ Consulting in February 2015 for
$15,190. Brad bills at an hourly rate of $125 for actual hours worked.
o The scope of the effort has grown to address more complex land exchange
issues, a wider range of federal designation options, and potentially American
Fork canyon.
o An additional budget of $15,000 (from $15,190 to $30,190) is proposed

Media - Grassroots Communications
o Grassroots has been under contract to assist with program management
activities, specifically fund raising, since April 2014.
o The firm conducting the public engagement and media activities under the
Parametrix team (Intrepid), has requested to transition out of the project.
During the transition phase and until Phase II is underway, it is proposed that
Mike Grass oversee media activities.
o Mike bills at an hourly rate of $100 for actual hours worked
o A temporary budget of $20,000 is proposed for Mike to continue
communications and media work for the next 30-60 days

Public Engagement - Hadley Dynak
o Hadley is available to assist in developing an approach for the Blueprint Roll Out
and the next phase (see proposal and resume)
o Hadley bills at an hourly rate of $90 for actual hours worked
o A budget of $5,000 is proposed

Program Management/ LJ Consulting
o Laynee Jones will oversee program in accordance with the activities outlined in
the original Program Management contract/ scope of work. During the
transition, Laynee will be focused on resolving conflict and developing a path
www.mountainaccord.com
Page 2 of 5
forward for the Executive Board.. She will also facilitate the development of a
NEPA approach and governance structure for the next phase.
o Laynee Jones bills at an hourly rate of $130 for actual hours worked
o A budget of $58,500 is proposed which includes full time work for June, July, and
August (approximately 450 hours)
Consistency with UTA Procurement Policy
Per preliminary conversations with Mary DeLoretto, the UTA Project Manager, the above
activities are consistent with the scope of work in the original Request for Proposals for the
Program Manager, and therefore according to UTA’s procurement policies can be subcontracted under the Program Management contract.
Parametrix Transition Scope of Work
A temporary budget of $150,000 was approved for Parametrix at the beginning of April 2015
based on a transition scope and fee reviewed by the Transition Team (the proposal was for
$394,000). The scope has been revised since then to further streamline efforts and reduce
budget. Although the full $394,000 scope is not recommended at this time, additional funds
are needed to complete key activities such as facilitating meetings, inventorying public
comment, maintaining the website, and mapping support.
1. Communication/Facilitation
a. Town of Alta (Meg Ryan contracted through Parametrix)
i. Meg Ryan with Next Step Planning (sub-contractor to Parametrix) will be
point person
ii. Help plan 4 public meetings and 3-4 meetings with community leaders to
identify town values and objectives and to understand key issues with
Blueprint, land trades, town vision
iii. Document key issues or conditions/requests
b. Dispersed Recreationalists
i. Reid Persing of EPG serve as a point of information flow, collecting issues
from dispersed recreationalists and disseminating information
ii. Document key issues or conditions/requests
c. Cottonwoods Negotiation Task Force
i. Buck Swaney of Logan Simpson will facilitate up to four meetings to
refine the recommendation; including preparation, coordination, and
planning
www.mountainaccord.com
Page 3 of 5
ii. Buck will also assist with discussions/meetings on Park City connection
and coordinate/ integrate with Federal Lands Task force and American
Fork Canyon
d. Minimal support needed for Granite Community, Big Cottonwood Canyon
Community Association, and Park City
2. Revised Blueprint/ Mapping/ GIS
a. Revise Blueprint Maps
i. Prepare up to 3 ESRI online story maps
ii. Using existing GIS data produced by Mountain Accord and ESRI
storyboard map templates, develop map layout and flow
iii. Develop content for storyboard maps by revising existing content from
Blueprint, Cottonwood Canyons Taskforce, and other sources
b. Track public comment and technical revisions to Blueprint (conflict resolution
provided by Program Manager, Transition Team)
c. Federal Lands Task Force and Cottonwoods Task Force GIS Support
i. Provide on-screen GIS support during up to 5 Federal Designation
Taskforce Meetings, including preparation
ii. Prepare up to 3 maps (provided as pdfs) depicting alternative outcomes
of the Federal Designation Taskforce Meetings for presentation to the
Executive Board in June; one copy of each map will be plotted for the
June Executive Board Meeting.
d. Provide GIS Support and Graphics Support for up to 3 Cottonwoods Land Trade
meetings
2. Public Comments/ Website/ Reporting
a. Maintain website and update website when Blueprint is adopted (content
provided by others)
b. Provide a summary of public comments and responses. Assumes not preparing
responses to every comment – instead developing up to 20 “common
comments” or FAQs, based on the comments, and preparing responses to only
those.
c. Phase I Public Outreach report – review, code and organize comments received
between March 17-May 1 (assume up to 500); summarize public outreach
activities and comments, and add to early scoping report prepared for comments
through March 17.
www.mountainaccord.com
Page 4 of 5
d. System Group summary – summarize system group process and outcomes in a
brief report
3. Project Management
a. Financial, scope and schedule management
b. Invoicing, progress reporting and sub-consultant contracting
Parametrix Budget Breakdown
1. Key Audiences Communication/ Facilitation
$65,033
2. Revised Blueprint/ Mapping/ GIS
55,960
3. Public Comments/ Website/ Reporting
49,962
4. Project Management
19,000
Direct Expenses
Total Fee for Transition Activities
10,000
$199,955
Previously Approved in April 2015
150,000
Total Change Order
$49,955
www.mountainaccord.com
Page 5 of 5
Hadley Michelle Dynak
7321 Pine Ridge Dr . Park City, UT . 84098
510.333.6659 (p)
[email protected] (e)
Civic Engagement and Technology Support for Mountain Accord
Consulting Proposal for Phase 1 Work
Purpose: Provide short-term support on 21st Century engagement best practices and tools to the Mountain
Accord team via Laynee Jones. Document and distribute public engagement findings from initial phases of
Mountain Accord Engagement work. Offer advice and guidance on digital solutions to support communications
between stakeholders, store and share public documents, and collect and present existing and future
community feedback.
Phase 1: approximately 40-60 hours @$90/hr
Scope of Work—(needs to be refined and constrained—prioritize what’s most important)
1. Open Meeting Time
- Weekly office hours (either virtual or at a central location) to talk through standing challenges, assess
engagement and communication needs, and identify quick wins.
2. Quick Win Ideas
a. Engagement/Participation Analysis
i. Look at existing participation data and feedback and create a series of 2-3 digital
visualizations/stories of the project’s engagement efforts and the findings/feedback to date.
b. Data Analysis
i. Review the datasets studied for the project and ways to visualize/open them for public review and
use.
ii. Look at ways to visualize the “do nothing” scenario.
c. Storytelling
i. Develop a series of profiles of public participants and their feedback about the project.
ii. Look at ways to make this an open online platform for people to contribute (Twitter, Facebook,
Tumblr, etc.).
d. Partnership
i. Develop connections with the local civic hacking community and startup ecosystem to encourage
participation and create opportunities for open source technology projects to emerge.
ii. Look at ways to build on the participation of core project stakeholders to serve as ambassadors for
engagement where the public is already meeting (farmer’s markets, meet-up groups, etc.).
3. Communications Audit
a. Study and review the existing infrastructure for communications.
b. Draft a short format survey for the management team on their experiences with the existing
communications infrastructure for the project (what’s working, what’s not, and what’s needed).
c. Interview 3-4 key stakeholders to collect more detailed experiential data.
d. Present findings and offer recommendations on new tools/structures to test.
1
4. Recommendations
a. Share ongoing feedback through office hours and routine communications.
b. Encourage the development (and help construct) a statement of intent around public participation that
reflects 21st Century approach to engagement.
c. Compile a Phase 1 closing memo to the team with process recommendations for the next phase of the
project that connects to best practices for civic engagement and inclusive public participation.
d. Compile a list of digital tools and resources and suggested applications that could be useful for the
project moving forward.
Bio:
Hadley Dynak has substantial experience working with local government and non-profit organizations. Most
recently she was Director of Institutional Partnerships for the national non-profit Code for America. She began
her career at the Chicago Department of Public Health and spent the 10+ years before CfA working as a
consultant for numerous service and policy organizations to strengthen their communications and fundraising
capacity. She also has a passion for documentary filmmaking and storytelling and has worked on a number of
films and media projects to drive citizen engagement and understanding about social and political issues.
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